14 Administrative Assistants jobs in Pleasant Hill

Location: Des Moines, IA

Work Arrangement: In-office

A Day in the Life:

A typical day as a Tax Administrative Assistant might include the following:

• Provide operational administrative support to the tax department that optimizes efficiency organization and client satisfaction.
• Process and assemble tax returns, extensions, e-filings, and tax organizers.
• Prepare, send, and track tax engagement letters.
• Prepare correspondence, proofread, and format documents.
• Assist in maintaining databases, new client setup, spreadsheets, project tracking, due date reports, etc. to be current and accurate.
• Work collaboratively to provide overflow and backup support for other team members.
• Arrange various meetings via conference calls, video conference and webcasts.
• Process office expenses as needed.
• Assist with processing outgoing mail. Organize incoming mail for partners as directed.
• Ability to professionally interact and effectively communicate with partners, managers, and staff.
• Be a positive influence for the administrative team and the tax department.
• Perform other duties as assigned by the Department Head and Manager.
• Utilize tax and accounting software to complete a wide range of tasks.
• Regular and predictable attendance in office.
• Demonstrate an ability to multi-task and meet deadlines.
• Open to new challenges and assist with special projects as requested.
• Assist other admin as needed with events and meeting catering.
• Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients.
• Support with office errands as needed.
• The ideal candidate must be able to work overtime and Saturdays during the busy tax filing periods.

Who You Are:

• You thrive in a high-volume, fast-paced work environment.
• You are a multi-tasking master, and there has never been a deadline you could not meet.
• You hold yourself to the highest professional standards and maintain strict client confidentiality.
• You love collaborating and being part of a team, but also enjoy working alone with limited supervision.
• Flexibility to work additional hours if needed during peak periods of the year.
• You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks.
• Familiarity with CCH Access Tax, Document, CCH Engagement, 1040 Scan. Experience with Autoflow and Microsoft Dynamics, a plus.
• You are proficient in:
• Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets.
• Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions.
• DocuSign: including creating, sending, and tracking documents for e-signature.
• Adobe Acrobat: including creating, editing, and commenting on PDFs.
• Microsoft Outlook and Teams.
• You have a high school diploma and 3+ or more years of experience in administrative support.
• Experience in public accounting administration is a plus.
• You have strong written and verbal communication skills.
• This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly.

Compensation

Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

Next Steps

We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us onFacebook,Twitter,Instagram,LinkedInor ourAbout Uspage.

For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options.

Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

• Receptionist Duties:
  • Greet and welcome visitors in a professional, courteous, and timely manner.
  • Responsible for digital signage upload at front reception desk to welcome guests.
  • Answer and direct phone calls using a multi-line phone system.
  • Maintain a clean and organized front desk and lobby area.
  • Receive and distribute mail, packages, and deliveries.
  • Manage visitor logs, issue badges, and enforce security protocols.
  • Coordinate meeting room scheduling and ensure readiness of meeting spaces.
  • Stock conference rooms in conference center with beverages for meetings.
  • Order and maintain office stationery and collaterals.
  • Works with other receptionist to ensure front desk is covered at all times. Provides back-up to other receptionist for breaks, lunches and appointments as needed. Secures phone coverage with other office administrative assistants when absent from office.
• Administrative Support:
  • Provide administrative support to corporate staff and departments, including calendar management, travel arrangements, and expense reporting.
  • Prepare correspondence, reports, and presentations with accuracy and confidentiality.
  • Assist in planning and organizing corporate events, meetings, and luncheons.
  • Maintain office supplies inventory and organization, place orders, and monitor invoice charges.
  • Support facilities coordination including office maintenance requests, vendor communication and office moves.
  • Perform data entry, filing, document organization, audits, and records management.
  • Assists with large mailing projects for the LCS Foundation, tax filings and other company mailings as needed
  • Assists with maintaining corporate minute books.

• Required qualifications
  • High school diploma or equivalent required; associate or bachelor's degree preferred.
  • 2+ years of receptionist or administrative assistant experience in a professional office environment.
  • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Excellent verbal and written communication skills.
  • Strong organizational and time management abilities.
  • Professional appearance and demeanor.
  • Ability to handle confidential information with discretion.
• Preferred qualifications:
  • Experience supporting senior-level executives or multiple departments.
  • Familiarity with office management systems and procedures.
  • Customer service or hospitality background is a plus.
  • Ability to multitask and prioritize in a dynamic environment.

Utilization Management Insurance Coordination Coordinates and serves as primary point of contact for affiliate-level Utilization Management (UM) inquiries & requests for information from internal and external sources. Receives and documents UM reques Management, Administrative, Coordinator, RN, Healthcare, Information

2026 Administrative Fellowship - Master of Healthcare Administration (Full-Time)

Admin & Support (Operations, Accounting, HR, HIM, Marketing) Johnston, Iowa

Apply

Description

ChildServe is seeking an Administrative Fellow whose passion is to become a leader in the healthcare industry. ChildServe's Administrative Fellowship Program is a 12-month learning experience commencing in summer of 2026, dedicated to preparing new professionals for future healthcare career success. Fellows will work closely with the leadership team throughout the program on strategic projects that further the organization's mission and vision. Fellows will have exposure to the executive team through mentorship, project work, and meetings. The fellowship consists of core rotations in areas such as Administration, Clinical Operations, Finance, Quality, and Human Resources. Fellows will spend time shadowing and working on projects with key leaders in each of the rotations to gain perspective on day-to-day operations and decisions faced by healthcare leaders.

