33 Administrative Assistants jobs in Seminole

Job Description

Benefits:

• Competitive salary
• Paid time off

Job Description

Equix Energy Services is an energy and utilities contractor that provides high-quality pipeline and facility construction services. The Equix team is built on pride in the workmanship and abilities of our crews. Our Core group of in-house welders have extensive knowledge and background in pipeline and fabrication welding. We have a current opening for an Administrative Assistant. At Equix, we support our customers and stakeholders and constantly strive to exceed expectations with all of our services, which include: Pipeline Construction, Gas Distribution, Horizntal Directional Drilling, Facility Construction and Fabrication, and Trenching services.

Responsibilities:

• Prepares weekly and monthly reports for projects
• Collect and process timesheets
• Process weekly and monthly customer billings
• Prepare job documents, organize and file as needed
• Call in accurate locates for projects
• Maintain communication with field personnel to ensure locates are renewed timely
• Collect and submit credit card receipts
• Create work orders
• Assist with project closeout responsibilities
• Provide excellent customer service to clients, vendors and subcontractors
• Entering time for employees & equipment usage & production from the field to the corporate office
• Effectively communicate with employees, customers, managers, and other stakeholders
• Responsible for handling confidential information
• Other duties as assigned

Requirements:

• High School Diploma/GED or equivalent preferred
• A minimum of one (2) year of prior administrative experience
• Construction industry experience preferred along with experience using Vista/Viewpoint
• Highly organized and detail-oriented
• Strong interpersonal and verbal communication skills and the ability to effectively communicate with a wide range of diverse individuals
• Works efficiently under tight time-frames, responds to requests in a timely manner and communicates effectively as a team player
• Ability to multi-task in fast-paced environment, including prioritizing activities, enhancing efficiencies and being organized
• MS Excel (Macros, Pivot Tables, Formulas, Formatting) experience preferred
• Must have the ability to communicate and work with diverse personalities

Equix offers:

• Multiple medical plan options
• Weekly pay
• Wellness program
• Dental and vision plans
• FSA and HSA options
• 401k savings plan with employer match
• Financial protection products
• Short and long-term disability, life, accident, critical illness
• Legal Shield and ID theft plans
• Employer-paid life insurance
• Paid Time Off and paid holidays
• Employee assistance program
• Employee referral program
• Pet Insurance
• Education Assistance Program
• Health Advocacy Program

**Equal opportunity employer, including veterans, and individuals with disabilities**

Job Description

Benefits:

• Employee discounts
• Opportunity for advancement
• Paid time off
• Training & development

Job Description

POSITION SUMMARY :

Reports to and takes direction from the Director of PMO and/or Manager of PMO. The Administrative Assistant provides administrative assistance and support to the Director of PMO and/or Manager of PMO on specific projects. This position works under direct supervision where work is regularly checked. Work is covered by detailed rules, procedures and guidelines.

DUTIES AND RESPONSIBILITIES:

• Provides administrative assistance and support to the Director of PMO and Manager of PMO, as it relates to PMO activities.
• Responsible for taking and publishing meeting minutes. Interfaces with staff, clients and upper management regarding department processes as directed by the Director of PMO.
• Responsible for the departments tracking of Education and Performance reviews.
• Responsible for attendance list.
• Responsible for distribution of Hours Reports.
• Responsible for processing of Expense Reports, Comp Time and other Departmental Reports.
• Schedules meetings, WebEx, Meet Me as requested by Staff.
• Coordinates travel for Director and VP.

• Performs basic clerical duties such as answering the phone, filing, copying, and distributing and faxing departmental correspondence.

• Acts as back up for the Project Coordinator as needed.
• Complies with all approved procedures, directives and guidelines.

• Performs other duties as assigned.

JOB SPECIFICATIONS:

Education Required:

Associate’s Degree preferably in a Healthcare-related field, Computer Science or Business Management.

Experience Required:

Prior administrative experience in a business environment is required. Previous project management experience is preferred, but not required.

Skills Required:

• Good communication and interpersonal skills, and excellent planning, and organization skills.
• Must have the ability to interpret and implement SCC strategies and planning at the local department level.
• Ability to work effectively under stress.
• Ability to solve problems creatively and fairly is imperative.
• Good computer skills required, including familiarity with MS Office suite (particularly Excel and Project).

Travel Required:

None.

Job Description

Administrative Coordinator

SailFuture is an innovative non-profit that empowers hard-to-reach youth to transform their life outcomes. 

We believe that our work should be meaningful and purposeful. Our ideal candidate is passionate about SailFuture’s mission and is dedicated to making a difference in the lives of impacted youth within our community.

Our mission is to empower at-risk students to achieve economic freedom and social mobility through character development and pragmatic, project-based learning.

