20 Administrative Assistants jobs in Seminole

Description
Description: · Provides the full spectrum of support to two or more SVPs within the Technology organization · Maintains confidentiality · Provides executive support including answering telephones; assisting visitors; and resolving and/or referring a range of administrative problems and inquiries · Schedules and coordinates meetings, events, lunches, interviews, appointments and/or other similar activities, which may include coordinating travel and lodging arrangements · Responsible for the procurement of office supplies and kitchen supplies, which includes unpacking and backfilling the kitchen and supply cabinets on the organizations floor · . Assist with hoteling issues that may arise throughout the day within the executive's organization. This may include but not limited to physically going to a workstation on the floor and troubleshooting the issue, correcting the issue with known fixes, reaching out to End User Support for replacement of equipment, etc · Submit expense reports weekly and reconcile Corporate American Express accounts of the executives · Sorts, screens, reviews and distributes incoming and outgoing email · Build strong professional relationships with colleagues within the IT Admin Team and within the firm
Skills
Administration
Top Skills Details
Administration
Experience Level
Expert Level
Pay and Benefits
The pay range for this position is $30.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in St. Petersburg,FL.
Application Deadline
This position is anticipated to close on Oct 10, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

**Overview**
Kimley-Horn is looking for an Administrative Assistant to join our team in St Petersburg, Florida (FL)! This is an in-office position.
**Responsibilities**
+ Assist with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
+ Assist with producing plans, project manuals, and reports
+ This can consist of copying, printing, binding, filing, and scanning documents
+ Compile meeting agendas, minutes, and other miscellaneous documents
+ Proactively manage Outlook calendars (meetings/call scheduling)
+ Book travel arrangements and manage expense reports
+ Support the office's monthly invoicing activities
+ Partner with other administrative staff firm leaders
+ Manage reception activities including: answer/direct phone calls, send/receive packages, and greet visitors
+ Order supplies
+ Maintain and upkeep production rooms, supply rooms, and common areas
+ Assist with event planning and coordination
+ Run occasional errands
**Qualifications**
+ 2+ years in a corporate/professional environment in an Administrative role
+ Strong verbal and written communication skills (grammar/proofreading)
+ Strong proficiency in MS Office Suite
+ Professional, organized, client-oriented, and deadline driven
+ Proven ability to maintain confidentiality
+ Able to anticipate needs and manage competing priorities
+ Positive team player with commitment to quality
+ Self-starter who can thrive in an environment where leaders often travel off site serving clients
+ Contract management and billing experience preferred
+ Graphics and PowerPoint skills preferred
**Why Kimley-Horn?**
At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 18 years!
_Key Benefits at Kimley-Horn_
+ Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
+ Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
+ Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
+ Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
+ Professional Development: Tuition reimbursement and extensive internal training programs.
+ Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
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_Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted._
PleaseCLICK HERE ( to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. ( must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
**Posted Date** _2 days ago_ _(10/7/ :33 AM)_
**_ID_** _ _
**_Education_** _High School Diploma/GED_
**_Discipline/Focus_** _Admin Support Production_

**Job ID: **
The Leonardo DRS Naval Electronics business provides leading naval computing infrastructure, network and data distribution and middleware enterprise services, as well as world-class manufacturing and support capabilities.
**Job Summary**
This position is full time, onsite and will serve as receptionist/greeter to all visitors to our facility. In addition, the individual will provide administrative support to management and/or department.
**Job Responsibilities**
+ Provide administrative support to management and/or department
+ Work under normal supervision
+ Develop resolutions to an assortment of problems varying from limited to moderate complexity
+ Provide calendar management and meeting coordination
+ Coordinate travel arrangements, expense report processing and reimbursement
+ Assist in planning and implementing conferences and special events; assist in making any necessary room rental, reservation or catering arrangements
+ Prepare routine reports as assigned, with guidance for format layout
+ Ensure that reports are received by all required individuals
+ Screen and direct telephone calls from employees and external customers
+ Answer questions and/or refer inquiry to appropriate person
+ Follow up as necessary
+ Establish and maintain filing systems for various confidential files and records
+ Prepare meeting agenda and distribute information as appropriate
+ Arrange Video Teleconferencing meetings
+ Contribute to the fulfillment of projects and organizational objectives
+ Assist with events on site - set up, breakdown, etc.
+ Support, communicate, reinforce and defend the mission, values and culture of the organization
+ Ability to interact effectively at all levels and across diverse cultures.
+ Performs other duties as required
**Qualifications**
+ High school diploma or GED
+ 2 years experience in progressively responsible and varied office duties
+ Excellent writing and interpersonal communication skills
+ Demonstrated ability to make independent judgment
+ Proficient knowledge with Microsoft Word, Excel and PowerPoint
+ Team player, ability to work independently while meeting deadlines, handles a high volume of work
_#NEL #LI-SN1 #INDNEU_
_Taking care of our people is a top priority at Leonardo DRS. We are proud to offer competitive salaries and comprehensive benefits, including medical, dental, and vision coverage, a company contribution to a health savings account, telemedicine, life and disability insurance, legal insurance, and a 401(k) savings plan. We champion wellness programs that focus on physical, emotional, and financial well-being. We develop our talent by offering programs and activities to support career-growth, professional development, and skill enhancement. And we understand there is more to life than work, and the importance of offering flexible work schedules with our 9/80 program, competitive vacation, health/emergency leave, paid parental leave, and community service hours._
_*Some employees are eligible for limited benefits only_
_Leonardo DRS, Inc. and its subsidiaries provide equal opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state, or local laws._