Join us virtually to learn more about the fellowship on Thursday, June 26, 9:00 a.m. CST. Email (email protected) to receive the link. Please note that as part of our selection process, a virtual interview may be included for candidates selected to advance in consideration for the fellowship position. Invitations for interview will be extended after the close date of September 6th, 2025.We are unable to provide visa sponsorship for individuals participating in the Administrative Fellowship Program.

What You'll Do During the fellowship, individuals will learn about the range of services and programs offered at ChildServe. Individuals will cultivate leadership skills by pursuing areas of interest based on personal and professional goals, as well as contribute to organizational priorities. ChildServe’s Administrative Fellowship Program offers an unparalleled opportunity to learn and grow as a healthcare professional.

• Project Work - Administrative Fellows work closely with leaders on a wide variety of impactful projects throughout the organization. A fellow and program leader will evaluate the project proposals to ensure there is benefit to the fellow’s career development. Ultimately, the project is expected to be mutually beneficial to both the fellow and ChildServe.

• Observational Learning Experiences - Fellows will rotate through a set of experiences that give a broad overview of healthcare administration.

• Professional Development - Each fellow will work closely with a preceptor and organizational leaders to discuss expectations, progress, and next steps. These relationships provide the fellow with a strong connection to the organization and our community. Other opportunities will be available for professional development, introductory/informational meetings, and career-focused networking within the organization and community.

What You'll Need

• Recent attainment (2023 - 2025) of a master's degree in Healthcare Administration program or be on schedule to complete the degree before the fellowship start date in June/July 2026.

• Prefer candidates with a master's degree from a program accredited by the Commission on Accreditation of Healthcare Management Education (CAHME); candidates from non-CAHME programs are accepted for review.

• Healthcare industry experience such as an internship or applicable employment.

• Broad knowledge of current and historical perspectives on healthcare strategy, business management and administration, clinical practice management, clinical research and education, hospital administration and management, finance, human resources and organizational development, information systems, and managed care.

• An ability to maintain positive working relationships and demonstrate sensitivity to, and respect for, a diverse population.

• Demonstration of proficient organizational and time management skills with developed problem-solving skills and decision-making, and ability to prioritize multiple demands.

• Computer skills including Microsoft Office, and ability to proficiently learn new software programs.

• Ability to interpret and follow applicable policies, procedures, and regulations.

• Authorization to work in the US without future visa sponsorship.

• Ability to communicate in English effectively for understanding, in writing and verbally.

Application Requirements:

In addition to completing the online application, please submit these documents by email to (email protected) Please include all attachments in one email.

• Complete applications must be submitted no later than September 6th, 2025. Incomplete applications will not be considered.

• Current resume (one to two pages) including:

• degrees, GPA, college/university, date degrees received/anticipated

• Personal statement (one to two pages) outlining:

• interest in health care administration as a career

• interest in pursuing a fellowship

• qualifications for ChildServe's Administrative Fellowship Program

• how ChildServe and the fellowship align with your career goals and plans

• expected outcomes of the fellowship experience with ChildServe

• career objectives following the fellowship

• Graduate letters of recommendation:

• one academic

• one professional

• Transcripts:

• unofficial transcripts accepted but must state degree awarded/degree conferred

Additional Details

• City: Johnston

• State: Iowa

• Exemption status: Exempt

• Benefits eligible: Yes.

• Schedule: Full Time, Monday-Friday, business hours

• Remote work option: No

• Start date: June/July 2026

Why ChildServe?

ChildServe has earned the title of Top Workplace every year since 2014. Here’s why employees love working here:

• Our work matters. We partner with families to help children with special healthcare needs live a great life.

• We’re not your average non-profit. We serve more than 5800 children each year through over 30 specialty pediatric services in the Ames, Des Moines, Iowa City, and Cedar Rapids areas. Many of our programs are one-of-a-kind.

• Our team rocks. Our teams are filled with people who care about their coworkers, and who believe that collaboration is key to providing exceptional care to children.

• Our learning never stops. As a non-profit dedicated to innovation, we’re proud to help team members gain new certifications, continue their education, take their expertise to the next level, and find new opportunities to advance their career right here at ChildServe.

• We believe we our differences make us great. We are on a continuous journey to create an environment where different perspectives are valued, and all feel safe and welcome.

• We’re moving forward together. Experts across multiple disciplines work together to help kids get the best care possible.

Ready to leave work every day knowing you’ve made a difference for kids and families? Let’s move Forward Together - apply today!ChildServe is an Equal Opportunity Employer.