35 Administrative Assistants jobs in Providence
Case Administrator (Legal Services/Administrative Support)
Posted 2 days ago
Job Viewed
Job Description
Case Administrator (Legal Services/Administrative Support)
Location: Johnston, RI, United States
Date Posted:Sep 10, 2025
The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.
If you are unable to complete your application, you may request a disability accommodation and submit your information through an alternative method by contacting the Human Resources Department via email- (email protected) .
Description
Case Administrator (Legal Services/Administrative Support) -
The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries. You will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. This position is ideal for professionals with a background in customer service or legal support who are interested in alternative dispute resolution and are adept at using technology to manage case data.
Work Environment
This position offers a hybrid work arrangement; candidates must reside at a U.S. location within 125 miles of their assigned office location. Compensation will be determined based on geographic location.
Compensation
-
Charlotte, Miami, San Antonio: $48,335 – $1,179
-
Atlanta, Buffalo, Dallas, Fresno: 51,091 – $5 ,096
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Houston, Johnston, Minneapolis: 51,961 – $5 ,018
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Chicago, Denver, Philadelphia: 54,329 – $5 ,525
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Boston, Los Angeles: 56,553 – $5 ,880
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New York City, San Francisco: 60,323 – $6 ,871
This position is also eligible for quarterly performance-based incentives.
Our competitive compensation package includes medical, dental, orthodontia, and vision coverage, a student loan repayment program, a 403(b) retirement plan with substantial company match, discounted pet insurance, and generous paid time off.
Qualifications
-
Associate's degree in business or related field, or equivalent combination of education and experience
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Minimum three years of experience in customer service, case administration, or legal environments
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Strong written and verbal communication skills; able to interact effectively with diverse stakeholders
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Intermediate proficiency in Microsoft Office, especially Excel (pivot tables, formulas, data analysis)
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Comfort with web-based systems and adaptability to new technologies, including AI-related tools
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Exceptional attention to detail and time management skills
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Ability to manage sensitive information with professionalism and discretion
About Us
The American Arbitration Association (AAA), recognized among The NonProfit Times' 50 Best Nonprofits to Work For, offers a dynamic, fast-paced environment where excellence meets opportunity. Our organization leads arbitration and mediation across diverse industries, providing professionals with unique exposure to multiple business sectors and conflict resolution practices. We foster growth through collaboration with experienced legal professionals and invest in our team through comprehensive professional development programs. At the AAA, we combine challenging work with meaningful recognition in an environment where merit drives success and learning never stops.
The American Arbitration Association is an equal opportunity employer (EEO) and considers all employees and applicants for positions without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws.
Talent Manager (Administrative & Customer Support)
Posted 6 days ago
Job Viewed
Job Description
Talent Manager (Administrative & Customer Support)
**LOCATION**
RI PROVIDENCE
**JOB DESCRIPTION**
**Job Summary**
Our **Talent Managers** work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients' projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half's presence in the local business community.
**Qualifications:**
+ BA/BS degree preferred.
+ 1+ years administrative or customer support experience preferred.
+ 2+ years' experience with Business Development in a Metrics Driven environment. At least one with success in developing new business in a multi‐call, multi‐decision maker environment.
+ Prior success marketing to and closing top level decision makers at small/medium sized businesses and cultivating mutually beneficial long term relationships.
+ Working knowledge of current Windows Operating System, Microsoft Office Suite, and any Contact Management Application (Salesforce).
+ Knowledge and familiarity with administrative and customer support department operations.
+ Positive attitude and an engaging businesslike approach.
The typical salary range for this position is $60,000 to $66,000. The salary is negotiable depending upon experience and location. The position is eligible for a bonus based upon achievement of performance objectives.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
RI PROVIDENCE
Practice Director (Administrative and Customer Support)
Posted 6 days ago
Job Viewed
Job Description
Practice Director (Administrative and Customer Support)
**LOCATION**
RI PROVIDENCE
**JOB DESCRIPTION**
**Job Summary**
The primary responsibility of the **Practice Director** is to maintain a consistent above average performance metrics, provide business generation leadership, motivation and direction to the staffing professionals whom they supervise, participate in the recruitment of new hires, and effectively communicate with all levels within the organization.
