49 Administrative Assistants jobs in Springdale
Executive Administrative Assistant
08057 Moorestown, New Jersey
Lockheed Martin
Posted 1 day ago
Job Viewed
Job Description
**Description:** **THE WORK**
As an Executive Administrative Assistant, you will provide direct administrative support to two directors within the IWSS line of business. This includes coordinating travel arrangements, managing calendars, preparing expense reports, and facilitating the logistics of meetings. You will track action items and ensure follow-ups to keep operations running efficiently. Additionally, you'll work across departments to support various business needs and help maintain alignment across leadership.
**WHO WE ARE**
We are a results-driven team within Lockheed Martin's Integrated Warfare Systems and Sensors (IWSS) business, focused on delivering advanced radar and combat solutions. Our work supports mission readiness and defense capabilities around the world. By working together and striving for excellence, we continue to push the boundaries of technology to deliver impactful results for our customers.
**WHO YOU ARE**
You're a highly organized and detail-oriented professional with a strong ability to manage multiple priorities. You thrive in fast-paced environments and excel at anticipating the needs of leadership. You're an effective communicator and problem-solver who enjoys working with cross-functional teams to drive business operations forward. Your proactive approach and ability to stay one step ahead will make a meaningful impact in supporting the success of our programs.
**WHY JOIN US**
At Lockheed Martin, you'll have the opportunity to contribute to groundbreaking programs that enhance global security. We offer competitive compensation, comprehensive benefits, and a dynamic work environment. This is more than just a job - it's a chance to be part of a team driving innovation and delivering solutions that make a difference.
**Basic Qualifications:**
- Must possess strong skills with respect to Microsoft Office Suite (Outlook, Word, Excel, Power Point), Electronic Calendar, Outlook
- Must possess the ability to coordinate high volume activities, and the ability to multi-task.
- Must possess the ability to coordinate complex travel arrangements and reconciliation of expense reports.
- Must possess excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as outside clients and customers.
- Must be team player with attitude to support
**Desired Skills:**
-Experience working with executive clientele
-Good working knowledge of LM and RMS processes, procedures and protocol.
-Ability to exercise flexibility.
-Experience with submission of Visit Requests utilizing LM Joint Personnel Adjudication System (JPAS) and LMVisit.
-Experience in office space management in order to ensure sufficient seating for program in excess of 100 employees with multiple moves occurring each month.
-Prior experience working with US Military customer preferred.
**Security Clearance Statement:** This position requires a government security clearance, you must be a US Citizen for consideration.
**Clearance Level:** Secret
**Other Important Information You Should Know**
**Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
**Ability to Work Remotely:** Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
**Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
**Schedule for this Position:** 4x10 hour day, 3 days off per week
**Pay Rate:** The annual base salary range for this position in California and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $51,100 - $90,045. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer. **Benefits offered:** Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.
**Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.**
**The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.**
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
**Experience Level:** Hourly/Non-Exempt
**Business Unit:** RMS
**Relocation Available:** No
**Career Area:** Administrative
**Type:** Full-Time
**Shift:** First
As an Executive Administrative Assistant, you will provide direct administrative support to two directors within the IWSS line of business. This includes coordinating travel arrangements, managing calendars, preparing expense reports, and facilitating the logistics of meetings. You will track action items and ensure follow-ups to keep operations running efficiently. Additionally, you'll work across departments to support various business needs and help maintain alignment across leadership.
**WHO WE ARE**
We are a results-driven team within Lockheed Martin's Integrated Warfare Systems and Sensors (IWSS) business, focused on delivering advanced radar and combat solutions. Our work supports mission readiness and defense capabilities around the world. By working together and striving for excellence, we continue to push the boundaries of technology to deliver impactful results for our customers.
**WHO YOU ARE**
You're a highly organized and detail-oriented professional with a strong ability to manage multiple priorities. You thrive in fast-paced environments and excel at anticipating the needs of leadership. You're an effective communicator and problem-solver who enjoys working with cross-functional teams to drive business operations forward. Your proactive approach and ability to stay one step ahead will make a meaningful impact in supporting the success of our programs.
