What Jobs are available for Administrative Assistants in Providence?

Description We are looking for a dedicated Sr. Administrative Assistant to join our team in Providence, Rhode Island. This contract position requires an organized individual with strong communication skills and the ability to adapt to shifting priorities. The ideal candidate will excel in customer service and demonstrate proficiency in administrative tasks and software systems.
Responsibilities:
- Process and input insurance documentation with accuracy and attention to detail.
- Utilize Yardi software to manage administrative and operational tasks effectively.
- Handle new vendor requests, ensuring all required information is collected and processed.
- Monitor outstanding balances and follow up to ensure timely resolution.
- Submit invoices for payment and maintain accurate financial records.
- Manage calendars and schedules to support team operations.
- Provide excellent customer service by addressing inquiries and resolving issues promptly.
- Assist with general administrative tasks and maintain organized records.
- Adapt to changing priorities and handle multiple tasks efficiently. Requirements - Proven experience in administrative roles, preferably with a focus on customer service.
- Strong organizational skills and the ability to manage multiple responsibilities.
- Proficiency in Yardi software or similar platforms.
- Excellent communication skills, both verbal and written.
- Ability to perform accurate data entry and maintain detailed records.
- Familiarity with invoice processing and vendor management.
- Experience in calendar management and scheduling.
- Capability to work effectively in a fast-paced environment and adapt to changing priorities. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Make an impact with NTT DATA**
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion - it's a place where you can grow, belong and thrive.
**KEY RESPONSIBILITIES**
Legal Technology & Systems Management
+ Administer and optimize SharePoint sites for legal documentation and collaboration.
+ Build and maintain Microsoft Lists for tracking legal requests, contracts, and workflows.
+ Design and implement Power Automate workflows to improve efficiency and reduce manual tasks.
+ Support contract management systems, including template creation, metadata tagging, and reporting.
Operational Support
+ Provide high-level administrative support including calendar management, meeting coordination, presentation and document preparation.
+ Assist with legal project management, including tracking deliverables, deadlines, and stakeholder communications.
+ Maintain legal department dashboards and reporting tools.
Process Improvement & Innovation
+ Identify opportunities to improve legal operations processes and implement scalable solutions.
+ Collaborate with cross-functional teams to enhance legal service delivery.
+ Proactively suggest and implement tools and practices that increase team productivity and reduce friction.
**KNOWLEDGE & ATTRIBUTES**
+ Passion for legal technology and process optimization.
+ Comfortable working in a fast-paced, global environment.
+ A collaborative mindset with a proactive approach to problem-solving.
+ Ability to translate legal needs into technical solutions.
#LI-GlobalDataCentres #LI-PD1
**ACADEMIC QUALIFICATIONS & CERTIFICATIONS**
+ Paralegal certification, BA/BS, or equivalent legal operations experience.
**REQUIRED EXPERIENCE**
+ 3+ years of experience in a legal operations or paralegal role with a strong technical focus.
+ Proficiency in Microsoft 365 tools
+ Experience with contract lifecycle management platforms (e.g., Conga, DocuSign CLM, or similar).
+ Strong organizational and multitasking skills with attention to detail.
+ Excellent communication and interpersonal skills.
+ Proven ability to work independently, take initiative, and drive projects forward.
**PHYSICAL REQUIREMENTS**
+ Remain stationary for long periods of time.
+ Operate computer, peripherals, and other office equipment.
+ Perform work during US business hours and time zones.
**WORK CONDITIONS & OTHER REQUIREMENTS**
+ Perform work from a remote location with stable internet connection.
+ Minimal travel may be required.
This is a remote position that requires reliable internet connection and electricity. A monthly stipend is provided to cover expenses associated with working remotely and use of a personal mobile device, if applicable.
NTT Global Data Centers Americas, Inc. offers competitive compensation based on experience, education, and location. Hourly base salary for this position is $29.30 - $8.20 and is eligible for overtime pay in accordance to local state and federal 'Wage and Hour' requirements.
All regular full-time employees are eligible for an annual bonus; payout is dependent upon individual and company performance.
Employees receive paid time-off, medical, dental, and vision benefits, life and supplemental insurance, short-term and long-term disability, flexible spending account, and 401k retirement plan to create a rich Total Rewards package.
**Workplace type** **:**
Remote Working
**About NTT DATA**
NTT DATA is a 30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over 3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.
**Equal Opportunity Employer**
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.