**Key Core Competencies:**
**Results and Execution (Drive & Operational Execution)**
+ Drive revenue generating activities/practice group performance.
+ Execute operational focus areas.
+ Meet productivity standards, individual and staff practice group.
+ Effectively manage time, plan and multi-task.
+ Make quality decisions.
**Infrastructure (Resource Management)**
+ Reach target performance metrics, individual and staff.
+ Attract and source.
+ Train, develop and retain staff.
**Business Analysis**
+ Achieve pricing goals.
+ Expert knowledge of practice group.
+ Quickly recognize and act upon business trends on daily/weekly basis.
**Communication/Collaboration**
+ Effective communication (feedback, difficult messages and expectations)
+ Promote a culture of collaboration.
+ Motivate, inspire and lead by example.
+ Provide recognition and celebrate successes.
+ Manage change efforts.
+ Facilitate resolution with internal staff, clients and candidates.
+ Conduct effective meetings.
**Customer Focus**
+ Lead customer retention and expansion strategy.
+ Build customer loyalty by providing superior service.
+ Execute and differentiate Core 4 principles.
**Leadership Approach**
+ Leads with character, builds trust, respect and credibility through actions and behaviors.
+ Promote and support an inclusive work environment where diversity, equity and inclusion are championed.
+ Aware of and accepts responsibility for own actions and behaviors.
+ Create a positive, collaborative team culture.
+ Strives to understand and support others.
+ Follow through on commitments.
+ Treats others fairly and consistently.
**Business and HR Responsibilities:**
+ Business generation, revenue and pricing goals: Based on location.
+ # of practice groups: 1 practice group.
+ Total Headcount: up to 4 including practice director.
**Qualifications:**
+ 1+ years talent solutions and/or management or equivalent experience required.
+ Proven performance in Talent Manager role.
+ Demonstrated success in business generation, leading and driving business development.
+ Excellent communication, presentation and problem-solving skills.
+ Proficient in MS Office, databases and other technology systems.
**Required Education:**
+ Bachelor's Degree or equivalent, preferred
The typical salary range for this position is $70,000 to $78,000. The salary is negotiable depending upon experience and location. The position is eligible for a bonus based upon achievement of performance objectives.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
RI PROVIDENCE
Administrative Assistant
Posted 6 days ago
Job Viewed
Job Description
We are looking for a dedicated and detail-oriented Administrative Assistant to provide comprehensive support to company leadership and ensure the smooth operation of daily administrative tasks. This role is pivotal in managing schedules, coordinating travel arrangements, and preparing essential reports while fostering effective communication across teams and external partners. The ideal candidate thrives in a fast-paced environment and brings exceptional organizational skills and attention to detail to the table. This is a100% IN OFFICE position.
Responsibilities:
- Organize and maintain executive calendars, ensuring all appointments and meetings are scheduled effectively.
- Coordinate travel arrangements, including booking flights, accommodations, and transportation.
- Prepare detailed agendas, reports, and presentations to support leadership and team meetings.
- Handle expense reports by tracking and reconciling costs accurately.
- Facilitate communication between internal teams and external stakeholders to ensure seamless collaboration.
- Manage office operations, including ordering supplies and overseeing vendor relationships.
- Greet and assist visitors, acting as a reliable liaison for guests and vendors.
- Plan and coordinate meetings, including logistics, scheduling, and material preparation.
- Perform data entry tasks with a high degree of accuracy and attention to detail.
- Utilize Microsoft Excel and Outlook to support administrative and operational needs.
Requirements - Proven experience in an administrative or executive assistant role.
- Proficiency in Microsoft Excel, Outlook, and other office productivity tools.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Exceptional attention to detail and accuracy in handling data entry and expense reports.
- Experience in calendar management and coordinating travel arrangements.
- Excellent communication skills, both written and verbal.
