82 Administrative Assistants jobs in Swedesboro

We are seeking a detail-oriented and customer-focused Administrative Support Specialist to join our team. This role is primarily remote, with occasional onsite team events. The ideal candidate will excel in a fast-paced environment, managing a high volume of clinician calls while ensuring accurate triage and escalation of service requests.

Responsibilities:

• Handle approximately 80–100 incoming calls daily from clinicians, providing excellent customer service and professional support.
• Triage calls and service requests, escalating issues to the appropriate teams as needed (not first-level technical support).
• Maintain accurate and timely documentation of interactions using shared email inboxes, Jira, and live chat tools.
• Utilize Microsoft Office applications (Excel, Word, Outlook, etc.) to organize and track information.
• Work independently in a remote environment while staying engaged with team members.
• Participate in occasional onsite team meetings and events.

Qualifications:

• 1-2 years of customer service, call center, or administrative support experience in a fast-paced environment.
• Strong communication skills, with a professional and empathetic phone presence.
• Proficiency in Microsoft Office Suite, especially Excel.
• Familiarity with tools such as Jira, shared email inboxes, and chat platforms a plus.
• Ability to manage high call volume while staying organized and accurate.
• Self-motivated, adaptable, and able to work independently with minimal supervision.

Work Environment:

• Primarily remote role.
• Occasional onsite attendance required for team events (Pennsauken, NJ).