**WHY JOIN US**
At Lockheed Martin, you'll have the opportunity to contribute to groundbreaking programs that enhance global security. We offer competitive compensation, comprehensive benefits, and a dynamic work environment. This is more than just a job - it's a chance to be part of a team driving innovation and delivering solutions that make a difference.
**Basic Qualifications:**
- Must possess strong skills with respect to Microsoft Office Suite (Outlook, Word, Excel, Power Point), Electronic Calendar, Outlook
- Must possess the ability to coordinate high volume activities, and the ability to multi-task.
- Must possess the ability to coordinate complex travel arrangements and reconciliation of expense reports.
- Must possess excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as outside clients and customers.
- Must be team player with attitude to support
**Desired Skills:**
-Experience working with executive clientele
-Good working knowledge of LM and RMS processes, procedures and protocol.
-Ability to exercise flexibility.
-Experience with submission of Visit Requests utilizing LM Joint Personnel Adjudication System (JPAS) and LMVisit.
-Experience in office space management in order to ensure sufficient seating for program in excess of 100 employees with multiple moves occurring each month.
-Prior experience working with US Military customer preferred.
**Security Clearance Statement:** This position requires a government security clearance, you must be a US Citizen for consideration.
**Clearance Level:** Secret
**Other Important Information You Should Know**
**Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
**Ability to Work Remotely:** Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
**Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
**Schedule for this Position:** 4x10 hour day, 3 days off per week
**Pay Rate:** The annual base salary range for this position in California and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $51,100 - $90,045. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer. **Benefits offered:** Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.
**Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.**
**The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.**
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
**Experience Level:** Hourly/Non-Exempt
**Business Unit:** RMS
**Relocation Available:** No
**Career Area:** Administrative
**Type:** Full-Time
**Shift:** First
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0
Executive Administrative Assistant
19133 Philadelphia, Pennsylvania
Kelly Services
Posted 3 days ago
Job Viewed
Job Description
**Overview:**
The Executive Administrative Assistant provides essential office and location support activities to ensure efficient business operations. This role focuses on enhancing and following specific processes to maximize the efficiencies of business support services.
**Key Responsibilities:**
+ **Support Executive Leadership:** Offer direct administrative support to executive leaders, including managing correspondence, drafting communications, and preparing presentations.
+ **Schedule Management:** Organize and maintain the executive's schedule, coordinating meetings, conferences, and travel plans.
+ **Customer and Guest Interaction:** Be the welcoming face for guests and customers, handle inquiries professionally both in-person and via telephone.
+ **Confidentiality Management:** Protect sensitive information and maintain high levels of discretion.
+ **Documentation and Filing:** Develop and maintain filing systems to provide historical reference, record meetings, and communications.
+ **Office Supply Management:** Oversee the inventory and procurement of office supplies to ensure efficient operation.
**Qualifications:**
Education: Bachelor's degree preferred or equivalent relevant work experience.
**Core Competencies:**
+ **Functional Knowledge:** Proficient in processes and business software acquired through training and experience.
+ **Interpersonal Skills:** Strong communication skills, adept at exchanging information and understanding others.
+ **Problem Solving:** Capable of working within established procedures and contributing to new assignments.
+ **Leadership:** Support and guide colleagues with less experience.
+ **Time Management:** Efficient in prioritizing tasks and multitasking in a dynamic environment.
**Technical Skills:**
+ **Activity Coordination:** Promptly completes tasks and communicates effectively about timelines.
+ **Approachability:** Builds rapport with coworkers and customers, developing active listening skills.
+ **Initiative:** Demonstrates proactive approach in task completion and team contributions.
+ **Results Orientation:** Executes tasks as directed with a focus on achieving goals and outcomes.
+ **Written and Oral Communication:** Clear communication tailored to the audience, assists in document and presentation preparation.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Find what's next with Kelly ® .
As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work-just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
The Executive Administrative Assistant provides essential office and location support activities to ensure efficient business operations. This role focuses on enhancing and following specific processes to maximize the efficiencies of business support services.
**Key Responsibilities:**
+ **Support Executive Leadership:** Offer direct administrative support to executive leaders, including managing correspondence, drafting communications, and preparing presentations.
