147 Administrative Assistants jobs in Rosedale
Administrative Assistant, Executive Support
21201 Baltimore, Maryland
$65000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive executive support. This role is fully remote, offering the flexibility to work from home anywhere within the United States. You will be an essential partner to senior leadership, managing complex schedules, coordinating high-level meetings, and handling sensitive information with utmost discretion. The ideal candidate is a master of logistics, possesses exceptional communication skills, and thrives in a fast-paced, virtual environment.
Key responsibilities include managing executive calendars, scheduling and coordinating internal and external meetings, and preparing agendas and supporting materials. You will handle travel arrangements, including flights, accommodations, and detailed itineraries, ensuring seamless logistics. This role requires drafting, reviewing, and editing correspondence, reports, and presentations with accuracy and professionalism. You will also serve as a primary point of contact for executives, fielding inquiries and managing communications effectively. Maintaining confidential files and records, processing expense reports, and assisting with special projects as needed are also core duties.
The successful candidate will demonstrate a strong command of office productivity software, including advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with video conferencing platforms (Zoom, Teams). Excellent time management, prioritization skills, and the ability to anticipate needs and proactively address potential issues are crucial. A high degree of professionalism, discretion, and adaptability is required, along with the ability to build rapport and collaborate effectively with individuals at all organizational levels, despite the remote nature of the role.
Qualifications:
This is a fantastic opportunity to provide critical support to top executives and contribute to the smooth functioning of a leading organization. If you are a seasoned administrative professional with a passion for excellence and thrive in a fully remote capacity, we encourage you to apply. You will be a vital part of the team, supporting leadership from your home office, and contributing to the strategic objectives that impact the operations around Baltimore, Maryland, US .
Key responsibilities include managing executive calendars, scheduling and coordinating internal and external meetings, and preparing agendas and supporting materials. You will handle travel arrangements, including flights, accommodations, and detailed itineraries, ensuring seamless logistics. This role requires drafting, reviewing, and editing correspondence, reports, and presentations with accuracy and professionalism. You will also serve as a primary point of contact for executives, fielding inquiries and managing communications effectively. Maintaining confidential files and records, processing expense reports, and assisting with special projects as needed are also core duties.
The successful candidate will demonstrate a strong command of office productivity software, including advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with video conferencing platforms (Zoom, Teams). Excellent time management, prioritization skills, and the ability to anticipate needs and proactively address potential issues are crucial. A high degree of professionalism, discretion, and adaptability is required, along with the ability to build rapport and collaborate effectively with individuals at all organizational levels, despite the remote nature of the role.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative or executive support, preferably in a remote setting.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience with scheduling complex meetings and coordinating virtual events.
- Excellent written and verbal communication skills.
- Strong organizational skills and meticulous attention to detail.
- Proven ability to manage multiple priorities and meet deadlines.
- Discretion and confidentiality are paramount.
- Ability to work independently and demonstrate initiative in a remote work environment.
This is a fantastic opportunity to provide critical support to top executives and contribute to the smooth functioning of a leading organization. If you are a seasoned administrative professional with a passion for excellence and thrive in a fully remote capacity, we encourage you to apply. You will be a vital part of the team, supporting leadership from your home office, and contributing to the strategic objectives that impact the operations around Baltimore, Maryland, US .
Apply Now
0
Claims Administrative Support Specialist - Glen Burnie, MD
21060 Glen Burnie, Maryland
VetJobs
Posted 3 days ago
Job Viewed
Job Description
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.
Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.
As a claims administrative support specialist, you'll play a vital role supporting our claims branch offices. In addition to ensuring essential administrative functions run smoothly, you may also interact with customers and medical providers by phone or in person when applicable.
Additional Qualifications/Responsibilities
Must-have qualifications
High School diploma/GED equivalent or higher and a minimum of one year of administrative or clerical support experience
one year post-secondary education
Preferred skills
Proficiency using office equipment
Proven organizational skills
Ability to multi-task and quickly switch duties
Communication skills with the ability to work in a team-environment
Customer service and follow-up skills
Schedule: This is a full-time, in-office position with hours from 8am-5pm, Monday through Friday.