- Ability to maintain discretion and handle confidential information with professionalism.
- Self-motivated and able to work independently in a fast-paced environment.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted 6 days ago
Job Viewed
Job Description
Administrative Assistant
Program Summary:
KBR's Defense and Technology Solutions (DTS) business unit delivers comprehensive engineering and technical solutions across the full lifecycle of military systems including on land, at sea, in the air, and in space. By integrating emerging technologies with deep platform expertise, KBR enhances mission effectiveness on a global scale. With strengths in digital engineering; research, development, test and evaluation (RDT&E); cyber; AI; modeling and simulation; and rapid prototyping, KBR delivers innovative solutions that drive defense and security advancements.
Job Summary:
KBR is currently looking for an Administrative Assistant to support the Surface Warfare Schools Command (SWSC) in Newport, RI. SWSC serves as a training "Center of Excellence" where officer and enlisted leaders hone their skills to serve at sea. The professional education and training offered at SWSC provides instruction in the full complement of surface ship skills, including foundational skills such as navigation, seamanship and ship handling, mid-level operational skills, and advanced proficiencies to include maritime warfare and command at sea. This is a full-time, on-site role.
Roles and Responsibilities:
+ Serves as the link between the command staff personnel and the local Transaction Service Center.
+ Ensures all documents and information required to provide staff personnel or pay support are relayed to the appropriate supporting organization via the current authorized process and per applicable policies governing timeliness standards.
+ Promulgates rosters for each class convening; tracks and updates information on rosters weekly until class begins. Creates student check in packages prior to their arrival.
+ Prepares and presents Administrative Brief to convening classes comprised of the most current forms, processes and procedures in regard to entitlements, gaining the member to SWOS and travel reimbursement.
+ Assists students in accurately filling out forms in their check in packages and sends forms to TSC via Salesforce for processing. Reviews Salesforce daily and follows up on any actions identified by TSC.
+ Reviews message traffic and/or NSIPS weekly for detaching orders and Letters of Intent. Prints and reviews orders and prepares the appropriate detaching documents, PG 13's, and screenings for the member and dependents as appropriate. Prints and forwards overseas screening requirement messages to the member and provides them with the appropriate forms and due dates for overseas screenings and updates BOL accordingly.
+ Upon receipt of orders or three weeks prior to graduation, reviews orders to ensure all applicable travel regulations have been met by the member and dependents, as appropriate.
+ Meets individually with members and discusses detaching dates, flight requests for the member and their dependents, Advance Travel, Dislocation Allowances, their transfer information sheets, and per diem allowances. Reviews orders with member to make sure all clearances and screenings are complete before detaching. Assists the students in filling out their check out packages and ensures forms are complete and accurate. Prepares Passenger Reservation Request for detaching student and 884 for dependents (if applicable). Sends all forms to TSC via Salesforce for processing.
+ Prepares student fitness reports for members' review and signature. Prepares graduation certificates, awards, and course completion letters for detaching students. Reviews graduation program for accuracy and corrects as needed prior to printing. Ensures check out packages contain the students' loss sheet and all critical documentation. Makes certain the member detaches with the latest set of orders and endorses accordingly. Confirms all travel entitlements are completed, including proper flight reservations.
Basic Qualifications:
+ Requires a HS Diploma plus 8 years of related experience.
+ Prior military experience or training with Command Pay and Personnel Administration, Casualty Assistance, and Personnel Assistant is required.
+ Must have experience supporting Navy Standard Integrated Personnel System (NSIPS).
+ Must be familiar with the Joint Travel Regulations (JTR).
+ An active Secret clearance is required.
Scheduled Weekly Hours:
+ 40 hours/week
KBR Benefits
KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development. Click here to learn more: KBR Benefits ( .
Belong, Connect and Grow at KBRAt KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team's philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver - Together.
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
Administrative Assistant
Posted today
Job Viewed
Job Description
Are you a highly organized, proactive multitasker who thrives in a dynamic office environment? We are seeking a dedicated Administrative Assistant to support executive leadership and ensure seamless daily operations. This is a pivotal role for someone with strong communication skills and a knack for keeping things running smoothly.
