12 Administrative Assistants jobs in Rio Rancho
Administrative Support Specialist
Posted 9 days ago
Job Viewed
Job Description
Job Category: Administration
Time Type: Full time
Minimum Clearance Required to Start: Secret
Employee Type: Regular
Percentage of Travel Required: Up to 10%
Type of Travel: Outside Continental US
* * *
**The Opportunity:**
As a CACI Administrative Support Specialist in the Joint Navigation Warfare Center (JNWC) you will help empower the Department of Defense's navigation warfare (NAVWAR) mission ensuring positioning, navigation and timing superiority. You will serve a s a member of a team providing combatant commanders and joint force commanders with subject matter expertise on planning and conducting NAVWAR by providing knowledge of friendly and enemy NAVWAR order of battle and PNT-related successes and threats. You will support administrative tasks across the J1/J3 Executive offices as part of normal staff activity.
**Responsibilities:**
+ Ensure proper disposition of significant administration workload to maintain pace and scale of ongoing operations.
+ Provide support to action officers planning executive events.
+ Maintain personnel and other files; prepare correspondence, deconflict schedules and coordinate travel.
+ Assist with the management of Task Management Tool (TMT) and act as a TMT SME providing training to new users.
+ Assist in the preparation of documents and support the development of contract deliverables and reports.
**Qualifications:**
_Required:_
+ Current Secret Security Clearance.
+ 7+ years of relevant Administrative Assistance experience.
+ 4+ years of Executive Administrative experience.
+ Good communication skills, both verbal and written.
+ Strong attention to detail.
_Desired:_
+ Certification as an Administrative Assistant, Administrative Professional, Microsoft Office Specialist or equivalent.
+ Must work independently with limited government oversight and function effectively as part of a team in a joint working environment.
-
**___**
**What You Can Expect:**
**A culture of integrity.**
At CACI, we place character and innovation at the center of everything we do. As a valued team member, you'll be part of a high-performing group dedicated to our customer's missions and driven by a higher purpose - to ensure the safety of our nation.
**An environment of trust.**
CACI values the unique contributions that every employee brings to our company and our customers - every day. You'll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.
**A focus on continuous growth.**
Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground - in your career and in our legacy.
**Your potential is limitless.** So is ours.
Learn more about CACI here. ( Range** : There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here ( .
The proposed salary range for this position is:
$41,300 - $82,600
_CACI is_ _an Equal Opportunity Employer._ _All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any_ _other protected characteristic._
Administrative Support Worker - University of New Mexico
Posted 9 days ago
Job Viewed
Job Description
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
Sales Support Administrative Assistant - NM
Posted 7 days ago
Job Viewed
Job Description
CALLING ALL ADMINISTRATIVE SUPPORT REPRESENTATIVES!
LHH Recruitment Solutions is working with a manufacturing client in Albuquerque that is in need of a Sales Support Administrative Assistant. In this role you will be supporting a team with order entry, data entry, vendor and client support and management, administrative duties and reporting. You will be the go-to person for the team!
You will have the opportunity to work with a very successful team and industry along with the chance to be promoted into a different position later on. Tons of opportunity for growth within this clients corporate office.
Overall, the Sales Support Administrator plays a critical role in streamlining the sales process, enhancing the efficiency of the sales team, and contributing to overall customer satisfaction.
Does this sound like your previous experience? APPLY TODAY!
Responsibilities:
- Provide administrative support to the sales team by scheduling appointments, managing calendars, and handling communication with clients and vendors.
- Process sales orders, ensuring accuracy and fully completing. This involves coordinating with different departments such as inventory, shipping, and finance to fulfill customer orders.
- Prepare and maintain sales-related documents, contracts, and reports.
- Creating and updating customer profiles, maintaining databases, and managing sales records.
- Assist with customer inquiries and provide support such as facilitating communication between sales and customers
- Collaborate with the sales team to coordinate various activities such as promotional events, product launches, and sales meetings.
- Order entry; processing and invoicing orders.
- Must have high school diploma or equivalent
- Must have at least one year of sales administrative support experience
- Manufacturing, construction or industrial experience preferred.
Eligible for medical, vision and dental benefits after 60 days of employment.
