59 Administrative Assistants jobs in Pleasant Hill
Executive Administrative Assistant
50309 Des Moines, Iowa
$60000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to support senior leadership in their busy office located in Des Moines, Iowa, US . This role is critical in ensuring the smooth operation of the executive office, requiring exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities efficiently. The successful candidate will be responsible for managing complex calendars, scheduling meetings and appointments, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling sensitive and confidential information with discretion.
Key responsibilities include: acting as the primary point of contact for internal and external stakeholders, preparing meeting agendas and taking minutes, managing travel logistics (flights, hotels, ground transportation), processing expense reports, organizing and maintaining physical and digital filing systems, and conducting research as needed. You will also be expected to anticipate the needs of the executives and proactively address them, streamline administrative processes, and provide general administrative support to the team. This role requires a high degree of professionalism, initiative, and problem-solving skills.
Qualifications: Proven experience as an Executive Administrative Assistant or a similar role is essential, typically 5+ years. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software is required. Excellent written and verbal communication skills are a must. Strong organizational and time-management abilities, with the capacity to multitask and prioritize tasks effectively, are crucial. Experience with calendar management for multiple executives and coordinating complex travel arrangements is highly desirable. The ability to work independently, exercise sound judgment, and maintain confidentiality is paramount. A professional demeanor and a strong work ethic are expected. Familiarity with database management and project coordination is a plus. This position requires a candidate who is adaptable, reliable, and committed to providing high-level support.
Key responsibilities include: acting as the primary point of contact for internal and external stakeholders, preparing meeting agendas and taking minutes, managing travel logistics (flights, hotels, ground transportation), processing expense reports, organizing and maintaining physical and digital filing systems, and conducting research as needed. You will also be expected to anticipate the needs of the executives and proactively address them, streamline administrative processes, and provide general administrative support to the team. This role requires a high degree of professionalism, initiative, and problem-solving skills.
Qualifications: Proven experience as an Executive Administrative Assistant or a similar role is essential, typically 5+ years. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software is required. Excellent written and verbal communication skills are a must. Strong organizational and time-management abilities, with the capacity to multitask and prioritize tasks effectively, are crucial. Experience with calendar management for multiple executives and coordinating complex travel arrangements is highly desirable. The ability to work independently, exercise sound judgment, and maintain confidentiality is paramount. A professional demeanor and a strong work ethic are expected. Familiarity with database management and project coordination is a plus. This position requires a candidate who is adaptable, reliable, and committed to providing high-level support.
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0
Executive Administrative Assistant
50309 Des Moines, Iowa
$55000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in **Des Moines, Iowa, US**. This role is crucial in ensuring the smooth and efficient operation of executive offices, requiring a polished professional with exceptional communication and interpersonal skills. The ideal candidate will manage complex calendars, schedule meetings, coordinate travel arrangements (both domestic and international), and prepare detailed itineraries. You will be responsible for managing incoming and outgoing correspondence, drafting professional communications, and preparing presentations and reports. Maintaining confidential files and records with utmost discretion is paramount. This position requires a strong ability to anticipate needs, prioritize tasks effectively, and manage multiple projects simultaneously in a fast-paced environment. The Executive Administrative Assistant will also play a key role in event planning, coordinating logistics for meetings, conferences, and corporate functions. A high degree of professionalism, resourcefulness, and problem-solving capability is expected. This role offers a hybrid work arrangement, allowing for a blend of in-office presence and remote work flexibility. The ability to adapt to changing priorities and maintain a positive attitude is essential. Responsibilities include:
- Managing and coordinating executive calendars and appointments.
- Arranging complex domestic and international travel logistics.
- Preparing meeting agendas, minutes, and action items.
- Drafting correspondence, memos, and presentations.
- Screening and prioritizing communications and incoming calls.
- Maintaining confidential files and records with strict adherence to privacy policies.
- Coordinating and planning executive events and meetings.
- Acting as a liaison between executives and internal/external stakeholders.
- Managing office supplies and vendor relationships.
- Assisting with ad-hoc projects as required.