+ **Schedule Management:** Organize and maintain the executive's schedule, coordinating meetings, conferences, and travel plans.
+ **Customer and Guest Interaction:** Be the welcoming face for guests and customers, handle inquiries professionally both in-person and via telephone.
+ **Confidentiality Management:** Protect sensitive information and maintain high levels of discretion.
+ **Documentation and Filing:** Develop and maintain filing systems to provide historical reference, record meetings, and communications.
+ **Office Supply Management:** Oversee the inventory and procurement of office supplies to ensure efficient operation.
**Qualifications:**
Education: Bachelor's degree preferred or equivalent relevant work experience.
**Core Competencies:**
+ **Functional Knowledge:** Proficient in processes and business software acquired through training and experience.
+ **Interpersonal Skills:** Strong communication skills, adept at exchanging information and understanding others.
+ **Problem Solving:** Capable of working within established procedures and contributing to new assignments.
+ **Leadership:** Support and guide colleagues with less experience.
+ **Time Management:** Efficient in prioritizing tasks and multitasking in a dynamic environment.
**Technical Skills:**
+ **Activity Coordination:** Promptly completes tasks and communicates effectively about timelines.
+ **Approachability:** Builds rapport with coworkers and customers, developing active listening skills.
+ **Initiative:** Demonstrates proactive approach in task completion and team contributions.
+ **Results Orientation:** Executes tasks as directed with a focus on achieving goals and outcomes.
+ **Written and Oral Communication:** Clear communication tailored to the audience, assists in document and presentation preparation.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Find what's next with Kelly ® .
As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work-just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
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1
Administrative Assistant
08052 Maple Shade
Vip Auto Outlet
Posted 5 days ago
Job Viewed
Job Description
An Administrative Assistant provides essential clerical and organizational support to ensure the smooth operation of an office or organization. Their duties include managing calendars, scheduling appointments, handling correspondence, organizing files, and assisting with various administrative tasks. They act as a central point of contact for communication and coordination, supporting teams and ensuring efficient workflows.
Key Responsibilities:
Calendar Management:
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Scheduling appointments, meetings, and travel arrangements for individuals or teams.
Communication Management:
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Answering phones, managing emails and other correspondence, and directing inquiries to the appropriate personnel.
Record Keeping:
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Maintaining organized filing systems, both physical and electronic, for easy access to important documents.
Document Preparation:
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Drafting, editing, and proofreading documents, reports, and presentations.
Office Support:
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Ordering supplies, managing inventory, coordinating maintenance, and providing general office support.
Meeting Coordination:
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Preparing agendas, coordinating logistics, and potentially taking minutes for meetings.
Client/Visitor Assistance:
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Greeting visitors, providing information, and assisting with their needs.
Database Management:
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Updating and maintaining databases and spreadsheets with relevant information.
Expense Reporting:
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Assisting with expense tracking, invoice processing, and budget management.
Event Planning:
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Assisting with the planning and coordination of events, both internal and external.
Company Details
Welcome to the VIP Auto Outlet website, a fast and convenient way to research and find a used vehicle that is right for you. If you are looking for a used car, truck, or SUV you will find it here. We have helped many customers in or near Maple Shade, Philadelphia, Mt. Laurel, Marlton and Cherry Hill find the perfect used car.
Apply Now
2
Administrative Assistant
08086 West Deptford, New Jersey
ARAMARK
Posted 2 days ago
Job Viewed
Job Description
**Job Description**
The Business Services Coordinator II is responsible for various administrative duties and ad-hoc projects across interpersonal functional areas.
**Job Responsibilities**
Provide daily direction and communication to employees to insure functional duties are performed in a timely, efficient and knowledgeable manner.
Coordinate and lead special projects.
Based on extensive knowledge and experience, provide guidance to other employees to tackle problems, answer questions, and research issues that may arise within the administrative function.
Recommend methods to improve operation processes, efficiency and service to both internal and external customers.
Support the on boarding of new hires.
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
3-5 years of related work experience preferred.
Requires a High School Diploma or equivalent experience.
MS Office Experience with proficiency in Excel required.