The administrative coordinator enables our mission through organized and detailed administrative support. 

These functions include: 

• Accounting (Quickbooks, Expensify)
• Project management (Events, marketing, fundraising)
• Accounts payable / receivable (Medicaid billing, monthly invoices)
• Compliance reporting (Dept of Education, Dept of Children and Families, et al.)

SailFuture is a small team and values in-person collaboration. This position reports directly to our business manager and maintains a Monday thru Friday, 8am - 5pm.

Qualifications:

• 2-5 years of professional experience 
• Must be technologically savvy and highly comfortable working in a digital environment (Platforms: Slack, Notion, Google Docs, Google Admin, etc.)
• Self-starter who is able to work independently 
• Previous accounting experience, preferably with Quickbooks Online 
• Ambition to learn and grow
• Excellent verbal and written communication skills

Benefits:

• $250 per month employee health contribution
• 401k with 6% match
• 2 weeks Paid Time Off

Job Description

Job Description

JOB SUMMARY: Manages shift scheduling operation at multiple sites at the direction of Branch management. Coordinates with Field Operations Managers & Supervisors and other security personnel. Carries out administrative procedures for scheduling, logistics, payroll and billing in support of Branch operations.

Distinguishing Characteristics:

Performs as described, with the authority to make independent choices, free from immediate supervision, in significant matters that affect the business, or to carry out tasks that are directly and closely related to such work.

ESSENTIAL FUNCTIONS

• The functions listed describe the business purpose of this job. Additional duties may be assigned, and functions may be modified, according to business necessity.
• Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
• In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
• All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

1. Manages scheduling and/or a segment of guarding operations at multiple sites, including supervision of subordinate officers and supervisory staff; ensures that personnel deliver high quality service.
2. Ensures that service expectations are being met through regular contact with employees; evaluates service quality, ensures that all posts are covered according to security plans and initiates corrective action in a timely manner as necessary.
3. Meets with line management for status updates and to identify or address any actual or potential problems; provides input to security planning, assessments and surveys; builds estimates and produces accurate schedules, reviews post orders and communicates requirements and changes to affected personnel.
4. Participates in and coordinates with line management regarding the orientation, training, development and retention of high caliber staff; ensures that each staff member is treated with dignity and respect; coaches employees and carries out disciplinary actions, as necessary.
5. Maintains and submits payroll records and other employee and business information; reviews reports for accuracy and timeliness.
6. Maintains a positive, professional environment in full compliance with applicable laws, regulations, policies and procedures; acts to ensure that staff members understand and comply with applicable laws, regulations, policies and procedures.
7. Communicates and coordinates with line management regarding scheduling, staffing, equipment, record keeping, and related matters, to ensure smooth delivery of services; makes scheduling and staffing adjustments as needed to meet client requirements while controlling labor costs; reviews reports to ensure that commitments have been met and client directions have been followed.
8. Provides input to company initiatives; promptly assists line management in the resolution of legal, financial, human resources, and administrative issues.

Requirements

Education/Experience: Associate degree and minimum 3 years of experience in business development, security operations, or an equivalent combination of education and experience enough to perform the essential functions of the job, as determined by the company. Additional relevant experience can be substituted for the required education based on one calendar year of experience for one academic year of education.

Competencies (as demonstrated through experience, training, and/or testing ):

• Understanding of security operations.
• Knowledge of supervisory practices.
• Planning, organizing and leadership skills.
• Oral and written communications skills.
• Intermediate to high level knowledge of Microsoft Office Suite of products
• Strong customer service and service delivery orientation.
• Strong interpersonal skills, with the ability to interact effectively at various social levels and across diverse cultures.
• Ability to take initiative and achieve results.

DISCLAIMER:

All the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Employees may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation. This document does not create an employment contract, implied otherwise, other than an "at will" employment relationship.

United States Security Services is a Drug Free employer and complies with all applicable laws regarding affirmative action and equal opportunity in all its activities and programs and does not discriminate against anyone protected by law.

Job Description

NorthStar Memorial Group is seeking an Administrative Specialist II at Memorial Park Funeral Home in St. Petersvburg, FL. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.

Responsibilities

• Obtain Death Certificates and Burial Permits, and Burial Permit Refiles
• Process Pre-Need and At-Need Funeral and Cemetery Contracts
• Prepare periodic reports and/or simple financial analysis
• Provide problem resolution to client families with past-due accounts
• Review and process orders for markers, including assisting with design, reviewing orders for compliance with cemetery rules and regulations, obtaining bids, coordinating with vendors, verifying invoices, and receiving deliveries

Qualifications

• Valid driver’s license
• High School Diploma or equivalent
• Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software)
• 2+ years of administrative support experience

Benefits

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Life Insurance
• 401(k) with Employer Matching

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.