50 Administrative Assistants jobs in Ramona
Executive Administrative Assistant
92108 Mission Valley, California
Stewart Title Guaranty Company - United States
Posted 23 days ago
Job Viewed
Job Description
At Stewart, we know that success begins with great people. As a Stewart employee, you’ll be joining a company that was named a Best Company to Work For by U.S. News & World Report, and a 2025 Top Workplace by USA Today. We are committed to helping you own, develop, and nurture your career. We invest in your career journey because we understand that as you grow, so does our company. And our priority is smart growth – by attaining the best people, investing in tools and resources that enable success, and creating a better home for all.
You will be part of an inclusive work environment that reflects the customers we serve. You’ll be empowered to use your unique experiences, passion and skills to help our company and the communities we serve constantly evolve and improve. Together, we can achieve our vision of becoming the premier title and real estate services company.
Stewart is a global real estate services company, providing title insurance, settlement, underwriting, and lender services through our family of companies. To learn more about Stewart, visit stewart.com/about.
More information can be found on stewart.com. Get title industry information and insights at stewart.com/insights. Follow Stewart on Facebook @StewartTitleCo, on Instagram @StewartTitleCo and on LinkedIn @StewartTitle
Job Description
Job Summary
Stewart Title National Commercial Services is seeking an experienced and professional Executive Administrative Assistant to support sales leadership. Under limited supervision, the Executive Administrative Assistant provides advanced support by handling a wide variety of administrative functions requiring expert time and resource management skills, exceptional communication skills, and the ability to juggle competing priorities successfully.MUST BE LOCAL TO SAN DIEGO, CA OR LAS VEGAS, NV
Salary expectations: $60-70K
Job Responsibilities
- Duties include, but are not restricted to those of a clerical and administrative nature which have an impact on company and departmental data/records including those of a highly confidential nature
- Answers phone and takes messages, effectively managing competing priorities in order to deliver the right information, in the right way, at the right time
- Prepares reports as requested
- Issues documents in accordance with departmental rules, legal or statutory requirements
- Schedules and organizes complex meetings, conference calls, and training sessions
- Arranges detailed travel plans and itineraries
- Works under limited supervision and may use discretion to modify work practices and processes to achieve results or improve efficiency
- Individual contributor acting as a resource for less experienced team members; does not have supervisory responsibilities
- Performs all other duties as assigned by management
- High school diploma required; Bachelor’s preferred
- Minimum 5+ years in a corporate environment directly supporting executive leadership
- Marketing and/or sales experience strongly preferred – this could include supporting a sales or marketing executive, as well as direct working experience within sales and/or marketing teams
- Strong technical ability with experience building processes in a digital working space – enthusiasm for technology and a continuous learning mindset are critical
Equal Employment Opportunity Employer
Stewart is committed to ensuring that its online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you have a disability and need assistance or an accommodation in the application process, please contact us by email at
Pay Range & Benefits
$4,732.48 - 74,554.13 AnnuallyThe base salary range provided is consistent with similar roles at the Company. The base salary range is not an absolute, but a guide, and actual offers will be based on the individual candidate’s knowledge, skills, education, experience, location, market conditions, and other compensation components. Depending upon all of the preceding considerations, the base salary may be lower or higher than the stated range.
Stewart offers eligible employees a competitive benefits package that includes, but is not limited to a variety of health and wellness insurance options and programs, paid time off, 401(k) with company match, employee stock purchase program, and employee discounts
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0
Administrative Assistant
92021 El Cajon, California
HSCC, Inc.
Posted today
Job Viewed
Job Description
Position: Construction Administrative Assistant
Location: El Cajon, CA
Pay Range: $23-$26/hr.
Hours: Full time onsite, Monday-Friday 7:00AM-4:00PM
Immediate Administrative Assistant opening for a well-established Structural Concrete construction company. The ideal candidate takes the initiative, is detailed orientated and has 2+ years of administrative experience and is looking for a long-term opportunity with a growing construction company.
Responsibilities:
· Electronic filling
· Monitor and respond to daily estimating emails and assist estimators with prepping bids and meeting deadlines.
· Processing and filling out required bid paperwork and requests bid bonds and payment performance bonds as needed.
· Conduct data entry tasks for the office and staff.
· Organize and file fleet management documents.
· Assist payroll administrator with prevailing wage needs.