At EY, we're all in to shape your future with confidence.
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
Join our Enterprise Support Services (ESS) team and you will be an integral part of our business enablement functions that keeps our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator, you'll work across teams to provide the knowledge, resources and tools that help EY teams deliver exceptional quality service to our clients, win in the marketplace and support the firm's growth and profitability. 
**The opportunity**
As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.
**Your key responsibilities**
+ Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
+ Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
+ Apply an in-depth understanding of the key drivers affecting the leader's role and business priorities to administrative and project coordination
+ Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
+ Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
+ Protect confidential/proprietary information and manage data and records securely
+ Demonstrate high level firm/service line knowledge of QRM policies
+ Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
+ Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
+ Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
+ Anticipate and apply knowledge of leaders' priorities to manage complex and constantly changing calendars
+ Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources
**Skills and attributes for success**
+ Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
+ Independent decision maker exercising discretion/judgment
+ Assimilate unfamiliar issues rapidly
+ Proactively escalate identified or potential issues
+ Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
+ Navigate organizational structures, changing environments and sensitive relationships
+ Prioritize and perform multiple tasks simultaneously
+ Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
+ Work independently
**To qualify for the role, you must have**
+ BA/BS degree or relevant experience
+ 8-10 plus years of experience
+ Typically, no less than 5 - 7 years relevant experience
+ Flexible for overtime as required. Vacation dependent on business needs and cycles.
+ Work primarily onsite in the EY office, client or meeting site as determined.
+ Must be flexible to travel
**Ideally, you'll also have**
+ 5+ yrs. exp supporting senior leadership level executives in large organization or firm
+ Project coordination experience
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $64,200 to $16,400. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 77,000 to 132,300. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. 
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at .

Description & Requirements

Maximus is looking to fill an Content Analyst supporting our CDC INFO program. In this role, you will handle a variety of clerical tasks including document verification, managing calls and visitors, and supporting day-to-day operations. We're looking for someone detail-oriented, adaptable, and eager to keep projects running smoothly across departments.

***Position is a temporary and remote position ***

***Must be available to work weekends and holidays as needed. The hours of operation are Monday - Friday 8:00 AM - 8:00 PM EST***

Must provide your own device/equipment: Computer or Laptop required, head set with microphone and monitor required

Essential Duties and Responsibilities:

- Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice.
- Perform repetitive clerical steps such as document verification, manage inbound and outbound routine calls, and greeting guests.
- Perform entry-level clerical duties requiring general knowledge and the application of various work methods and procedures.
- Provide administrative support to project and operations management, which may include identifying, anticipating, and meetings needs of all departments.

Additional Requirements:

- Bachelor's Degree with 5 years' experience required or relevant education/experience (Associate's Degree and 7 years' experience, or HS Diploma and 9 years' experience)

- May have training or education in area of specialization.

- Ability to speak and read English and Spanish clearly, professionally, and fluently."

Must provide your own device/equipment: Computer or Laptop required, head set with microphone and monitor required ( No Tablets, iPads, and Chromebooks are not permitted )

H ome Office Requirements:

- Hardwired internet (ethernet) connection.

- Internet download speed of 25mbps single upload or higher required (you can test this by going to Private work area and adequate power source.

- Video calls may be requested on occasion. Proper background and attire is required.

- Windows or Mac (Tablets, iPads, and Chromebooks are not permitted.)

OS for Windows - Windows 10 or Windows 11

OS for Mac - Big Sur (11.0.1+); Catalina (10.15); Monterey (12.3)

Minimum Requirements

- High School diploma or equivalent with 1-3 years of experience.
- May have training or education in area of specialization.

