73 Administrative Assistants jobs in Rock Hill

Description
This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2).
Responsibilities will include, but are not limited to:
+ Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
+ Clerical support including mailing, scanning, faxing and copying to management
+ Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
+ Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements
+ Gather the appropriate information to generate reports for the projects you have been assigned
+ Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
+ Coordinate office space needs
+ Assist with time entry and prepare expense reports for approval
+ Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
+ Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies
Qualifications
We do not sponsor employees for work authorization in the U.S. for this position.
Essential skills and experience:
+ This position requires a high school diploma (or equivalent) and three years of administrative experience.
+ Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
+ Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
+ Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime.
Valued but not required skills and experience:
+ Some college level education in fields such as English, Writing or Journalism.
+ Experience working in the Engineering and/or power industry field.
+ Hold a Notary License
Benefits
+ Medical Insurance
+ Dental Insurance
+ Vision Insurance
+ Life Insurance
+ Short- & Long-Term Disability
+ Voluntary Insurance - Accident, Critical Illness, and Hospital Indemnity
+ Business Travel Insurance
+ Savings Investment Plan (401k)
+ Paid Time Off
+ Paid Holidays
+ Tuition Reimbursement
+ First Professional Licensure Monetary Award
+ Employee Assistance Program
+ Parental Benefits
+ Back-Up Care for Children & Adults
+ Merit Scholarship Program
Award-Winning Benefits
At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.
Health & Wellness Financial Benefits Work-Life Balance
+ Health Plans: Medical, Dental, Vision
+ Life & Accident Insurance
+ Disability Coverage
+ Employee Assistance Program (EAP)
+ Back-Up Daycare
+ FSA & HSA
+ 401(k)
+ Pre-Tax Commuter Account
+ Merit Scholarship Program
+ Employee Discount Program
+ Corporate Charitable Giving Program
+ Tuition Assistance
+ First Professional Licensure Bonus
+ Employee Referral Bonus
+ Paid Annual Personal/Sick Time (PST)
+ Paid Vacation
+ Paid Holidays
+ Paid Parental Leave
+ Paid Bereavement Leave
+ Flexible Work Arrangements
Compensation Range
$46,080.00 - $69,550.00
Transparency Statement
Sargent & Lundy discloses compensation ranges that comply with all local and state regulations. The total compensation package for eligible positions will include a base salary or an hourly rate and a comprehensive benefits package, reflecting our commitment to rewarding performance and supporting the overall well-being of our employees. Individuals may also be eligible to participate in our yearly discretionary bonus.
Awards & Recognition
Equal Opportunity
Sargent & Lundy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any protected status as defined by applicable law.
CityCharlotte
StateNC
CountryUnited States
Area of InterestAdministrative
TypeFull Time - Regular
Job ID2025-17761
Business GroupChief Operations Officer Group
DepartmentPower Delivery Support

Our client is seeking a highly organized and proactive Senior Administrative Manager to oversee and enhance operational support functions. This role, based in Charlotte, North Carolina , operates on a hybrid model, requiring a balance of in-office leadership and remote coordination. The Senior Administrative Manager will be responsible for managing a diverse range of administrative activities, ensuring the smooth and efficient operation of the office environment. Key responsibilities include supervising administrative staff, managing office budgets, overseeing facilities management, coordinating executive calendars and travel arrangements, implementing and improving administrative policies and procedures, and acting as a key liaison between departments. You will also play a critical role in project coordination, event planning, and managing vendor relationships. The ideal candidate will possess exceptional leadership, communication, and problem-solving skills, with a keen eye for detail and a commitment to operational excellence. This position requires the ability to manage multiple priorities in a dynamic setting.

The successful candidate should have a Bachelor's degree in Business Administration, Management, or a related field, complemented by at least 7-10 years of progressive experience in administrative management or operations support. Proven experience in managing teams and budgets is essential. Proficiency in office management software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and experience with project management tools are highly desirable. Excellent organizational, time management, and interpersonal skills are critical for success in this role. Candidates should be adept at process improvement and possess strong analytical capabilities. The ability to work effectively in a hybrid environment, fostering collaboration and productivity, is crucial. Our client offers a competitive salary, comprehensive benefits, and significant opportunities for professional growth and development. This role provides the chance to make a substantial impact on the efficiency and effectiveness of the organization.

Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to their C-suite executives in **Charlotte, North Carolina, US**. This demanding role requires impeccable attention to detail, excellent time management skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing executive-level correspondence and reports, and organizing meetings and events. The ideal candidate will possess exceptional communication and interpersonal skills, a high degree of discretion and confidentiality, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience supporting multiple executives or a C-suite team is essential. A Bachelor's degree or equivalent experience is preferred. Our client values a professional demeanor, a positive attitude, and a commitment to providing exceptional administrative support. This is a fantastic opportunity to work closely with senior leadership and contribute to the smooth operation of the executive office in **Charlotte, North Carolina, US**.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Charlotte, North Carolina . This crucial role demands exceptional attention to detail, discretion, and the ability to manage a wide range of administrative tasks efficiently. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing meeting materials, and handling confidential correspondence. The ideal candidate will possess excellent communication and interpersonal skills, with a professional demeanor and a strong sense of urgency. You should be proficient in Microsoft Office Suite and have experience with modern office technologies. This role requires the ability to anticipate needs, prioritize tasks, and maintain a high level of organization in a dynamic environment. You will serve as a key point of contact for internal and external stakeholders, representing the executive team with professionalism. Responsibilities include:

• Managing and coordinating executive calendars, including scheduling meetings and appointments.
• Arranging domestic and international travel, including flights, accommodations, and itineraries.
• Preparing and editing correspondence, reports, and presentations.
• Screening and prioritizing incoming communications, including emails and phone calls.
• Processing expense reports and managing departmental budgets.
• Organizing and maintaining filing systems, both physical and digital.
• Coordinating meetings and events, including logistics and catering.
• Conducting research and compiling information as needed.
• Providing general administrative support to the executive team.
• Acting as a liaison between executives and other departments or external parties.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 3-5 years of experience supporting C-level executives or senior management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively.
• Proactive and resourceful approach to problem-solving.
• Experience with video conferencing and other collaboration tools.

This is an excellent opportunity for a detail-oriented and motivated administrative professional to contribute to the success of a leading organization.

Our client, a dynamic organization based in Charlotte, North Carolina, US , is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is critical in ensuring the smooth and efficient operation of the executive office. You will be responsible for managing complex calendars, scheduling meetings and appointments, making travel arrangements, and preparing reports and presentations. The ideal candidate will possess exceptional organizational skills, meticulous attention to detail, and a high degree of professionalism. Strong communication and interpersonal skills are essential for interacting with internal and external stakeholders. Proficiency in office software suites, including word processing, spreadsheets, and presentation tools, is a must. This hybrid position involves a balance of in-office presence for key meetings and collaborations, along with the flexibility of remote work for certain tasks. Responsibilities also include managing correspondence, organizing files, and handling confidential information with discretion. We are seeking an experienced, proactive individual who can anticipate needs, prioritize tasks effectively, and maintain a high level of accuracy in a fast-paced environment. Join our client's team and be an integral part of their executive support structure.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in Charlotte, North Carolina, US . This hybrid role offers a dynamic work environment where you'll provide comprehensive administrative support to ensure the smooth operation of executive activities. The ideal candidate possesses exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities with discretion and efficiency. You will be a key liaison between executives, employees, clients, and external partners, requiring a professional demeanor and a strong understanding of business etiquette.

Key Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives, ensuring optimal time management.
• Prepare and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Handle confidential information with the utmost discretion and integrity.
• Organize and maintain physical and digital filing systems.
• Act as a primary point of contact for internal and external inquiries directed to the executive office.
• Coordinate the preparation and distribution of meeting materials and minutes.
• Assist with event planning and logistics for executive meetings and company functions.
• Manage office supplies and equipment, ensuring a well-equipped work environment.
• Provide general administrative support, including data entry, document management, and processing expense reports.
• Proactively identify opportunities to improve administrative processes and enhance executive productivity.

Qualifications:

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Discretion and sound judgment when handling confidential information.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Experience working in a hybrid work model, balancing remote and in-office responsibilities.
• A proactive and adaptable approach to problem-solving.