Strong interpersonal skills.
Excellent customer service and administrative skills required.
Ability to develop and maintain a positive working relationship with others.
Detail oriented, ability to multi-task, with strong interpersonal skills are required.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
The Business Services Coordinator II is responsible for various administrative duties and ad-hoc projects across interpersonal functional areas.
**Job Responsibilities**
Provide daily direction and communication to employees to insure functional duties are performed in a timely, efficient and knowledgeable manner.
Coordinate and lead special projects.
Based on extensive knowledge and experience, provide guidance to other employees to tackle problems, answer questions, and research issues that may arise within the administrative function.
Recommend methods to improve operation processes, efficiency and service to both internal and external customers.
Support the on boarding of new hires.
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
3-5 years of related work experience preferred.
Requires a High School Diploma or equivalent experience.
MS Office Experience with proficiency in Excel required.
Strong interpersonal skills.
Excellent customer service and administrative skills required.
Ability to develop and maintain a positive working relationship with others.
Detail oriented, ability to multi-task, with strong interpersonal skills are required.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
View Now
3
Administrative Assistant
19133 Philadelphia, Pennsylvania
Penn Medicine
Posted 11 days ago
Job Viewed
Job Description
**Description**
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
**Entity:** Clinical Practices of University of Pennsylvania (CPUP)
**Department:** Med Hematology-Oncology
**Location:** Perelman Center for Advanced Medicine-3400 Civic Center Blvd
**Hours:** Per Departmental Needs - Full Time
Summary:
+ The Administrative Assistant is responsible for the efficient and effective administration of all assigned areas. In this capacity, the incumbent provides administrative support to Hematology Oncology. Using work planning and follow-through skills, the incumbent exercises confidentiality and sensitivity in the performance of highly responsible duties under minimal supervision. Manages calendars, coordinates and schedules education sessions, meetings, and conferences/travel, serves as liaison to external departments, and creates/implements processes for maximum efficiency.
Responsibilities:
+ Answers and handles incoming phone calls, taking/routing messages appropriately, and triaging calls when needed. Interacts with all internal and external customers/patients in a professional manner whether on phone or in person.
+ Schedules appointments and registers patients in EMR. Ensures all needed records, reports, labs for upcoming patient visit are scanned and loaded appropriately into the EMR.
+ Provides administrative support for practice provider(s): calendar management, scheduling meetings (including staff meetings), preparation of materials for distribution. Types, transcribes, edits correspondence, manuscripts, reports, statistics, and other patient care, academic, and administrative documents.
+ Maintains supply inventory: ordering of clinical and office supplies, invoice processing.
+ Provides administrative support to the physician in their external roles with affiliated networks: intern and residency program, credentials committee, Physician Oncology Advisory Board, oncology CME program, and in quarterly strategic planning meetings to design future projects of the Cancer Center
+ Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
+ Other duties as assigned to support the unit, department, entity, and health system organization
Credentials:
Education or Equivalent Experience:
+ H.S. Diploma/GED And 2+ years medical office administrative support (Required)
+ Bachelor's Degree And 0-1 years previous experience working in a healthcare setting (Preferred)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER: 276027
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
**Entity:** Clinical Practices of University of Pennsylvania (CPUP)
**Department:** Med Hematology-Oncology
**Location:** Perelman Center for Advanced Medicine-3400 Civic Center Blvd
**Hours:** Per Departmental Needs - Full Time
Summary:
+ The Administrative Assistant is responsible for the efficient and effective administration of all assigned areas. In this capacity, the incumbent provides administrative support to Hematology Oncology. Using work planning and follow-through skills, the incumbent exercises confidentiality and sensitivity in the performance of highly responsible duties under minimal supervision. Manages calendars, coordinates and schedules education sessions, meetings, and conferences/travel, serves as liaison to external departments, and creates/implements processes for maximum efficiency.
Responsibilities:
+ Answers and handles incoming phone calls, taking/routing messages appropriately, and triaging calls when needed. Interacts with all internal and external customers/patients in a professional manner whether on phone or in person.
