82 Administrative Assistants jobs in Philadelphia

At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and less invasive, and?solutions are personal?Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity?Learn more at Function:**
Business Support
**Job Sub** **Function:**
Administration & Secretarial
**Job Category:**
Business Enablement/Support
**All Job Posting Locations:**
New Brunswick, New Jersey, United States of America, San Diego, California, United States of America, South San Francisco, California, United States of America, Spring House, Pennsylvania, United States of America, Titusville, New Jersey, United States of America
**Job Description:**
Janssen Pharmaceutical, part of Johnson & Johnson's Family of Companies, is recruiting for an Executive Administrative Assistant to join our External Scientific Innovation team. This role will support our Global Head of External Scientific Innovation. The preferred location is Springhouse, PA. Candidates will be considered near any J&J site in California, Pennsylvania and New Jersey.
_Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week._
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Our Immunology team leads in the development of transformational medicines for immunological disorders and illnesses. You can influence where medicine is going by restoring health to millions of people living with immune diseases.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.
Learn more at Executive Assistant will provide comprehensive administrative support for the Global Head External Scientific Innovation within the J&J Innovative Medicines R&D organization. The ideal candidate will bring skills that will enhance the performance of a global team, bringing external innovation opportunities (including company incubation and partnership capabilities) that will deliver high impact science to the IMR&D pipeline. This is a dynamic, fast paced and collaborative environment where exercising good judgment and maintaining strict confidentiality while successfully handling multiple competing demands are common. The standards of performance are high, and adapting and executing is required on a regular basis.
**Key Responsibilities:**
+ Provide comprehensive and proactive administrative support to the Global Head, External Scientific Innovation to enable effective prioritization and maintain consistent internal and external engagement.
+ With both internal and external stakeholders, act as a role model for professionalism, courtesy, and excellent interpersonal communication on behalf of the External Scientific Innovation team.
+ Proactively prioritize and manage a complex calendar to ensure maximum effectiveness and efficiency of time. Closely monitor and coordinate multiple cross-functional leadership team meetings (DPDS, JJI, PDR, etc.) and governance meetings while balancing other critical internal and external meetings.
+ Lead and manage complex travel arrangements/itineraries, including but not limited to domestic and international travel for internal (J&J) and external (business-partner-facing) meetings, processing of Visa/Passport requirements, global meeting and conference registrations and travel details, and providing active support in case of unforeseen travel disruption, including coordinating travel plans with business partners to maximize the use of company resources and time.
+ Closely partner with colleagues across all levels in the organization to organize meetings, ranging in attendee size and subject matter - from 1:1s to global town halls, and provide necessary logistical support including technology, meals, room setup, and day of meeting point of contact support.
+ Prepare expense reports, most of which are incurred while on global travel and require consideration of and compliance with healthcare compliance requirements, in a detail-oriented, timely and compliant manner.
+ Consistently perform admin duties such as PO creation and submission, troubleshooting workplace facility/technology issues, physical and electronic file management, organizational chart and distribution management, and ad hoc team management transactions in Workday
+ Monitor email and other communication continuously and in real-time from team members, internal colleagues, external innovation ecosystem such as, but not limited to, CEOs, investors, entrepreneurs, etc.
+ Demonstrate proficiency working with the range of technologies required to execute the duties of this role and a proactive interest to quickly learn new technologies and features as needed.
+ Maintain professionalism, strict confidentiality and discretion while handling sensitive information internally and externally. Must exercise sound judgment to solve complex problems, often under minimal direction or supervision. Must possess an entrepreneurial spirit (love to embrace new opportunities and make things happen), thrive in a fast paced constantly evolving environment and possess confidence, intelligence, with a dedicated focus on making improvements and reaching out for new solutions.
+ Maintain strong working relationships with all stakeholders, including JJI, JJDC, IMBD and IM R&D cross functional administrative assistants, creating an efficient and effective team-based atmosphere and supporting team connectivity and collaboration across a globally dispersed team.
**Qualifications:**
+ A minimum of a High School diploma is required; bachelor's degree is preferred
+ A minimum of 8 years of administrative experience is required; experience supporting business development and other external partner-facing teams is preferred
+ Experienced C-Suite Level executive assistant, preferably in a high growth, fast paced corporate environment
+ Excellent verbal and written communication skills, including ability to draft and edit correspondence and collect or prepare information for executive review, are required.
+ This position requires exemplary customer service skills, ability to handle multiple tasks and priorities simultaneously, the ability to anticipate executive needs, and the ability to work with independence and minimal supervision.
+ Must maintain confidentiality, and operate consistently with poise, professionalism, and a sense of urgency in a complex and rapidly changing environment.
+ Must demonstrate excellent judgment and the ability to anticipate and solve problems proactively, and must be detail-oriented, thorough, accurate and well-organized.
+ Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook), virtual meeting platforms (Zoom, Teams, Global Connect), and systems required to execute purchase order and HR processes (e.g., Workday, Ariba/eMarketplace, IRIS) is required (or analogous systems for external candidates).
This position is overtime eligible.
This job posting is anticipated to close on **5/2/2025** .
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center ( ) or contact AskGS to be directed to your accommodation resource.
**The anticipated base pay range for this position is :**
$60,900 - $97,808 annually
Additional Description for Pay Transparency:
The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation's performance over a calendar/performance year. Bonuses are awarded at the Company's discretion on an individual basis. Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Employees may be eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)). Employees are eligible for the following time off benefits: Vacation - up to 120 hours per calendar year Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington - up to 56 hours per calendar year Holiday pay, including Floating Holidays - up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year Additional information can be found through the link below. The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.