This position requires a blend of in-office presence to foster team collaboration and remote flexibility for focused work. You will play a crucial role in supporting our executives, contributing directly to the company's success.

Our client, a dynamic and growing professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to support their senior leadership team in Charlotte, North Carolina, US . This is an exceptional opportunity for a meticulous and detail-oriented individual to play a crucial role in the smooth operation of our executive offices. The successful candidate will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing and editing correspondence, reports, and presentations, and handling confidential information with discretion. You will also be tasked with making meeting arrangements, preparing agendas, and taking minutes for key internal and external meetings. Furthermore, you will serve as a primary point of contact for internal and external stakeholders, manage office supplies and vendor relationships, and assist with special projects as needed. The ideal candidate will possess excellent communication skills, both written and verbal, strong interpersonal abilities, and a proven track record of managing multiple priorities in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, and experience with project management software is a plus. A minimum of 3-5 years of experience in an administrative support role, preferably supporting C-level executives, is required. This role offers a competitive salary and benefits package, along with opportunities for professional development. Join a collaborative team where your contributions are valued and make a significant impact.

Our client, a reputable financial services firm, is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership at their headquarters in **Charlotte, North Carolina, US**. This role demands exceptional discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced corporate environment. The ideal candidate will be adept at handling complex scheduling, travel arrangements, and confidential communications.

Responsibilities:

• Manage and coordinate complex calendars for executives, including scheduling meetings, appointments, and conference calls, ensuring no conflicts.
• Arrange domestic and international travel, including flights, accommodation, ground transportation, and visa processing.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls, and respond appropriately.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Manage expense reporting and invoice processing for the executives supported.
• Coordinate office operations and liaise with internal departments and external stakeholders.
• Proactively anticipate the needs of executives and identify solutions to potential issues.
• Maintain organized and accessible filing systems, both physical and digital.
  
• Assist with special projects and research tasks as assigned.
  
• Act as a gatekeeper and primary point of contact for executives.
  
• Manage the logistics for events and other corporate functions.
  
• Ensure all administrative tasks are completed efficiently and on time.
  
• Provide a welcoming and professional environment for visitors and guests.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar high-level administrative support role.
• Proven experience supporting senior executives in a corporate environment.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• Discretion and a high level of confidentiality.
  
• Ability to multitask, prioritize, and work under pressure with minimal supervision.
  
• Proactive attitude and problem-solving capabilities.
• Experience in the financial services industry is a plus.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Charlotte, North Carolina, US . This pivotal role requires exceptional organizational skills, discretion, and the ability to manage a wide range of administrative tasks efficiently. You will be responsible for managing complex calendars, scheduling meetings, coordinating travel arrangements, preparing correspondence, and handling confidential information with the utmost care. The ideal candidate will possess strong communication and interpersonal skills, enabling effective interaction with internal teams, external clients, and stakeholders. Key duties include preparing reports and presentations, managing office supplies and equipment, and assisting with event planning as needed. You will serve as a key point of contact for the executive team, ensuring smooth day-to-day operations and proactive problem-solving. We are looking for a detail-oriented, tech-savvy professional who can anticipate needs, prioritize tasks effectively, and maintain a high level of professionalism in a dynamic corporate environment. Previous experience supporting C-level executives is essential. This role demands a high degree of initiative, reliability, and a commitment to providing superior administrative support.

Responsibilities:

• Provide high-level administrative support to senior executives.
• Manage and coordinate complex calendars and meeting schedules.
• Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion and integrity.
• Act as a primary point of contact for internal and external communications.
• Assist with event planning and coordination for meetings and company functions.
• Manage office supplies, equipment, and vendor relationships.
• Conduct research and prepare background materials for meetings.
• Prioritize tasks and manage time effectively to meet deadlines.

Qualifications:

• High School Diploma or GED required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar role.
• Proven experience supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time management, and prioritization skills.
• Strong written and verbal communication skills.
• High level of discretion and professionalism.
• Ability to multitask and manage competing demands.
• Experience with travel arrangements and expense reporting.