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1
Executive Administrative Assistant
50309 Des Moines, Iowa
$60000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Des Moines, Iowa, US . This role is integral to the smooth functioning of the executive office, requiring a high degree of professionalism, discretion, and efficiency. You will manage complex calendars, coordinate domestic and international travel arrangements, and prepare meeting materials. This position demands excellent communication skills, both written and verbal, as you will often serve as a liaison between executives and internal/external stakeholders.
Key responsibilities include managing and prioritizing incoming communications, screening calls, and responding to inquiries. You will be responsible for preparing reports, presentations, and correspondence, ensuring accuracy and adherence to company branding guidelines. Expense report preparation and management, as well as budget tracking for the executive office, will be part of your duties. This role also involves planning and coordinating executive meetings, including logistics, agendas, and follow-up actions. You may also be tasked with special projects and research initiatives as assigned by the executives. Maintaining confidentiality and exercising sound judgment in handling sensitive information is paramount.
The ideal candidate will have an Associate's or Bachelor's degree in Business Administration or a related field, or equivalent practical experience. A minimum of 5-7 years of experience providing administrative support to C-level executives is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with virtual meeting platforms (e.g., Zoom, Teams) and calendar management tools is necessary. Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment, are critical. Strong problem-solving abilities and a proactive, can-do attitude are highly valued. This is an excellent opportunity to work closely with influential leaders and contribute significantly to the operational efficiency of a respected organization in Des Moines. Discretion and a commitment to maintaining strict confidentiality are non-negotiable.
Key responsibilities include managing and prioritizing incoming communications, screening calls, and responding to inquiries. You will be responsible for preparing reports, presentations, and correspondence, ensuring accuracy and adherence to company branding guidelines. Expense report preparation and management, as well as budget tracking for the executive office, will be part of your duties. This role also involves planning and coordinating executive meetings, including logistics, agendas, and follow-up actions. You may also be tasked with special projects and research initiatives as assigned by the executives. Maintaining confidentiality and exercising sound judgment in handling sensitive information is paramount.
The ideal candidate will have an Associate's or Bachelor's degree in Business Administration or a related field, or equivalent practical experience. A minimum of 5-7 years of experience providing administrative support to C-level executives is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Experience with virtual meeting platforms (e.g., Zoom, Teams) and calendar management tools is necessary. Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment, are critical. Strong problem-solving abilities and a proactive, can-do attitude are highly valued. This is an excellent opportunity to work closely with influential leaders and contribute significantly to the operational efficiency of a respected organization in Des Moines. Discretion and a commitment to maintaining strict confidentiality are non-negotiable.
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2
Executive Administrative Assistant
50309 Des Moines, Iowa
$60000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership in Des Moines, Iowa, US . This role is critical in ensuring the smooth and efficient operation of executive functions. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. Confidentiality and professionalism are paramount.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
- Prepare and edit correspondence, presentations, and reports with a high degree of accuracy and professionalism.
- Coordinate and manage domestic and international travel logistics, including flights, accommodations, and itineraries.
- Screen and prioritize incoming communications, ensuring timely responses and follow-ups.
- Organize and prepare materials for board meetings, executive retreats, and other key events.
- Conduct research and compile information as needed for various projects and reports.
- Handle confidential information with the utmost discretion and integrity.
- Liaise with internal departments and external stakeholders on behalf of executives.
- Manage office supplies, equipment, and vendor relationships as required.
- Anticipate the needs of executives and proactively address them to ensure seamless workflow.
- Provide administrative support across the team, contributing to the overall efficiency of operations in Des Moines, Iowa, US .
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to interact professionally with individuals at all levels.
- Demonstrated ability to handle sensitive information with confidentiality and discretion.
- Proactive problem-solving abilities and a resourceful approach.
- Experience with calendar management and travel booking systems.
- This is a hybrid position, requiring regular in-office presence in Des Moines, Iowa, US , with flexibility for remote work on designated days.
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3
Executive Administrative Assistant
50309 Des Moines, Iowa
$28 Hourly
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a prominent organization based in Des Moines, Iowa, US , is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is integral to the smooth operation of our executive offices, ensuring efficient workflow and timely execution of critical tasks. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities with discretion and professionalism.
Responsibilities:
Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives, ensuring optimal utilization of their time.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Act as a gatekeeper, screening calls, emails, and visitors, and prioritizing urgent matters.
