118 Administrative Assistants jobs in Palos Heights

The Celestar Corporation has an IMMEDIATE NEED to identify an Administrative Assistant who will be seated in Downers Grove, IL . Please review the position description below. If interested and qualified, we welcome you to apply for this challenging opportunity.

CLEARANCE/ACCESS: Active Secret Level Clearance; Clearance must appear in DISS, and be within scope.

RESPONSIBILITIES

• Records and file management
• Employee in- and out-processing
• Assist in managing DOD, DSS, and local office policies and programs.
• Support the field office chief in scheduling.
• Correspondence drafting and routing
• Travel planning (Defense Travel System (DTS))
• Conference room coordination
• Office equipment and supply inventory maintenance
• Government timecard program (DAI) management
• Receipt and routing of office mail/correspondence.
• Management of the task management (CATMS) system
• Assist in the execution of the office training program.
• Responsible for inputting and managing databases as directed.

REQUIREMENTS

• High School Graduate with two (2) years of administrative experience
• Active Secret Level Clearance

PREFERRED QUALIFICATIONS

• Proficiency in Microsoft applications, particularly Word, Excel, and Outlook
• Familiarity with the Defense Travel System and timekeeping management programs is a plus

IMPORTANT NOTE: This is a Best Athlete Selection Process! With this in mind, please ensure that the required and/or desired experience is reflected on your resume to receive fair and competitive consideration.

Come on board with a company that values its Employees!
Celestar, a Veteran-Owned Company, is Very Competitive with Salaries and Benefits. As an example, we offer Company Paid Benefits that include Employee and Family Dental Insurance, Employee Health Insurance. We also offer a 401k retirement company match, paid Holidays, and Personal Time Off.

Celestar is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, protected veteran status, disability status, gender identity or national origin.

Administrative Assistant

The Celestar Corporation has an IMMEDIATE NEED to identify an Administrative Assistant who will be seated in Downers Grove, IL. Please review the position description below.

Responsibilities

• Records and file management
• Employee in- and out-processing
• Assist in managing DOD, DSS, and local office policies and programs.
• Support the field office chief in scheduling.
• Correspondence drafting and routing
• Travel planning (Defense Travel System (DTS))
• Conference room coordination
• Office equipment and supply inventory maintenance
• Government timecard program (DAI) management
• Receipt and routing of office mail/correspondence.
• Management of the task management (CATMS) system
• Assist in the execution of the office training program.
• Responsible for inputting and managing databases as directed.

Requirements

• High School Graduate with two (2) years of administrative experience
• Active Secret Level Clearance

Preferred Qualifications

• Proficiency in Microsoft applications, particularly Word, Excel, and Outlook
• Familiarity with the Defense Travel System and timekeeping management programs is a plus

IMPORTANT NOTE: This is a Best Athlete Selection Process! With this in mind, please ensure that the required and/or desired experience is reflected on your resume to receive fair and competitive consideration.

Come on board with a company that values its Employees! Celestar, a Veteran-Owned Company, is Very Competitive with Salaries and Benefits. As an example, we offer Company Paid Benefits that include Employee and Family Dental Insurance, Employee Health Insurance. We also offer a 401k retirement company match, paid Holidays, and Personal Time Off.

Ceslar is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, protected veteran status, disability status, gender identity or national origin.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow.
As a Facilities Support Professional, your role is critical to keep our offices running and allow our teams to focus on delivery. This is a part-time (25 hours per week) position in Chicago, IL.
As part of our Real Estate Operations, you will join our collaborative team providing our corporate offices with administrative support, project management, and related facilities activities. We are looking for a passionate Facilities Professional who is driven by collaboration, exceeding expectations, and challenging the status quo. You will perform various facilities related tasks to ensure smooth operations, including providing reception services, assisting internal clients, maintaining the office, heavy meeting support, front office security, monitor security badges, and responding to tasks related to facility management and appearance. You will also provide onboarding/offboarding support, assist the local Facilities Lead, and help manage subtenant space and requests.
Your keen ability to multi-task, communicate effectively and tackle challenges will allow you to thrive in our fast-paced environment. Working together, we'll help you grow and pursue what fulfills you so that we can make impacts on the future - big and small, global, and local.
* At least 2 years of experience in a customer-focused and administrative role
* Experience with Microsoft Office Suite
* Effective verbal and written communication skills
* Ability to work part-time (25 hours per week) on-site in Chicago, IL
Additional requirements:
Responsibilities may require physical activity, including some or all the following: Bending, stooping, walking, pushing, lifting up to 50 lbs., climbing stairs and/or ladders, sitting for long periods, and typing.
#LI-MP1
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

