114 Administrative Assistants jobs in Owings Mills
Accounting / Administrative Support Specialist (Joppatowne, MD)
Posted 9 days ago
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Job Description
We are looking for a proactive, highly organized Administrative Accounts Support Specialist to join our team and provide essential support across departments including Accounting, Operations, and Business Development. This hybrid role blends administrative expertise with hands-on support for vendor communications, billing processes, financial tracking, and project coordination.
If you enjoy working in spreadsheets, managing business correspondence, and keeping processes running smoothly behind the scenes, we want to hear from you.
What You'll Do
- Serve as a central point of contact for administrative and financial coordination across multiple departments.
- Assist with tracking and supporting accounts payable/receivable functions, including report preparation and information follow-up.
- Communicate directly with vendors, suppliers, and clients to resolve billing discrepancies and documentation inquiries.
- Prepare, maintain, and update spreadsheets, summaries, and financial records with a strong focus on accuracy.
- Draft professional business correspondence such as emails, memos, and letters.
- Maintain organized digital and physical filing systems for invoices, contracts, and other financial documents.
- Track outstanding invoices, manage document follow-up, and ensure project-related information is up to date.
- Assist with employee expense reporting and credit card reconciliation.
- Collaborate with finance/accounting teams to ensure accurate and timely financial reporting.
- Provide general administrative support, including scheduling meetings, preparing documents, and organizing files.
- Work closely with Project Managers to track project timelines (start and completion dates), ensuring all insurance, bonding, and compliance needs are met.
- Support a variety of project account management tasks to keep internal teams aligned and informed.
- 2+ years of experience in administrative, accounting support, or office coordination roles.
- Working knowledge of basic accounting principles and financial workflows (formal certification not required).
- Strong proficiency in Microsoft Excel and Word; comfortable managing data and reports.
- Excellent verbal and written communication skills, with a professional and customer-focused demeanor.
- Exceptional attention to detail and a knack for staying organized under pressure.
- Ability to handle multiple priorities and deadlines in a dynamic, team-oriented environment.
- Experience with accounting software such as QuickBooks, Sage, or similar platforms (preferred but not required).
This role is perfect for someone who enjoys wearing multiple hats and playing a key role in keeping business operations smooth and efficient.
Senior Administrative Assistant - Executive Support
Posted 10 days ago
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Job Description
Key responsibilities include:
- Managing and coordinating complex calendars for senior executives, including scheduling meetings, appointments, and conference calls across multiple time zones.
- Arranging detailed domestic and international travel, including flights, accommodations, and ground transportation, and preparing itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screening and prioritizing incoming communications, including emails and phone calls, and responding as appropriate.
- Coordinating executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Managing expense reports and processing invoices for the executive team.
- Handling confidential information with the utmost discretion and professionalism.
- Serving as a liaison between executives and internal departments, clients, and external partners.
- Assisting with the planning and execution of special projects and events.
- Maintaining organized filing systems, both physical and digital.
- Proactively identifying and resolving administrative challenges.
- Providing general office support as needed, ensuring a well-organized and efficient work environment.
- Researching and compiling information for reports and presentations.
Qualifications:
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (e.g., Zoom, Teams).
- Excellent organizational, time management, and multitasking abilities.
- Strong written and verbal communication skills.
- High degree of professionalism, discretion, and ethical conduct.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Experience with travel arrangements and expense management.
- A proactive approach to problem-solving and anticipating needs.
Culinary Administrative Support Specialist - Oriole Park at Camden Yards
Posted 9 days ago
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Job Description
**Position Title: Culinary Admin**
**Pay Range** : $23.00 to $25.00/hour
**We Make Applying Easy!** Want to apply to this job via text messaging? Text **JOB** to **75000** and search **requisition ID number** **1435547** **.**
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!**
**Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.**
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.
**For more information on what we are about as a company, check us out by following the link below:** ** Summary**
Levy Restaurants Group is seeking an organized and detail-oriented Administrative Support Specialist to join our team, providing vital support to operations at premier sports and entertainment venues, including football stadiums, ballparks, and convention centers. In this role, you will assist with administrative tasks, coordination, and communication to ensure smooth event operations and seamless team collaboration.
This position is ideal for a proactive individual who excels at multitasking, thrives in dynamic environments, and enjoys being part of the behind-the-scenes efforts that create unforgettable experiences for guests.
**Key Responsibilities:**
+ Administrative Support
+ Manage and organize event schedules, staff rosters, and operational plans.
+ Coordinate and communicate key updates to staff, vendors, and management teams.
+ Prepare and maintain accurate records, reports, and documentation related to event logistics, payroll, and inventory.
+ Operational Assistance Provide administrative support to the operations team during event setup, execution, and breakdown.
+ Ensure timely and accurate ordering, distribution, and tracking of supplies and materials.
