140 Administrative Assistants jobs in Palos Heights
Administrative Support Level I
60684 Chicago, Illinois
CGI Technologies and Solutions, Inc.
Posted 2 days ago
Job Viewed
Job Description
**Administrative Support Level I**
**Category:** Administration
**Main location:** United States, Illinois, Chicago
**Position ID:** J
**Employment Type:** Full Time
**Position Description:**
At the direction of the Agency and/or Center Director, perform a variety of administrative and secretarial functions for the DOS/PPT Management Staff and Contract Management staff. Maintain all office functions associated with meeting the needs of the front office including incoming calls, correspondence and faxes.
Due to the nature of the government contract requirements and/or clearance requirements, U.S. Citizenship is required.
**Your future duties and responsibilities:**
Under the guidance of the onsite Government management team, the Administrative Assistant shall perform a variety of administrative and secretarial functions for the Director or Assistant Directors. The Administrative Assistant Level I is responsible for coordinating the large volume of information coming into the office to insure formats and deadlines are being met (i.e. schedules, memoranda, briefing papers, taskers, etc.).
The Administrative Assistant maintains confidential information (employee lists, management contact info, etc.) and at a minimum, shall perform the following functions:
- Answer incoming calls (external and internal to the office in a highly professional manner and forward calls, take messages or resolve calls as warranted on an individual basis.
- Organize, type, collate and file sensitive material.
- Maintain Agency/Center and Director Calendar of upcoming events, guest log, appointments, and other activities.
- Review incoming documents and take appropriate action/distribution.
- Track and monitor the status of memoranda, correspondence and taskers.
- Inform Agency/Center personnel of overdue items, upcoming deadlines, and format and Department procedures for processing documentation.
- Assist with travel arrangements using online Travel Manager System.
- Prepare briefing materials and compile reports.
- Prepare written communications using a variety of office software, specifically: MS Word, MS Power Point, MS Publisher, MS Excel, and SharePoint.
- Provide support to other projects or tasks as required.
- Receive deliveries and arrange for pick-up of outgoing shipments.
- Be responsible for stocking the photocopy and facsimile machines and supplies as well as maintaining their operational status and taking the requested readings.
- Receive and sort incoming /outgoing administrative mail.
- Maintain constant awareness of all aspects of internal security including adherence to the restricted area policies, logging off computer terminals when not in use and securing work at the end of the business day.
- Admit and welcome visitors into facility and maintains visitor login files.
- Process employees for DS badges through the MDIS/DOS enrollment system, PIN resets and unlock badges.
- Liaise with building management to report and resolve maintenance issues.
- Operate office equipment, including but not limited to: document scanners, telephones, intercoms, A-phones, label printers, and cameras.
- Assist with ordering, tracking, receiving, inventorying office supplies through various methods (GSA, CA internal, etc.)
**Required qualifications to be successful in this role:**
Required qualifications to be successful in this role
- Types 50 words per minute (WPM) with no errors
- Ability to adapt to changes in procedures and assignments.
- Ability to establish working relationships at all organizational levels.
- Strong organizational skills, time management, and attention to detail.
- Can simultaneously manage and maintain multiple MS Outlook calendars for personnel, leave, training and/or conference rooms.
- Excellent written and oral communication skills to draft memoranda and reports.
- Demonstrated capability to analyze facts, evaluate information, and draw conclusions.
- Ability to interpret and apply regulatory material, such as federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel)
- HS Diploma (2 year college degree preferred), and;
- Three (3) years of experience utilizing a variety of office software, specifically: Microsoft (MS) Word, MS Excel, MS Power Point, MS Publisher, MS Excel, and MS Outlook, including;
- Two (2) years of experience as an Administrative Assistant in an office environment, including;
- One (1) year of experience supporting at an executive level, including;
- Demonstrated experience with document management, preferably for a legal department of other office, and;
- Demonstrated ability to prioritize and organize simultaneous work flow duties.
Due to the nature of the government contracts this position requires US Citizenship.
As a Federal Contractor, all members of CGI Federal, regardless of role or work location are required to be fully vaccinated, with the exception of those with approved medical or religious accommodations.
Hourly Rate: $ $23.29/hour
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level; experience and training; and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.
At CGI Federal we call our professionals "members" to reinforce that all who join our team are owners and empowered to participate in the challenges and rewards that come from building a world-class company. CGI Federal's benefits include:
Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category
401(k) Plan and Profit Participation for eligible members
Additional benefits determined by your Service Contract Act:
- Paid Time Off (PTO)
- Paid Federal Holidays
- Health & Welfare Benefits
#CGIFederalJob
#productioncareers
#PassportUS
#IAF
**Skills:**
+ Customer Service & Support
+ Data Entry
+ Detail-oriented
**What you can expect from us:**
**Together, as owners, let's turn meaningful insights into action.**
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because.