**When you join Sallie Mae, you become a champion for all students.**
We're on a mission to power confidence as students begin their unique journey. To help them plan their higher education, successfully finish, and prepare for life after school. To help them Start smart. Learn big.
Students need guidance navigating this important time in their life. They need someone who acknowledges that their education path is unique. They need a partner willing to evolve and not only meet but surpass their expectations. We're changing. Because students need a better way.
We're looking for people who are excited to drive this transformation. To break barriers and think of new ways to adapt, help, and create better experiences for students-and for each other.
This is where diverse backgrounds, beliefs, and perspectives matter. It's where you're empowered to bring your authentic self to work.
Feeling your best allows you to do your best. Our benefits take care of the whole you-from physical and mental to financial and professional. You'll get opportunities to further your education and career, support for you and your family (including your pets!), paid time off to volunteer for the things that matter to you, and more.
We're obsessed with impact and making a real difference. For us, that means putting relationships first, asking "why not?" when tackling challenges, and continuously learning new skills.
Come do more than join something, change something. For students, for future generations, for the future of education.
**What You'll Contribute**
The ideal candidate will have a demonstrated track record and experience leveraging strong judgment and intuition to plan and execute a wide range of executive support tasks with limited direct supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting the Chief Executive Officer. The individual must demonstrate excellent intuition to work independently to handle situations they may not have directly seen before and have the ability to interact and foster strong relationships with internal customers and external constituents at all levels in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful and efficient. Confidentiality and a high level of professionalism are crucial to this role. Expert level written and verbal communication skills, strong common-sense decision-making ability and attention to detail are equally important.
**What You'll Do**
+ Administrative Support
+ Assists the CEO in the timely management of all communication with various constituents.
+ Outlook inbox management with the confidence to handle and/or route certain items to others for action or raise important messages to the CEO's attention. Handle all correspondence of the Office of the CEO with confidentiality and timely and effective responses. Screen incoming calls and physical mail.
+ Fields inquires and independently follows up with requests that require responses.
+ Maintains the CEO's calendar ensuring conflict free and efficient calendaring to maximize the CEO's schedule; Arranges for meeting rooms, catering or facility needs.
+ Responsible for creating and confirming seamless and efficient travel arrangements using the utmost security measures at all times.
+ Coordinates travel plans which require interaction with both internal and external executives and assistants, investors, regulatory bodies as well as consultants.
+ Prepares agendas, assists with creating presentations and coordinates the collection of other supporting meeting documents.
+ Secretary of the Executive Committee: Works with other business areas to create a yearly workplan, ensuring timely approval of charters and policies and other annual routines that need proactive planning. Create agendas, responsible for document depository and retention efforts. Attends meetings with the CEO, and takes, transcribes, and distributes notes or minutes. Prepares documents and minutes for upload to regulatory agencies.
+ Prepares and submits expense reports on behalf of the CEO.
+ Maintains confidentiality of sensitive information, including CEO's travel arrangements.
+ Serves as liaison with CEO and other high-level executives, including auditors, regulators and Board Members.
+ Supports processing of contracts, policies, procedures, and other documents.
+ Provides administrative support preparing, distributing, and filing legal and corporate materials for committee and management meetings.
+ Organizes periodic team meetings including site locations, catering, outside speakers and community / team building activities.
+ Team leadership
+ Sets standards and expectations for the work quality and proficiency of the broad EA team and will help coach and develop other members of the EA team as needed.
+ Convenes the Executive Assistant population periodically for substantive and developmental events
+ Responsible for the management of the EA Teams. Channel of consistent knowledge sharing, policies, and best practices.
+ Coordinates coverage among senior EAs to ensure Executive Committee members have support through EA vacation and other absences
+ Participates in company-wide forums
_The above information is intended to describe the general nature and level of work performed by employees assigned to this job; it is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees in this role._
**What you have**
Minimum: Indicate minimum education, skills and experience required.
+ Associate degree or equivalent work experience.
+ 3 years' experience in leading projects or office management.
+ Strong learner with demonstrated ability to develop intuition and instinct about new situations.
+ Demonstrated leadership skills.
+ Demonstrated ability to manage and carry out projects to completion with minimal supervision.
+ Excellent written and oral communication skills.
+ Excellent interpersonal skills possess a positive mental attitude, especially when faced with difficult situations and pressing deadlines.
+ Highly proficient in the use and application of Microsoft Office products, office equipment and software to meet business needs.
+ Ability to interact effectively with all levels of leadership and administrative personnel supporting them.
+ Team player with strong organizational, communications and persuasion skills.
+ Possess integrity and tact when dealing with confidential information and sensitive situations; trustworthy.
+ Excellent organizational, time management, analytical and problem-solving skills.
+ Willingness to learn Sallie Mae policies and procedures (particularly in the areas of vendor management, procurement, payroll, and personnel).
+ Highly flexible and adaptable to constantly changing priorities.
+ Ability to maintain a high level of professionalism in a fast-paced environment.
Preferred: Indicate "nice to haves" regarding education, skills, and experience.
+ Undergraduate degree.
**The Americans with Disabilities Act**
_The Americans with Disabilities Act of 1990 (ADA) prohibits discrimination by employers, in compensation and employment opportunities, against qualified individuals with disabilities who, with or without reasonable accommodation, can perform the "essential functions" of a job. A function may be essential for any of several reasons, including: the job exists to perform that function, the employee holding the job was hired for his/her expertise in performing the function, or only a limited number of employees are available to perform that function._
**Feeling your best helps you do your best:**
**Our benefits take care of the whole you-so you can build your work around your life (not the other way around!).**
+ Competitive base salaries
+ Bonus incentives
+ Generous PTO, Floating Holidays and 12 Federal Holidays observed
+ Support for financial-well-being and retirement 401k with employer match
+ Comprehensive medical, dental, vision, hospital indemnity, critical illness, pet insurance and more
+ Employer paid short-term/long-term disability and basic life insurance
+ Flexible hybrid working arrangements.
+ Paid parental leave and adoption reimbursement programs
+ Free access to on-site staffed fitness centers (in Delaware) and gym subsidy (for locations outside Delaware)
+ Confidential counseling support (EAP), Health Advocacy services and Wellness program with financial incentives
+ Tuition Reimbursement and Family Scholarship Programs
+ Career development and training opportunities
Not the right fit? Let us know you're interested in a future opportunity by clicking _Introduce Yourself_ in the top-right corner of the page or create an account to set up email alerts as new job postings become available that meet your interest!
**Sallie Mae is proud to be an equal opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, sexual orientation, national origin, age, genetic information, gender identity, disability, Veteran status or any other characteristic protected by federal, state or local law. Click here ( **to view the U.S. Pay Transparency Policy,** **here ( **for federal job applicant notices, and** **here ( **to view the California Employee Privacy Notice.**
**Reasonable accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an accommodation please call and choose option 9. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.**
Sallie Mae is proud to be an equal opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, sexual orientation, national origin, age, genetic information, gender identity, disability, Veteran status or any other characteristic protected by federal, state or local law. If you'd like more information about your EEO rights as an applicant, please click Click to view the U.S. Pay Transparency Policy.