Monday - Friday hours vary between 7am - 5pm but is 40 hours a week
Please apply today!
#zip
Pay Details: 20.00 to 25.00 per hour
Search managed by: Brittnee Gonzalez
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Executive Administrative Assistant
Posted 5 days ago
Job Viewed
Job Description
This role provides comprehensive administrative support and services for senior management, working directly with senior leadership, division chiefs, and action officers to support their assigned mission areas. Responsibilities include scheduling and arranging telephone conference calls, meetings, or video teleconferences; event planning and administration; preparing meeting minutes, coordinating itineraries and agendas, arranging travel, and performing other executive support activities as required.
Responsibilities
+ Schedule and arrange telephone conference calls, meetings, or video teleconferences.
+ Plan and administer events.
+ Prepare meeting minutes and coordinate itineraries and agendas.
+ Arrange travel and perform other executive support activities.
+ Manage executive workload and prioritize tasks.
+ Interface with higher headquarters, Joint Chiefs of Staff, Combatant Commands, subordinate services, functional components, and Inter-Agency organizations at an executive level.
+ Utilize TMT to manage and track all taskers and provide quality control review.
+ Provide input to senior leadership on briefings and collaborate closely with higher headquarters staff to coordinate projects and resolve issues.
Essential Skills
+ Proven experience in administrative and executive support.
+ Expertise in calendar management.
+ Proficiency in Microsoft Office Suite.
Additional Skills & Qualifications
+ Bachelor's degree (BA/BS).
+ Minimum of 5 years of experience in executive administrative support.
+ Secret Clearance required.
Work Environment
The position is based at Kirtland AFB with a start time between 0630 and 0830, working an 8-hour shift. Remote work can be approved if weather conditions, such as snow, require it. The program includes 200 employees, and the base offers amenities such as an on-site gym and childcare during the summer. Employees enjoy full PTO and benefits, supporting a well-known contract in NM. The company is stable and has a good reputation.
Pay and Benefits
The pay range for this position is $9000.00 - $9000.00/yr.
401K with MatchOn-site work with opportunity to hybrid down the roadFlexible work hours (6am-8am) start timesMedicalVisionDental
Workplace Type
This is a fully onsite position in Albuquerque,NM.
Application Deadline
This position is anticipated to close on Jul 24, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Executive Administrative Assistant
Posted 7 days ago
Job Viewed
Job Description
This role provides comprehensive administrative support and services for senior management, working directly with senior leadership, division chiefs, and action officers to support their assigned mission areas. Responsibilities include scheduling and arranging telephone conference calls, meetings, or video teleconferences; event planning and administration; preparing meeting minutes, coordinating itineraries and agendas, arranging travel, and performing other executive support activities as required.
Responsibilities
+ Schedule and arrange telephone conference calls, meetings, or video teleconferences.
+ Plan and administer events.
+ Prepare meeting minutes and coordinate itineraries and agendas.
+ Arrange travel and perform other executive support activities.
+ Manage executive workload and prioritize tasks.
+ Interface with higher headquarters, Joint Chiefs of Staff, Combatant Commands, subordinate services, functional components, and Inter-Agency organizations at an executive level.
+ Utilize TMT to manage and track all taskers and provide quality control review.
+ Provide input to senior leadership on briefings and collaborate closely with higher headquarters staff to coordinate projects and resolve issues.
Essential Skills
+ Proven experience in administrative and executive support.
+ Expertise in calendar management.
+ Proficiency in Microsoft Office Suite.
Additional Skills & Qualifications
+ Bachelor's degree (BA/BS).
+ Minimum of 5 years of experience in executive administrative support.
+ Secret Clearance required.
Work Environment
The position is based at Kirtland AFB with a start time between 0630 and 0830, working an 8-hour shift. Remote work can be approved if weather conditions, such as snow, require it. The program includes 200 employees, and the base offers amenities such as an on-site gym and childcare during the summer. Employees enjoy full PTO and benefits, supporting a well-known contract in NM. The company is stable and has a good reputation.
Pay and Benefits
The pay range for this position is $9000.00 - $9000.00/yr.
401K with MatchOn-site work with opportunity to hybrid down the roadFlexible work hours (6am-8am) start timesMedicalVisionDental
Workplace Type
This is a fully onsite position in Albuquerque,NM.