Work Location: 841 Cromwell Park Dr, Suite 150, Glen Burnie, MD 21061
Compensation
$19.00-$21.00/hour
Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance
Benefits
401(k) with dollar-for-dollar company match up to 6%
Medical, dental & vision, including free preventative care
Wellness & mental health programs
Health care flexible spending accounts, health savings accounts, & life insurance
Paid time off, including volunteer time off
Paid & unpaid sick leave where applicable, as well as short & long-term disability
Parental & family leave; military leave & pay
Diverse, inclusive & welcoming culture with Employee Resource Groups
Career development & tuition assistance
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.
Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.
As a claims administrative support specialist, you'll play a vital role supporting our claims branch offices. In addition to ensuring essential administrative functions run smoothly, you may also interact with customers and medical providers by phone or in person when applicable.
Additional Qualifications/Responsibilities
Must-have qualifications
High School diploma/GED equivalent or higher and a minimum of one year of administrative or clerical support experience
one year post-secondary education
Preferred skills
Proficiency using office equipment
Proven organizational skills
Ability to multi-task and quickly switch duties
Communication skills with the ability to work in a team-environment
Customer service and follow-up skills
Schedule: This is a full-time, in-office position with hours from 8am-5pm, Monday through Friday.
Work Location: 841 Cromwell Park Dr, Suite 150, Glen Burnie, MD 21061
Compensation
$19.00-$21.00/hour
Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance
Benefits
401(k) with dollar-for-dollar company match up to 6%
Medical, dental & vision, including free preventative care
Wellness & mental health programs
Health care flexible spending accounts, health savings accounts, & life insurance
Paid time off, including volunteer time off
Paid & unpaid sick leave where applicable, as well as short & long-term disability
Parental & family leave; military leave & pay
Diverse, inclusive & welcoming culture with Employee Resource Groups
Career development & tuition assistance
View Now
1
Remote Administrative Assistant - Executive Support
21202 Baltimore, Maryland
$55000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Remote Administrative Assistant to provide comprehensive executive support. This is a fully remote position, allowing you to manage administrative tasks and support executives from the comfort of your home office. You will be responsible for a wide range of duties, including calendar management, travel arrangements, communication, and document preparation. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a virtual environment.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
- Arrange domestic and international travel, including flights, accommodations, and ground transportation, preparing detailed itineraries.
- Screen and prioritize incoming communications, including emails, calls, and mail, responding independently when appropriate.
- Prepare, edit, and proofread documents, presentations, spreadsheets, and reports for executives.
- Coordinate and manage virtual meetings, including setting up conference lines, video conferencing, and distributing materials.
- Handle expense reporting and invoice processing with accuracy and efficiency.
- Organize and maintain digital and physical filing systems, ensuring information is easily accessible.
- Conduct research on various topics as requested by executives.
- Act as a liaison between executives and internal/external stakeholders, ensuring smooth communication flow.
- Provide general administrative support, such as managing contacts, ordering supplies, and assisting with special projects.
- Maintain confidentiality and discretion in handling sensitive information.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 3 years of experience providing administrative support, preferably to senior executives.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to work independently, proactively identify needs, and solve problems with minimal supervision.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Reliable high-speed internet connection and a dedicated home office space.
Apply Now
2
Culinary Administrative Support Specialist - Oriole Park at Camden Yards
21217 Baltimore, Maryland
Compass Group, North America
Posted 1 day ago
Job Viewed
Job Description
Levy Sector
**Position Title: Culinary Admin**
**Pay Range** : $23.00 to $25.00/hour
**We Make Applying Easy!** Want to apply to this job via text messaging? Text **JOB** to **75000** and search **requisition ID number** ** ** **.**
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!**
**Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.**
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.
**For more information on what we are about as a company, check us out by following the link below:** ** Summary**
Levy Restaurants Group is seeking an organized and detail-oriented Administrative Support Specialist to join our team, providing vital support to operations at premier sports and entertainment venues, including football stadiums, ballparks, and convention centers. In this role, you will assist with administrative tasks, coordination, and communication to ensure smooth event operations and seamless team collaboration.
This position is ideal for a proactive individual who excels at multitasking, thrives in dynamic environments, and enjoys being part of the behind-the-scenes efforts that create unforgettable experiences for guests.
**Key Responsibilities:**
+ Administrative Support
+ Manage and organize event schedules, staff rosters, and operational plans.
+ Coordinate and communicate key updates to staff, vendors, and management teams.
+ Prepare and maintain accurate records, reports, and documentation related to event logistics, payroll, and inventory.