+ Support point-of-sale (POS) systems setup and troubleshoot basic issues during events.
**Communication and Coordination:**
+ Serve as a central point of contact for internal and external communications during events.
+ Collaborate with department leads to ensure smooth operations and resolve administrative challenges.
**Compliance and Standards:**
+ Maintain adherence to company policies, health and safety regulations, and venue-specific requirements.
+ Assist with compliance reporting and audits as needed.
**Apply to Levy today!**
_Levy is a member of Compass Group USA_
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**
**Associates of Levy are offered many fantastic benefits.**
+ Instapay (early access to your wages) and high interest savings both through the EVEN app
+ Associate Shopping Program
+ Health and Wellness Program
+ Discount Marketplace
+ Employee Assistance Program
_Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws._ _For positions in Washington State, Maryland, or to be performed Remotely,_ _click here ( _for paid time off benefits information._
Senior Administrative Manager - Operations Support
Posted 13 days ago
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Executive Administrative Assistant - C-Suite Support
Posted 4 days ago
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Job Description
Key Responsibilities:
- Manage and maintain complex executive calendars and schedules.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and manage executive meetings, including scheduling, preparing materials, and taking minutes.
- Process expense reports and manage budget-related administrative tasks.
- Serve as a primary point of contact for internal and external stakeholders.
- Maintain confidentiality and handle sensitive information with discretion.
- Conduct research and compile data for various projects and presentations.
- Anticipate executive needs and proactively address potential issues.
Qualifications:
- Associate's or Bachelor's degree in Business Administration or a related field preferred.
- Minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Exceptional organizational, time management, and prioritization skills.
- Excellent written and verbal communication abilities.
- High level of discretion and professionalism.
- Ability to multitask and thrive in a fast-paced environment.
- Strong problem-solving and decision-making capabilities.
Executive Administrative Assistant - C-Suite Support
Posted 12 days ago
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Job Description
Executive Administrative Assistant
Posted today
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Executive Administrative Assistant
Posted 1 day ago
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Job Description
- Managing and coordinating complex executive calendars, including scheduling meetings, appointments, and conference calls.
- Arranging domestic and international travel, including flights, accommodation, and ground transportation.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Coordinating meeting logistics, including preparing agendas, distributing materials, and taking minutes.
- Managing expense reports and processing invoices.
- Maintaining confidential files and records with a high degree of accuracy and discretion.
- Assisting with event planning and coordination for executive-level functions.
- Conducting research and compiling information as needed for various projects.
- Serving as a liaison between executives and internal/external contacts.
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
- 5+ years of experience as an Executive Administrative Assistant, supporting C-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
- Exceptional organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to handle multiple priorities and meet deadlines effectively.
- High level of discretion and confidentiality.
- Proactive problem-solving attitude.
- Experience with calendar management tools and travel booking systems.
- Professional demeanor and excellent interpersonal skills.
Executive Administrative Assistant
Posted 1 day ago
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Job Description
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Organize and manage meeting logistics, including room booking, catering, and AV setup.
- Take accurate minutes during meetings and follow up on action items.
- Handle incoming and outgoing communications, including phone calls and emails, with professionalism.
- Manage expense reports and process invoices.
- Maintain physical and digital filing systems, ensuring information is organized and accessible.
- Assist with event planning and coordination for company functions and off-sites.
- Act as a point of contact for internal and external parties, fostering positive relationships.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 4-6 years of experience as an Executive Assistant or in a similar administrative role.
- Proven experience supporting C-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent organizational and time management skills.
- Strong written and verbal communication abilities.
- Discretion and ability to handle confidential information with utmost professionalism.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Experience with virtual meeting platforms and collaborative tools.
- Adaptability to a hybrid work environment.
Executive Administrative Assistant
Posted 3 days ago
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Job Description
Key Responsibilities:
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Coordinate domestic and international travel logistics, including flights, accommodations, and ground transportation, preparing detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Screen and prioritize incoming communications, including emails and phone calls, directing them appropriately.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Process expense reports and manage departmental budgets, ensuring accuracy and adherence to company policies.
- Handle confidential information with the utmost discretion and integrity.
- Act as a liaison between executives and internal/external stakeholders, ensuring effective communication.
- Manage office supplies, vendor relationships, and general office organization.
- Proactively identify and address potential issues to ensure seamless executive workflow.
- Coordinate special projects and events as assigned.
- Welcome visitors and manage reception duties as needed.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing direct administrative support to senior-level executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams).
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Strong problem-solving abilities and a proactive approach to tasks.
- Discretion and the ability to handle confidential information appropriately.
- Professional demeanor and excellent interpersonal skills.
- Experience with CRM software or project management tools is a plus.
- Ability to work independently and as part of a team.
This role offers a competitive compensation package and benefits, along with the opportunity to work in a dynamic corporate environment in the heart of Baltimore, Maryland, US .