**Overview:**
The Executive Administrative Assistant provides essential office and location support activities to ensure efficient business operations. This role focuses on enhancing and following specific processes to maximize the efficiencies of business support services.
**Key Responsibilities:**
+ **Support Executive Leadership:** Offer direct administrative support to executive leaders, including managing correspondence, drafting communications, and preparing presentations.
+ **Schedule Management:** Organize and maintain the executive's schedule, coordinating meetings, conferences, and travel plans.
+ **Customer and Guest Interaction:** Be the welcoming face for guests and customers, handle inquiries professionally both in-person and via telephone.
+ **Confidentiality Management:** Protect sensitive information and maintain high levels of discretion.
+ **Documentation and Filing:** Develop and maintain filing systems to provide historical reference, record meetings, and communications.
+ **Office Supply Management:** Oversee the inventory and procurement of office supplies to ensure efficient operation.
**Qualifications:**
Education: Bachelor's degree preferred or equivalent relevant work experience.
**Core Competencies:**
+ **Functional Knowledge:** Proficient in processes and business software acquired through training and experience.
+ **Interpersonal Skills:** Strong communication skills, adept at exchanging information and understanding others.
+ **Problem Solving:** Capable of working within established procedures and contributing to new assignments.
+ **Leadership:** Support and guide colleagues with less experience.
+ **Time Management:** Efficient in prioritizing tasks and multitasking in a dynamic environment.
**Technical Skills:**
+ **Activity Coordination:** Promptly completes tasks and communicates effectively about timelines.
+ **Approachability:** Builds rapport with coworkers and customers, developing active listening skills.
+ **Initiative:** Demonstrates proactive approach in task completion and team contributions.
+ **Results Orientation:** Executes tasks as directed with a focus on achieving goals and outcomes.
+ **Written and Oral Communication:** Clear communication tailored to the audience, assists in document and presentation preparation.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Executive Administrative Assistant

Our client, a prestigious financial services firm, is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their senior leadership team in Philadelphia, Pennsylvania, US . This critical role requires an individual with exceptional multitasking abilities, strong communication skills, and a proven track record of managing complex schedules and administrative tasks in a fast-paced corporate environment. You will be instrumental in ensuring the smooth operation of executive offices and contributing to the overall efficiency of the firm.