If you are a professional Administrative Assistant in search of your next career opportunity, we highly encourage you to apply!
Company Highlights:
- Competitive annual salary between $55,000 and $65,000
- Dynamic, fast-paced environment with strong team culture
- Opportunity to interact across departments and directly support leadership
- Accessible location with onsite parking
Responsibilities of the Administrative Assistant:
- Maintain and coordinate executive calendars, schedule meetings, and arrange travel plans
- Draft and manage professional correspondence, follow-ups, meeting minutes, and agendas
- Prepare and organize reports, presentations, and documents for internal and external use
- Act as the front-line representative for guests, calls, and visitors to the office
- Order and manage office supplies and equipment inventory
- Coordinate company-wide meetings, staff events, and off-site functions
- Oversee incoming and outgoing mail, courier services, and postage accounts
- Ensure the cleanliness and organization of communal office spaces
- Handle local errands such as check pickups, material deliveries, and mail drops
- Assist with team logistics and ad hoc administrative tasks
- Support expense tracking, receipt coding, and reimbursement processing
- Assist with light project coordination, internal research, and cross-team support
Qualifications of the Administrative Assistant:
- An associate's or bachelor’s degree is preferred
- At least 5 years of experience in an administrative or executive support role
- Background in professional services, construction, or engineering environments is a plus
- Proficiency in Microsoft Office Suite, Google Workspace, Adobe Acrobat, DocuSign, and scheduling platforms
- Reliable transportation is required for local errands
- Strong communication, organizational, and multitasking abilities
- Professional demeanor and ability to handle confidential information with discretion
Submit your resume today for immediate consideration!
Want to explore more exciting job opportunities? Click here
Please Note : City Personnel offers extended interview hours from 7 am-7 pm ** upon request
City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For nearly 20 years, we’ve been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. Our deep understanding of the local job market allows us to offer personalized support and outstanding opportunities. Whether you're seeking temporary, temporary-to-permanent, or permanent positions, we’re here to help. Contact us today at to find your perfect job match!
City Personnel is an Equal Opportunity Employer. We do not discriminate against applicants due to race, national origin, religion, marital status, military status, disability, gender, gender identity, sexual orientation, or other protected characteristics. If you need special accommodation for the application process, please contact us at
Ind123
Senior Administrative Assistant
Posted 6 days ago
Job Viewed
Job Description
Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.
As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.
We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. This is a full-time in-office role ideally based in our Nashville or Seattle offices, although remote flexibility can be considered for the right candidate.
**Responsibilities**
**Job Requirements: **
Demonstrated strong organizational skills.
Handles details of a highly confidential and critical nature.
Fast, resourceful, proactive, and with excellent follow-through.
Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.
Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
Exercises critical judgment within defined procedures and practices to determine appropriate action.
Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.
Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
Values align with OCI values.
**Minimum Qualifications: **
10+ years executive and/or office management experience required.
Anticipating and solving problems proactively is essential.
Outlook calendar management is critical.
Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
BA/BS degree or equivalent.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $4.13 per hour; from: 56,300 to 112,600 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
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About the latest Administrative assistants Jobs in Providence !
Administrative Assistant (Providence)
Posted 1 day ago
Job Viewed
Job Description
Are you a highly organized, proactive multitasker who thrives in a dynamic office environment? We are seeking a dedicated Administrative Assistant to support executive leadership and ensure seamless daily operations. This is a pivotal role for someone with strong communication skills and a knack for keeping things running smoothly.
If you are a professional Administrative Assistant in search of your next career opportunity, we highly encourage you to apply!