Application Deadline
This position is anticipated to close on Jul 21, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.
Material Coordinator (Administrative)
Posted today
Job Viewed
Job Description
Job Description
PRI is seeking a full-time Material Coordinator with an Administrative focus to provide services at Kirtland, AFB, NM. Personnel will perform a variety of activities including, but not limited to, the service functions listed below.
- Perform duties found within the Performance Work Statement Section 1.3.1 Equipment and Material Management in accordance with Air Force Instructions and Technical Directives.
- Have knowledge of and perform actions within the Defense Property Accountability System (DPAS).
- Ensure training in DPAS is kept up to date and provide any and all training records to supervisor.
- Coordinate acquisitions, inventories, transfers, and turn-in actions with PRS personnel and other agencies.
- Assist in the management and actions associated with the Report of Survey Program for lost, stolen, damages, or destroyed property.
- Provide assistance/guidance to the equipment custodians to complete their annual inventory. Ensure items that meet DPAS entry criteria are recorded.
- Assist managers and confirm primary and alternate custodians are appointed in writing on the locally devised LMCA Form 5, Appointment/Change of Custodian, or when there is a change in primary or alternate custodian personnel.
- Perform Loan Control Officer (LCO) functions. Review lease, loan and donation agreements of government equipment to government/non-government agencies IAW AFI 61-301 on a quarterly basis. Take appropriate action to update or terminate the loan agreement.
- Assist in providing custodian initial and refresher training as required.
- Assist PRS customers to establish Procurement Integrated Enterprise Environment (PIEE) and DPAS records for Government Furnished Property.
- Utilize and manage transactions in the Standard Base Supply System (SBSS).
- Process hazardous material (HAZMAT) purchase requests per AFMAN 32-7002. Ensure tracking/labeling requirements are administered for the requestors.
- Assist with receiving customer requests for liquid propellant requirements and coordinate liquid propellant transactions with DLA Energy.
- Obtain access and monitor the Comprehensive Cost and Requirement System (CCaRs) or other financial system (as identified by the government) to ensure applicable accountable property records/documents are processed.
- Assist with the performance of equipment/IT custodian for AFRL assets/portions of Building 1010 assigned to PRI and our immediate government customer.
- As needed, may provide some assistance to the material functions to include:
- Receiving Supplies and equipment ordered.
- Inspect delivered items to validate the delivery matches the invoice/receipt and is in acceptable condition. Inform customers, through an e-mail communication of variances or deficiencies and assist to resolve them as needed. Ensure items that require an accountable property record are managed in DPAS.
- Accomplish an accountability record in an electronic repository.
- Obtain and affix bar code labels for hazardous material.
- Assist and perform inventories as directed.
- Service beyond established hours may be required when the mission dictates to include traveling to support essential operations/functions.
- Compile report of quantity and type of material and equipment on hand.
- May compile perpetual production records in order to locate material using
- Requisitions material and establishes delivery sequences.
- Examines material delivered to production departments to verify.
Requirements
- Employees shall be able to read, write, speak and comprehend English, have a minimum of a high school diploma or equivalent.
- Ability to communicate clearly and effectively in email or verbally.
- Must be able to obtain and retain a secret security clearance.
- Must have current state driver’s license.
- At least two years of experience in equipment control, property accountability, material management, or other related support.
- At least two years of experience in using computers in support of equipment control, property accountability, material management, or other related services.
- Clean driving record.
- Ability to perform the physical requirements of the position including being on your feet to include, traveling to laboratories and other facilities, and/or performing physical inventory activities.
- Ability to be trained in the use of administrative tools and USAF computer systems.
Paid Time Off, Sick Leave, Paid Federal Holidays, Health Insurance, Dental, Vision, Accidental Death & Dismemberment, Short and Long-term Disability, Life Insurance, and a Fidelity 401K.
PRI is an Equal Opportunity Employer and does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business needs.
Chief Administrative and Financial Officer
Posted today
Job Viewed
Job Description
We are seeking a seasoned and forward-thinking Chief Administrative and Financial Officer (CAFO) to provide executive leadership across finance and key administrative functionsincluding IT, HR, and general administration. This individual will serve as a strategic partner to the CEO, guiding financial planning, forecasting revenue, and supporting long-term growth and expansion efforts. Key Responsibilities: Strategic Financial Leadership Lead the financial planning process, including annual budgeting, forecasting, and long-range planning aligned with strategic objectives (link removed)> Deliver timely and accurate financial reporting, ensuring compliance with all regulatory requirements. Provide insightful analysis to guide business decisions and identify opportunities for increased efficiency and growth. Oversee cash flow, capital allocation, debt management, and risk mitigation strategies. Administrative Oversight Oversee administrative operations including Human Resources, Information Technology, and other back-office functions to support organizational health and growth. Collaborate with department heads to align administrative policies and systems with company goals. Support the implementation and optimization of enterprise systems and technology platforms. Leadership & Collaboration Act as a key member of the executive leadership team, contributing to business strategy and organizational development. Lead and mentor a team of finance and administrative professionals, fostering a culture of accountability, transparency, and innovation. Communicate financial and operational performance to executive stakeholders and ownership. Qualifications: Bachelors degree in Accounting , Finance, Business Administration, or a related field (MBA, CPA, or CMA preferred). 10+ years of progressive leadership experience in finance and administration, with a strong track record in high-volume or transaction-heavy industries (e.g., retail, hospitality, healthcare, or services). Proven ability to scale systems and infrastructure to support organizational growth. #J-18808-Ljbffr
Be The First To Know
About the latest Administrative assistants Jobs in Rio Rancho !
Chief Administrative and Financial Officer
Posted 3 days ago
Job Viewed
Job Description
We are seeking a seasoned and forward-thinking Chief Administrative and Financial Officer (CAFO) to provide executive leadership across finance and key administrative functions-including IT, HR, and general administration. This individual will serve as a strategic partner to the CEO, guiding financial planning, forecasting revenue, and supporting long-term growth and expansion efforts.
Key Responsibilities:
Strategic Financial Leadership
- Lead the financial planning process, including annual budgeting, forecasting, and long-range planning aligned with strategic objectives.
- Deliver timely and accurate financial reporting, ensuring compliance with all regulatory requirements.
- Provide insightful analysis to guide business decisions and identify opportunities for increased efficiency and growth.
- Oversee cash flow, capital allocation, debt management, and risk mitigation strategies.
Administrative Oversight
- Oversee administrative operations including Human Resources, Information Technology, and other back-office functions to support organizational health and growth.
- Collaborate with department heads to align administrative policies and systems with company goals.
- Support the implementation and optimization of enterprise systems and technology platforms.
- Act as a key member of the executive leadership team, contributing to business strategy and organizational development.
- Lead and mentor a team of finance and administrative professionals, fostering a culture of accountability, transparency, and innovation.
- Communicate financial and operational performance to executive stakeholders and ownership.
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field (MBA, CPA, or CMA preferred).
- 10+ years of progressive leadership experience in finance and administration, with a strong track record in high-volume or transaction-heavy industries (e.g., retail, hospitality, healthcare, or services).
- Proven ability to scale systems and infrastructure to support organizational growth.
- Strong analytical, systems, and strategic planning skills.
- Experience overseeing HR and IT functions is strongly preferred.
Executive Assistant
Posted 9 days ago
Job Viewed
Job Description
**ARA is seeking a dynamic and detail-oriented Sector Executive Assistant to support the Sector Manager and senior leadership team in a fast-paced, professional environment. As a key member of our administrative team, you will play a critical role in ensuring seamless day-to-day operations, managing complex schedules, coordinating meetings and travel, and handling a wide range of administrative tasks with professionalism and discretion.**
**This role is ideal for a proactive individual who excels at multitasking, thrives under pressure, and delivers exceptional customer service. If you're highly organized, adaptable, and ready to make an impact, we invite you to bring your talents to ARA and contribute to the success of our growing organization.**
**What you'll do as a Sector Executive Assistant**
+ Manage and coordinate the Sector Managers' calendars, including scheduling meetings, appointments, and travel arrangements
+ Anticipate scheduling conflicts and proactively resolve them to optimize the executive's time
+ Ensure timely reminders for important deadlines and meetings
+ Prepare agendas, attend meetings, and compile minutes when required
+ Coordinate logistics for meetings, conferences, and events hosted or attended by the executive team
+ Coordinate domestic and international travel, including flights, accommodations, and itineraries as needed
+ Provide necessary travel documents and information to ensure smooth travel experiences
+ Submit and track expense reports, ensuring accuracy and compliance with company policies
+ Prioritize tasks and manage time effectively to meet deadlines
+ Identify opportunities for process improvement and implement streamlined workflows
+ Draft, proofread, and edit emails, memos, reports, and other documents as needed
+ Manage document workflows, approvals, and signatures as needed
+ Collect and organize data call responses for the executive team
+ Build and maintain positive relationships with internal stakeholders
+ Act as a liaison between the Sector Manger, SME's and other team members, departments, and external partners
+ Assist with assignment of desk space and coordination of furniture purchases
+ Maintain current seating and organizational charts
+ Provides HR support to division employees, including benefits guidance, training, policy interpretation.