**When you join Sallie Mae, you become a champion for all students.**
We're on a mission to power confidence as students begin their unique journey. To help them plan their higher education, successfully finish, and prepare for life after school. To help them Start smart. Learn big.
Students need guidance navigating this important time in their life. They need someone who acknowledges that their education path is unique. They need a partner willing to evolve and not only meet but surpass their expectations. We're changing. Because students need a better way.
We're looking for people who are excited to drive this transformation. To break barriers and think of new ways to adapt, help, and create better experiences for students-and for each other.
This is where diverse backgrounds, beliefs, and perspectives matter. It's where you're empowered to bring your authentic self to work.
Feeling your best allows you to do your best. Our benefits take care of the whole you-from physical and mental to financial and professional. You'll get opportunities to further your education and career, support for you and your family (including your pets!), paid time off to volunteer for the things that matter to you, and more.
We're obsessed with impact and making a real difference. For us, that means putting relationships first, asking "why not?" when tackling challenges, and continuously learning new skills.
Come do more than join something, change something. For students, for future generations, for the future of education.
**What You'll Contribute**
The Senior Associate, Administrative Support will provide administrative support to our organization and senior management. The ideal candidate will be responsible for managing and prioritizing administrative tasks, ensuring the smooth and efficient day-to-day operations of the organization, and assisting in the implementation and improvement of administrative policies and procedures.
**What You'll Do**
+ Provide administrative support to senior management, including scheduling meetings, managing calendars, and coordinating travel arrangements.
+ Manage and maintain electronic and physical records and files, including confidential information.
+ Assist in the development and implementation of administrative policies and procedures to ensure efficient and effective operations.
+ Oversee the management of office supplies, equipment, and facilities.
+ Develop and maintain strong working relationships with internal and external stakeholders.
+ Monitor and report on the team's performance and identify areas for improvement.
+ Provide guidance and support to the administrative support team to ensure excellent customer service is provided to all internal and external stakeholders.
+ Ensure compliance with company policies, procedures, and regulatory requirements.
_The above information is intended to describe the general nature and level of work performed by employees assigned to this job; it is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees in this role._
**What you have**
Minimum education, skills and experience required.
+ Excellent organizational, planning, and time management skills.
+ Strong communication and interpersonal skills, with the ability to build relationships with stakeholders at all levels.
+ Demonstrated ability to prioritize tasks in a fast-paced environment.
+ Experience with office software and equipment, including Microsoft Office Suite and office management software.
+ Strong problem-solving and decision-making skills.
+ Ability to maintain confidentiality and handle sensitive information.
+ Ability to work independently and as part of a team.
+ Willingness to work flexible hours as needed.
Preferred education, skills, and experience.
+ Bachelor's degree in Business Administration, Management, or a related field.
+ Minimum of 3 years of experience in administrative support.
**The Americans with Disabilities Act**
_The Americans with Disabilities Act of 1990 (ADA) prohibits discrimination by employers, in compensation and employment opportunities, against qualified individuals with disabilities who, with or without reasonable accommodation, can perform the "essential functions" of a job. A function may be essential for any of several reasons, including: the job exists to perform that function, the employee holding the job was hired for his/her expertise in performing the function, or only a limited number of employees are available to perform that function._
**Feeling your best helps you do your best:**
**Our benefits take care of the whole you-so you can build your work around your life (not the other way around!).**
+ Competitive base salaries
+ Bonus incentives
+ Generous PTO, Floating Holidays and 12 Federal Holidays observed
+ Support for financial-well-being and retirement 401k with employer match
+ Comprehensive medical, dental, vision, hospital indemnity, critical illness, pet insurance and more
+ Employer paid short-term/long-term disability and basic life insurance
+ Flexible hybrid working arrangements.
+ Paid parental leave and adoption reimbursement programs
+ Free access to on-site staffed fitness centers (in Delaware) and gym subsidy (for locations outside Delaware)
+ Confidential counseling support (EAP), Health Advocacy services and Wellness program with financial incentives
+ Tuition Reimbursement and Family Scholarship Programs
+ Career development and training opportunities
Not the right fit? Let us know you're interested in a future opportunity by clicking _Introduce Yourself_ in the top-right corner of the page or create an account to set up email alerts as new job postings become available that meet your interest!
**Sallie Mae is proud to be an equal opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, sexual orientation, national origin, age, genetic information, gender identity, disability, Veteran status or any other characteristic protected by federal, state or local law. Click here ( **to view the U.S. Pay Transparency Policy,** **here ( **for federal job applicant notices, and** **here ( **to view the California Employee Privacy Notice.**
**Reasonable accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an accommodation please call and choose option 9. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.**
Sallie Mae is proud to be an equal opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, sexual orientation, national origin, age, genetic information, gender identity, disability, Veteran status or any other characteristic protected by federal, state or local law. If you'd like more information about your EEO rights as an applicant, please click Click to view the U.S. Pay Transparency Policy.