- Organize and maintain confidential files and records, ensuring compliance with company policies.
- Assist with the preparation and distribution of board materials and corporate communications.
- Coordinate event planning for internal and external meetings, including logistics, catering, and agenda preparation.
- Conduct research and gather information as needed to support executive projects and initiatives.
- Proactively identify and address potential issues, offering solutions to improve administrative processes.
- Liaise with internal departments and external stakeholders to facilitate effective communication and collaboration.
- Maintain an inventory of office supplies and manage procurement as needed.
- Proven experience as an Executive Assistant, Senior Administrative Assistant, or in a similar high-level support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools.
- Excellent organizational and time-management skills with the ability to multitask effectively.
- Strong written and verbal communication skills, with impeccable grammar and attention to detail.
- Discretion and the ability to handle sensitive and confidential information with utmost professionalism.
- Ability to work independently and anticipate the needs of executives.
- A positive attitude and a commitment to providing exceptional service.
- Familiarity with project management software is a plus.
- Bachelor's degree in Business Administration or a related field is preferred but not required.
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4
Executive Administrative Assistant
50319 Des Moines, Iowa
$25 Hourly
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support a busy executive team in our **Des Moines, Iowa, US** office. This role is crucial for ensuring the smooth operation of daily administrative tasks and projects. The ideal candidate will possess exceptional communication, time management, and multitasking skills, with a keen eye for detail. Responsibilities include managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, screening calls and correspondence, and acting as a liaison between departments and external parties. You will also be responsible for maintaining confidential information, managing office supplies, and assisting with special projects as assigned. A strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. We are looking for an individual who can anticipate needs, solve problems independently, and maintain a high level of professionalism. This is a fantastic opportunity to join a dynamic team and contribute to the success of our organization. If you are a self-starter with a passion for administrative excellence and thrive in a fast-paced environment, we encourage you to apply. Experience in a similar role supporting senior management is highly preferred. You will be expected to be in the office at least three days a week, with the flexibility for remote work on other days, allowing for a balanced work-life integration. This role offers a competitive hourly wage and the opportunity for professional growth within a reputable company.
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5
Executive Administrative Assistant
50309 Des Moines, Iowa
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and discreet Executive Administrative Assistant to support senior leadership in Des Moines, Iowa, US . This role is critical in ensuring the smooth and efficient operation of the executive office, requiring exceptional organizational skills, attention to detail, and the ability to anticipate needs. Responsibilities include managing complex calendars, scheduling meetings and appointments, and coordinating travel arrangements (flights, hotels, itineraries). You will prepare correspondence, reports, and presentations, ensuring accuracy and professionalism. This role involves acting as a gatekeeper, screening calls and emails, and managing incoming communications effectively. Maintaining confidential information with the utmost discretion is paramount. You will coordinate internal and external meetings, including logistics, minute-taking, and follow-up actions. Expense reporting and budget tracking may also be part of your duties. The ideal candidate will possess excellent communication and interpersonal skills, with the ability to interact professionally with executives, clients, and staff at all levels. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, and experience with virtual collaboration tools is a plus. This is a hybrid position, requiring your presence in the office to manage in-person executive support needs, with some flexibility for remote work. The successful candidate will have a proven track record as an executive assistant or in a similar administrative support role, preferably supporting C-level executives. A Bachelor's degree or equivalent experience is preferred. Strong problem-solving abilities and a proactive approach to managing tasks and projects are highly valued. We are seeking a dedicated professional who can thrive in a fast-paced environment and contribute to the efficiency of the executive team.
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6
Executive Administrative Assistant
50309 Des Moines, Iowa
$58000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Des Moines, Iowa, US . This role demands exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for a wide range of administrative tasks, including managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and facilitating effective communication across departments.
Responsibilities:
Responsibilities:
- Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls with precision.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare, edit, and proofread a variety of documents, including memos, emails, presentations, and reports.
- Screen and prioritize incoming communications, including emails and phone calls, directing them appropriately.
- Serve as a primary point of contact for internal and external stakeholders, handling inquiries with professionalism and efficiency.
- Organize and manage files, records, and databases, ensuring confidentiality and accessibility.
- Process expense reports and manage reimbursements in a timely manner.
- Assist with event planning and coordination for meetings, conferences, and company events.
- Conduct research and gather information as needed for executive projects and initiatives.
- Provide administrative support for board meetings, including preparing materials and taking minutes.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain a high level of discretion and confidentiality in all matters.
- Manage office supplies and equipment, ensuring smooth operations.
- Support ad-hoc projects and tasks as assigned by executives.
- Foster positive working relationships with colleagues, clients, and external partners.
- Associate's or Bachelor's degree in Business Administration, Office Management, or a related field is preferred.
- Minimum of 5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to handle sensitive information with the utmost confidentiality and discretion.
- Proactive approach to problem-solving and task management.
- Excellent interpersonal skills and the ability to build rapport with diverse individuals.
- Experience with travel booking platforms and expense reporting systems.
- Detail-oriented with a high degree of accuracy.
- Ability to work independently and prioritize effectively under pressure.
- Flexibility and adaptability to changing priorities.
- Experience in a corporate or fast-paced business environment is essential.
- A professional and polished demeanor.
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7
Executive Administrative Assistant
50309 Des Moines, Iowa
$55000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a prominent financial services firm located in Des Moines, Iowa, US , is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role offers a blend of in-office collaboration and remote flexibility, requiring excellent communication and multitasking skills. The ideal candidate will be a detail-oriented professional with a proven track record of managing complex schedules, coordinating executive travel, and handling sensitive information with discretion.
Responsibilities:
Qualifications:
Responsibilities:
- Manage and maintain complex calendars for multiple executives, scheduling meetings, appointments, and conference calls across different time zones.
- Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and visa processing.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails and phone calls, responding appropriately or redirecting as necessary.
- Organize and manage executive off-sites, team meetings, and other corporate events.
- Process expense reports and manage departmental budgets, ensuring accuracy and adherence to company policies.
- Act as a liaison between executives and internal/external stakeholders, maintaining professional relationships.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Prepare meeting agendas, take minutes, and track action items to ensure follow-up.
- Provide general administrative support, including filing, data entry, and ordering supplies.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar senior administrative role.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with video conferencing tools.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and maturity in handling sensitive information.
- Ability to work independently and proactively identify and resolve issues.
- Experience with travel coordination and expense reporting systems.
- Flexibility to adapt to changing priorities and work effectively in a hybrid environment.
- Associate's or Bachelor's degree preferred.
Apply Now
8
Executive Administrative Assistant
50309 Des Moines, Iowa
$60000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in **Des Moines, Iowa, US**. This hybrid role requires a polished professional with exceptional communication and multitasking skills, adept at managing complex calendars, coordinating travel, and preparing documents. You will be the gatekeeper and central point of contact for executives, ensuring smooth day-to-day operations. The ideal candidate is discreet, resourceful, and possesses a strong work ethic, capable of handling confidential information with the utmost professionalism. This position offers a blend of in-office collaboration and remote work flexibility, ideal for someone who thrives in a dynamic environment.
Key Responsibilities:
Qualifications:
This is a hybrid position based in **Des Moines, Iowa, US**, requiring a combination of in-office and remote work. If you are a detail-oriented and motivated individual looking to provide high-level administrative support, we encourage you to apply.
Key Responsibilities:
- Manage and organize complex calendars for multiple executives, scheduling meetings, appointments, and events.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Handle confidential and sensitive information with discretion and integrity.
- Organize and manage files, both physical and digital.
- Assist with meeting preparation, including booking rooms, arranging catering, and distributing materials.
- Prepare expense reports and manage administrative budgets.
- Act as a liaison between executives and internal/external stakeholders.
- Undertake special projects as assigned.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 3+ years of experience as an administrative assistant, executive assistant, or in a similar role, supporting senior management.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and G Suite.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- Discretion and ability to handle confidential information.
- Experience with video conferencing tools (e.g., Zoom, Microsoft Teams).
- Ability to work effectively in a hybrid environment, balancing in-office and remote responsibilities.
- Proactive attitude and strong problem-solving skills.
- Familiarity with CRM systems is a plus.
This is a hybrid position based in **Des Moines, Iowa, US**, requiring a combination of in-office and remote work. If you are a detail-oriented and motivated individual looking to provide high-level administrative support, we encourage you to apply.
Apply Now
9