27 Administrative Assistants jobs in Parma
Executive Administrative Assistant
83701 Emmett, Idaho
$55000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This is a vital role in our office located in Boise, Idaho, US , requiring a professional who can manage multiple priorities efficiently and maintain a high level of confidentiality. You will be responsible for a wide range of administrative tasks, ensuring the smooth and efficient operation of the executive office.
Key responsibilities include:
Key responsibilities include:
- Managing complex calendars, scheduling meetings, and coordinating appointments for executives.
- Arranging domestic and international travel, including flights, accommodations, and ground transportation, and preparing detailed itineraries.
- Preparing and editing correspondence, reports, presentations, and other documents.
- Screening and prioritizing incoming communications, including emails and phone calls.
- Coordinating and preparing for board meetings, executive meetings, and other high-level engagements, including room bookings, catering, and material distribution.
- Managing expense reports and processing invoices.
- Maintaining organized filing systems, both physical and digital.
- Acting as a primary point of contact for internal and external stakeholders.
- Conducting research and preparing background materials for meetings and projects.
- Handling confidential and sensitive information with discretion and professionalism.
- Assisting with special projects as needed.
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0
Executive Administrative Assistant
83701 Emmett, Idaho
$28 Hourly
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team at their office located in Boise, Idaho, US . This role is critical in ensuring the smooth and efficient operation of executive functions, requiring a detail-oriented individual with exceptional communication and multitasking abilities. You will be responsible for managing complex schedules, coordinating meetings, preparing correspondence, and handling confidential information with discretion.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements with meticulous attention to detail.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation, managing itineraries and expense reports.
- Screen and prioritize incoming communications, including emails and phone calls, acting as a gatekeeper and liaison for the executives.
- Organize and prepare materials for meetings, including agendas, background documents, and presentations, and take minutes as needed.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Assist with the planning and execution of special projects and events as required.
- Manage office supplies, equipment, and vendor relationships.
- Conduct research on various topics as directed by executives.
- Provide general administrative support, including filing, copying, and data entry.
- Anticipate the needs of the executives and proactively offer solutions.
- Proven experience as an Executive Administrative Assistant or in a similar high-level support role, with at least 4 years of experience.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with internal and external stakeholders.
- High degree of professionalism, discretion, and confidentiality.
- Ability to multitask, prioritize, and adapt to changing demands in a fast-paced environment.
- Experience in event planning or project coordination is a plus.
- Associate's or Bachelor's degree in Business Administration or a related field preferred.
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1
Executive Administrative Assistant
83701 Emmett, Idaho
$58000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Boise, Idaho, US . This crucial role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant will be responsible for managing complex calendars, coordinating executive travel arrangements, preparing correspondence and reports, and organizing meetings and events. You will act as a liaison between executives and internal/external stakeholders, ensuring smooth communication flow. Essential qualifications include outstanding organizational and time management skills, advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and excellent written and verbal communication abilities. The ideal candidate will possess a professional demeanor, a strong work ethic, and the ability to anticipate needs and proactively solve problems. We are looking for a dedicated individual who can handle confidential information with utmost discretion and maintain a high level of efficiency. Key responsibilities include screening calls, managing email correspondence, preparing presentations, and handling expense reports. A Bachelor's degree or equivalent experience in business administration or a related field is preferred, along with several years of experience supporting C-level executives. Join our client's team and contribute to the efficient operation of their executive office, ensuring seamless support for critical business functions in Boise.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain executive calendars, scheduling appointments and meetings efficiently.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Screen phone calls, emails, and visitors, directing inquiries appropriately.
- Manage expense reports and process invoices accurately and in a timely manner.
- Maintain confidential files and records with a high degree of discretion.
- Conduct research and compile data for various projects as requested.
- Serve as a primary point of contact for internal and external stakeholders.
- Anticipate the needs of executives and proactively address potential issues.
- High school diploma or equivalent; Bachelor's degree in Business Administration or a related field preferred.
- Minimum of 3-5 years of experience as an Executive Administrative Assistant, preferably supporting senior management.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational, time management, and multitasking abilities.
- High level of professionalism, discretion, and judgment.
- Experience with calendar management and travel coordination.
- Ability to work independently with minimal supervision.
- Familiarity with office management systems and procedures.
- Proactive problem-solving skills and a positive attitude.
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2
Executive Administrative Assistant
83702 Emmett, Idaho
$65000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support a busy executive team in **Boise, Idaho, US**. This critical role involves managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as the primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication and interpersonal skills, a keen eye for detail, and the ability to multitask in a fast-paced environment. Responsibilities include:
Qualifications:
- Manage and maintain executive calendars, scheduling meetings and appointments with precision.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism.
