183 Administrative Assistants jobs in Philadelphia

Job Description

The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs

Long Description

COMPENSATION: The Hourly rate for this position is $18.00 to $22.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark's good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

Job Responsibilities

* Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
* Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
* Greets customers, clients, and employees; answers inquiries or directs calls where necessary
* Maintain office memos and informative postings
* Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

* Prior administrative experience preferred
* The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
* Demonstrates interpersonal and communication skills, both verbal and written
* Demonstrates strong interpersonal skills, accuracy, and attention to detail
* Requires frequent performance of repetitive motions with hands and/or arms

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook, Instagram and Twitter.

Nearest Major Market: Philadelphia

**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Long Description**
COMPENSATION: The Hourly rate for this position is $18.00 to $22.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Long Description**
COMPENSATION: The Hourly rate for this position is $20.00 to $23.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at Function:**
Business Support
**Job Sub** **Function:**
Administration & Secretarial
**Job Category:**
Business Enablement/Support
**All Job Posting Locations:**
Horsham, Pennsylvania, United States of America
**Job Description:**
Johnson & Johnson is recruiting for an **Executive Administrative Assistant** to support the President, U.S. Oncology, Solid Tumor located in **Horsham, PA.**
Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.
**About Oncology**
Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Our Oncology team is focused on the elimination of cancer by discovering new pathways and modalities to finding treatments and cures. We lead where medicine is going and need innovators with an unwavering commitment to results.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.
Learn more at Duties & Responsibilities:**
+ Team Collaboration: Work closely with administrative and leadership teams, providing support and fostering teamwork.
+ Liaison Role: Act as the bridge between the Leadership Team and key organizational partners.
+ Cross-Department Collaboration: Partner with executive assistants and other departments to ensure seamless operations.
+ Leadership Support: Provide guidance to the broader administrative team, ensuring alignment and efficiency.
+ Meeting & Event Planning: Organize leadership meetings and special events, track action items, and follow up to ensure smooth execution.
+ Travel Coordination: Arrange seamless domestic and international travel, including managing expenses and reports.
+ Mastering Calendar Management: Prioritize and organize a busy schedule for the President, ensuring optimal use of their time and commitments.
+ Policy & Procedure Support: Stay informed about company policies, share important updates, and help staff meet deadlines.
+ Document & Information Management: Prepare organizational charts, maintain SharePoint files, and keep directories up-to-date.
+ Recruitment Support: Collaborate with HR on job postings, interviews, and onboarding new leaders.
+ Onboarding & Transition: Help bring new team members onboard smoothly.
+ Confidentiality & Security: Manage sensitive documents and information with discretion and professionalism
**Required Minimum Education** :
+ High School/Secondary Education or Equivalent required. Bachelor's degree is preferred.
**Required Knowledge, Skills, and Abilities** :
+ 7 years' administrative experience in executive level support.
+ Highly organized and self-motivated, capable of managing diverse tasks and interacting confidently with people at all organizational levels.
+ Possess excellent interpersonal skills, with the ability to communicate effectively and build relationships with senior management and team members.
+ Maintain confidentiality and handles sensitive information with professionalism and discretion.
+ Skilled at balancing multiple priorities while adapting quickly to changing demands.
+ Demonstrate strong verbal and written communication skills.
+ Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and Zoom.
+ Experienced in managing complex calendars via Outlook.
+ Work with a high sense of urgency while maintaining professionalism and attention to detail.
+ Excellent organizational skills, with the ability to establish, adjust, and prioritize tasks within a broad scope of responsibilities.
+ Flexible and adaptable, responding resourcefully in a fast-paced and ever-changing environment.
+ Capable of multitasking efficiently and acting quickly to ensure responsibilities are completed in a timely manner.
+ Demonstrate strong collaboration skills, partnering effectively with support teams and colleagues across departments.
+ The ability to manage complexity, work with minimal supervision, and adapt in a fast-paced environment is required
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via or contact AskGS to be directed to your accommodation resource.