EEO Statement

Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Pay Transparency

For positions on this contract, Maximus will pay the prevailing wage rate for the location in which the employee is working, as determined by the Department of Labor. That wage rate will vary depending on locality. An applicant's salary history will not be used in determining compensation.

Accommodations
Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews,-please contact People Operations at .

Minimum Salary

$

19.53

Maximum Salary

$

29.50

Seeking participants for Focus Group and market research studies. Work part-time from home and earn up to $750 per week. Register to see if you are eligible. Administrative Assistant admin experience not required.
Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists
Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments.
With most of our paid focus group studies, you have the option to participate remotely online or in-person. This is a great way to earn additional income from the comfort of your home.


Compensation:

* $5- 150 (per 1 hour session)
* 300- 750 (multi-session studies)

Job Requirements:

* Show up at least 10 mins before discussion start time.
* Participate by completing written and oral instructions.
* Complete written survey provided for each panel.
* MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date.

Qualifications:

* Must have either a smartphone with working camera or desktop/laptop with webcam
* Must have access to high speed internet connection
* Desire to fully participate in one or several of the above topics
* Ability to read, understand, and follow oral and written instructions.
* Administrative assistant admin experience is not necessary.

Job Benefits:

* Flexibility to take part in discussions online or in-person.
* No commute needed should you choose to work from home remotely.
* No minimum hours. You can do this part-time or full-time
* Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products.
* You get to review and use new products or services before they are released to the public.

You must apply on our website and complete a set of questionnaire to see if you qualify.
This position is perfect for anyone looking for temporary, part-time or full-time work. The hours are flexible and no previous experience is required. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income.

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/Changes

Qualifications:

* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.

Skills:

* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.

Job Perks:

* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.

Sincerely,

Top Level Promotions HR Department

Title:
Administrative Assistant
KBR's Defense and Technology Solutions (DTS) business unit delivers comprehensive engineering and technical solutions across the full lifecycle of military systems including on land, at sea, in the air, and in space. By integrating emerging technologies with deep platform expertise, KBR enhances mission effectiveness on a global scale. With strengths in digital engineering; research, development, test and evaluation (RDT&E); cyber; AI; modeling and simulation; and rapid prototyping, KBR delivers innovative solutions that drive defense and security advancements.
KBR is currently looking for an Administrative Assistant to support the Surface Warfare Schools Command (SWSC) in Newport, RI. SWSC serves as a training "Center of Excellence" where officer and enlisted leaders hone their skills to serve at sea. The professional education and training offered at SWSC provides instruction in the full complement of surface ship skills, including foundational skills such as navigation, seamanship and ship handling, mid-level operational skills, and advanced proficiencies to include maritime warfare and command at sea. This is a full-time, on-site role.
Roles and Responsibilities:
+ Serves as the link between the command staff personnel and the local Transaction Service Center.
+ Ensures all documents and information required to provide staff personnel or pay support are relayed to the appropriate supporting organization via the current authorized process and per applicable policies governing timeliness standards.
+ Promulgates rosters for each class convening; tracks and updates information on rosters weekly until class begins. Creates student check in packages prior to their arrival.
+ Prepares and presents Administrative Brief to convening classes comprised of the most current forms, processes and procedures in regard to entitlements, gaining the member to SWOS and travel reimbursement.
+ Assists students in accurately filling out forms in their check in packages and sends forms to TSC via Salesforce for processing. Reviews Salesforce daily and follows up on any actions identified by TSC.
+ Reviews message traffic and/or NSIPS weekly for detaching orders and Letters of Intent. Prints and reviews orders and prepares the appropriate detaching documents, PG 13's, and screenings for the member and dependents as appropriate. Prints and forwards overseas screening requirement messages to the member and provides them with the appropriate forms and due dates for overseas screenings and updates BOL accordingly.
+ Upon receipt of orders or three weeks prior to graduation, reviews orders to ensure all applicable travel regulations have been met by the member and dependents, as appropriate.
+ Meets individually with members and discusses detaching dates, flight requests for the member and their dependents, Advance Travel, Dislocation Allowances, their transfer information sheets, and per diem allowances. Reviews orders with member to make sure all clearances and screenings are complete before detaching. Assists the students in filling out their check out packages and ensures forms are complete and accurate. Prepares Passenger Reservation Request for detaching student and 884 for dependents (if applicable). Sends all forms to TSC via Salesforce for processing.
+ Prepares student fitness reports for members' review and signature. Prepares graduation certificates, awards, and course completion letters for detaching students. Reviews graduation program for accuracy and corrects as needed prior to printing. Ensures check out packages contain the students' loss sheet and all critical documentation. Makes certain the member detaches with the latest set of orders and endorses accordingly. Confirms all travel entitlements are completed, including proper flight reservations.
Basic Qualifications:
+ Requires a HS Diploma plus 8 years of related experience.
+ Prior military experience or training with Command Pay and Personnel Administration, Casualty Assistance, and Personnel Assistant is required.
+ Must have experience supporting Navy Standard Integrated Personnel System (NSIPS).
+ Must be familiar with the Joint Travel Regulations (JTR).
+ An active Secret clearance is required.
Preferred Qualifications:
+ Current or prior support of the Surface Warfare Schools Command (SWSC) in Newport, RI.
Scheduled Weekly Hours: 40 hours/week
KBR Benefits KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule.  We support career advancement through professional training and development. Click here to learn more:  KBR Benefits ( .
Belong, Connect and Grow at KBRAt KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team's philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver - Together.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