- Screen and direct phone calls, manage email correspondence, and handle confidential information with discretion.
- Organize and manage office supplies and equipment, ensuring smooth daily operations.
- Assist with event planning and execution for company meetings and gatherings.
- Conduct research and gather data for various projects as needed.
- Handle expense reporting and reconciliation.
- Act as a liaison between executives and employees, fostering positive communication.
- Provide general administrative support to the executive team, anticipating needs and proactively addressing challenges.
Qualifications:
- Proven experience as an Executive Administrative Assistant or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to work independently and as part of a team.
- Discretion and a high level of confidentiality.
- Experience with calendar management tools and virtual meeting platforms.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Experience supporting C-level executives is a significant advantage.
- A proactive approach and the ability to anticipate needs are highly valued.
- Familiarity with the business landscape in **Boise, Idaho, US** is a plus.
- The ability to adapt to changing priorities and meet tight deadlines is essential for success in this role.
- We are looking for an individual who is a reliable and dedicated professional, committed to providing high-level support.
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3
Executive Administrative Assistant
83702 Emmett, Idaho
$28 Hourly
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This pivotal role is essential for ensuring the smooth and efficient operation of our executive offices in Boise, Idaho, US . The successful candidate will manage complex calendars, coordinate travel arrangements (both domestic and international), prepare and edit correspondence, reports, and presentations, and handle confidential information with discretion. Key responsibilities include arranging and confirming meetings, managing meeting logistics such as room booking and catering, and taking minutes during executive meetings. You will also be responsible for managing expense reports, processing invoices, and maintaining office supplies. A significant part of the role involves acting as a liaison between executives and internal/external stakeholders, requiring excellent communication and interpersonal skills. The ideal candidate will possess strong multitasking abilities, meticulous attention to detail, and the capacity to thrive in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory, and experience with project management software is a plus. We are looking for someone who can anticipate needs, solve problems independently, and maintain a high level of professionalism at all times. This is an excellent opportunity to contribute to a dynamic team and gain exposure to high-level corporate functions. Join us and be an integral part of our client's success story.
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4
Executive Administrative Assistant
83702 Emmett, Idaho
$75000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a prominent national organization with a significant presence in Boise, Idaho, US , is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to senior leadership. This demanding role requires meticulous attention to detail, exceptional time management skills, and the ability to manage multiple priorities in a fast-paced corporate environment. You will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (domestic and international), and preparing professional correspondence and reports. Key duties include handling confidential information with discretion, managing office supplies and vendor relationships, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate will possess advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with various collaboration tools. Strong written and verbal communication skills, excellent problem-solving abilities, and a proactive approach to anticipating needs are essential. A Bachelor's degree or an Associate's degree in Business Administration or a related field, combined with a minimum of 5 years of experience supporting C-level executives or senior management, is required. Experience in event planning and budget management is a plus. Join our dedicated team and provide crucial support to our leadership in Boise, Idaho, US .
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5
Executive Administrative Assistant
83701 Emmett, Idaho
$65000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in their **Boise, Idaho, US** office. This pivotal role requires impeccable attention to detail, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing detailed reports and presentations, screening and directing correspondence, and acting as a gatekeeper for executive communications. You will also be tasked with organizing and managing high-level meetings, including preparing agendas, taking minutes, and following up on action items. Other duties may include managing office supplies, assisting with event planning, and maintaining confidential files. The ideal candidate will have at least 5 years of experience supporting C-level executives, possess advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and have experience with modern office management software. A bachelor's degree in Business Administration or a related field is preferred, but equivalent experience will be considered. Strong problem-solving abilities, a professional demeanor, and the capacity to work independently while maintaining a high level of discretion are essential. This is an excellent opportunity to join a dynamic team and contribute to the operational success of a leading organization.
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6
Executive Administrative Assistant
83701 Emmett, Idaho
$55000 Annually
WhatJobs
Posted 11 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to senior leadership in **Boise, Idaho, US**. This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication, interpersonal, and time management skills, with a keen eye for detail and the ability to multitask effectively in a fast-paced environment. You will be responsible for managing complex calendars, coordinating meetings and travel arrangements, and preparing professional correspondence and presentations.