· Shadow payroll administrator and create policy and procedures for cross training.
· Assist with any billing needs to help track releases.
· Shadow billing administrator and create policy and procedures for cross training.
Requirements/Qualifications:
· High School Diploma or GED required.
· 2+ years of administrative assistant experience.
· Ability to work in MS Office Suite: Outlook, Word, Adobe and excel required.
· 2+ years of certified payroll experience is a must.
· Notary license a plus but not required.
· Estimating/Bidding knowledge a plus.
· Ability to handle confidential information with discretion.
· Strong attention to detail and organizational skills.
· Excellent communication and time management skills.
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1
Administrative Assistant
92108 Mission Valley, California
Health Advocates Network
Posted today
Job Viewed
Job Description
Benefits We Offer:
+ Comprehensive health, prescription, dental, vision, life, and disability plans
+ Competitive pay rates
+ Referral opportunities ? Refer a friend & Cash in!
+ Travel reimbursement and per diem allowances
+ Employee discounts
+ Educational opportunities
Health Advocates Network was founded based on a shared aspiration to improve the way healthcare staffing is done. We are a company founded by healthcare professionals and built for healthcare professionals. As your true advocates, we will always help you thrive and pave the path forward in your career. Our talented staffing team is committed to providing exceptional customer service, great opportunities with top pay and benefits.
From Per Diem to Travel Contracts, miles away or local to you, Health Advocates Network can find you just what you are looking for. Allow us to get you to you next adventure!
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
+ Comprehensive health, prescription, dental, vision, life, and disability plans
+ Competitive pay rates
+ Referral opportunities ? Refer a friend & Cash in!
+ Travel reimbursement and per diem allowances
+ Employee discounts
+ Educational opportunities
Health Advocates Network was founded based on a shared aspiration to improve the way healthcare staffing is done. We are a company founded by healthcare professionals and built for healthcare professionals. As your true advocates, we will always help you thrive and pave the path forward in your career. Our talented staffing team is committed to providing exceptional customer service, great opportunities with top pay and benefits.
From Per Diem to Travel Contracts, miles away or local to you, Health Advocates Network can find you just what you are looking for. Allow us to get you to you next adventure!
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
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2
Administrative Assistant
92108 Mission Valley, California
Robert Half
Posted today
Job Viewed
Job Description
Description
Robert Half is partnering with a reputable wealth management firm seeking a detail-oriented and professional Administrative Assistant to join their growing team. This role plays a vital part in supporting advisors, ensuring smooth daily operations, and providing an exceptional client experience.
Key Responsibilities
+ Provide comprehensive administrative support to financial advisors and firm leadership.
+ Manage calendars, schedule meetings, coordinate travel arrangements, and prepare meeting materials.
+ Handle incoming calls, emails, and client inquiries with professionalism and confidentiality.
+ Maintain accurate client records and assist with account documentation and compliance requirements.
+ Prepare correspondence, reports, and presentations as requested.
+ Support event coordination, client meetings, and internal team functions.
+ Assist with office management duties including ordering supplies, maintaining files, and processing mail.
+ Collaborate with internal departments to ensure seamless client service and operational efficiency.
Requirements
Qualifications
+ 2+ years of administrative experience; financial services or wealth management industry experience preferred.
+ Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
+ Strong organizational skills and keen attention to detail.
+ Excellent communication and interpersonal skills.
+ Ability to handle confidential information with discretion and professionalism.
+ Experience working in a fast-paced, deadline-driven environment.
+ Bachelor's degree or equivalent experience preferred.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Robert Half is partnering with a reputable wealth management firm seeking a detail-oriented and professional Administrative Assistant to join their growing team. This role plays a vital part in supporting advisors, ensuring smooth daily operations, and providing an exceptional client experience.
Key Responsibilities
+ Provide comprehensive administrative support to financial advisors and firm leadership.
+ Manage calendars, schedule meetings, coordinate travel arrangements, and prepare meeting materials.
+ Handle incoming calls, emails, and client inquiries with professionalism and confidentiality.
+ Maintain accurate client records and assist with account documentation and compliance requirements.
+ Prepare correspondence, reports, and presentations as requested.
+ Support event coordination, client meetings, and internal team functions.
+ Assist with office management duties including ordering supplies, maintaining files, and processing mail.
+ Collaborate with internal departments to ensure seamless client service and operational efficiency.