Administrative/CEO Physician at ChenMed summary:

The Administrative/CEO Physician at ChenMed leads clinical teams to improve senior patient care while serving as a primary care physician for select patients. This role involves overseeing quality improvement initiatives, managing care transitions, and developing clinical training programs. The position requires strong leadership skills, clinical expertise, and experience in healthcare management to drive transformational change in healthcare delivery.

Are you a dynamic leader with a passion for improving patient care? At ChenMed, we're more than just a healthcare provider we re revolutionizing senior care. Join our rapidly expanding team and play a pivotal role in transforming lives.

About the Role:

As a Center Clinical Director you'll lead our care team while also engaging in various market-specific duties. Your key responsibilities include:

• Patient Care: Serve as a primary care physician for some patients.
• Leadership: Guide and coach physicians and clinicians, deliver training, and develop clinical training materials.
• Quality Improvement: Focus on utilization review, manage care transitions, and participate in targeted coverage time.
• Market Engagement: Contribute to team meetings, clinical discussions, and quality management programs.

Key Qualifications:

• Education: MD or DO in Internal Medicine, Family Medicine, Geriatrics, or a related specialty. Board certification preferred.
• Experience: Minimum of 3 years post-residency, with at least 2 years in a clinical leadership role. Experience in quality improvement and interdisciplinary teams is a plus.
• Skills: Strong clinical, leadership, and communication skills. Ability to manage complex cases and lead teams effectively.

What We Offer:

• Impactful Work: Lead the charge in enhancing senior care and improving patient outcomes.
• Career Growth: Access to comprehensive training, career development, and advancement opportunities.
• Supportive Environment: Enjoy excellent compensation, benefits, and a work-life balance.

Ready to make a difference? Apply now to join a team dedicated to transforming healthcare and improving lives.

ChenMed Where Compassion Meets Innovation.

Keywords:

senior care, clinical leadership, patient care, quality improvement, primary care physician, healthcare management, clinical training, care transitions, team leadership, medical director

**Essential Duties and Responsibilities:**
+ Applies some advanced skills and procedures appropriate for the position within assigned functional area.
+ Performs duties and tasks that are frequently non-routine. Refers only the most complex issues to higher level.
+ Schedules, reports, and tracks information for department.
+ Collects data for preparation of various reports, budgets, and variance analyses.
+ Compiles data for reports and collates into a single report.
+ Assists in preparing, reviewing, or auditing reports.
+ Assists with more complex research and investigation. May prepare analyses of information.
+ May assist in orienting and training lower level employees.
+ Performs other duties and responsibilities as assigned.
**Knowledge of:**
+ Basic office practices, procedures and methods.
+ Basic mathematical calculations.
**Skill in:**
+ Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines.
+ Operating standard office equipment and using required software applications to produce correspondence, electronic communication and maintain spreadsheets and databases.
**Ability to:**
+ Build solid, effective working relationships with others.
+ Coach others in the development of their skills.
+ Execute instructions and request clarification when necessary.
+ Provide courteous, timely service when addressing customer questions and concerns.
+ Speak clearly and concisely.
+ Convey information clearly and effectively through both formal and informal documents.
+ Constructively work under stress and pressure when faced with high workloads and deadlines.