Description
This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).
Responsibilities will include, but are not limited to:
+ Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
+ Clerical support including mailing, scanning, faxing and copying to management
+ Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
+ Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements
+ Gather the appropriate information to generate reports for the projects you have been assigned
+ Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
+ Coordinate office space needs
+ Assist with time entry and prepare expense reports for approval
+ Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
+ Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies
Qualifications
We do not sponsor employees for work authorization in the U.S. for this position.
Essential skills and experience:
+ This position requires a high school diploma (or equivalent).
+ Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
+ Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
+ Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.
Valued but not required skills and experience:
+ Some college level education in fields such as English, Writing or Journalism.
+ Experience working in the Engineering and/or power industry field.
+ Hold a Notary License
Award-Winning Benefits
At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.
Health & Wellness Financial Benefits Work-Life Balance
+ Health Plans: Medical, Dental, Vision
+ Life & Accident Insurance
+ Disability Coverage
+ Employee Assistance Program (EAP)
+ Back-Up Daycare
+ FSA & HSA
+ 401(k)
+ Pre-Tax Commuter Account
+ Merit Scholarship Program
+ Employee Discount Program
+ Corporate Charitable Giving Program
+ Tuition Assistance
+ First Professional Licensure Bonus
+ Employee Referral Bonus
+ Paid Annual Personal/Sick Time (PST)
+ Paid Vacation
+ Paid Holidays
+ Paid Parental Leave
+ Paid Bereavement Leave
+ Flexible Work Arrangements
Compensation Range
$46,080.00 - $69,550.00
Transparency Statement
Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.
Awards & Recognition
Equal Opportunity
Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.
CityChicago
StateIL
CountryUnited States
Area of InterestAdministrative
TypeFull Time - Regular
Job ID2025-17699
Business GroupChief Operations Officer Group
DepartmentEnergy & Industrial Support

Description
This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).
Responsibilities will include, but are not limited to:
+ Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
+ Clerical support including mailing, scanning, faxing and copying to management
+ Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
+ Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements
+ Gather the appropriate information to generate reports for the projects you have been assigned
+ Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
+ Coordinate office space needs
+ Assist with time entry and prepare expense reports for approval
+ Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
+ Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies
Qualifications
We do not sponsor employees for work authorization in the U.S. for this position.
Essential skills and experience:
+ This position requires a high school diploma (or equivalent) and three years of administrative experience.
+ Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
+ Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
+ Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.
Valued but not required skills and experience:
+ Some college level education in fields such as English, Writing or Journalism.
+ Experience working in the Engineering and/or power industry field.
+ Hold a Notary License
Benefits
+ Medical Insurance
+ Dental Insurance
+ Vision Insurance
+ Life Insurance
+ Short- & Long-Term Disability
+ Voluntary Insurance - Accident, Critical Illness, and Hospital Indemnity
+ Business Travel Insurance
+ Savings Investment Plan (401k)
+ Paid Time Off
+ Paid Holidays
+ Tuition Reimbursement
+ First Professional Licensure Monetary Award
+ Employee Assistance Program
+ Parental Benefits
+ Back-Up Care for Children & Adults
+ Merit Scholarship Program
Award-Winning Benefits
At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.
Health & Wellness Financial Benefits Work-Life Balance
+ Health Plans: Medical, Dental, Vision
+ Life & Accident Insurance
+ Disability Coverage
+ Employee Assistance Program (EAP)
+ Back-Up Daycare
+ FSA & HSA
+ 401(k)
+ Pre-Tax Commuter Account
+ Merit Scholarship Program
+ Employee Discount Program
+ Corporate Charitable Giving Program
+ Tuition Assistance
+ First Professional Licensure Bonus
+ Employee Referral Bonus
+ Paid Annual Personal/Sick Time (PST)
+ Paid Vacation
+ Paid Holidays
+ Paid Parental Leave
+ Paid Bereavement Leave
+ Flexible Work Arrangements
Compensation Range
$46,080.00 - $69,550.00
Transparency Statement
Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.
Awards & Recognition
Equal Opportunity
Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.
CityChicago
StateIL
CountryUnited States
Area of InterestAdministrative
TypeFull Time - Regular
Job ID2025-17016
Business GroupChief Operations Officer Group
DepartmentNuclear Power Support

The Celestar Corporation has an IMMEDIATE need to identify an Administrative and Technical Support Assistant who will be seated in Downers Grove, IL . Please review the position description below. If interested and qualified, we welcome you to apply for this challenging opportunity.