Requirements
Qualifications
+ 2+ years of administrative experience; financial services or wealth management industry experience preferred.
+ Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
+ Strong organizational skills and keen attention to detail.
+ Excellent communication and interpersonal skills.
+ Ability to handle confidential information with discretion and professionalism.
+ Experience working in a fast-paced, deadline-driven environment.
+ Bachelor's degree or equivalent experience preferred.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
3
Administrative Assistant
92108 Mission Valley, California
Robert Half
Posted today
Job Viewed
Job Description
Description
Robert Half is partnering with a growing construction company seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and project teams. This position is ideal for a professional who thrives in a fast-paced, team-oriented environment and enjoys keeping projects and people organized.
Key Responsibilities
+ Provide administrative support to project managers, superintendents, and office staff.
+ Manage calendars, schedule meetings, and coordinate logistics for project activities.
+ Prepare, proofread, and distribute project documents, proposals, contracts, and reports.
+ Assist with data entry, invoice processing, purchase orders, and timekeeping.
+ Maintain organized digital and physical filing systems for project and compliance documentation.
+ Answer and direct phone calls, greet visitors, and handle general office correspondence.
+ Support HR and accounting functions as needed (onboarding, expense tracking, etc.).
+ Help ensure smooth communication between the office, field teams, and subcontractors.
Requirements
Qualifications
+ 2+ years of administrative experience; construction or related industry experience highly preferred.
+ Strong proficiency in Microsoft Office (Excel, Word, Outlook); experience with Procore, Bluebeam, or similar software a plus.
+ Excellent attention to detail and organizational skills.
+ Strong communication and problem-solving abilities.
+ Ability to manage multiple priorities and meet deadlines in a dynamic environment.
+ High level of professionalism and discretion with confidential information.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Robert Half is partnering with a growing construction company seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and project teams. This position is ideal for a professional who thrives in a fast-paced, team-oriented environment and enjoys keeping projects and people organized.
Key Responsibilities
+ Provide administrative support to project managers, superintendents, and office staff.
+ Manage calendars, schedule meetings, and coordinate logistics for project activities.
+ Prepare, proofread, and distribute project documents, proposals, contracts, and reports.
+ Assist with data entry, invoice processing, purchase orders, and timekeeping.
+ Maintain organized digital and physical filing systems for project and compliance documentation.
+ Answer and direct phone calls, greet visitors, and handle general office correspondence.
+ Support HR and accounting functions as needed (onboarding, expense tracking, etc.).
+ Help ensure smooth communication between the office, field teams, and subcontractors.
Requirements
Qualifications
+ 2+ years of administrative experience; construction or related industry experience highly preferred.
+ Strong proficiency in Microsoft Office (Excel, Word, Outlook); experience with Procore, Bluebeam, or similar software a plus.
+ Excellent attention to detail and organizational skills.
+ Strong communication and problem-solving abilities.
+ Ability to manage multiple priorities and meet deadlines in a dynamic environment.
+ High level of professionalism and discretion with confidential information.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
4
Administrative Assistant
92075 Solana Beach, California
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
If you're drawn to creativity, design, and a fast-paced, trend-savvy environment - this is the opportunity for you. Our client, an up-and-coming fashion and lifestyle brand in Solana Beach, is looking for a talented Administrative Assistant who can balance organization with flair. You'll work closely with the operations and creative departments, assisting with everything from product inventory and sample coordination to event planning and influencer outreach. Every day will bring something new, and your ability to stay composed, communicative, and organized will make you indispensable.
What You'll Do
+ Provide administrative support to executive and creative teams, managing calendars, meetings, and travel arrangements.
+ Coordinate product shipments, track inventory, and support wholesale orders.
+ Assist in preparing brand presentations, press materials, and lookbooks.
+ Handle correspondence with vendors, stylists, and marketing partners.
+ Maintain files, databases, and production timelines.
+ Support event planning and photo shoot logistics, ensuring smooth coordination.
+ Create reports and assist with expense tracking, purchase orders, and budget updates.
+ Help drive brand initiatives by staying organized, proactive, and collaborative.
Requirements
+ Bachelor's degree preferred.
+ 2+ years of experience in administration, merchandising, fashion operations, or related fields.
+ Excellent communication and organization skills.
+ Proficiency in Microsoft Office and Google Workspace; familiarity with Shopify or Adobe Suite a plus.
