13 Administrative Assistants jobs in Parma

• Manage and coordinate complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Organize and manage virtual meetings, including preparing agendas, distributing materials, taking minutes, and tracking action items.
• Serve as a liaison between executives and internal/external stakeholders, ensuring clear and timely communication.
• Handle confidential information with discretion and professionalism.
• Manage expense reporting and budget tracking for executive needs.
• Research and gather information for various projects and initiatives.
• Develop and implement administrative processes and systems to improve efficiency in a remote environment.
• Provide general administrative support as needed, including managing digital filing systems and online platforms.
• Proactively identify and address potential administrative challenges before they arise.

• Manage complex calendars, schedule meetings, and coordinate appointments for executives, ensuring no conflicts.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and manage virtual meetings, including preparing agendas, distributing materials, and taking minutes.
• Handle travel arrangements, including booking flights, accommodations, and creating detailed itineraries.
• Manage and organize digital files and records, ensuring easy accessibility and confidentiality.
• Serve as a point of contact for internal and external stakeholders, responding to inquiries professionally and promptly.
• Conduct research and prepare reports as requested.
• Assist with project coordination and follow-up on action items.
• Process expense reports and manage basic office-related vendor communications.
• Proactively identify opportunities to improve administrative processes and workflow efficiency within a remote setting.

• Proven experience as a Senior Administrative Assistant or Executive Assistant, preferably in a remote capacity.
• Exceptional organizational and time-management skills.
• Proficiency in virtual collaboration tools (e.g., Zoom, Microsoft Teams, Slack) and standard office software (Microsoft Office Suite, Google Workspace).
• Excellent written and verbal communication skills.
• High degree of professionalism, discretion, and confidentiality.
• Ability to work independently with minimal supervision and demonstrate initiative.
• Strong problem-solving skills and the ability to anticipate needs.
• Reliable internet connection and a dedicated home office space conducive to productive work.
• Experience supporting multiple executives simultaneously is a plus.
• Familiarity with project management software is beneficial.

St. Luke's Health System is seeking a Registered Nurse (RN) Administrative for a nursing job in Boise, Idaho.

• Specialty: Administrative
• Discipline: RN
• Duration: Ongoing
• 36 hours per week
• Shift: 12 hours
• Employment Type: Staff

Overview

About Us At St Luke's Health System, we are dedicated to advancing cardiovascular care through excellence in clinical outcomes, patient safety, and innovation. As a not-for-profit health system, we are committed to improving the health of our communities by supporting patients, families, and providers with the highest quality of care.

Position Summary The Data Registry Coordinator – Heart Services plays a key role in supporting quality improvement initiatives, patient outcomes, and regulatory reporting within our cardiovascular programs. This role is responsible for the collection, abstraction, validation, and submission of clinical data into a national heart registry database (STS/ACC Transcatheter Valve Therapy (TVT) Registry). The coordinator ensures timely and accurate reporting to support program performance, accreditation, and continuous improvement initiatives.

Qualifications:

• Education: Associate of Nursing Degree/Diploma


• Experience: 2 year's clinical experience (Cath Lab, Cardiac Procedure, Registry or Cardiac PACU preferred)


• Licenses/Certifications: Current RN Licensure in the State of Practice

56 hours biweekly, day time hours with some flexibilty with hybryd option once orientation/training is complete

At St. Luke’s, caring for people in the communities we serve is our mission – and this includes our own SLHS team. We offer a robust benefits package to support our teams both professionally and personally. In addition to a competitive salary and retirement plans, we ensure our team feels supported in their benefits beyond the typical medical, dental, and vision offerings. We care about you and have fantastic financial and physical wellness options, such as: on-site massages, on-site counseling via our Employee Assistance Program, access to the Personify Health Wellness tool, as well as other formal training and career development offerings to ensure you are meeting your career goals.