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.
Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team-one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. **Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.**
We make it easy to translate military experience and skills! Clickhere ( to be directed to our site that is dedicated to veterans and transitioning service members.
All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.
**Category:** Administration
**Main location:** United States, Illinois, Chicago
**Position ID:** J
**Employment Type:** Full Time
**Position Description:**
At the direction of the Agency and/or Center Director, perform a variety of administrative and secretarial functions for the DOS/PPT Management Staff and Contract Management staff. Maintain all office functions associated with meeting the needs of the front office including incoming calls, correspondence and faxes.
Due to the nature of the government contract requirements and/or clearance requirements, U.S. Citizenship is required.
**Your future duties and responsibilities:**
Under the guidance of the onsite Government management team, the Administrative Assistant shall perform a variety of administrative and secretarial functions for the Director or Assistant Directors. The Administrative Assistant Level I is responsible for coordinating the large volume of information coming into the office to insure formats and deadlines are being met (i.e. schedules, memoranda, briefing papers, taskers, etc.).
The Administrative Assistant maintains confidential information (employee lists, management contact info, etc.) and at a minimum, shall perform the following functions:
- Answer incoming calls (external and internal to the office in a highly professional manner and forward calls, take messages or resolve calls as warranted on an individual basis.
- Organize, type, collate and file sensitive material.
- Maintain Agency/Center and Director Calendar of upcoming events, guest log, appointments, and other activities.
- Review incoming documents and take appropriate action/distribution.
- Track and monitor the status of memoranda, correspondence and taskers.
- Inform Agency/Center personnel of overdue items, upcoming deadlines, and format and Department procedures for processing documentation.
- Assist with travel arrangements using online Travel Manager System.
- Prepare briefing materials and compile reports.
- Prepare written communications using a variety of office software, specifically: MS Word, MS Power Point, MS Publisher, MS Excel, and SharePoint.
- Provide support to other projects or tasks as required.
- Receive deliveries and arrange for pick-up of outgoing shipments.
- Be responsible for stocking the photocopy and facsimile machines and supplies as well as maintaining their operational status and taking the requested readings.
- Receive and sort incoming /outgoing administrative mail.
- Maintain constant awareness of all aspects of internal security including adherence to the restricted area policies, logging off computer terminals when not in use and securing work at the end of the business day.
- Admit and welcome visitors into facility and maintains visitor login files.
- Process employees for DS badges through the MDIS/DOS enrollment system, PIN resets and unlock badges.
- Liaise with building management to report and resolve maintenance issues.
- Operate office equipment, including but not limited to: document scanners, telephones, intercoms, A-phones, label printers, and cameras.
- Assist with ordering, tracking, receiving, inventorying office supplies through various methods (GSA, CA internal, etc.)
**Required qualifications to be successful in this role:**
Required qualifications to be successful in this role
- Types 50 words per minute (WPM) with no errors
- Ability to adapt to changes in procedures and assignments.
- Ability to establish working relationships at all organizational levels.
- Strong organizational skills, time management, and attention to detail.
- Can simultaneously manage and maintain multiple MS Outlook calendars for personnel, leave, training and/or conference rooms.
- Excellent written and oral communication skills to draft memoranda and reports.
- Demonstrated capability to analyze facts, evaluate information, and draw conclusions.
- Ability to interpret and apply regulatory material, such as federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel)
- HS Diploma (2 year college degree preferred), and;
- Three (3) years of experience utilizing a variety of office software, specifically: Microsoft (MS) Word, MS Excel, MS Power Point, MS Publisher, MS Excel, and MS Outlook, including;
- Two (2) years of experience as an Administrative Assistant in an office environment, including;
- One (1) year of experience supporting at an executive level, including;
- Demonstrated experience with document management, preferably for a legal department of other office, and;
- Demonstrated ability to prioritize and organize simultaneous work flow duties.
Due to the nature of the government contracts this position requires US Citizenship.
As a Federal Contractor, all members of CGI Federal, regardless of role or work location are required to be fully vaccinated, with the exception of those with approved medical or religious accommodations.
Hourly Rate: $ $23.29/hour
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level; experience and training; and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.