**Alternate Locations:** Radnor, PA (Pennsylvania)
**Work Arrangement:**
Hybrid Preferred : Preferred employee will work 3 days a week in a Lincoln office
**Relocation assistance:** is not available for this opportunity.
**Requisition #:** 75112
**The Role at a Glance**
We are excited to bring on an Executive Administrative Assistant to our IT Technology Office to work out of our Radnor, PA office 3-4 days a week.
**What you'll be doing**
+ Manage leader's calendar including scheduling meetings, conferences and appointments while constantly monitoring availability and prioritizing commitments to ensure optimal use of time
+ Arrange and coordinate travel including flight, hotel, ground transportation and meal reservations and prepare corresponding itineraries
+ Process expense reports and invoices for payment in a timely manner
+ Plan, coordinate and execute special events and/or projects as needed
+ Prepare leader(s) for meetings by creating, gathering, and/or organizing materials, identifying key questions to be prepared to answer and preparing reference material in an effective manner
+ Prepare complex reports and presentations which may require conducting research to add value to material and/or gathering and summarizing information and/or data
+ Proofread complex documents, presentations, and reports for grammatical and typographical errors
+ Prepare, organize and maintain correspondence, memorandums, and documents, which may be confidential in nature for leaders review and approve
+ Receive and screen telephone calls, correspondence and/or visitors and acts as primary resource for internal and external contacts, facilitating a professional image of LFG
+ Order supplies and coordinate routine maintenance and repairs to office equipment
**What we're looking for**
+ 7-10+ Years administrative support experience in a complex corporate environment, aligned with what you'll be doing above
+ Demonstrates the ability to use sound judgment and discretion regarding confidential information
+ Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
+ Demonstrates ability to work in a fast-paced environment and in stressful situations
+ Demonstrates excellent organizational skills with the ability to prioritize workload and multi-task while maintaining strict attention to detail
+ Ability to anticipate upcoming needs and willingness to proactively act on those needs
+ Demonstrated solid relationship management skills with internal and/or external clients (e.g. management, peers, colleagues, customers)
+ Demonstrates strong interpersonal skills with a collaborative style
+ High School diploma or GED
**Application Deadline**
Applications for this position will be accepted through October 31, 2025, subject to earlier closure due to applicant volume.
**What's it like to work here?**
At Lincoln Financial, we love what we do. We make meaningful contributions each and every day to empower our customers to take charge of their lives. Working alongside dedicated and talented colleagues, we build fulfilling careers and stronger communities through a company that values our unique perspectives, insights and contributions and invests in programs that empower each of us to take charge of our own future.
**What's in it for you:**
+ Clearly defined career tracks and job levels, along with associated behaviors for each of Lincoln's core values and leadership attributes
+ Leadership development and virtual training opportunities
+ PTO/parental leave
+ Competitive 401K and employee benefits ( Free financial counseling, health coaching and employee assistance program
+ Tuition assistance program
+ Work arrangements that work for you
+ Effective productivity/technology tools and training
The pay range for this position is $35.87 - $47.83 with **anticipated pay for new hires between the minimum and midpoint of the range** and could vary above and below the listed range as permitted by applicable law. Pay is based on non-discriminatory factors including but not limited to work experience, education, location, licensure requirements, proficiency and qualifications required for the role. The base pay is just one component of Lincoln's total rewards package for employees. In addition, the role may be eligible for the Annual Incentive Program, which is discretionary and based on the performance of the company, business unit and individual. Other rewards may include long-term incentives, sales incentives and Lincoln's standard benefits package.
**About The Company**
Lincoln Financial (NYSE: LNC) helps people to confidently plan for their version of a successful future. We focus on identifying a clear path to financial security, with products including annuities, life insurance, group protection, and retirement plan services.
With our 120-year track record of expertise and integrity, millions of customers trust our solutions and service to help put their goals in reach.
Lincoln Financial Distributors, a broker-dealer, is the wholesale distribution organization of Lincoln Financial. Lincoln Financial is the marketing name for Lincoln Financial Corporation and its affiliates including The Lincoln National Life Insurance Company, Fort Wayne, IN, and Lincoln Life & Annuity Company of New York, Syracuse, NY. Lincoln Financial affiliates, their distributors, and their respective employees, representatives and/or insurance agents do not provide tax, accounting or legal advice.
Lincoln is committed to creating an inclusive ( environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Follow us on Facebook ( , X ( , LinkedIn ( , Instagram ( , and YouTube ( . For the latest company news, visit our newsroom ( .
**Be Aware of Fraudulent Recruiting Activities**
If you are interested in a career at Lincoln, we encourage you to review our current openings and apply on our website. Lincoln values the privacy and security of every applicant and urges all applicants to diligently protect their sensitive personal information from scams targeting job seekers. These scams can take many forms including fake employment applications, bogus interviews and falsified offer letters.
Lincoln will not ask applicants to provide their social security numbers, date of birth, bank account information or other sensitive information in job applications. Additionally, our recruiters do not communicate with applicants through free e-mail accounts (Gmail, Yahoo, Hotmail) or conduct interviews utilizing video chat rooms. We will never ask applicants to provide payment during the hiring process or extend an offer without conducting a phone, live video or in-person interview. Please contact Lincoln's fraud team at if you encounter a recruiter or see a job opportunity that seems suspicious.
**Additional Information**
This position may be subject to Lincoln's Political Contribution Policy. An offer of employment may be contingent upon disclosing to Lincoln the details of certain political contributions. Lincoln may decline to extend an offer or terminate employment for this role if it determines political contributions made could have an adverse impact on Lincoln's current or future business interests, misrepresentations were made, or for failure to fully disclose applicable political contributions and or fundraising activities.
Any unsolicited resumes or candidate profiles submitted through our web site or to personal e-mail accounts of employees of Lincoln Financial are considered property of Lincoln Financial and are not subject to payment of agency fees.
Lincoln Financial ("Lincoln" or "the Company") is an Equal Opportunity employer and, as such, is committed in policy and practice to recruit, hire, compensate, train and promote, in all job classifications, without regard to race, color, religion, sex, age, national origin or disability. Opportunities throughout Lincoln are available to employees and applicants are evaluated on the basis of job qualifications. If you are a person with a disability that impedes your ability to express your interest for a position through our online application process, or require TTY/TDD assistance, contact us by calling .
This Employer Participates in E-Verify. See the E-Verify ( notices.
Este Empleador Participa en E-Verify. Ver el E-Verify ( avisos.
Lincoln Financial Group ("LFG") is an Equal Opportunity employer and, as such, is committed in policy and practice to recruit, hire, compensate, train and promote, in all job classifications, without regard to race, color, religion, sex (including pregnancy), age, national origin, disability, sexual orientation, gender identity and expression, veterans status, or genetic information. Opportunities throughout LFG are available to employees and applicants and are evaluated on the basis of job qualifications. We have a drug free work environment and we perform pre-employment substance abuse testing.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role, based in **Philadelphia, Pennsylvania**, is crucial for ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling sensitive confidential information with discretion. The ideal candidate will possess exceptional organizational skills, strong attention to detail, excellent communication abilities, and a professional demeanor. You will serve as a key point of contact for internal and external stakeholders, demonstrating strong problem-solving capabilities and the ability to anticipate needs. This position requires a high level of professionalism, resourcefulness, and the ability to multitask effectively in a fast-paced environment.

Key Responsibilities:

• Manage and maintain complex calendars for senior executives, including scheduling meetings, appointments, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and ground transportation.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Act as a liaison between executives and internal/external stakeholders, managing communications effectively.
• Handle incoming communications, screen calls, and direct inquiries appropriately.
• Organize and maintain physical and digital filing systems, ensuring confidentiality.
• Prepare meeting agendas, take minutes, and track action items.
• Assist with the preparation of budgets and expense reports.
• Coordinate logistics for executive events, meetings, and conferences.
• Conduct research and gather information as requested by executives.
• Manage office supplies and equipment, ensuring smooth daily operations.
• Anticipate the needs of executives and proactively address potential issues.
• Provide support for special projects as assigned.
• Maintain a high level of professionalism and discretion when handling sensitive information.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Excellent interpersonal skills with the ability to interact professionally with all levels of staff and external contacts.
• High degree of accuracy and attention to detail.
• Ability to multitask, prioritize, and manage multiple projects simultaneously.
• Discretion and confidentiality in handling sensitive information.
• Proactive problem-solving abilities and resourcefulness.
• Experience with travel booking and expense management systems.
• Ability to adapt to changing priorities and work effectively under pressure.

This hybrid role requires a commitment to both on-site presence in **Philadelphia, Pennsylvania**, and remote work flexibility. Join our team and play a vital role in supporting our executive leadership.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at no-style="text-align:left;">Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham, Pennsylvania, United States of America

Job Description:

Johnson & Johnson is recruiting for an Executive Administrative Assistant to support the President, U.S. Oncology, Solid Tumor located in Horsham, PA.

Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.

About Oncology

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Our Oncology team is focused on the elimination of cancer by discovering new pathways and modalities to finding treatments and cures. We lead where medicine is going and need innovators with an unwavering commitment to results.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at Duties & Responsibilities:

• Team Collaboration: Work closely with administrative and leadership teams, providing support and fostering teamwork.
• Liaison Role: Act as the bridge between the Leadership Team and key organizational partners.
• Cross-Department Collaboration: Partner with executive assistants and other departments to ensure seamless operations.
• Leadership Support: Provide guidance to the broader administrative team, ensuring alignment and efficiency.
• Meeting & Event Planning: Organize leadership meetings and special events, track action items, and follow up to ensure smooth execution.
• Travel Coordination: Arrange seamless domestic and international travel, including managing expenses and reports.
• Mastering Calendar Management: Prioritize and organize a busy schedule for the President, ensuring optimal use of their time and commitments.
• Policy & Procedure Support: Stay informed about company policies, share important updates, and help staff meet deadlines.
• Document & Information Management: Prepare organizational charts, maintain SharePoint files, and keep directories up-to-date.
• Recruitment Support: Collaborate with HR on job postings, interviews, and onboarding new leaders.
• Onboarding & Transition: Help bring new team members onboard smoothly.
• Confidentiality & Security: Manage sensitive documents and information with discretion and professionalism

Required Minimum Education :   

• High School/Secondary Education or Equivalent required.  Bachelor’s degree is preferred.

Required Knowledge, Skills, and Abilities :

• 7 years’ administrative experience in executive level support.
• Highly organized and self-motivated, capable of managing diverse tasks and interacting confidently with people at all organizational levels.
• Possess excellent interpersonal skills, with the ability to communicate effectively and build relationships with senior management and team members.
• Maintain confidentiality and handles sensitive information with professionalism and discretion.
• Skilled at balancing multiple priorities while adapting quickly to changing demands.
• Demonstrate strong verbal and written communication skills.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and Zoom.
• Experienced in managing complex calendars via Outlook.
• Work with a high sense of urgency while maintaining professionalism and attention to detail.
• Excellent organizational skills, with the ability to establish, adjust, and prioritize tasks within a broad scope of responsibilities.
• Flexible and adaptable, responding resourcefully in a fast-paced and ever-changing environment.
• Capable of multitasking efficiently and acting quickly to ensure responsibilities are completed in a timely manner.
• Demonstrate strong collaboration skills, partnering effectively with support teams and colleagues across departments.
• The ability to manage complexity, work with minimal supervision, and adapt in a fast-paced environment is required

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via or contact AskGS to be directed to your accommodation resource.

As an Administrative Assistant here at Honeywell, you will play a crucial role in supporting our team by managing administrative tasks and ensuring smooth operations. Your contributions will help enhance productivity and efficiency within the organization.

You will report directly to our Sr Field Service Supervisor and youll work either Remotely or out of our Fort Washington, PA location on a Hybrid work schedule.

In this role, you will impact the overall effectiveness of our team by providing essential administrative support, facilitating communication, and ensuring that all operational processes run seamlessly.

BENEFITS OF WORKING FOR HONEYWELL

In addition to a competitive salary, leading-edge work, and developing solutions side-by-side with dedicated experts in their fields, Honeywell employees are eligible for a comprehensive benefits package. This package includes employer-subsidized Medical, Dental, Vision, and Life Insurance; Short-Term and Long-Term Disability; 401(k) match, Flexible Spending Accounts, Health Savings Accounts, EAP, and Educational Assistance; Parental Leave, Paid Time Off (for vacation, personal business, sick time, and parental leave), and 12 Paid Holidays. For more information visit: click here

The application period for the job is estimated to be 40 days from the job posting date; however, this may be shortened or extended depending on business needs and the availability of qualified candidates.Great Opportunity at Honeywell! As an Administrative Assistant here at Honeywell, you will play a crucial role in supporting our team by managing administrative tasks and ensuring smooth operations. Your contributions will help enhance productivity and efficiency within the organization. You will report directly to our Sr Field Service Supervisor and youll work either Remotely or out of our Fort Washington, PA location on a Hybrid work schedule.YOU MUST HAVE

• 2+ years of experience in an administrative support role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience with office management systems and procedures.

WE VALUE

• Associates Degree or equivalent experience.
• 3+ years of experience in a similar administrative role.
• Ability to work independently and prioritize tasks effectively.
• Familiarity with office equipment and technology.
• Strong problem-solving skills and a proactive approach to tasks.

KEY RESPONSIBILITIES

• Provide administrative support to the team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Maintain organized filing systems and ensure accurate record-keeping for all administrative tasks.
• Handle sensitive information discreetly and maintain confidentiality.
• Manage purchase requisitions / invoice tracking in Compass/SAP.
• Manage teams time entries / adjustments in eCharge/SAP.
• Demonstrate excellent communication and customer service skills.

About Us

Honeywell helps organizations solve the worlds most complex challenges in automation, the future of aviation and energy transition. As a trusted partner, we provide actionable solutions and innovation through our Aerospace Technologies, Building Automation, Energy and Sustainability Solutions, and Industrial Automation business segments - powered by our Honeywell Forge software - that help make the world smarter, safer and more sustainable.