Key responsibilities include acting as the primary point of contact for internal and external stakeholders, screening calls, and managing correspondence. You will be tasked with arranging domestic and international travel, including flights, accommodations, and ground transportation, as well as preparing detailed itineraries. Meeting coordination involves scheduling, preparing agendas, taking minutes, and ensuring follow-up on action items. The role also requires extensive management of electronic and physical filing systems, maintaining confidentiality of sensitive information. You will assist with expense reporting, invoice processing, and other administrative tasks as needed. Proactive anticipation of needs and problem-solving are essential qualities for this position. The ability to maintain a high level of professionalism and discretion at all times is paramount. This is an excellent opportunity for a dedicated administrative professional to support key executives and contribute to the overall success of the organization.
**Qualifications:**
Key responsibilities include acting as the primary point of contact for internal and external stakeholders, screening calls, and managing correspondence. You will be tasked with arranging domestic and international travel, including flights, accommodations, and ground transportation, as well as preparing detailed itineraries. Meeting coordination involves scheduling, preparing agendas, taking minutes, and ensuring follow-up on action items. The role also requires extensive management of electronic and physical filing systems, maintaining confidentiality of sensitive information. You will assist with expense reporting, invoice processing, and other administrative tasks as needed. Proactive anticipation of needs and problem-solving are essential qualities for this position. The ability to maintain a high level of professionalism and discretion at all times is paramount. This is an excellent opportunity for a dedicated administrative professional to support key executives and contribute to the overall success of the organization.
**Qualifications:**
- Minimum 4 years of experience as an Executive Administrative Assistant or in a similar role supporting senior management.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience with calendar management, travel arrangements, and meeting coordination.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills.
- Ability to handle confidential information with discretion.
- Proactive, self-starter with the ability to work independently.
- Experience with (specific CRM/ERP if applicable, e.g., Salesforce, SAP) is a plus.
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7
Executive Administrative Assistant
83701 Emmett, Idaho
$70000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Boise, Idaho, US . This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced corporate environment. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling confidential information with the utmost care. Key duties include scheduling and preparing for meetings, taking minutes, managing correspondence, and acting as a liaison between executives and internal/external stakeholders. The ideal candidate will possess outstanding communication and interpersonal skills, with a professional demeanor and a polished presentation. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with modern office technologies and virtual meeting platforms. A Bachelor's degree in Business Administration or a related field is preferred, along with a minimum of 5 years of experience providing executive-level administrative support. Experience in supporting multiple high-level executives simultaneously is a significant plus. You should be adept at anticipating needs, proactively identifying and resolving issues, and maintaining a high level of efficiency. Strong organizational and time-management skills are paramount. We are seeking a reliable, resourceful, and adaptable individual who can work independently and contribute positively to the executive team's productivity. If you excel at providing top-tier administrative support and thrive in a dynamic professional setting, we encourage you to apply.
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8
Executive Administrative Assistant
83702 Emmett, Idaho
$75000 Annually
WhatJobs
Posted 13 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This integral role is based in Boise, Idaho, US , and requires a professional with exceptional multitasking abilities and a keen eye for detail. The Executive Administrative Assistant will manage complex calendars, coordinate domestic and international travel arrangements, prepare executive correspondence, and organize meetings and events. You will be responsible for handling confidential information with the utmost discretion and acting as a primary point of contact for internal and external stakeholders. Key duties include managing expense reports, preparing presentations, and conducting research to support executive initiatives. The ability to anticipate needs and proactively solve problems is paramount to success in this position.
We are looking for candidates with a High School diploma or equivalent; an Associate's or Bachelor's degree is a plus. A minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting C-level executives, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management tools are essential. Excellent written and verbal communication skills, strong interpersonal abilities, and a professional demeanor are a must. The ideal candidate is a self-starter, detail-oriented, and capable of prioritizing tasks effectively in a fast-paced environment. If you are a motivated and reliable administrative professional looking to contribute to a dynamic organization in Boise, Idaho, US , we encourage you to apply. This position offers a great opportunity to work closely with leadership and gain valuable insights into business operations.
We are looking for candidates with a High School diploma or equivalent; an Associate's or Bachelor's degree is a plus. A minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role, supporting C-level executives, is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with calendar management tools are essential. Excellent written and verbal communication skills, strong interpersonal abilities, and a professional demeanor are a must. The ideal candidate is a self-starter, detail-oriented, and capable of prioritizing tasks effectively in a fast-paced environment. If you are a motivated and reliable administrative professional looking to contribute to a dynamic organization in Boise, Idaho, US , we encourage you to apply. This position offers a great opportunity to work closely with leadership and gain valuable insights into business operations.
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