At CGI Federal we call our professionals "members" to reinforce that all who join our team are owners and empowered to participate in the challenges and rewards that come from building a world-class company. CGI Federal's benefits include:
Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category
401(k) Plan and Profit Participation for eligible members
Additional benefits determined by your Service Contract Act:
- Paid Time Off (PTO)
- Paid Federal Holidays
- Health & Welfare Benefits
#CGIFederalJob
#productioncareers
#PassportUS
#IAF
**Skills:**
+ Customer Service & Support
+ Data Entry
+ Detail-oriented
**What you can expect from us:**
**Together, as owners, let's turn meaningful insights into action.**
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because.
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.
Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team-one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. **Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.**
We make it easy to translate military experience and skills! Clickhere ( to be directed to our site that is dedicated to veterans and transitioning service members.
All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.
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0
Remote Administrative Assistant, Executive Support
60601 Chicago, Illinois
$55000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, allowing you to manage administrative tasks efficiently from your home office. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (flights, hotels, transportation), and preparing itineraries. This role requires exceptional attention to detail, the ability to anticipate needs, and the capacity to handle sensitive information with discretion and confidentiality. You will screen and direct phone calls, manage email correspondence, and prepare reports, presentations, and other documents. Responsibilities also include maintaining organized digital filing systems, processing expense reports, and assisting with special projects as needed. The ideal candidate will possess outstanding communication and interpersonal skills, enabling effective interaction with internal teams, external partners, and clients. Proficiency in standard office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack), is essential. You should be adept at prioritizing tasks, managing multiple deadlines, and working autonomously in a remote environment. A minimum of 3-5 years of experience as an administrative assistant, executive assistant, or in a similar support role is required. Associate's or Bachelor's degree is preferred.
Responsibilities:
Responsibilities:
- Manage executive calendars, scheduling meetings and appointments.
- Coordinate domestic and international travel arrangements.
- Prepare and distribute meeting agendas, minutes, and follow-up actions.
- Screen and manage incoming communications (emails, phone calls).
- Prepare presentations, reports, and correspondence.
- Maintain organized digital filing systems and databases.
- Process expense reports and manage invoices.
- Assist with special projects and event coordination.
- Provide proactive support to ensure smooth daily operations for executives.
- Handle confidential information with the utmost discretion.
- 3-5 years of experience in an administrative support or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize effectively.
- Discretion and professionalism in handling confidential information.
- Self-starter with the ability to work independently in a remote setting.
- Associate's or Bachelor's degree is preferred.
Apply Now
1
Executive Administrative Assistant
60684 Chicago, Illinois
JPMorgan Chase
Posted 2 days ago
Job Viewed
Job Description
Become an integral part of the Wholesale Credit Risk team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Wholesale Credit Risk, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
**Job responsibilities**
+ Maintain complex and detailed calendars
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate complicated domestic and international travel
+ Organize all aspects of internal and external events, including catering and transportation
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Maintain department documents, including current organizational charts and Executive Bio's
+ Handle regular activities without prompting, and advise in advance with issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
**Required qualifications, capabilities, and skills**
+ At least five years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
**Preferred qualifications, capabilities, and skills**
+ Experience supporting at the Managing Director level (or equivalent) or above
+ College degree is a plus
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Chicago,IL $33.34 - $44.23 / hour
As an Executive Assistant in Wholesale Credit Risk, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
**Job responsibilities**
+ Maintain complex and detailed calendars
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate complicated domestic and international travel
+ Organize all aspects of internal and external events, including catering and transportation
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Maintain department documents, including current organizational charts and Executive Bio's
+ Handle regular activities without prompting, and advise in advance with issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
**Required qualifications, capabilities, and skills**
+ At least five years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
**Preferred qualifications, capabilities, and skills**
+ Experience supporting at the Managing Director level (or equivalent) or above
+ College degree is a plus
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Chicago,IL $33.34 - $44.23 / hour
View Now
2
Executive Administrative Assistant
60684 Chicago, Illinois
JPMorgan Chase
Posted 2 days ago
Job Viewed
Job Description
Become an integral part of the Commercial and Investment Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Commercial and Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.
Job Responsibilities:
+ Maintain detailed calendars for multiple team members
+ Coordinate visitor access and handle logistics
+ Organize and arrange onsite and offsite events, such as but not limited to, virtual and in-person meetings including scheduling, catering and set-up, and transportation
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate domestic and international travel for multiple team members
+ Process T&E expenses for multiple team members. Process invoices. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Handle regular activities without prompting, and advise in advance with possible issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding for client meetings
+ Work cooperatively with the administrative assistant team, in positive partnership to support each other smoothly
+ Lead and coordinate on ad hoc projects as requested
Required qualifications, skills and capabilities
+ Preferably candidates should have at least 3 years of administrative experience, supporting all levels through managing director
+ Advanced calendar management
+ Advanced ability to organize and prioritize
+ Tact and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Candidates should have Expense, Invoice and Charitable Contributions knowledge
+ Proficiency within Microsoft Office Suite, including Excel and PowerPoint
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
+ Ability to learn procedures and processes quickly
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Chicago,IL $33.34 - $44.23 / hour
As an Executive Assistant in Commercial and Investment Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals.