**Job Summary:**
Provides some advanced administrative support of a function within a unit or department through clerical skills. Exchanges basic and non-routine information with internal and external customers and adapts procedures, processes, and techniques to meet the more complex requirements of the position.
**Essential Duties and Responsibilities:**
- Applies some advanced skills and procedures appropriate for the position within assigned functional area.
- Performs duties and tasks that are frequently non-routine. Refers only the most complex issues to higher level.
- Schedules, reports, and tracks information for department.
- Collects data for preparation of various reports, budgets, and variance analyses.
- Compiles data for reports and collates into a single report.
- Assists in preparing, reviewing, or auditing reports.
- Assists with more complex research and investigation. May prepare analyses of information.
- May assist in orienting and training lower level employees.
- Performs other duties and responsibilities as assigned.
**Qualifications**
**Knowledge, Skills, and Abilities:**
**Knowledge of:**
- Basic office practices, procedures and methods.
- Basic mathematical calculations.
**Skill in:**
- Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines.
- Operating standard office equipment and using required software applications to produce correspondence, electronic communication and maintain spreadsheets and databases.
**Ability to:**
- Build solid, effective working relationships with others.
- Coach others in the development of their skills.
- Execute instructions and request clarification when necessary.
- Provide courteous, timely service when addressing customer questions and concerns.
- Speak clearly and concisely.
- Convey information clearly and effectively through both formal and informal documents.
- Constructively work under stress and pressure when faced with high workloads and deadlines.
**Educational/Previous Experience Requirements:**
- High school diploma or equivalent and (2) two - (5) five years office or customer service experience.
~or~
- An equivalent combination of education, experience and/or training.

**Job Summary:**
Hybrid role that blends administrative assistant and research coordinator skills. Under general supervision, uses skills gained through training and experience to provide secretarial and administrative support primarily to the legal department's Litigation Group (assigned functional area) and researching, pulling case documentation for both the litigation and regulatory teams. Follows established procedures to perform routine tasks and receives general guidance and direction to perform other work with substantial variety and complexity requiring limited decision-making responsibility. Some originality and ingenuity are required to locate, select and apply appropriate procedures, processes and techniques to assignments that are broad in nature. Resolves most questions and problems and refers new or unusual issues to a higher level. May serve as a resource to others in resolving problems and issues.
**Responsibilities:**
+ Oversees and/or performs a range of diverse administrative activities for a manager or group of managers in an assigned functional area.
+ Serves as a central point of liaison with other functional areas and external stakeholders in resolving a variety of routine matters.
+ Reviews and processes user requests for reproduction of client statements, confirmations, certificates, commission reports, checks and other documents as directed.
+ Utilizes knowledge and understanding of operational policies and procedures to create, compose and edit administrative correspondence and documentation.
+ Assist with drafting and prepare legal documents, including petitions, motions and interrogatories for the assigned functional area.
+ Researches, gathers and compiles data and information; prepares reports and summaries; and replies to inquiries, selecting relevant data from a variety of sources.
+ Provides and/or oversees support activities, including answering telephones; assisting and resolving problems and inquiries of visitors; reviewing and controlling incoming and outgoing correspondence; and following up on operational commitments primarily related to assigned functional area.
+ Schedules appointments; maintains calendars; and schedules and coordinates meetings, events, and/or travel arrangements, as required primarily related to litigation matters.
+ Establishes, updates and maintains files, inventories and records and implements and maintains data management systems, as required.
+ Maintains currency in modern office management methods and techniques.
+ Performs other duties and responsibilities as assigned.
**Knowledge of**
+ Advanced concepts, principles and practices of providing administrative support.
+ Basic accounting principles.
+ Fundamental investment concepts, practices and procedures used in the securities industry.
+ Basic principles of banking and finance and securities industry operations.
+ Advanced terminology of financial markets and products.
**Skill in**
+ Performing diverse administrative tasks for a manager or group of managers.
+ Creating, composing and editing correspondence and documentation.
+ Researching information.
+ Gathering and compiling data and information.
+ Selecting relevant data from a variety of sources and preparing reports.
+ Answering telephones and reviewing and controlling incoming and outgoing correspondence and following up on operational commitments.
+ Scheduling appointments and maintaining calendars and schedules.
+ Coordinating meetings, events and travel arrangements.
+ Establishing and maintaining files, inventories and records.
+ Implementing and maintaining data management systems.
+ Preparing routine litigation documents, correspondence, memos, letters and reports.
**Ability to**
+ Make administrative and procedural decisions and judgments.
+ Analyze and solve problems.
+ Maintain currency in modern office management methods and techniques.
+ Attention to detail while maintaining a big picture orientation.
+ Read, comprehend and apply business related information.
+ Manage multiple tasks with changing priorities to meet deadlines in a fast paced environment with constant interruptions.
+ Communicate effectively, both orally and in writing.
+ Work independently as well as collaboratively within a team environment.
+ Provide a high level of customer service.
+ Handle stressful situations and provide a high level of customer service in a calm and professional manner.
+ Establish and maintain effective working relationships at all levels of the organization.
**Educational/Previous Experience Requirements**
+ High School Diploma with a minimum of six (6) years of general administrative support experience required.
+ OR ~
+ Any equivalent combination of experience, education and/or training approved by Human Resources.