LOCATION : Downers Grove, IL

CLEARANCE REQUIREMENT : Active Secret Level Clearance

Salary: $53,500

About Us :
Celestar, a Veteran Owned Company is Very Competitive with Salaries and Benefits. As an example, we offer Company Paid Benefits that include Employee and Family Dental Insurance, Employ Health Insurance, Life Insurance and Disability Insurance as well. We also offer a 401K retirement company match, paid Holidays and Personal Time off.

DUTIES AND RESPONSIBILITIES

• Records and file management
• Employee in- and out-processing
• Assist in managing DOD, DSS, and local office policies and programs
• Support the field office chief in scheduling
• Correspondence drafting and routing
• Manage Calendars
• Travel planning (Defense Travel System (DTS))
• Conference room coordination
• Office equipment and supply inventory maintenance
• Government timecard program (DAI) management
• Receipt and routing of office mail/correspondence
• Management of task management (CATMS) system
• Assist in execution of office training program
• Responsible for inputting and managing data bases as directed

REQUIRED QUALIFICATIONS

• Must possess two (2) years of administrative experience
• Proficiency with Microsoft applications paticularly Word, Excel and Outlook including Outlook Calendar
• Need to be proactive and can't be afraid to ask questions.
• Ability to engage with people of all management levels and interact in a professional manner.
• Draft and format policies/memos to agency standards and regulations.
• A willingness to tackle new projects and work with the team to accomplish them.

EDUCATION

• High School Graduate

DESIRED QUALIFICATIONS

• Familiarity with the Defense Travel System and timekeeping management programs a plus

Come onboard with a company that Values its Employees!
Celestar Corporation is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, protected veteran status, disability status, gender identity or national origin.

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
+ Establishes administrative support & reception best practices and ensures consistent adoption.
+ Identifies, develops, recommends and implements cost saving opportunities and seeks approval for recommendations.
+ Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
+ Builds effective relationships with internal/external stakeholders.
+ Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
+ Gathers and formats data into regular and ad-hoc reports, and dashboards.
+ Leads the planning, coordinating and implementing department events.
+ Builds change management plans of varying scope and type; leads or participates in a variety of change management activities including readiness assessments, planning, stakeholder management, execution, evaluation and sustainment of initiatives.
+ Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
+ May manage and supervise the day-to-day functions of an administrative team.
+ Manages sensitive communications, Outlook inbox, reports, invoices, and related documents for the assigned Executive; maintains confidentiality.
+ Tracks and distributes recognition awards on behalf of the Executive, as applicable.
+ Resolves escalated issues.
+ Leads the execution of administrative programs; assesses and adapts as needed to ensure quality of execution.
+ Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
+ Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
+ Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
+ Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
+ Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
+ Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
+ Makes travel arrangements, booking flight/hotel reservations as needed.
+ Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
+ Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
+ Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
+ Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
+ Collaborates with internal and external stakeholders in order to deliver on business objectives.
+ Organizes work information to ensure accuracy and completeness.
+ Focus is primarily on business/group within BMO; may have broader, enterprise-wide focus.
+ Exercises judgment to identify, diagnose, and solve problems within given rules.
+ Works independently on a range of complex tasks, which may include unique situations.
+ Broader work or accountabilities may be assigned as needed.
**Qualifications:**
+ Typically between 8+ years of relevant experience with a minimum 2 years of experience managing other administration staff, as applicable; post-secondary degree in related field of study.
+ Technical proficiency gained through education and/or business experience.
+ Verbal & written communication skills - In-depth.
+ Collaboration & team skills - In-depth.
+ Analytical and problem solving skills - In-depth.
+ Influence skills - In-depth.
+ Data driven decision making - In-depth.
**Salary:**
$57,500.00 - $106,500.00
**Pay Type:**
Salaried
The above represents BMO Financial Group's pay range and type.
Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position.
BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: Us**
At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.
To find out more visit us at is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law.
BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information.
Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

Become an integral part of Commercial & Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Commercial & Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
**Job responsibilities**
+ Maintain complex and detailed calendars
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate complicated domestic and international travel
+ Organize all aspects of internal and external events, including catering and transportation
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Maintain department documents, including current organizational charts and Executive Bio's
+ Handle regular activities without prompting, and advise in advance with issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
**Required qualifications, capabilities, and skills**
+ At least five years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
**Preferred qualifications, capabilities, and skills**
+ Experience supporting at the Managing Director level (or equivalent) or above
+ College degree is a plus
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Chicago,IL $33.34 - $44.23 / hour