Job Responsibilities:
+ Maintain detailed calendars for multiple team members
+ Coordinate visitor access and handle logistics
+ Organize and arrange onsite and offsite events, such as but not limited to, virtual and in-person meetings including scheduling, catering and set-up, and transportation
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate domestic and international travel for multiple team members
+ Process T&E expenses for multiple team members. Process invoices. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Handle regular activities without prompting, and advise in advance with possible issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding for client meetings
+ Work cooperatively with the administrative assistant team, in positive partnership to support each other smoothly
+ Lead and coordinate on ad hoc projects as requested
Required qualifications, skills and capabilities
+ Preferably candidates should have at least 3 years of administrative experience, supporting all levels through managing director
+ Advanced calendar management
+ Advanced ability to organize and prioritize
+ Tact and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Candidates should have Expense, Invoice and Charitable Contributions knowledge
+ Proficiency within Microsoft Office Suite, including Excel and PowerPoint
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
+ Ability to learn procedures and processes quickly
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option**
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
**Base Pay/Salary**
Chicago,IL $33.34 - $44.23 / hour
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3
Executive Administrative Assistant
60601 Chicago, Illinois
$65000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to support senior leadership in their Chicago, Illinois, US office. This role is integral to the smooth functioning of the executive team, requiring exceptional attention to detail, discretion, and the ability to multitask effectively. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare reports and presentations, and handle sensitive communications. The ideal candidate is proficient in office management software, possesses excellent written and verbal communication skills, and excels in a fast-paced environment. This hybrid position requires a balance of in-office presence for direct support and client interactions, with the flexibility of remote work for certain tasks. You will be responsible for gatekeeping information, prioritizing tasks, and anticipating the needs of the executives you support. This includes managing expense reports, organizing meetings and events, and acting as a liaison between executives and other departments. A professional demeanor and a commitment to confidentiality are essential.
Responsibilities:
Responsibilities:
- Manage and coordinate executive calendars and schedules.
- Arrange complex domestic and international travel, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Organize and coordinate meetings, conferences, and events.
- Manage expense reports and budget tracking for executive activities.
- Act as a liaison between executives and internal/external stakeholders.
- Maintain confidential files and records with utmost discretion.
- Assist with special projects as assigned.
- High School Diploma or GED required; Associate's or Bachelor's degree preferred.
- 5+ years of experience as an Executive Administrative Assistant, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent organizational, time management, and prioritization skills.
- Strong written and verbal communication skills.
- High level of discretion and confidentiality.
- Ability to work independently and proactively in a hybrid work environment.
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4
Executive Administrative Assistant
60601 Chicago, Illinois
$75000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a prominent professional services firm, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role is based in the heart of **Chicago, Illinois**, and offers a dynamic work environment where you will manage complex calendars, coordinate executive travel arrangements, prepare reports and presentations, and act as a gatekeeper for high-level communications. The ideal candidate will possess exceptional interpersonal skills, a keen ability to anticipate needs, and a commitment to maintaining confidentiality and discretion. You should be proficient in a range of office technologies and adept at managing multiple priorities in a fast-paced setting. This position requires a professional demeanor and the ability to liaise effectively with internal teams, external clients, and stakeholders.
Responsibilities:
Responsibilities:
- Manage and coordinate complex executive calendars, scheduling meetings, appointments, and conference calls with internal and external parties.
- Arrange domestic and international travel, including flights, accommodation, and transportation, ensuring all details are meticulously planned.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails and phone calls, responding or redirecting as appropriate.
- Organize and prepare materials for meetings, including agendas, background documents, and minutes.
- Process expense reports and manage departmental budgets, ensuring timely submission and accuracy.
- Conduct research and gather information on various topics as requested by executives.
- Serve as a primary point of contact for internal and external stakeholders, maintaining professional and courteous communication.
- Assist with event planning and coordination for executive off-sites, team meetings, and client engagements.
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information.
- Handle confidential and sensitive information with the utmost discretion.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing executive-level administrative support, preferably within a corporate or professional services environment.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms (Zoom, Teams).
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels.
- Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
- Proactive approach to problem-solving and a high level of initiative.
- Experience with expense reporting systems and travel booking platforms.