+ Operational Assistance Provide administrative support to the operations team during event setup, execution, and breakdown.
+ Ensure timely and accurate ordering, distribution, and tracking of supplies and materials.
+ Support point-of-sale (POS) systems setup and troubleshoot basic issues during events.
**Communication and Coordination:**
+ Serve as a central point of contact for internal and external communications during events.
+ Collaborate with department leads to ensure smooth operations and resolve administrative challenges.
**Compliance and Standards:**
+ Maintain adherence to company policies, health and safety regulations, and venue-specific requirements.
+ Assist with compliance reporting and audits as needed.
**Apply to Levy today!**
_Levy is a member of Compass Group USA_
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**
**Associates of Levy are offered many fantastic benefits.**
+ Instapay (early access to your wages) and high interest savings both through the EVEN app
+ Associate Shopping Program
+ Health and Wellness Program
+ Discount Marketplace
+ Employee Assistance Program
_Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws._ _For positions in Washington State, Maryland, or to be performed Remotely,_ _click here ( _for paid time off benefits information._
**Position Title: Culinary Admin**
**Pay Range** : $23.00 to $25.00/hour
**We Make Applying Easy!** Want to apply to this job via text messaging? Text **JOB** to **75000** and search **requisition ID number** ** ** **.**
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!**
**Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.**
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.
**For more information on what we are about as a company, check us out by following the link below:** ** Summary**
Levy Restaurants Group is seeking an organized and detail-oriented Administrative Support Specialist to join our team, providing vital support to operations at premier sports and entertainment venues, including football stadiums, ballparks, and convention centers. In this role, you will assist with administrative tasks, coordination, and communication to ensure smooth event operations and seamless team collaboration.
This position is ideal for a proactive individual who excels at multitasking, thrives in dynamic environments, and enjoys being part of the behind-the-scenes efforts that create unforgettable experiences for guests.
**Key Responsibilities:**
+ Administrative Support
+ Manage and organize event schedules, staff rosters, and operational plans.
+ Coordinate and communicate key updates to staff, vendors, and management teams.
+ Prepare and maintain accurate records, reports, and documentation related to event logistics, payroll, and inventory.
+ Operational Assistance Provide administrative support to the operations team during event setup, execution, and breakdown.
+ Ensure timely and accurate ordering, distribution, and tracking of supplies and materials.
+ Support point-of-sale (POS) systems setup and troubleshoot basic issues during events.
**Communication and Coordination:**
+ Serve as a central point of contact for internal and external communications during events.
+ Collaborate with department leads to ensure smooth operations and resolve administrative challenges.
**Compliance and Standards:**
+ Maintain adherence to company policies, health and safety regulations, and venue-specific requirements.
+ Assist with compliance reporting and audits as needed.
**Apply to Levy today!**
_Levy is a member of Compass Group USA_
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**
**Associates of Levy are offered many fantastic benefits.**
+ Instapay (early access to your wages) and high interest savings both through the EVEN app
+ Associate Shopping Program
+ Health and Wellness Program
+ Discount Marketplace
+ Employee Assistance Program
_Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws._ _For positions in Washington State, Maryland, or to be performed Remotely,_ _click here ( _for paid time off benefits information._
View Now
3
Executive Administrative Assistant - C-Suite Support
21201 Baltimore, Maryland
$70000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This role demands exceptional professionalism, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting agendas and materials, and taking minutes at executive-level meetings. The ideal candidate will have a proven track record of supporting senior leadership, excellent communication and interpersonal skills, and a strong command of office software suites. Responsibilities include handling confidential information with the utmost discretion, preparing correspondence and reports, managing expense reports, and serving as a primary point of contact for internal and external stakeholders. You will also be involved in event planning and logistical support for executive functions. The ability to anticipate needs, problem-solve efficiently, and maintain a calm and composed demeanor under pressure is crucial. This is an excellent opportunity to work closely with top leadership in a dynamic organization, ensuring seamless executive operations and contributing to the overall efficiency of the management team. Your role will be pivotal in facilitating effective decision-making and smooth daily operations for the executive office.