+ Creative problem-solving skills and a polished, adaptable demeanor.
+ Interest in fashion, marketing, or creative production environments.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
If you're drawn to creativity, design, and a fast-paced, trend-savvy environment - this is the opportunity for you. Our client, an up-and-coming fashion and lifestyle brand in Solana Beach, is looking for a talented Administrative Assistant who can balance organization with flair. You'll work closely with the operations and creative departments, assisting with everything from product inventory and sample coordination to event planning and influencer outreach. Every day will bring something new, and your ability to stay composed, communicative, and organized will make you indispensable.
What You'll Do
+ Provide administrative support to executive and creative teams, managing calendars, meetings, and travel arrangements.
+ Coordinate product shipments, track inventory, and support wholesale orders.
+ Assist in preparing brand presentations, press materials, and lookbooks.
+ Handle correspondence with vendors, stylists, and marketing partners.
+ Maintain files, databases, and production timelines.
+ Support event planning and photo shoot logistics, ensuring smooth coordination.
+ Create reports and assist with expense tracking, purchase orders, and budget updates.
+ Help drive brand initiatives by staying organized, proactive, and collaborative.
Requirements
+ Bachelor's degree preferred.
+ 2+ years of experience in administration, merchandising, fashion operations, or related fields.
+ Excellent communication and organization skills.
+ Proficiency in Microsoft Office and Google Workspace; familiarity with Shopify or Adobe Suite a plus.
+ Creative problem-solving skills and a polished, adaptable demeanor.
+ Interest in fashion, marketing, or creative production environments.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
5
Administrative Assistant
92108 Mission Valley, California
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
Our client is looking for a skilled and detail-oriented Administrative Assistant to provide key support to our team. This position requires an organized and proactive individual capable of handling a variety of administrative duties in order to ensure the efficient day-to-day operations of the office. If you are a problem-solver who thrives in fast-paced environments and excels at multitasking, this role could be perfect for you.
Key Responsibilities:
+ Manage daily administrative tasks, including scheduling, data entry, filing, and document preparation (Source: 2026 RH Salary Guide.xlsx).
+ Answer and direct incoming phone calls and emails professionally while providing general information to inquiries.
+ Prepare reports, presentations, and correspondence as needed.
+ Coordinate office meetings, including agenda creation, logistics, and follow-ups.
+ Organize and maintain office records, ensuring accuracy and ease of access.
+ Monitor and reorder office supplies as needed to support operational efficiency.
+ Collaborate with team members across departments to ensure smooth workflows.
+ Assist with special projects, event planning, or other administrative functions as required.
Requirements
+ Proven experience in administrative support or a related role.
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
+ Exceptional organizational and time-management skills.
+ Strong communication abilities-both written and verbal.
+ Detail-oriented and capable of handling multiple priorities simultaneously.
Preferred Qualifications:
+ High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
+ Experience with project coordination and/or CRM systems is beneficial.
+ Familiarity with office management software or tools.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Our client is looking for a skilled and detail-oriented Administrative Assistant to provide key support to our team. This position requires an organized and proactive individual capable of handling a variety of administrative duties in order to ensure the efficient day-to-day operations of the office. If you are a problem-solver who thrives in fast-paced environments and excels at multitasking, this role could be perfect for you.
Key Responsibilities:
+ Manage daily administrative tasks, including scheduling, data entry, filing, and document preparation (Source: 2026 RH Salary Guide.xlsx).
+ Answer and direct incoming phone calls and emails professionally while providing general information to inquiries.
+ Prepare reports, presentations, and correspondence as needed.
+ Coordinate office meetings, including agenda creation, logistics, and follow-ups.
+ Organize and maintain office records, ensuring accuracy and ease of access.
+ Monitor and reorder office supplies as needed to support operational efficiency.
+ Collaborate with team members across departments to ensure smooth workflows.
+ Assist with special projects, event planning, or other administrative functions as required.
Requirements
+ Proven experience in administrative support or a related role.
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
+ Exceptional organizational and time-management skills.
+ Strong communication abilities-both written and verbal.
+ Detail-oriented and capable of handling multiple priorities simultaneously.
Preferred Qualifications:
+ High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field is a plus.
+ Experience with project coordination and/or CRM systems is beneficial.
+ Familiarity with office management software or tools.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
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6
Administrative Assistant
92108 Mission Valley, California
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
Are you a highly organized, detail-oriented professional with a knack for keeping things running smoothly? Our client is seeking an Administrative Assistant to provide essential support to their team by handling administrative tasks and ensuring day-to-day operations are carried out efficiently. If you thrive in a fast-paced environment and enjoy being a go-to resource, this role is a great fit for you!
Key Responsibilities:
+ General Administrative Support: Provide day-to-day support to the team by managing schedules, handling correspondence, and coordinating meetings.
+ Document Preparation: Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.
+ Data Entry and Records Management: Maintain and update databases, track information, and ensure accurate record-keeping.
+ Communication: Serve as a liaison for internal and external communications, handling email, managing incoming calls, and responding to inquiries.
+ Office Coordination: Assist with ordering office supplies, managing inventory, and supporting routine tasks to ensure office efficiency.
+ Event and Meeting Coordination: Coordinate logistics for meetings, events, and conferences, including catering, room setup, and technology needs.
+ Support Projects: Partner with team members on special projects, providing administrative and organizational support when needed.
Requirements
Experience:
+ 1-2 years of experience in an administrative role is preferred, but entry-level candidates with relevant skills are encouraged to apply.
Education:
+ High school diploma required; an associate's or bachelor's degree is a plus.
Technical Skills:
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
+ Familiarity with office tools like Google Workspace or productivity applications is a bonus.
Competencies:
+ Exceptional organizational skills with a high attention to detail.
+ Strong verbal and written communication skills.
+ Positive attitude, reliability, and a proactive approach to problem-solving.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Are you a highly organized, detail-oriented professional with a knack for keeping things running smoothly? Our client is seeking an Administrative Assistant to provide essential support to their team by handling administrative tasks and ensuring day-to-day operations are carried out efficiently. If you thrive in a fast-paced environment and enjoy being a go-to resource, this role is a great fit for you!
Key Responsibilities:
+ General Administrative Support: Provide day-to-day support to the team by managing schedules, handling correspondence, and coordinating meetings.
+ Document Preparation: Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.
+ Data Entry and Records Management: Maintain and update databases, track information, and ensure accurate record-keeping.
+ Communication: Serve as a liaison for internal and external communications, handling email, managing incoming calls, and responding to inquiries.
+ Office Coordination: Assist with ordering office supplies, managing inventory, and supporting routine tasks to ensure office efficiency.
+ Event and Meeting Coordination: Coordinate logistics for meetings, events, and conferences, including catering, room setup, and technology needs.
+ Support Projects: Partner with team members on special projects, providing administrative and organizational support when needed.
Requirements
Experience:
+ 1-2 years of experience in an administrative role is preferred, but entry-level candidates with relevant skills are encouraged to apply.
Education:
+ High school diploma required; an associate's or bachelor's degree is a plus.
Technical Skills:
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
+ Familiarity with office tools like Google Workspace or productivity applications is a bonus.
Competencies:
+ Exceptional organizational skills with a high attention to detail.
+ Strong verbal and written communication skills.
+ Positive attitude, reliability, and a proactive approach to problem-solving.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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7
Administrative Assistant
92033 Escondido, California
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
Our client, a well-established construction company in Escondido, is seeking a highly organized and detail-oriented Administrative Assistant to support both field and office operations. This role blends traditional administrative responsibilities with exposure to payroll, invoicing, and project support, making it an excellent opportunity for someone eager to grow their career within the construction industry. The Administrative Assistant will serve as a key connection point between finance, estimating, and project teams, ensuring that the business runs smoothly from both an operational and financial perspective.
Responsibilities
+ Provide administrative support for payroll processing, invoicing, and accounts receivable.
+ Assist with general bookkeeping functions, including data entry and reconciliations.
+ Support the estimating department with bid preparation, project documentation, and vendor communications.
+ Maintain digital and physical filing systems, ensuring records are accurate and accessible.
+ Coordinate schedules, meetings, and internal communications for project managers and leadership.
+ Handle phone calls, emails, and routine inquiries from vendors, clients, and subcontractors.
+ Prepare reports, presentations, and other documents as needed.
+ Assist with project management tasks to ensure deadlines and budgets are met.
Requirements
+ Bachelor's degree required in Business Administration, Accounting, or a related field.
+ 1-3 years of experience in an administrative or accounting support role.
+ Proficiency in Microsoft Office Suite; QuickBooks or ERP experience a plus.
+ Strong organizational skills and the ability to multitask effectively.
+ Excellent written and verbal communication skills.
+ Comfortable working in a construction-related environment.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Our client, a well-established construction company in Escondido, is seeking a highly organized and detail-oriented Administrative Assistant to support both field and office operations. This role blends traditional administrative responsibilities with exposure to payroll, invoicing, and project support, making it an excellent opportunity for someone eager to grow their career within the construction industry. The Administrative Assistant will serve as a key connection point between finance, estimating, and project teams, ensuring that the business runs smoothly from both an operational and financial perspective.
Responsibilities
+ Provide administrative support for payroll processing, invoicing, and accounts receivable.
+ Assist with general bookkeeping functions, including data entry and reconciliations.
+ Support the estimating department with bid preparation, project documentation, and vendor communications.
+ Maintain digital and physical filing systems, ensuring records are accurate and accessible.
+ Coordinate schedules, meetings, and internal communications for project managers and leadership.
+ Handle phone calls, emails, and routine inquiries from vendors, clients, and subcontractors.
+ Prepare reports, presentations, and other documents as needed.
+ Assist with project management tasks to ensure deadlines and budgets are met.
Requirements
+ Bachelor's degree required in Business Administration, Accounting, or a related field.
+ 1-3 years of experience in an administrative or accounting support role.
+ Proficiency in Microsoft Office Suite; QuickBooks or ERP experience a plus.
+ Strong organizational skills and the ability to multitask effectively.
+ Excellent written and verbal communication skills.
+ Comfortable working in a construction-related environment.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
8
Administrative Coordinator
92096 San Marcos, California
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
We are partnering with a dynamic client in San Marcos that is seeking an experienced Administrative Coordinator. This position is designed for someone who thrives in fast-moving environments and enjoys coordinating complex logistics, multiple stakeholders, and time-sensitive projects. The Administrative Coordinator will be on-site during key project phases to manage installations, deliveries, and vendor communications. The ideal candidate has a background in administration, logistics, or project coordination, paired with strong communication and organizational skills.
Responsibilities
+ Act as the primary on-site contact for installation days, vendor deliveries, and project setups.
+ Coordinate access, equipment needs, and schedules with internal teams, contractors, and external partners.
+ Maintain detailed field notes, shipment logs, photos, and site measurements.
+ Track project progress and provide daily updates to management.
+ Ensure all parties are aligned on timelines, responsibilities, and safety protocols.
+ Assist with administrative tasks including scheduling, documentation, and reporting.
+ Support multiple projects simultaneously with a focus on deadlines and accuracy.
Requirements
+ Bachelor's degree preferred.
+ 2-4+ years of experience in administrative or logistics-oriented roles (construction, events, production, or project coordination highly valued).
+ Strong vendor coordination and communication skills.
+ Excellent organizational skills with proven ability to manage shifting priorities.
+ Proficiency in Google Workspace, MS Office, and project management tools.
+ Ability to problem-solve and maintain professionalism under pressure.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are partnering with a dynamic client in San Marcos that is seeking an experienced Administrative Coordinator. This position is designed for someone who thrives in fast-moving environments and enjoys coordinating complex logistics, multiple stakeholders, and time-sensitive projects. The Administrative Coordinator will be on-site during key project phases to manage installations, deliveries, and vendor communications. The ideal candidate has a background in administration, logistics, or project coordination, paired with strong communication and organizational skills.
Responsibilities
+ Act as the primary on-site contact for installation days, vendor deliveries, and project setups.
+ Coordinate access, equipment needs, and schedules with internal teams, contractors, and external partners.
+ Maintain detailed field notes, shipment logs, photos, and site measurements.
+ Track project progress and provide daily updates to management.
+ Ensure all parties are aligned on timelines, responsibilities, and safety protocols.
+ Assist with administrative tasks including scheduling, documentation, and reporting.
+ Support multiple projects simultaneously with a focus on deadlines and accuracy.
Requirements
+ Bachelor's degree preferred.
+ 2-4+ years of experience in administrative or logistics-oriented roles (construction, events, production, or project coordination highly valued).
+ Strong vendor coordination and communication skills.
+ Excellent organizational skills with proven ability to manage shifting priorities.
+ Proficiency in Google Workspace, MS Office, and project management tools.
+ Ability to problem-solve and maintain professionalism under pressure.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
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