St. Luke’s is an equal opportunity employer and does not discriminate against any person on the basis of race, religion, color, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other status or condition protected by law.

*Please note: this posting is not reflective of all job duties and responsibilities and is intended to provide an overview to job seekers.

St. Luke's Health System Job ID #. Posted job title: Data Registry Coordinator - Heart Services

A strong, talented staff is at the heart of St. Luke’s Health System . We are Idaho's largest employer with more than 15,000 employees and a medical staff of more than 1,800 physicians and advanced practice providers. We’re proud of our people who deliver skilled, compassionate care every day, and are looking to add dedicated individuals who will continue this same tradition of excellence.

• Wellness and fitness programs
• Discount program
• Mileage reimbursement
• Life insurance
• Holiday Pay
• Guaranteed Hours
• Employee assistance programs
• Continuing Education
• Medical benefits
• 403b retirement plan
• Dental benefits
• Sick pay
• Vision benefits

Maximus is looking to fill an Content Analyst supporting our CDC INFO program. In this role, you will handle a variety of clerical tasks including document verification, managing calls and visitors, and supporting day-to-day operations. We're looking for someone detail-oriented, adaptable, and eager to keep projects running smoothly across departments.

***Position is a temporary and remote position ***

***Must be available to work weekends and holidays as needed. The hours of operation are Monday - Friday 8:00 AM - 8:00 PM EST***

Must provide your own device/equipment: Computer or Laptop required, head set with microphone and monitor required

Essential Duties and Responsibilities:

- Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice.
- Perform repetitive clerical steps such as document verification, manage inbound and outbound routine calls, and greeting guests.
- Perform entry-level clerical duties requiring general knowledge and the application of various work methods and procedures.
- Provide administrative support to project and operations management, which may include identifying, anticipating, and meetings needs of all departments.

Additional Requirements:

- Bachelor's Degree with 5 years' experience required or relevant education/experience (Associate's Degree and 7 years' experience, or HS Diploma and 9 years' experience)

- May have training or education in area of specialization.

- Ability to speak and read English and Spanish clearly, professionally, and fluently."

Must provide your own device/equipment: Computer or Laptop required, head set with microphone and monitor required ( No Tablets, iPads, and Chromebooks are not permitted )

H ome Office Requirements:

- Hardwired internet (ethernet) connection.

- Internet download speed of 25mbps single upload or higher required (you can test this by going to Private work area and adequate power source.

- Video calls may be requested on occasion. Proper background and attire is required.

- Windows or Mac (Tablets, iPads, and Chromebooks are not permitted.)

OS for Windows - Windows 10 or Windows 11

OS for Mac - Big Sur (11.0.1+); Catalina (10.15); Monterey (12.3)

Minimum Requirements

- High School diploma or equivalent with 1-3 years of experience.
- May have training or education in area of specialization.

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Pay Transparency

For positions on this contract, Maximus will pay the prevailing wage rate for the location in which the employee is working, as determined by the Department of Labor. That wage rate will vary depending on locality. An applicant's salary history will not be used in determining compensation.

Accommodations
Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews,-please contact People Operations at .

Minimum Salary

$

19.53

Maximum Salary

$

29.50

• Manage and maintain complex executive calendars, scheduling meetings and appointments.
• Coordinate all aspects of travel, including flights, accommodation, and itineraries.
• Prepare agendas, meeting materials, and draft minutes.
• Handle incoming and outgoing communications, including emails and phone calls.
• Conduct research and prepare reports and presentations as needed.
• Manage expenses and process reimbursements.
• Act as a liaison between executives and other departments or external parties.
• Maintain confidentiality of sensitive information.
• Proactively identify and resolve administrative issues.
• Organize and manage digital and physical files.

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management.
• Excellent time management and organizational skills.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Strong written and verbal communication skills.
• High level of discretion and professionalism.
• Ability to work independently and prioritize tasks effectively.
• Experience in a remote work setting is a plus.