333 Administrative Assistants jobs in Redondo Beach

At Jacobs, we challenge what is currently accepted, so we can shape innovative and lasting solutions for tomorrow. Through the delivery of our operations and maintenance services, you'll make it simpler and more seamless for our municipal clients to operate safely and efficiently, empowering communities to focus on what matters most to them - people.
Jacobs is searching for a dynamic Administrative Support/ Receptionist to join our team in El Segundo, CA. In this role, you'll oversee the front desk and all activities surrounding the front reception area. You'll be the first point-of-contact and will meet and greet all incoming guests, ensuring that everyone is identified and provided a visitor's badge, and safety acknowledgement. Additional responsibilities include accounts payable functions, ensuring that all purchase requisitions are entered in a timely manner, resolving invoice issues, tracking of requisitions until received, and processing purchase card transactions. Responsible for general records management including accounts payable records. Daily management of the phone system and incoming phone calls to the front desk. Responsible for coordinating the electronic events calendar with the client regarding conference room availability and updating schedules as necessary; ensure the conference rooms are configured correctly, and necessary catering needs are ordered and delivered. This position interfaces with all departments at the ECLWRF, Corporate Procurement, Finance, and our client to accomplish tasks. Additional duties assigned as needed.
Bring your team-focus, adaptability, and commitment to excellence, and we'll help you grow what drives you - and deliver the world's most challenging Operations Management projects, together.
#ourjacobs #bia #omfs #challengeaccepted
- Two (2) to Five (5) years professional office experience required
- Experience working in a high-volume office setting
- High level of organization and detail-oriented
- Proficient with Microsoft Office (especially Word and Excel)
- Proficient experience with all office equipment (i.e. Fax Machine, Copy Machine, Postage Machine, Scanner, etc.)
- Valid CA Driver's license with no major infractions
Ideally, You'll Also Have
- High School Diploma or equivalent preferred
- AA Degree in Business, Office Management, or a related field of study preferred
- Two (2) years' experience in Accounts Payable desired
- One (1) year experience with Accounts Payable software strongly preferred
Working Conditions & Physical Requirements
The work area can involve a working environment indoors, as well as outdoors, which could cause exposure to outdoor elements; proper environmental attire will be required. Some areas can have loud noise, active machinery, high pressure fluid systems, electrical equipment, confined spaces, heights and depths, fumes, airborne particles, noxious gases, pathogens and various chemicals. Safety is of the utmost importance. The use of appropriate safety equipment will be mandatory in these areas to prevent hazardous contact.
Must be able to sit, stand, stoop, twist and bend at the waist, turn, kneel, squat, raise arms above shoulder height, grasp, reach, perform repetitive hand movements and fine coordination when preparing reports and using a computer keyboard, have vision sufficient to read computer screens, printed documents and operate office equipment, have hearing in the normal range with or without correction. In an 8-hour time period must be able to transport self across the facility, ascend and descend stair steps, lift objects up to 50 pounds from floor level to waist height, wear and use appropriate safety equipment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to stand for extended periods; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb stairs or ladders or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee must periodically lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision as well as the ability to distinguish color and shades. Technical dexterity is required in performing chemical and instrumental analytical procedures.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to outside weather conditions. The noise level in the work environment is usually moderate. The employee may be exposed to odors, silica, dust, fumes, smoke, gases, greases, oils, electrical energy, solvents and vibrations. The employee may work on slippery/uneven surfaces, around machinery with moving parts, moving objects/vehicles, and ladder/scaffolding, below ground and may be exposed to water and other liquid materials.
The employee will be expected to follow the H&S Manual guidelines and wear the appropriate PPE as instructed.
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

Job Description

Job Description

Recruiter, Administrative Support Skillset, 2086-1

We are looking for a Recruiter to help build out our Administrative Support workforce through close partnership with the business and a critical eye when assessing talent for these groups. This person will have a real and meaningful impact - we develop deep partnerships and an understanding of the businesses we support, which is at the core of our talent acquisition team philosophy. It allows us to create high-impact recruiting strategies and solutions with the flexibility to adapt our approach as the business evolves.

Responsibilities:

• Execute full cycle recruitment of admin support roles (executive assistant, content assistant, administrative assistant) for the content organization.
• Approach recruitment strategy with an inclusion lens and work to build diverse talent pipelines
• Engage and foster deep relationships with niche candidate pools to consistently fuel our evergreen pipelines
• Engage and build strong internal relationships to build proactive strategies and well-built pipelines
• Network and maintain relationships with key talent communities for short and/or long-term opportunities
• Maintain up-to-date knowledge of the top Netflix competitors and the industry; use talent market expertise, data, and business acumen to educate and influence hiring managers on how to identify and acquire the best talent
• Execute the full life cycle of the search both independently and with a research partner
• Understand our broader business and be able to answer questions around Netflix strategy, goals, and culture

Basic Qualifications

• 3+ years of running full-cycle searches with senior-level hiring managers/ stakeholders in the content ecosystem
• Experience in the operational execution of high-volume recruiting that optimizes for recruiter efficiency and days to fill.
• Experience in supporting a content/media organization in creative programming teams and verticals
• Experience in recruiting for administrative functions in a fast-paced and dynamic environment
• Background in recruiting, sourcing, and/or HR required
• Experience partnering with the business, managing the candidate experience, constructing offers, and closing candidates

Preferred Qualifications

• Self-motivated and directed; the ability to collaborate is a must, but you will be autonomous and expected to succeed without heavy direction
• Flexible and willing to do what is needed to get great work done
• Strong intellectual curiosity and a desire to understand the business
• A natural inclination to work within a culture that is fast-paced and dynamic
• Exceptional communication skills and proactivity
• Ability to combine business acumen with strong influencing skills to advise and coach hiring partners
• Ability to get scrappy as needed, taking on both rote tasks (submission of formalized feedback, drafting of offer letters, etc.) and higher profile endeavors with equal grace and willingness
• Strong organization and clear attention to detail

Pay Rate Range:

• $80-100/hr.

Job Description

Job Description

At Tower Insurance, our clients deserve to feel welcomed, supported, and valued from the very first interaction. As the Director of Welcome, you are the friendly face and warm voice of our agency, whether greeting clients in person or on the phone. You thrive in a fast-paced, team-oriented environment, are comfortable with technology, and approach every task with precision and care. Your focus is to create positive first impressions, keep our office running smoothly, and ensure every client experience reflects our values of Integrity, Service, Growth, and Innovation.

Benefits

Hourly Base Salary Based on Experience

Paid Time Off (PTO)

Health Insurance

Hands on Training

Mon-Fri Schedule

Career Growth Opportunities

Retirement Plan

Responsibilities

Welcome face of the Agency to people that call on the phone and walk in the front door.

Establish working relationships with clients, potential clients and companies we represent on the phone, email and on paper.

Answer multi-line phone system and distribute calls to team accordingly.

Supporting teammates with follow up for clients and prospects.

Promptly respond to client needs either on the phone or electronically.

Maintain client files and process routine correspondence between our agency and the client or company both paper records and on our many different software programs.

Retrieve, open and distribute mail accordingly.

Process main email inbox and deliver to appropriate team member.

Process all out-going mail.

Input Claims into agency management system.

Process web downloads.

Requirements

Friendly voice and pleasant tone over the phone and in person.

Excellent communication skills both verbal and written.

Has appropriate business attire.

Proficient with Microsoft Word, Excel, and Outlook.

Type quickly and accurately.

Organized, structured, punctual and will follow the rules.

Familiar with multi-line phone system and how to use one.

Patient, respectful, reliable, trustworthy, friendly, supportive, articulate, kind, ethical and honest.

**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Long Description**
COMPENSATION: The Hourly rate for this position is $18.38 to $24.81. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation ( is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

Description

Welcome to the Family Health Center in Santa Monica!

In this role you will provide administrative and patient care support to the Family Health Center in the UCLA Department of Family Medicine. Assist in coordinating patient flow throughout the clinic, from registration to discharge. Work as a member of the clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation.Responsibilities include, but are not limited to:

• Check-in/out patients
• Answering Appointment Lines
  
• Serve as liaison between outpatients and programs in administrative matters
  
• Schedule appointments
• Verify insurance information

Salary Range: $26.42-37.49 Hourly Qualifications

Required:

• Ability to communicate professionally and effectively with physicians and staff in a high-volume setting.

• Excellent organizational skills and ability to prioritize assignments

• Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules

• Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health.

Preferred:

• Knowledge of major medical insurance plans and types of coverage provided

• Knowledge of medical terminology

#J-18808-Ljbffr

Description
Welcome to the Family Health Center in Santa Monica!
In this role you will provide administrative and patient care support to the Family Health Center in the UCLA Department of Family Medicine. Assist in coordinating patient flow throughout the clinic, from registration to discharge. Work as a member of the clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Responsibilities include, but are not limited to:
+ Check-in/out patients
+ Answering Appointment Lines
+ Serve as liaison between outpatients and programs in administrative matters
+ Schedule appointments
+ Verify insurance information
Salary Range: $26.42-37.49 HourlyQualifications
Required:
+ Ability to communicate professionally and effectively with physicians and staff in a high-volume setting.
+ Excellent organizational skills and ability to prioritize assignments
+ Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules
+ Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health.
Preferred:
+ Knowledge of major medical insurance plans and types of coverage provided
+ Knowledge of medical terminology
UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

Description
Make a meaningful impact on UCLA Health's financial operations while leading high-performing teams that support vital revenue cycle functions. As the Supervisor of the Centralized Administrative Support Unit and Extended Business Office (EBO), you will manage administrative staff and external vendor operations that drive billing, collections, and contract account resolution. This is an opportunity to oversee key functions within Patient Business Services, provide direct guidance to both internal and vendor teams, and ensure that systems and processes are running efficiently, accurately, and in alignment with organizational goals.
In this role, you will:
+ Lead daily operations for the Centralized Administrative Unit (CAU) and on-site Extended Business Office (EBO) staff
+ Manage performance, quality, and productivity reviews, including coaching, evaluations, and disciplinary actions
+ Oversee vendor output, recovery rates, and invoicing accuracy; audit assigned accounts and drive performance improvements
+ Coordinate EBO participation in user acceptance testing and system upgrades; escalate and resolve IT issues as needed
+ Compile and maintain department-wide training resources and oversee onboarding and education sessions
+ Plan staffing strategies based on workload trends and make recommendations to improve administrative workflows
+ Monitor budget-related EBO expenses and provide regular performance reporting for internal stakeholders
+ Foster a service-oriented culture that promotes continuous learning and team development
Salary Range: $83,800 - $179,400 annually
Qualifications
We're looking for a proactive and organized administrative leader with:
+ A bachelor's degree in a related field and/or equivalent experience or training
+ At least five years of relevant experience in a healthcare, administrative, or revenue cycle setting
+ 3+ years of supervisory experience preferred
+ Solid knowledge of budget, fund, and account management, along with personnel management within labor contract and policy frameworks
+ Experience with Epic Prelude and hospital-based billing applications
+ Strong communication, critical thinking, and interpersonal skills to lead diverse teams and resolve operational challenges
+ Familiarity with financial analysis, reporting, payroll, and human resources administration
+ Proven ability to manage projects, meet deadlines, and adapt to changing priorities
+ A service-oriented mindset and commitment to continuous improvement
UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our C-suite executives in **Los Angeles, California**. This critical role requires exceptional discretion, professionalism, and the ability to manage complex schedules and logistics for senior leadership. You will be the primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient operations within the executive office. Your ability to anticipate needs and handle sensitive information with confidentiality will be highly valued.

Key Responsibilities:

• Manage complex calendars, coordinate meetings, and arrange travel for executives, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and maintain filing systems, both physical and digital.
• Prepare meeting agendas, take minutes, and track action items.
• Coordinate company events, board meetings, and executive offsites.
• Conduct research and compile information as needed for executive projects.
• Handle confidential and sensitive information with the utmost discretion.
• Liaise with internal departments and external clients on behalf of executives.
• Manage office supplies and equipment for the executive suite.
• Provide general administrative support, including expense reporting and invoice processing.
• Anticipate the needs of the executives and proactively address them.

Qualifications:

• Associate's or Bachelor's degree preferred, or equivalent professional experience.
• Minimum of 5 years of experience providing high-level administrative support to senior executives (C-level experience strongly preferred).
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High level of discretion and confidentiality.
• Professional demeanor and strong interpersonal skills.
• Experience with expense management and travel booking systems.
• Adaptability and a proactive approach to problem-solving.

Job Description

Position number: 312216

Position: Administrative

Specialty/ Unit Type: Admin

Shift posted for job: 9

Shifts Needed: Days

Weekly Gross Pay $: 1028.95

Location - City: West Hollywood, California

Duration (Weeks): 13

Qualifications:

• 2 years of recent experience in area of unit type preferred
• Valid licensure and / or certifications for state of work
• Candidates must demonstrate ability to be flexible, adapt to fast paced environment, and remain professional during times of stress and change
• Drug screen and Background check

Benefits:

• Medical, Dental, and Vision Insurance
• Life and Disability insurance
• 401K Flex Spending
• Referral Bonus Program
• Weekly Direct Deposit
• Clinical Support

About Us:

RCM Health Care Services' mission is to provide opportunities for qualified candidates across medical professions. We deliver timely results and have built a reputation of trust with our clients and candidates. Since 1975, we have been providing staffing solutions to many of the finest healthcare institutions across the nation and careers for thousands of candidates. As professional career opportunity matchmakers, we follow up and follow through to help our clients and candidates to reach their career and life goals.

We proudly hold the Joint Commission Gold Seal of Approval as well.