+ Schedules appointments and registers patients in EMR. Ensures all needed records, reports, labs for upcoming patient visit are scanned and loaded appropriately into the EMR.
+ Provides administrative support for practice provider(s): calendar management, scheduling meetings (including staff meetings), preparation of materials for distribution. Types, transcribes, edits correspondence, manuscripts, reports, statistics, and other patient care, academic, and administrative documents.
+ Maintains supply inventory: ordering of clinical and office supplies, invoice processing.
+ Provides administrative support to the physician in their external roles with affiliated networks: intern and residency program, credentials committee, Physician Oncology Advisory Board, oncology CME program, and in quarterly strategic planning meetings to design future projects of the Cancer Center
+ Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
+ Other duties as assigned to support the unit, department, entity, and health system organization
Credentials:
Education or Equivalent Experience:
+ H.S. Diploma/GED And 2+ years medical office administrative support (Required)
+ Bachelor's Degree And 0-1 years previous experience working in a healthcare setting (Preferred)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER: 276027
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4
Administrative Assistant
08629 Trenton, New Jersey
Adecco US, Inc.
Posted 13 days ago
Job Viewed
Job Description
Adecco is assisting a client in **Hamilton, NJ** in their search for a **Warehouse Administrative Assistant** . This is a contract to hire role with weekly pay starting at $20 an hour.
The Warehouse Administrative Assistant is responsible for managing the flow of information and documentation within the warehouse. This position supports warehouse management by coordinating shipments, maintaining records, and facilitating communication between various departments, vendors, and logistics teams. The role requires strong organizational skills, attention to detail, and proficiency with Microsoft office, software, and warehouse management systems.
**_RESPONSIBILITIES:_**
+ Oversee billing logs and labor hours report worked hours.
+ Serve as the primary contact for customers, addressing inquiries, and providing timely and accurate information related to inventories, shipments, and product availability.
+ Review and record every purchase to meet our monthly budget.
+ Assist parties in tracking shipments and resolving any issues that may arise during the transit times and on arrival to Hub.
+ Create purchase orders and follow up for payments with our purchasing department.
+ Constant communication with temporary and security agencies regarding daily reports and any situation that needs attention.
+ Other tasks can be added to your position's daily responsibilities based on the company's operational needs.
+ Direct communication with vendors regarding any issues.
+ Responsible to Daily attendance reports and informing supervisor of any issues.
+ Investigating discrepancies to be able to identify and resolve customer-related issues, such as order discrepancies, shipment errors, or not meeting the standard of work.
+ Direct report with site manager for any issues or daily production needs.
+ Coordinator of the morning meeting presentation
+ Coordinator of the Monthly Safety Meeting
+ Generate regular reports on inventory levels and metrics.
+ In charge of Monthly billing and adding new vendors
+ Assist with production if needed.
+ Assist with training new and current employees
+ Responsible for monitoring warehouse staff, and other equipment and oversee the security, and administrative functions of the warehouse where they are employed.
**_QUALIFICATION AND SKILL REQUIREMENTS:_**
+ High School Diploma or equivalent related work experience
+ Bilingual in English and Chinese
+ At least 2 years' experience in a related field
+ Good verbal and written communication skills
+ Microsoft office experience (excel-power point-word)
Schedule: 8am-5:30pm, Monday- Friday
**Pay Details:** $20.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
The Warehouse Administrative Assistant is responsible for managing the flow of information and documentation within the warehouse. This position supports warehouse management by coordinating shipments, maintaining records, and facilitating communication between various departments, vendors, and logistics teams. The role requires strong organizational skills, attention to detail, and proficiency with Microsoft office, software, and warehouse management systems.
**_RESPONSIBILITIES:_**
+ Oversee billing logs and labor hours report worked hours.
+ Serve as the primary contact for customers, addressing inquiries, and providing timely and accurate information related to inventories, shipments, and product availability.
+ Review and record every purchase to meet our monthly budget.
+ Assist parties in tracking shipments and resolving any issues that may arise during the transit times and on arrival to Hub.
+ Create purchase orders and follow up for payments with our purchasing department.
+ Constant communication with temporary and security agencies regarding daily reports and any situation that needs attention.