Responsibilities:

• Manage complex calendars and schedule appointments, meetings, and conferences for multiple executives, anticipating needs and proactively resolving conflicts.
• Coordinate extensive domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries.
• Prepare and organize documents for meetings, presentations, and reports, ensuring accuracy and professional formatting.
• Draft, proofread, and edit correspondence, memos, and other communications on behalf of executives.
• Process expense reports, invoices, and other financial documents, ensuring compliance with company policies.
• Act as a primary point of contact, screening calls and emails, and directing inquiries to the appropriate personnel.
• Arrange and coordinate corporate events, team outings, and client engagements, managing logistics from start to finish.
• Maintain highly confidential information with the utmost discretion and integrity.
• Conduct research and compile data as requested by executives, preparing summaries and presentations.
• Manage office supplies, equipment, and vendor relationships to ensure the executive office operates efficiently.
• Assist with special projects and initiatives as assigned by senior leadership.
• Anticipate executive needs and proactively address them, demonstrating strong foresight and initiative.
• Organize and maintain both physical and electronic filing systems, ensuring easy retrieval of documents.
• Serve as a liaison between executives and other departments, as well as external stakeholders.
• Foster a professional and positive environment within the executive office.

Qualifications:

• Bachelor's degree preferred; equivalent practical experience will be considered.
• 5+ years of progressive experience as an Executive Assistant, supporting senior-level executives, preferably in financial services, legal, or a fast-paced corporate setting.
• Exceptional organizational and time management skills, with the ability to prioritize effectively and manage multiple tasks.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting platforms.
• Superior written and verbal communication skills, with a professional and polished demeanor.
• High level of discretion, integrity, and confidentiality.
• Strong attention to detail and accuracy.
• Proactive, resourceful, and a self-starter with excellent problem-solving abilities.
• Ability to work effectively under pressure and adapt to changing priorities.
• Demonstrated ability to build strong working relationships with colleagues and external contacts.
• Experience with CRM systems or similar databases is a plus.
• A positive attitude and a strong work ethic.

Our client offers a professional and supportive work environment, competitive compensation, and a comprehensive benefits package. This is an opportunity to be an indispensable asset to a leading firm.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America, San Diego, California, United States of America, South San Francisco, California, United States of America, Spring House, Pennsylvania, United States of America, Titusville, New Jersey, United States of America

Job Description:

Janssen Pharmaceutical, part of Johnson & Johnson's Family of Companies, is recruiting for an Executive Administrative Assistant to join our External Scientific Innovation team. This role will support our Global Head of External Scientific Innovation. The preferred location is Springhouse, PA. Candidates will be considered near any J&J site in California, Pennsylvania and New Jersey.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow and profoundly impact health for humanity. Learn more at /> 

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Our Immunology team leads in the development of transformational medicines for immunological disorders and illnesses. You can influence where medicine is going by restoring health to millions of people living with immune diseases. 

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at Executive Assistant will provide comprehensive administrative support for the Global Head External Scientific Innovation within the J&J Innovative Medicines R&D organization. The ideal candidate will bring skills that will enhance the performance of a global team, bringing external innovation opportunities (including company incubation and partnership capabilities) that will deliver high impact science to the IMR&D pipeline. This is a dynamic, fast paced and collaborative environment where exercising good judgment and maintaining strict confidentiality while successfully handling multiple competing demands are common. The standards of performance are high, and adapting and executing is required on a regular basis.

Key Responsibilities:

• Provide comprehensive and proactive administrative support to the Global Head, External Scientific Innovation to enable effective prioritization and maintain consistent internal and external engagement.
• With both internal and external stakeholders, act as a role model for professionalism, courtesy, and excellent interpersonal communication on behalf of the External Scientific Innovation team.
• Proactively prioritize and manage a complex calendar to ensure maximum effectiveness and efficiency of time. Closely monitor and coordinate multiple cross-functional leadership team meetings (DPDS, JJI, PDR, etc.) and governance meetings while balancing other critical internal and external meetings.
• Lead and manage complex travel arrangements/itineraries, including but not limited to domestic and international travel for internal (J&J) and external (business-partner-facing) meetings, processing of Visa/Passport requirements, global meeting and conference registrations and travel details, and providing active support in case of unforeseen travel disruption, including coordinating travel plans with business partners to maximize the use of company resources and time.
• Closely partner with colleagues across all levels in the organization to organize meetings, ranging in attendee size and subject matter – from 1:1s to global town halls, and provide necessary logistical support including technology, meals, room setup, and day of meeting point of contact support.
• Prepare expense reports, most of which are incurred while on global travel and require consideration of and compliance with healthcare compliance requirements, in a detail-oriented, timely and compliant manner.
• Consistently perform admin duties such as PO creation and submission, troubleshooting workplace facility/technology issues, physical and electronic file management, organizational chart and distribution management, and ad hoc team management transactions in Workday
• Monitor email and other communication continuously and in real-time from team members, internal colleagues, external innovation ecosystem such as, but not limited to, CEOs, investors, entrepreneurs, etc.
• Demonstrate proficiency working with the range of technologies required to execute the duties of this role and a proactive interest to quickly learn new technologies and features as needed.
• Maintain professionalism, strict confidentiality and discretion while handling sensitive information internally and externally. Must exercise sound judgment to solve complex problems, often under minimal direction or supervision. Must possess an entrepreneurial spirit (love to embrace new opportunities and make things happen), thrive in a fast paced constantly evolving environment and possess confidence, intelligence, with a dedicated focus on making improvements and reaching out for new solutions.  
• Maintain strong working relationships with all stakeholders, including JJI, JJDC, IMBD and IM R&D cross functional administrative assistants, creating an efficient and effective team-based atmosphere and supporting team connectivity and collaboration across a globally dispersed team.

Qualifications:

• A minimum of a High School diploma is required; bachelor’s degree is preferred

• A minimum of 8 years of administrative experience is required; experience supporting business development and other external partner-facing teams is preferred
• Experienced C-Suite Level executive assistant, preferably in a high growth, fast paced corporate environment
• Excellent verbal and written communication skills, including ability to draft and edit correspondence and collect or prepare information for executive review, are required.
• This position requires exemplary customer service skills, ability to handle multiple tasks and priorities simultaneously, the ability to antic ipate executive needs, and the ability to work with independence and minimal supervision.
• Must maintain confidentiality, and operate consistently with poise, professionalism, and a sense of urgency in a complex and rapidly changing environment.
• Must demonstrate excellent judgment and the ability to anticipate and solve problems proactively, and must be detail-oriented, thorough, accurate and well-organized.
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook), virtual meeting platforms (Zoom, Teams, Global Connect), and systems required to execute purchase order and HR processes (e.g., Workday, Ariba/eMarketplace, IRIS) is required (or analogous systems for external candidates).

This position is overtime eligible.   

This job posting is anticipated to close on 5/2/2025 .

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center ( ) or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is :

$60,900 - $97,808 annually

Additional Description for Pay Transparency:

The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/performance year. Bonuses are awarded at the Company’s discretion on an individual basis. Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Employees are eligible for the following time off benefits: Vacation – up to 120 hours per calendar year Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year Holiday pay, including Floating Holidays – up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year Additional information can be found through the link below. The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.

An Administrative Assistant provides essential clerical and organizational support to ensure the smooth operation of an office or organization. Their duties include managing calendars, scheduling appointments, handling correspondence, organizing files, and assisting with various administrative tasks. They act as a central point of contact for communication and coordination, supporting teams and ensuring efficient workflows.

Key Responsibilities:

• Calendar Management:

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  Scheduling appointments, meetings, and travel arrangements for individuals or teams.

• Communication Management:

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  Answering phones, managing emails and other correspondence, and directing inquiries to the appropriate personnel.

• Record Keeping:

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  Maintaining organized filing systems, both physical and electronic, for easy access to important documents.

• Document Preparation:

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  Drafting, editing, and proofreading documents, reports, and presentations.

• Office Support:

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  Ordering supplies, managing inventory, coordinating maintenance, and providing general office support.

• Meeting Coordination:

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  Preparing agendas, coordinating logistics, and potentially taking minutes for meetings.

• Client/Visitor Assistance:

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  Greeting visitors, providing information, and assisting with their needs.