Company Highlights:
- Competitive annual salary between $55,000 and $65,000
- Dynamic, fast-paced environment with strong team culture
- Opportunity to interact across departments and directly support leadership
- Accessible location with onsite parking
Responsibilities of the Administrative Assistant:
- Maintain and coordinate executive calendars, schedule meetings, and arrange travel plans
- Draft and manage professional correspondence, follow-ups, meeting minutes, and agendas
- Prepare and organize reports, presentations, and documents for internal and external use
- Act as the front-line representative for guests, calls, and visitors to the office
- Order and manage office supplies and equipment inventory
- Coordinate company-wide meetings, staff events, and off-site functions
- Oversee incoming and outgoing mail, courier services, and postage accounts
- Ensure the cleanliness and organization of communal office spaces
- Handle local errands such as check pickups, material deliveries, and mail drops
- Assist with team logistics and ad hoc administrative tasks
- Support expense tracking, receipt coding, and reimbursement processing
- Assist with light project coordination, internal research, and cross-team support
Qualifications of the Administrative Assistant:
- An associate's or bachelors degree is preferred
- At least 5 years of experience in an administrative or executive support role
- Background in professional services, construction, or engineering environments is a plus
- Proficiency in Microsoft Office Suite, Google Workspace, Adobe Acrobat, DocuSign, and scheduling platforms
- Reliable transportation is required for local errands
- Strong communication, organizational, and multitasking abilities
- Professional demeanor and ability to handle confidential information with discretion
Submit your resume today for immediate consideration!
Want to explore more exciting job opportunities? Click here
Please Note: City Personnel offers extended interview hours from 7 am-7 pm ** upon request
City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For nearly 20 years, weve been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. Our deep understanding of the local job market allows us to offer personalized support and outstanding opportunities. Whether you're seeking temporary, temporary-to-permanent, or permanent positions, were here to help. Contact us today at to find your perfect job match!
City Personnel is an Equal Opportunity Employer. We do not discriminate against applicants due to race, national origin, religion, marital status, military status, disability, gender, gender identity, sexual orientation, or other protected characteristics. If you need special accommodation for the application process, please contact us at
Ind123
Financial Administrative Assistant
Posted today
Job Viewed
Job Description
Our client, an offshore wind subcontractor, is seeking a junior-level Administrative & Finance Coordinator to join their team in North Kingstown, RI. This is a W2 contract position and applicants must live locally and be able to commute into the office daily.
Responsibilities:
- Record daily financial transactions and maintain accurate ledgers.
- Manage invoices (issuance, booking, tracking of payments).
- Support admin follow-ups: vendors, compliance, filing.
- Handle travel bookings (hotels, cars, flights).
- Prepare Ad-hoc reports and documentation as required.
Requirements:
- Proficient in MS Office (Excel, Word, Outlook).
- Basic accounting knowledge and familiarity with bookkeeping principles.
- Strong organizational and follow-up skills.
- Attention to detail and reliability in meeting deadlines.
- Previous experience in an administrative or junior accounting role is an advantage.
Flu Clinic Administrative Assistant
Posted 1 day ago
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Job Description
Responsibilities:
- Handle incoming phone calls and provide support to clinic staff, addressing inquiries and resolving issues promptly.
- Act as the first point of contact for troubleshooting questions, escalating complex issues to the appropriate team members when necessary.
- Manage the inventory and distribution of tablets and jetpacks, ensuring accurate tracking and proper preparation for clinic use.
- Perform basic troubleshooting for tablets, including connectivity, login issues, and app performance, as well as jetpack-related concerns.
- Train on the use of tablets to confidently address common technical issues encountered by staff.
- Pack, charge, clean, and sanitize tablets and jetpacks to ensure they are ready for deployment.
- Organize and restock administrative supply bags, ensuring all necessary items are replenished and prepared for the next clinic.
- Maintain detailed records of assigned devices and supplies to support efficient clinic operations. Requirements - Proven experience in administrative support, preferably in a healthcare or clinic setting.
- Strong communication skills and the ability to handle inbound calls professionally.
- Proficiency in managing inventory and maintaining accurate records.
- Familiarity with basic troubleshooting for electronic devices, such as tablets and mobile hotspots.
- Ability to multitask and adapt to a fast-paced environment.
- Detail-oriented with excellent organizational skills.
- Basic knowledge of data entry and receptionist duties.
- Willingness to complete training on technical devices and processes. TalentMatch®
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