+ Other tasks can be added to your position's daily responsibilities based on the company's operational needs.
+ Direct communication with vendors regarding any issues.
+ Responsible to Daily attendance reports and informing supervisor of any issues.
+ Investigating discrepancies to be able to identify and resolve customer-related issues, such as order discrepancies, shipment errors, or not meeting the standard of work.
+ Direct report with site manager for any issues or daily production needs.
+ Coordinator of the morning meeting presentation
+ Coordinator of the Monthly Safety Meeting
+ Generate regular reports on inventory levels and metrics.
+ In charge of Monthly billing and adding new vendors
+ Assist with production if needed.
+ Assist with training new and current employees
+ Responsible for monitoring warehouse staff, and other equipment and oversee the security, and administrative functions of the warehouse where they are employed.
**_QUALIFICATION AND SKILL REQUIREMENTS:_**
+ High School Diploma or equivalent related work experience
+ Bilingual in English and Chinese
+ At least 2 years' experience in a related field
+ Good verbal and written communication skills
+ Microsoft office experience (excel-power point-word)
Schedule: 8am-5:30pm, Monday- Friday
**Pay Details:** $20.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
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5
Administrative Assistant
19053 Feasterville Trevose, Pennsylvania
Robert Half
Posted 13 days ago
Job Viewed
Job Description
Description
Are you familiar with construction/architectural plans (not an expert, but familiar with how to read these plans)? This is a main requirement! If you have this experience, then:
We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry, specifically experience reading architectural or construction plans. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally.
Key Responsibilities:
Administrative Support:
+ Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies.
+ Handle incoming and outgoing mail, email, and phone calls professionally and efficiently.
Reception Duties:
+ Serve as the first point of contact for visitors, clients, and vendors.
+ Answer and route calls appropriately, greet visitors warmly, and provide accurate information.
Construction Industry Coordination:
+ Manage and update project documentation according to construction schedules and deadlines.
+ Assist with the preparation of bids, proposals, and contracts specific to construction projects.
+ Liaise with project managers, subcontractors, and other team members to ensure streamlined communication.
Scheduling and Meetings:
+ Coordinate appointments and meetings for upper management.
+ Prepare meeting agendas and take detailed minutes when required.
Data Entry and Reporting:
+ Maintain accurate records and assist with data entry related to ongoing or completed construction projects.
+ Prepare reports or summaries relevant to construction operations.
Requirements
Qualifications and Skills:
+ Industry Experience: Minimum of 2 years of work experience as a secretary or receptionist, preferably within the construction industry.
+ Technical Proficiency: Familiarity with construction-related documentation, such as contracts, permits, and scheduling. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
+ Organizational Skills: Ability to multitask and prioritize effectively in a fast-paced environment.
+ Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.
+ Attention to Detail: Strong detail orientation with a focus on accuracy when managing construction-related documents.
+ Adaptability: Comfortable working in a deadline-driven and team-oriented environment.
Preferred Credentials:
+ Experience with construction management software or tools is a plus.
+ Knowledge of construction terminology and processes is highly desirable.
If you are interested in this opportunity, please apply by submitting a resume in Microsoft Word format, or, email your resume to com. Or, call Kirk @ .
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Are you familiar with construction/architectural plans (not an expert, but familiar with how to read these plans)? This is a main requirement! If you have this experience, then:
We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry, specifically experience reading architectural or construction plans. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally.
Key Responsibilities:
Administrative Support:
+ Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies.
+ Handle incoming and outgoing mail, email, and phone calls professionally and efficiently.
Reception Duties:
+ Serve as the first point of contact for visitors, clients, and vendors.
+ Answer and route calls appropriately, greet visitors warmly, and provide accurate information.
Construction Industry Coordination:
+ Manage and update project documentation according to construction schedules and deadlines.
+ Assist with the preparation of bids, proposals, and contracts specific to construction projects.
+ Liaise with project managers, subcontractors, and other team members to ensure streamlined communication.
Scheduling and Meetings:
+ Coordinate appointments and meetings for upper management.
+ Prepare meeting agendas and take detailed minutes when required.