• Database Management:

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  Updating and maintaining databases and spreadsheets with relevant information.

• Expense Reporting:

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  Assisting with expense tracking, invoice processing, and budget management.

• Event Planning:

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  Assisting with the planning and coordination of events, both internal and external.

**Job Description**
The Business Services Coordinator II is responsible for various administrative duties and ad-hoc projects across interpersonal functional areas.
**Job Responsibilities**
Provide daily direction and communication to employees to insure functional duties are performed in a timely, efficient and knowledgeable manner.
Coordinate and lead special projects.
Based on extensive knowledge and experience, provide guidance to other employees to tackle problems, answer questions, and research issues that may arise within the administrative function.
Recommend methods to improve operation processes, efficiency and service to both internal and external customers.
Support the on boarding of new hires.
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
3-5 years of related work experience preferred.
Requires a High School Diploma or equivalent experience.
MS Office Experience with proficiency in Excel required.
Strong interpersonal skills.
Excellent customer service and administrative skills required.
Ability to develop and maintain a positive working relationship with others.
Detail oriented, ability to multi-task, with strong interpersonal skills are required.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at-all from Day One.
**Job Description**
U.S. Bank is looking for an Executive Assistant to support the Senior Vice President (SVP) of Credit Risk for Merchant and Corporate Payments. In this position, the Executive Assistant is responsible for a wide range of support tasks to ensure the SVP is well organized and will also support the teams spread across multiple geographies. To succeed in this role, the Executive Assistant must be proactive, have excellent organizational skills, be detail oriented and have the ability and confidence to interact with all levels of the organization under minimal supervision.
**_Position Highlights_**
+ Provide a broad variety of administrative and staff support services
+ Collect and interpret data to produce reports; conduct special projects; coordinates meetings, conferences, presentations and travel arrangements
+ Compose correspondence and other documentation as needed
+ Frequently use personal computer software packages for word processing, graphics, spread sheets, etc.
+ Manage complex calendars, adapting to changing priorities and coordinating meetings with executive participation.
+ Oversee timely distribution of meeting materials and manage scheduling tasks.
+ Organize domestic travel, accounting for time zone differences and logistics.
+ Build and maintain effective working relationships within the team and across the organization.
+ Collaborate on team initiatives and process expense reports accurately and promptly.
+ Create Power Point presentations and assist with departmental ad-hoc projects such as Town Hall meetings and recurring departmental meetings
+ Assist with on-site executive meetings including scheduling meeting space, catering and IT equipment needs
+ Oversee departmental training requirements, monitor progress toward completion, and provide departmental updates during team meetings and Town Halls.
**_Basic Qualifications_**
+ High school diploma or equivalent, bachelor's degree preferred
+ Typically, five or more years of experience in administrative and support staff activities
**_Preferred Skills and Experience_**
+ Well-developed reading, writing and mathematical skills
+ Ability to manage multiple tasks/projects and deadlines simultaneously
+ Ability to work independently as well as collaboratively as a strong team player across the business
+ Demonstrated administrative, secretarial and clerical skills
+ Ability to identify and resolve exceptions and to interpret data
+ Effective verbal and written communication and grammatical skills
+ Skilled in navigating computers and proficient with software such as Microsoft PowerPoint and Excel.
**_Hybrid/flexible schedule_**
The role offers a hybrid/flexible schedule, which means there's an in-office expectation of 3 or more days per week and the flexibility to work outside the office location for the other days.
If there's anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants ( .
**Benefits:**
Our approach to benefits and total rewards considers our team members' whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following (some may vary based on role, location or hours):
+ Healthcare (medical, dental, vision)
+ Basic term and optional term life insurance
+ Short-term and long-term disability
+ Pregnancy disability and parental leave
+ 401(k) and employer-funded retirement plan
+ Paid vacation (from two to five weeks depending on salary grade and tenure)
+ Up to 11 paid holiday opportunities
+ Adoption assistance
+ Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law
U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.
**E-Verify**
U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program ( .
The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $24.18 - $32.21
U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.
Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.
**Posting may be closed earlier due to high volume of applicants.**