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5
Executive Administrative Assistant
60601 Chicago, Illinois
$75000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is searching for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial for ensuring the smooth and efficient operation of executive functions. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence, and handling confidential information with the utmost discretion. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a professional demeanor. Proficiency in office productivity suites (e.g., Microsoft Office 365, Google Workspace) and virtual collaboration tools is essential. Strong communication and interpersonal skills are required to effectively interact with internal and external stakeholders at all levels. This position involves anticipating needs, prioritizing tasks, and proactively resolving issues to allow executives to focus on strategic initiatives. Experience in a fast-paced corporate environment supporting C-suite executives is highly preferred. This hybrid role offers a blend of remote flexibility and essential in-office presence at our **Chicago, Illinois** location, fostering collaboration and direct support. You will be a key liaison, ensuring seamless communication flow and efficient workflow management. Responsibilities may include preparing reports, conducting research, and managing special projects as assigned. Discretion, reliability, and a commitment to maintaining confidentiality are paramount. This is an excellent opportunity to contribute to the success of our executive team and play an integral role in the daily operations of our organization.
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6
Executive Administrative Assistant
60602 Chicago, Illinois
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a highly respected corporate entity, is seeking a meticulous and proactive Executive Administrative Assistant to support their senior leadership team. This role is based in our offices located in the heart of **Chicago, Illinois**, and requires a dedicated professional to manage a wide range of administrative and organizational tasks. You will serve as a key liaison, ensuring the smooth and efficient operation of the executive office. The ideal candidate is highly organized, possesses exceptional communication skills, and exhibits a high level of discretion and professionalism. This position demands an individual who can anticipate needs, prioritize effectively, and handle confidential information with utmost care. You will be instrumental in enabling executives to focus on strategic initiatives.
Key responsibilities include:
A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience providing high-level administrative support to senior executives is required. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Outstanding organizational, time management, and multitasking abilities are critical. Excellent written and verbal communication skills, with strong attention to detail, are a must. Experience with expense management systems and calendar management tools is necessary. Proven ability to handle confidential information with discretion is paramount. The capacity to work independently, anticipate needs, and demonstrate initiative is highly valued. This is an excellent opportunity to join a prestigious organization and play a crucial role in supporting its leadership.
Key responsibilities include:
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Coordinate domestic and international travel, including flights, accommodations, and itineraries.
- Organize and manage logistics for executive meetings, conferences, and events.
- Screen and prioritize incoming communications, including emails and phone calls.
- Maintain executive files and records with a high degree of accuracy and confidentiality.
- Conduct research and gather information as needed for projects and reports.
- Process expense reports and manage departmental budgets.
- Serve as a primary point of contact for internal and external stakeholders.
- Proactively identify and resolve administrative issues before they escalate.
- Assist with onboarding new team members and supporting HR-related administrative tasks.
- Handle confidential information with the utmost discretion and professionalism.
- Prepare meeting agendas, take minutes, and track action items.
- Manage office supplies and vendor relationships.
- Contribute to team projects and initiatives as required.
A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience providing high-level administrative support to senior executives is required. Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Outstanding organizational, time management, and multitasking abilities are critical. Excellent written and verbal communication skills, with strong attention to detail, are a must. Experience with expense management systems and calendar management tools is necessary. Proven ability to handle confidential information with discretion is paramount. The capacity to work independently, anticipate needs, and demonstrate initiative is highly valued. This is an excellent opportunity to join a prestigious organization and play a crucial role in supporting its leadership.
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7
Executive Administrative Assistant
60601 Chicago, Illinois
$70000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive remote support to their senior leadership team. This critical role demands exceptional attention to detail, impeccable communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, scheduling meetings across multiple time zones, making travel arrangements, and preparing meeting materials. The ideal candidate will be adept at handling confidential information with discretion and professionalism. Your duties will include drafting correspondence, managing email inboxes, organizing virtual files, and assisting with special projects as assigned. Strong technical proficiency with standard office software (Microsoft Office Suite, Google Workspace) and a willingness to quickly learn new platforms are essential. You will act as a gatekeeper and a liaison, ensuring seamless communication and efficient operations for the executives you support. This is a fully remote position, requiring a dedicated home office setup and the ability to work independently with minimal supervision. Proactive problem-solving and a keen ability to anticipate needs are highly valued. Excellent interpersonal skills are necessary to interact effectively with internal teams and external partners. A Bachelor's degree or equivalent experience is preferred, along with a minimum of 5 years of experience supporting C-level executives in a corporate setting. This is an outstanding opportunity to contribute to a dynamic organization from a remote location, offering significant impact and professional growth.
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