**Essential Duties and Responsibilities**
+ Applies advanced skills and procedures appropriate for the position within assigned functional area.
+ Performs duties and tasks that reflect substantial variety and complexity. Assists others in the resolution of complex problems and issues.
+ Schedules, reports, and tracks information for department.
+ Collects and enters marketing related billing data into the customized billing system.
+ Process invoices in AP system
+ Work with account team in the invoice clearance process, which includes validating, investigating and resolving discrepancies to ensure timely resolution
+ Collects data for preparation of various reports, budgets, and variance analyses.
+ Compiles data for reports and collates into a single report.
+ Assists in preparing, reviewing, or auditing reports.
+ Assists with more complex research and investigation. May prepare analyses of information.
+ May assist in orienting and training lower level employees.
+ May assign and check the work of lower level employees and/or be designated as "lead" worker.
+ Performs other duties and responsibilities as assigned.
**Knowledge of**
+ Basic office practices, procedures and methods.
+ Basic mathematical calculations.
+ Key internal and/or external contacts to request assistance from or utilize expertise.
**Skill in**
+ Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines.
+ Operating standard office equipment and using required software applications to produce correspondence, electronic communication and maintain spreadsheets and databases.
**Ability to**
+ Build solid, effective working relationships with others.
+ Coach others in the development of their skills.
+ Execute instructions and request clarification when necessary.
+ Provide courteous, timely service when addressing customer questions and concerns.
+ Speak clearly and concisely.
+ Convey information clearly and effectively through both formal and informal documents.
+ Constructively work under stress and pressure when faced with high workloads and deadlines.
+ Plan, organize, and coordinate work assignments.
+ Promote team cohesiveness, cooperation, and effectiveness.
+ Work independently with minimal supervision.

**Description**
**Introduction**
Do you want to join an organization that invests in you as a(an) Administrative Program Assistant? At HCA Florida Largo Hospital, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.
**Benefits**
HCA Florida Largo Hospital offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
You contribute to our success. Every role has an impact on our patients' lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Program Assistant like you to be a part of our team.
We are seeking an Administrative Program Assistant. As our Administrative Program Assistant, you will provide administrative support to department operations by organizing meetings and appointments, coordinating travel, preparing correspondence and reports, and ordering office supplies. We are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now!
+ You will provide department administrative support to leaders and staff.
+ You will coordinate schedules, maintain calendars, and schedule appointments as well as perform general administrative duties.
+ You will assist in the preparation of correspondence, reports and spreadsheets as well as collect and prepare information and presentations for use in department meetings.
+ You will assist in ordering office supplies and maintenance of office equipment.
+ You will schedule and coordinate all aspects of meetings to include meeting logistics, catering, materials and equipment.
+ You will prepare and distribute meeting minutes.
+ You will answer incoming calls, process inquiries, and immediately greet all visitors to the department.
+ You will exercise good judgment and discretion in all communications and escalate issues as appropriate.
+ You will coordinates all aspects of department leader's travel including preparing itineraries, booking travel and completing travel expense reports.
What you will need for this role:
+ High school diploma or equivalent (GED); Associates degree in business or related field preferred.
+ A minimum of one-year previous experience in an administrative support role.
+ Critical thinking, service excellence and good interpersonal communication skills.
+ Ability to read/comprehend written instructions, ability to follow verbal instructions, PC skills/Proficient in Microsoft Office, Excel, Word, etc.; keyboard skills of 60 wpm.
HCA Florida Largo Hospital is the premier healthcare provider in Pinellas County and beyond. With 455 beds and over 650 sites of care, HCA Florida Healthcare is the largest healthcare network in Florida. Our hospital offers a wide range of specialty services, including advanced cardiac care, complex GI services, kidney and liver transplantation, weight loss surgery, advanced stroke care, and robotic surgery. Our Graduate Medical Education program is affiliated with USF Morsani College of Medicine, ensuring that our patients receive the highest quality care from the most skilled and knowledgeable medical professionals. Pick HCA Florida Largo Hospital for all your healthcare needs.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"Good people beget good people."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
We are a family 270,000 dedicated professionals! Our Talent Acquisition team is reviewing applications for our Administrative Program Assistant opening. Qualified candidates will be contacted for interviews. **Submit your resume today to join our community of caring!**
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.