**Description**
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
**Entity:** Clinical Practices of University of Pennsylvania (CPUP)
**Department:** Med Hematology-Oncology
**Location:** Perelman Center for Advanced Medicine-3400 Civic Center Blvd
**Hours:** Per Departmental Needs - Full Time
Summary:
+ The Administrative Assistant is responsible for the efficient and effective administration of all assigned areas. In this capacity, the incumbent provides administrative support to Hematology Oncology. Using work planning and follow-through skills, the incumbent exercises confidentiality and sensitivity in the performance of highly responsible duties under minimal supervision. Manages calendars, coordinates and schedules education sessions, meetings, and conferences/travel, serves as liaison to external departments, and creates/implements processes for maximum efficiency.
Responsibilities:
+ Answers and handles incoming phone calls, taking/routing messages appropriately, and triaging calls when needed. Interacts with all internal and external customers/patients in a professional manner whether on phone or in person.
+ Schedules appointments and registers patients in EMR. Ensures all needed records, reports, labs for upcoming patient visit are scanned and loaded appropriately into the EMR.
+ Provides administrative support for practice provider(s): calendar management, scheduling meetings (including staff meetings), preparation of materials for distribution. Types, transcribes, edits correspondence, manuscripts, reports, statistics, and other patient care, academic, and administrative documents.
+ Maintains supply inventory: ordering of clinical and office supplies, invoice processing.
+ Provides administrative support to the physician in their external roles with affiliated networks: intern and residency program, credentials committee, Physician Oncology Advisory Board, oncology CME program, and in quarterly strategic planning meetings to design future projects of the Cancer Center
+ Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
+ Other duties as assigned to support the unit, department, entity, and health system organization
Credentials:
Education or Equivalent Experience:
+ H.S. Diploma/GED And 2+ years medical office administrative support (Required)
+ Bachelor's Degree And 0-1 years previous experience working in a healthcare setting (Preferred)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER: 276027

Adecco is assisting a client in **Hamilton, NJ** in their search for a **Warehouse Administrative Assistant** . This is a contract to hire role with weekly pay starting at $20 an hour.
The Warehouse Administrative Assistant is responsible for managing the flow of information and documentation within the warehouse. This position supports warehouse management by coordinating shipments, maintaining records, and facilitating communication between various departments, vendors, and logistics teams. The role requires strong organizational skills, attention to detail, and proficiency with Microsoft office, software, and warehouse management systems.
**_RESPONSIBILITIES:_**
+ Oversee billing logs and labor hours report worked hours.
+ Serve as the primary contact for customers, addressing inquiries, and providing timely and accurate information related to inventories, shipments, and product availability.
+ Review and record every purchase to meet our monthly budget.
+ Assist parties in tracking shipments and resolving any issues that may arise during the transit times and on arrival to Hub.
+ Create purchase orders and follow up for payments with our purchasing department.
+ Constant communication with temporary and security agencies regarding daily reports and any situation that needs attention.
+ Other tasks can be added to your position's daily responsibilities based on the company's operational needs.
+ Direct communication with vendors regarding any issues.
+ Responsible to Daily attendance reports and informing supervisor of any issues.
+ Investigating discrepancies to be able to identify and resolve customer-related issues, such as order discrepancies, shipment errors, or not meeting the standard of work.
+ Direct report with site manager for any issues or daily production needs.
+ Coordinator of the morning meeting presentation
+ Coordinator of the Monthly Safety Meeting
+ Generate regular reports on inventory levels and metrics.
+ In charge of Monthly billing and adding new vendors
+ Assist with production if needed.
+ Assist with training new and current employees
+ Responsible for monitoring warehouse staff, and other equipment and oversee the security, and administrative functions of the warehouse where they are employed.
**_QUALIFICATION AND SKILL REQUIREMENTS:_**
+ High School Diploma or equivalent related work experience
+ Bilingual in English and Chinese
+ At least 2 years' experience in a related field
+ Good verbal and written communication skills
+ Microsoft office experience (excel-power point-word)
Schedule: 8am-5:30pm, Monday- Friday
**Pay Details:** $20.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance