133 Administrative Assistants jobs in Ridgefield

**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Long Description**
COMPENSATION: The Hourly rate for this position is $20.00 to $25.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

The Celestar Corporation has an IMMEDIATE NEED to identify an Administrative Assistant who will be seated in Downers Grove, IL . Please review the position description below. If interested and qualified, we welcome you to apply for this challenging opportunity.

CLEARANCE/ACCESS: Active Secret Level Clearance; Clearance must appear in DISS, and be within scope.

RESPONSIBILITIES

• Records and file management
• Employee in- and out-processing
• Assist in managing DOD, DSS, and local office policies and programs.
• Support the field office chief in scheduling.
• Correspondence drafting and routing
• Travel planning (Defense Travel System (DTS))
• Conference room coordination
• Office equipment and supply inventory maintenance
• Government timecard program (DAI) management
• Receipt and routing of office mail/correspondence.
• Management of the task management (CATMS) system
• Assist in the execution of the office training program.
• Responsible for inputting and managing databases as directed.

REQUIREMENTS

• High School Graduate with two (2) years of administrative experience
• Active Secret Level Clearance

PREFERRED QUALIFICATIONS

• Proficiency in Microsoft applications, particularly Word, Excel, and Outlook
• Familiarity with the Defense Travel System and timekeeping management programs is a plus

IMPORTANT NOTE: This is a Best Athlete Selection Process! With this in mind, please ensure that the required and/or desired experience is reflected on your resume to receive fair and competitive consideration.

Come on board with a company that values its Employees!
Celestar, a Veteran-Owned Company, is Very Competitive with Salaries and Benefits. As an example, we offer Company Paid Benefits that include Employee and Family Dental Insurance, Employee Health Insurance. We also offer a 401k retirement company match, paid Holidays, and Personal Time Off.

Celestar is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, protected veteran status, disability status, gender identity or national origin.

Administrative Assistant

The Celestar Corporation has an IMMEDIATE NEED to identify an Administrative Assistant who will be seated in Downers Grove, IL. Please review the position description below.

Responsibilities

• Records and file management
• Employee in- and out-processing
• Assist in managing DOD, DSS, and local office policies and programs.
• Support the field office chief in scheduling.
• Correspondence drafting and routing
• Travel planning (Defense Travel System (DTS))
• Conference room coordination
• Office equipment and supply inventory maintenance
• Government timecard program (DAI) management
• Receipt and routing of office mail/correspondence.
• Management of the task management (CATMS) system
• Assist in the execution of the office training program.
• Responsible for inputting and managing databases as directed.

Requirements

• High School Graduate with two (2) years of administrative experience
• Active Secret Level Clearance

Preferred Qualifications

• Proficiency in Microsoft applications, particularly Word, Excel, and Outlook
• Familiarity with the Defense Travel System and timekeeping management programs is a plus

IMPORTANT NOTE: This is a Best Athlete Selection Process! With this in mind, please ensure that the required and/or desired experience is reflected on your resume to receive fair and competitive consideration.

Come on board with a company that values its Employees! Celestar, a Veteran-Owned Company, is Very Competitive with Salaries and Benefits. As an example, we offer Company Paid Benefits that include Employee and Family Dental Insurance, Employee Health Insurance. We also offer a 401k retirement company match, paid Holidays, and Personal Time Off.

Ceslar is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, protected veteran status, disability status, gender identity or national origin.

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow.
As a Facilities Support Professional, your role is critical to keep our offices running and allow our teams to focus on delivery. This is a part-time (25 hours per week) position in Chicago, IL.
As part of our Real Estate Operations, you will join our collaborative team providing our corporate offices with administrative support, project management, and related facilities activities. We are looking for a passionate Facilities Professional who is driven by collaboration, exceeding expectations, and challenging the status quo. You will perform various facilities related tasks to ensure smooth operations, including providing reception services, assisting internal clients, maintaining the office, heavy meeting support, front office security, monitor security badges, and responding to tasks related to facility management and appearance. You will also provide onboarding/offboarding support, assist the local Facilities Lead, and help manage subtenant space and requests.
Your keen ability to multi-task, communicate effectively and tackle challenges will allow you to thrive in our fast-paced environment. Working together, we'll help you grow and pursue what fulfills you so that we can make impacts on the future - big and small, global, and local.
* At least 2 years of experience in a customer-focused and administrative role
* Experience with Microsoft Office Suite
* Effective verbal and written communication skills
* Ability to work part-time (25 hours per week) on-site in Chicago, IL
Additional requirements:
Responsibilities may require physical activity, including some or all the following: Bending, stooping, walking, pushing, lifting up to 50 lbs., climbing stairs and/or ladders, sitting for long periods, and typing.
#LI-MP1
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

Description
This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).
Responsibilities will include, but are not limited to:
+ Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
+ Clerical support including mailing, scanning, faxing and copying to management
+ Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
+ Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements
+ Gather the appropriate information to generate reports for the projects you have been assigned
+ Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
+ Coordinate office space needs
+ Assist with time entry and prepare expense reports for approval
+ Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
+ Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies
Qualifications
We do not sponsor employees for work authorization in the U.S. for this position.
Essential skills and experience:
+ This position requires a high school diploma (or equivalent).
+ Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
+ Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
+ Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.
Valued but not required skills and experience:
+ Some college level education in fields such as English, Writing or Journalism.
+ Experience working in the Engineering and/or power industry field.
+ Hold a Notary License
Award-Winning Benefits
At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.
Health & Wellness Financial Benefits Work-Life Balance
+ Health Plans: Medical, Dental, Vision
+ Life & Accident Insurance
+ Disability Coverage
+ Employee Assistance Program (EAP)
+ Back-Up Daycare
+ FSA & HSA
+ 401(k)
+ Pre-Tax Commuter Account
+ Merit Scholarship Program
+ Employee Discount Program
+ Corporate Charitable Giving Program
+ Tuition Assistance
+ First Professional Licensure Bonus
+ Employee Referral Bonus
+ Paid Annual Personal/Sick Time (PST)
+ Paid Vacation
+ Paid Holidays
+ Paid Parental Leave
+ Paid Bereavement Leave
+ Flexible Work Arrangements
Compensation Range
$46,080.00 - $69,550.00
Transparency Statement
Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.
Awards & Recognition
Equal Opportunity
Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.
CityChicago
StateIL
CountryUnited States
Area of InterestAdministrative
TypeFull Time - Regular
Job ID2025-17699
Business GroupChief Operations Officer Group
DepartmentEnergy & Industrial Support

Description
This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).
Responsibilities will include, but are not limited to:
+ Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
+ Clerical support including mailing, scanning, faxing and copying to management
+ Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
+ Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements
+ Gather the appropriate information to generate reports for the projects you have been assigned
+ Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
+ Coordinate office space needs
+ Assist with time entry and prepare expense reports for approval
+ Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
+ Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies
Qualifications
We do not sponsor employees for work authorization in the U.S. for this position.
Essential skills and experience:
+ This position requires a high school diploma (or equivalent) and three years of administrative experience.
+ Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
+ Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
+ Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.
Valued but not required skills and experience:
+ Some college level education in fields such as English, Writing or Journalism.
+ Experience working in the Engineering and/or power industry field.
+ Hold a Notary License
Benefits
+ Medical Insurance
+ Dental Insurance
+ Vision Insurance
+ Life Insurance
+ Short- & Long-Term Disability
+ Voluntary Insurance - Accident, Critical Illness, and Hospital Indemnity
+ Business Travel Insurance
+ Savings Investment Plan (401k)
+ Paid Time Off
+ Paid Holidays
+ Tuition Reimbursement
+ First Professional Licensure Monetary Award
+ Employee Assistance Program
+ Parental Benefits
+ Back-Up Care for Children & Adults
+ Merit Scholarship Program
Award-Winning Benefits
At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.
Health & Wellness Financial Benefits Work-Life Balance
+ Health Plans: Medical, Dental, Vision
+ Life & Accident Insurance
+ Disability Coverage
+ Employee Assistance Program (EAP)
+ Back-Up Daycare
+ FSA & HSA
+ 401(k)
+ Pre-Tax Commuter Account
+ Merit Scholarship Program
+ Employee Discount Program
+ Corporate Charitable Giving Program
+ Tuition Assistance
+ First Professional Licensure Bonus
+ Employee Referral Bonus
+ Paid Annual Personal/Sick Time (PST)
+ Paid Vacation
+ Paid Holidays
+ Paid Parental Leave
+ Paid Bereavement Leave
+ Flexible Work Arrangements
Compensation Range
$46,080.00 - $69,550.00
Transparency Statement
Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.
Awards & Recognition
Equal Opportunity
Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.
CityChicago
StateIL
CountryUnited States
Area of InterestAdministrative
TypeFull Time - Regular
Job ID2025-17016
Business GroupChief Operations Officer Group
DepartmentNuclear Power Support

The Celestar Corporation has an IMMEDIATE need to identify an Administrative and Technical Support Assistant who will be seated in Downers Grove, IL . Please review the position description below. If interested and qualified, we welcome you to apply for this challenging opportunity.

LOCATION : Downers Grove, IL

CLEARANCE REQUIREMENT : Active Secret Level Clearance

Salary: $53,500

About Us :
Celestar, a Veteran Owned Company is Very Competitive with Salaries and Benefits. As an example, we offer Company Paid Benefits that include Employee and Family Dental Insurance, Employ Health Insurance, Life Insurance and Disability Insurance as well. We also offer a 401K retirement company match, paid Holidays and Personal Time off.

DUTIES AND RESPONSIBILITIES

• Records and file management
• Employee in- and out-processing
• Assist in managing DOD, DSS, and local office policies and programs
• Support the field office chief in scheduling
• Correspondence drafting and routing
• Manage Calendars
• Travel planning (Defense Travel System (DTS))
• Conference room coordination
• Office equipment and supply inventory maintenance
• Government timecard program (DAI) management
• Receipt and routing of office mail/correspondence
• Management of task management (CATMS) system
• Assist in execution of office training program
• Responsible for inputting and managing data bases as directed

REQUIRED QUALIFICATIONS

• Must possess two (2) years of administrative experience
• Proficiency with Microsoft applications paticularly Word, Excel and Outlook including Outlook Calendar
• Need to be proactive and can't be afraid to ask questions.
• Ability to engage with people of all management levels and interact in a professional manner.
• Draft and format policies/memos to agency standards and regulations.
• A willingness to tackle new projects and work with the team to accomplish them.

EDUCATION

• High School Graduate

DESIRED QUALIFICATIONS

• Familiarity with the Defense Travel System and timekeeping management programs a plus

Come onboard with a company that Values its Employees!
Celestar Corporation is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, protected veteran status, disability status, gender identity or national origin.

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
+ Establishes administrative support & reception best practices and ensures consistent adoption.
+ Identifies, develops, recommends and implements cost saving opportunities and seeks approval for recommendations.
+ Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
+ Builds effective relationships with internal/external stakeholders.
+ Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
+ Gathers and formats data into regular and ad-hoc reports, and dashboards.
+ Leads the planning, coordinating and implementing department events.
+ Builds change management plans of varying scope and type; leads or participates in a variety of change management activities including readiness assessments, planning, stakeholder management, execution, evaluation and sustainment of initiatives.
+ Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
+ May manage and supervise the day-to-day functions of an administrative team.
+ Manages sensitive communications, Outlook inbox, reports, invoices, and related documents for the assigned Executive; maintains confidentiality.
+ Tracks and distributes recognition awards on behalf of the Executive, as applicable.
+ Resolves escalated issues.
+ Leads the execution of administrative programs; assesses and adapts as needed to ensure quality of execution.
+ Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
+ Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
+ Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
+ Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
+ Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
+ Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
+ Makes travel arrangements, booking flight/hotel reservations as needed.
+ Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
+ Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
+ Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
+ Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
+ Collaborates with internal and external stakeholders in order to deliver on business objectives.
+ Organizes work information to ensure accuracy and completeness.
+ Focus is primarily on business/group within BMO; may have broader, enterprise-wide focus.
+ Exercises judgment to identify, diagnose, and solve problems within given rules.
+ Works independently on a range of complex tasks, which may include unique situations.
+ Broader work or accountabilities may be assigned as needed.
**Qualifications:**
+ Typically between 8+ years of relevant experience with a minimum 2 years of experience managing other administration staff, as applicable; post-secondary degree in related field of study.
+ Technical proficiency gained through education and/or business experience.
+ Verbal & written communication skills - In-depth.
+ Collaboration & team skills - In-depth.
+ Analytical and problem solving skills - In-depth.
+ Influence skills - In-depth.
+ Data driven decision making - In-depth.
**Salary:**
$57,500.00 - $106,500.00
**Pay Type:**
Salaried
The above represents BMO Financial Group's pay range and type.
Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position.
BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: Us**
At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world.
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset.
To find out more visit us at is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law.
BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to and let us know the nature of your request and your contact information.
Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.