**Sector Executive Assistant Requirements**
+ Bachelor's degree with 0-2 years of experience OR 6-8 years of experience in lieu of a degree
+ Proven experience as an executive or administrative assistant or in a similar role
+ Exceptional organizational and multitasking abilities
+ Strong written and verbal communication skills
+ Proficient in Microsoft Office Suite and other relevant software
+ Attention to detail and problem-solving skills
+ Ability to work independently and collaboratively in a fast-paced environment
+ Recommendations and/or references are highly encouraged
**Applied Research Associates, Inc. Company Information:**
Applied Research Associates, Inc. is a 100% employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. We invite you to visit our website ( to learn more about who we are ( , what we do ( , the excellent careers ( and benefits ( we offer and explore some of our featured offices ( .
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
Executive Assistant
Posted 13 days ago
Job Viewed
Job Description
ARA is seeking a dynamic and detail-oriented Sector Executive Assistant to support the Sector Manager and senior leadership team in a fast-paced, professional environment. As a key member of our administrative team, you will play a critical role in ensuring seamless day-to-day operations, managing complex schedules, coordinating meetings and travel, and handling a wide range of administrative tasks with professionalism and discretion.
This role is ideal for a proactive individual who excels at multitasking, thrives under pressure, and delivers exceptional customer service. If you’re highly organized, adaptable, and ready to make an impact, we invite you to bring your talents to ARA and contribute to the success of our growing organization.
What you’ll do as a Sector Executive Assistant
-
- Manage and coordinate the Sector Managers’ calendars, including scheduling meetings, appointments, and travel arrangements
- Anticipate scheduling conflicts and proactively resolve them to optimize the executive's time
- Ensure timely reminders for important deadlines and meetings
- Prepare agendas, attend meetings, and compile minutes when required
- Coordinate logistics for meetings, conferences, and events hosted or attended by the executive team
- Coordinate domestic and international travel, including flights, accommodations, and itineraries as needed
- Provide necessary travel documents and information to ensure smooth travel experiences
- Submit and track expense reports, ensuring accuracy and compliance with company policies
- Prioritize tasks and manage time effectively to meet deadlines
- Identify opportunities for process improvement and implement streamlined workflows
- Draft, proofread, and edit emails, memos, reports, and other documents as needed
- Manage document workflows, approvals, and signatures as needed
- Collect and organize data call responses for the executive team
- Build and maintain positive relationships with internal stakeholders
- Act as a liaison between the Sector Manger, SME’s and other team members, departments, and external partners
- Assist with assignment of desk space and coordination of furniture purchases
- Maintain current seating and organizational charts
- Provides HR support to division employees, including benefits guidance, training, policy interpretation.
Sector Executive Assistant Requirements
-
- Bachelor’s degree with 0-2 years of experience OR 6-8 years of experience in lieu of a degree
- Proven experience as an executive or administrative assistant or in a similar role
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Proficient in Microsoft Office Suite and other relevant software
- Attention to detail and problem-solving skills
- Ability to work independently and collaboratively in a fast-paced environment
- Recommendations and/or references are highly encouraged
Applied Research Associates, Inc. Company Information:
Applied Research Associates, Inc. is a 100% employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. We invite you to visit our website to learn more about who we are, what we do, the excellent careers and benefits we offer and explore some of our featured offices.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.