Description We are looking for a detail-oriented Admissions Administrative Assistant to join our team on a long-term contract basis. In this role, you will support the admissions process by ensuring the accurate handling and processing of applications. This position is based in Smithfield, Rhode Island, and offers an excellent opportunity to contribute to a dynamic and fast-paced environment.
Responsibilities:
- Accurately review and process admission applications in accordance with established guidelines.
- Input applicant data into the admissions database with precision and attention to detail.
- Verify information submitted by applicants to ensure completeness and compliance with requirements.
- Maintain records and documentation related to prospective students and applicants.
- Collaborate with team members to address discrepancies or missing information in applications.
- Adapt quickly to new software systems used in the admissions process.
- Assist with administrative tasks, such as scheduling and correspondence, to support the admissions office.
- Ensure confidentiality and security of applicant information throughout the admissions cycle.
- Provide excellent customer service when interacting with applicants and stakeholders.
- Contribute to the continuous improvement of admissions procedures and processes. Requirements - Proven experience in administrative assistance or a related field.
- Strong attention to detail, ensuring accuracy in data entry and documentation.
- Ability to quickly learn and adapt to new software systems.
- Familiarity with data entry processes and database management.
- Excellent organizational skills with the ability to manage multiple tasks simultaneously.
- Strong communication skills for interacting with applicants and team members.
- Commitment to maintaining confidentiality and handling sensitive information responsibly.
- Proficiency in Microsoft Office Suite and other common office software. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Date Posted:**

**Country:**
United States of America
**Location:**
RI201: 127 John Clarke Road Middletwn 127 John Clarke Road Suite 3, Middletown, RI, 02842 USA
**Position Role Type:**
Onsite
**U.S. Citizen, U.S. Person, or Immigration Status Requirements:**
U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.
**Security Clearance:**
None/Not Required
RTX Corporation is an Aerospace and Defense company that provides advanced systems and services for commercial, military and government customers worldwide. It comprises three industry-leading businesses - Collins Aerospace Systems, Pratt & Whitney, and Raytheon. Its 185,000 employees enable the company to operate at the edge of known science as they imagine and deliver solutions that push the boundaries in quantum physics, electric propulsion, directed energy, hypersonics, avionics and cybersecurity.
**What You Will Do**
**Responsibilities include, but are not limited to:**
+ Provide administrative support to approximately 60+ employees primarily located or assigned to RTX BBN Technologies, Middletown, RI office.
+ Answer main phone line direct calls and take calls from a multipoint phone system.
+ Serve as backup for administrative support to another location when required. - Collaborate and support all other administrative teams within the RTX BBN organization when necessary.
+ Register and greet visitors in accordance with company requirements in approved Visitor Management System
+ Receive packages, enter goods receipts when required and coordinate pickups.
+ Maintain security protocols for the front desk area.
+ Provide all reception duties including maintaining the front lobby area and surroundings.
+ Maintain tidy kitchens and supply areas.
+ Ordering office, kitchen, maintenance supplies as needed and maintaining inventory log.
+ Escort visitors when necessary.
+ Maintain team calendars for events, vacation, and travel. Become subject matter expert for travel related business team policies and procedures as it relates to the performance of this position.
+ Coordinate and collaborate on internal meetings and functions, including arranging visitors and ordering and/or setting up catered food.
+ Create and process trip/expense reports and vendor check reimbursements in accordance with policy.
+ Maintain log of ongoing and outstanding travel claims ensuring they are acted upon within policy timelines.
+ Arrange/assist with travel reservations as necessary and within corporate policy.
+ Arrange, schedule, and track interviews for potential new hires.
+ Handle new employee onboarding requirements as needed.
+ Coordinate, assist and potentially generate Export paperwork requirements as necessary, up to and including any requirements for Business Courtesies or the Raytheon Global Export Management System(RGEMS).
+ Assist in maintaining company document repositories. Assist Facility Manager and/or Supervisor as needed for all on site requests including vendor communications and coordination of maintenance requirements.
+ Provide support, guidance and/or drive for evolving business changes, process improvements and the like. Serve as Government Property Coordinator for company site and backup for others as needed. This includes all system entries, bar-codes, and locations statuses. Perform internal annual Government Property inventories, perform customer driven audits, and provide regular reporting of inventory to Program teams. Also includes any dispositioning requirements on closed contracts and monthly reporting for all active contracts.
+ Maintain conference room calendars, printers, fax machines and copy machines.
+ Support Environmental, Health and Safety (EHS) initiatives and quarterly audits within designated areas.
+ Coordinate and participate with other areas of the business as needed and required to foster a unified environment. Candidates should expect that they may be required to travel to a BBN, RTX, teammate, or customer site for meetings or other business-related activities.
**What You Will Learn:**
+ Opportunity to leverage and further develop your customer service, problem-solving and organizational skills.
+ Develop leadership qualities that entails facilitation, collaboration, and influential communication.
+ Opportunities to develop new skills and progress in your career. Qualifications you must have
+ Proficiency in Microsoft Office 365 applications.
+ Position requires US citizenship with ability and willingness to obtain a US Government Security Clearance within the first year of employment.
+ Physical requirements include ability to lift, carry or move 27lbs on own.
+ Ability to push, pull, lift for office/conference set ups.
**Qualifications You Must Have:**
+ Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience.
+ Proven administrative ability.
**Qualifications We Prefer:**
+ Ability to visually recognize safety issues and report for correction. - Excellent organizational skills.
+ A focus on customer service
+ Great attention to detail.
+ Ability to expeditiously address competing priorities.
+ Excellent written communication skills.
+ Teamwork, collaboration, and initiative are essential in this role.
+ Excellent interpersonal skills.
+ Exuberant, forward-looking personality and an ability to think outside the box.
**What We Offer Benefits (focus on unique benefits vs. standard).**
Whether you're just starting out on your career journey or are an experienced professional, we offer a robust total rewards package with compensation; healthcare, wellness, retirement, and work/life benefits; career development and recognition programs. Some of the benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care.
**_This position is 100% Onsite at our Middletown, RI office_**
**To help you achieve your goals, BBN will provide:**
+ A strong leadership team well-versed in government R&D.
+ A collaborative and collegial environment to push state-of-the-art research.
+ Business development, programmatic, contracting, finance, and HR support
**_As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote._**
The salary range for this role is 50,000 USD - 100,000 USD. The salary range provided is a good faith estimate representative of all experience levels.
RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.
Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.
Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.
This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.
RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.
_RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act._
**Privacy Policy and Terms:**
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Raytheon Technologies is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.