Data Entry and Reporting:
+ Maintain accurate records and assist with data entry related to ongoing or completed construction projects.
+ Prepare reports or summaries relevant to construction operations.
Requirements
Qualifications and Skills:
+ Industry Experience: Minimum of 2 years of work experience as a secretary or receptionist, preferably within the construction industry.
+ Technical Proficiency: Familiarity with construction-related documentation, such as contracts, permits, and scheduling. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
+ Organizational Skills: Ability to multitask and prioritize effectively in a fast-paced environment.
+ Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with internal and external stakeholders.
+ Attention to Detail: Strong detail orientation with a focus on accuracy when managing construction-related documents.
+ Adaptability: Comfortable working in a deadline-driven and team-oriented environment.
Preferred Credentials:
+ Experience with construction management software or tools is a plus.
+ Knowledge of construction terminology and processes is highly desirable.
If you are interested in this opportunity, please apply by submitting a resume in Microsoft Word format, or, email your resume to com. Or, call Kirk @ .
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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6
Administrative Assistant
19047 Langhorne, Pennsylvania
Penn Medicine
Posted 13 days ago
Job Viewed
Job Description
**Description**
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
**Entity: Clinical Care Associates**
**Department: Langhorne HEM ONCOL**
**Location: Oxford Valley Medical Plaza- 240 Middletown Blvd**
**Hours: Full-Time**
**Job Summary:**
The Administrative Assistant is responsible for the efficient and effective administration of all assigned areas. In this capacity, the incumbent provides administrative support to Hematology Oncology. Using work planning and follow-through skills, the incumbent exercises confidentiality and sensitivity in the performance of highly responsible duties under minimal supervision. Manages calendars, coordinates and schedules education sessions, meetings, and conferences/travel, serves as liaison to external departments, and creates/implements processes for maximum efficiency.
**Accountabilities:**
+ Answers and handles incoming phone calls, taking/routing messages appropriately, and triaging calls when needed. Interacts with all internal and external customers/patients in a professional manner whether on phone or in person.
+ Schedules appointments and registers patients in EMR. Ensures all needed records, reports, labs for upcoming patient visit are scanned and loaded appropriately into the EMR.
+ Provides administrative support for practice provider(s): calendar management, scheduling meetings (including staff meetings), preparation of materials for distribution. Types, transcribes, edits correspondence, manuscripts, reports, statistics, and other patient care, academic, and administrative documents.
+ Maintains supply inventory: ordering of clinical and office supplies, invoice processing.
+ Provides administrative support to the physician in their external roles with affiliated networks: intern and residency program, credentials committee, Physician Oncology Advisory Board, oncology CME program, and in quarterly strategic planning meetings to design future projects of the Cancer Center
+ Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
+ Other duties as assigned to support the unit, department, entity, and health system organization.
**Qualifications:**
+ H.S. Diploma/GED (Required)
+ 2+ years medical office administrative support (Required)
+ Bachelor's Degree (Preferred)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER: 267949
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
**Entity: Clinical Care Associates**
**Department: Langhorne HEM ONCOL**
**Location: Oxford Valley Medical Plaza- 240 Middletown Blvd**
**Hours: Full-Time**
**Job Summary:**
The Administrative Assistant is responsible for the efficient and effective administration of all assigned areas. In this capacity, the incumbent provides administrative support to Hematology Oncology. Using work planning and follow-through skills, the incumbent exercises confidentiality and sensitivity in the performance of highly responsible duties under minimal supervision. Manages calendars, coordinates and schedules education sessions, meetings, and conferences/travel, serves as liaison to external departments, and creates/implements processes for maximum efficiency.
**Accountabilities:**
+ Answers and handles incoming phone calls, taking/routing messages appropriately, and triaging calls when needed. Interacts with all internal and external customers/patients in a professional manner whether on phone or in person.
+ Schedules appointments and registers patients in EMR. Ensures all needed records, reports, labs for upcoming patient visit are scanned and loaded appropriately into the EMR.
+ Provides administrative support for practice provider(s): calendar management, scheduling meetings (including staff meetings), preparation of materials for distribution. Types, transcribes, edits correspondence, manuscripts, reports, statistics, and other patient care, academic, and administrative documents.
+ Maintains supply inventory: ordering of clinical and office supplies, invoice processing.
+ Provides administrative support to the physician in their external roles with affiliated networks: intern and residency program, credentials committee, Physician Oncology Advisory Board, oncology CME program, and in quarterly strategic planning meetings to design future projects of the Cancer Center
+ Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
+ Other duties as assigned to support the unit, department, entity, and health system organization.
**Qualifications:**
+ H.S. Diploma/GED (Required)
+ 2+ years medical office administrative support (Required)
+ Bachelor's Degree (Preferred)
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER: 267949
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7
Administrative Assistant
Conshohocken, Pennsylvania
LodeStar
Posted today
Job Viewed
Job Description
PLEASE READ! To be considered for this role, please complete this brief 5-minute survey. Applications submitted without it will not be considered:
About the Role:
LodeStar is seeking an Administrative Assistant to work hybrid (remote and in person) out of our Conshohocken, PA office. This role focuses on the increasing amount of administrative work out of our main office due to LodeStar’s recent growth. The impact of this position will be time-saving across departments, reduced administrative backlog, and enhanced productivity of our whole team.
This is a great opportunity to join a growing team with potential for additional hours and transition into a full-time role with benefits in 2026.
Key Responsibilities:
· Maintenance of organization of office materials and supplies
· Purchasing and shipping items as needed for LodeStar and subsidiaries
· Scheduling of LodeStar business review calls
· Organization, shipping and maintenance of marketing conference materials
· Other administrative responsibilities as assigned
Qualifications & Skills:
· Prior admin experience, including scheduling, file management, and multi-tasking
· Track record of personal organization
· Desire to grow in role Shown ability to prioritize and execute on deadlines"
Compensation & Schedule:
- Part-time to start, with the goal of transitioning to full-time in 2026
- Competitive pay based on experience
About Us:
Founded in 2013, LodeStar is a fast-growing technology company with a laid-back, collaborative culture. We've been recognized as one of the top 100 technology companies in the mortgage industry and featured on the Inc. 5000 list of fastest-growing private companies in the U.S. multiple times.
- In 2023, we launched SettleWise , a national title insurance company focused on streamlining and modernizing the real estate closing process.
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8
Administrative - Administrative Coordinator
08052 Maple Shade
Vip Auto Outlet
Posted 5 days ago
Job Viewed
Job Description
An Administrative Coordinator is a professional who provides comprehensive administrative support to ensure the smooth and efficient operation of an office or organization.
Responsibilities
- Office Management: Overseeing daily office operations and procedures to maintain an efficient workflow.
- Scheduling and Coordination: Coordinating and scheduling meetings, appointments, and travel arrangements for supervisors, managers, or other staff.
- Communication: Handling both internal and external communication, including phone calls, emails, and mail.
- Documentation and Records Management: Maintaining and updating office records, databases, and filing systems, including physical and digital employee records.
- Administrative Support: Providing general administrative support to various departments and teams as needed.
- Budgeting and Expenses: Supporting budgeting procedures, processing invoices, tracking expenses, and preparing expense reports.
- Supply Management: Ordering and managing office supplies and inventory.
- Policy and Procedures: Developing and implementing office administrative systems and processes, ensuring compliance with company policies and legal guidelines.
- Reporting: Preparing reports, presentations, and data as needed.
- Event Planning: Assisting with the planning and coordination of internal and external events.
- Confidentiality: Handling sensitive and confidential information with discretion.
- Liaison: Serving as a liaison between departments, vendors, clients, and other relevant parties.
Career path
An Administrative Coordinator position can be a stepping stone to other roles within an organization, such as:
- Office Manager
- Executive Assistant
- Human Resources Coordinator
- Administrative Manager
Company Details
Welcome to the VIP Auto Outlet website, a fast and convenient way to research and find a used vehicle that is right for you. If you are looking for a used car, truck, or SUV you will find it here. We have helped many customers in or near Maple Shade, Philadelphia, Mt. Laurel, Marlton and Cherry Hill find the perfect used car.
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