Location: Baltimore, Maryland, US
Location: Baltimore, Maryland, US
Apply Now
4
Executive Administrative Assistant
21201 Baltimore, Maryland
$60000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to a senior executive in Baltimore, Maryland, US . This role requires exceptional attention to detail, strong time management skills, and the ability to anticipate needs and manage multiple priorities in a fast-paced environment. The Executive Administrative Assistant will be responsible for managing complex calendars, scheduling meetings and appointments, making travel arrangements, and preparing reports and presentations. You will also handle confidential information with the utmost discretion and act as a primary point of contact for internal and external stakeholders. Key responsibilities include screening calls and emails, preparing correspondence, managing expense reports, and coordinating office logistics. The ideal candidate is proficient in Microsoft Office Suite and other office productivity tools, possesses excellent written and verbal communication skills, and has a professional demeanor. A proactive approach to problem-solving and a commitment to providing high-level support are essential. This is a critical role supporting the smooth operation of the executive's office and ensuring efficient workflow. We are looking for a dedicated individual who can independently manage tasks and contribute to the overall success of the executive's objectives. Your ability to maintain confidentiality, prioritize effectively, and maintain a calm and professional presence under pressure will be key to your success. This position offers the opportunity to work closely with executive leadership and gain valuable insights into business operations.
Responsibilities:
Responsibilities:
- Manage and maintain complex calendars for executive leadership, including scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Screen and prioritize incoming calls, emails, and mail, responding to routine inquiries.
- Manage expense reports and processing for executive staff.
- Organize and maintain filing systems, both physical and electronic.
- Act as a liaison between the executive and internal/external stakeholders.
- Assist with event planning and coordination for meetings and special projects.
- Conduct research and gather information as needed for projects and reports.
- Handle confidential information with the highest level of discretion and professionalism.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills with the ability to prioritize effectively.
- Discretion and the ability to handle confidential information.
- Professional demeanor and strong interpersonal skills.
- Ability to work independently and proactively identify needs.
- Experience with travel booking and expense reporting systems.
- Familiarity with office management procedures is a plus.
Apply Now
5
Executive Administrative Assistant
21201 Baltimore, Maryland
$60000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is actively searching for an exceptional Executive Administrative Assistant to provide comprehensive support to senior leadership in a fully remote capacity. This pivotal role requires a highly organized, proactive, and discreet professional who can manage complex calendars, coordinate travel arrangements, prepare reports and presentations, and handle confidential information with utmost care. The ideal candidate will be adept at anticipating needs, managing multiple priorities, and ensuring seamless day-to-day operations for the executives they support. Key responsibilities include scheduling meetings across different time zones, managing correspondence, preparing agendas and meeting minutes, and acting as a liaison between executives and internal/external stakeholders. This role demands excellent written and verbal communication skills, proficiency in virtual collaboration tools, and a strong command of office productivity software. You will be expected to manage expense reports, research information, and assist with special projects as assigned. The ability to work independently with minimal supervision, maintain a high level of professionalism, and demonstrate a solutions-oriented approach is crucial for success in this remote-first environment. We are looking for a candidate who is detail-oriented, possesses impeccable judgment, and thrives in a fast-paced setting. A commitment to confidentiality and a proactive attitude are paramount. This is an outstanding opportunity to contribute to the efficiency and effectiveness of our executive team from anywhere, offering flexibility and the chance to be an integral part of a forward-thinking organization. Familiarity with project management principles is a plus.
Apply Now
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6
Executive Administrative Assistant
21201 Baltimore, Maryland
$60000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant to support senior leadership in Baltimore, Maryland, US . This is a critical on-site role, demanding meticulous attention to detail and exceptional professional judgment. You will be responsible for providing comprehensive administrative support, including managing complex calendars, coordinating travel arrangements, preparing correspondence and reports, and organizing meetings and events. The ideal candidate will possess superior communication skills, the ability to anticipate needs, and a strong understanding of office procedures and etiquette. You will act as a gatekeeper and liaison, effectively managing communications and priorities for the executives you support. This role requires a high degree of discretion and confidentiality, as you will be privy to sensitive information. Proficiency in office software suites, scheduling tools, and a general aptitude for technology are essential. We are looking for an individual who can manage multiple tasks efficiently, maintain a high level of accuracy, and thrive in a fast-paced executive environment. Your role will be vital in ensuring the smooth and efficient operation of the executive office. Join a prestigious organization that values dedicated support staff and offers a stable and professional work environment.
Key Responsibilities:
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling appointments and meetings.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Organize and manage logistics for meetings, conferences, and special events.
- Screen and prioritize incoming communications, including emails and phone calls.
- Serve as a primary point of contact for internal and external stakeholders.
- Maintain confidential files and records with a high degree of discretion.
- Process expense reports and manage administrative budgets.
- Conduct research and prepare background information as needed.
- Anticipate needs and proactively address potential issues to ensure smooth workflow.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Excellent interpersonal skills and professional demeanor.
- Ability to handle confidential information with utmost discretion.
- Proactive and resourceful problem-solving abilities.
- Experience in event planning and coordination is a plus.
- Ability to multitask and prioritize effectively in a demanding environment.
Apply Now
7
Executive Administrative Assistant
21202 Baltimore, Maryland
$70000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Are you an exceptionally organized, proactive, and detail-oriented administrative professional seeking a fully remote opportunity? Our client is looking for a top-tier Executive Administrative Assistant to provide comprehensive support to senior leadership. In this vital role, you will manage complex calendars, coordinate domestic and international travel arrangements, and prepare professional correspondence, reports, and presentations. You will be the primary point of contact for internal and external stakeholders, requiring excellent communication and interpersonal skills. Your responsibilities will extend to organizing virtual meetings, managing expense reports, and maintaining confidential files and records with utmost discretion. Proactive problem-solving and the ability to anticipate needs are essential for success in this position. You will act as a gatekeeper, ensuring efficient workflow and seamless operations for the executives you support. This is a remote-first position, allowing you the flexibility to work from anywhere within the US. You will utilize advanced virtual collaboration tools and platforms to stay connected and productive. We are seeking candidates with a proven track record of executive-level support, preferably in fast-paced environments. Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite is required, along with experience using various scheduling and travel management software. Exceptional time management and multitasking abilities are a must. The ideal candidate is highly resourceful, possesses excellent judgment, and maintains a calm and professional demeanor under pressure. A strong understanding of business etiquette and corporate culture is beneficial. This role demands a high degree of self-motivation, reliability, and the ability to work independently while maintaining close communication with the executive team and other support staff. Join our client and become an integral part of their success by ensuring that executive operations run smoothly and efficiently, allowing them to focus on strategic initiatives. This is an excellent opportunity for a seasoned administrative professional looking to leverage their skills in a flexible, modern work environment.
Apply Now
8
Executive Administrative Assistant
21201 Baltimore, Maryland
$75000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is looking for a highly organized, proactive, and exceptionally skilled Executive Administrative Assistant to provide comprehensive remote support to senior leadership. This is a critical role that ensures the smooth and efficient operation of executive functions, enabling our leaders to focus on strategic priorities. You will manage complex calendars, coordinate intricate travel arrangements, prepare confidential documents, and act as a primary point of contact for internal and external stakeholders. The ideal candidate possesses impeccable attention to detail, exceptional communication skills, and a polished professional demeanor. This position is entirely remote, offering the flexibility to work from anywhere within the US, while supporting executives who may be based in or travel to Baltimore, Maryland, US .
Responsibilities:
Qualifications:
This fully remote role offers the convenience of working from home while providing essential support to executives who operate across various locations, including proximity to Baltimore, Maryland, US .
Responsibilities:
- Manage and coordinate complex domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Screen and prioritize incoming communications, including emails, phone calls, and mail.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
- Organize and schedule high-level meetings, prepare agendas, and take minutes when required.
- Maintain executive calendars, ensuring optimal time management and conflict resolution.
- Handle confidential information with the utmost discretion and professionalism.
- Conduct research and compile information for various projects and assignments.
- Manage expense reports and reimbursements for executives.
- Proactively anticipate the needs of the executives and take initiative to address them.
- Liaise with internal departments and external contacts to facilitate smooth operations.
Qualifications:
- Proven experience as an Executive Assistant or in a similar senior administrative role.
- Exceptional organizational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack).
- Excellent written and verbal communication skills.
- High level of discretion and ability to handle sensitive information.
- Proactive and resourceful problem-solver with a strong sense of urgency.
- Ability to work independently and manage multiple priorities in a remote environment.
- Professional demeanor and strong interpersonal skills.
- Experience supporting multiple executives is a plus.
This fully remote role offers the convenience of working from home while providing essential support to executives who operate across various locations, including proximity to Baltimore, Maryland, US .
Apply Now
9