We are seeking a detail-oriented and customer-focused Administrative Support Specialist to join our team. This role is primarily remote, with occasional onsite team events. The ideal candidate will excel in a fast-paced environment, managing a high volume of clinician calls while ensuring accurate triage and escalation of service requests.

Responsibilities:

• Handle approximately 80100 incoming calls daily from clinicians, providing excellent customer service and professional support.
• Triage calls and service requests, escalating issues to the appropriate teams as needed (not first-level technical support).
• Maintain accurate and timely documentation of interactions using shared email inboxes, Jira, and live chat tools.
• Utilize Microsoft Office applications (Excel, Word, Outlook, etc.) to organize and track information.
• Work independently in a remote environment while staying engaged with team members.
• Participate in occasional onsite team meetings and events.

Qualifications:

• 1-2 years of customer service, call center, or administrative support experience in a fast-paced environment.
• Strong communication skills, with a professional and empathetic phone presence.
• Proficiency in Microsoft Office Suite, especially Excel.
• Familiarity with tools such as Jira, shared email inboxes, and chat platforms a plus.
• Ability to manage high call volume while staying organized and accurate.
• Self-motivated, adaptable, and able to work independently with minimal supervision.

Work Environment:

• Primarily remote role.
• Occasional onsite attendance required for team events (Pennsauken, NJ).

**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

**Job Description**
The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs
**Long Description**
COMPENSATION: The Hourly rate for this position is $18.00 to $22.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting.
BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation
There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
Prior administrative experience preferred
The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel
Demonstrates interpersonal and communication skills, both verbal and written
Demonstrates strong interpersonal skills, accuracy, and attention to detail
Requires frequent performance of repetitive motions with hands and/or arms
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

Penn State Brandywine is seeking an Administrative Support Assistant (part-time) to provide on-campus support for its Academic Advising & Career Services department.

Job DutiesThe office assistant will gain front-line access to the expertise of Advising and Career Services staff to help students with scheduling appointments, making referral to other units as needed, and assisting ACS staff with administrative tasks. This position requires you to work on campus. Typical duties include, but are not limited to:

• Front desk coverage

• Greeting visitors

• Answering the phone and managing office communications

• Scheduling appointments

• Assist with managing ACS office calendars

• Multi-tasking between on-going office projects and receptionist responsibilities

• Provide excellent customer service to a diverse population of students, faculty, administrators, and visitors

Applicants should be energetic, dependable, and detail-oriented with excellent communication skills. Strong data entry skills and a working knowledge of Microsoft office, particularly Microsoft Outlook, is preferred, but not required.

This opening is part-time, approximately 20 hours per week, Monday through Friday during the Fall and Spring Semesters . Additional assistance may be requested during summer sessions/months.

Requirements and Qualifications

• Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience.

• Microsoft Teams and Outlook experience preferred.

• This position handles confidential information and correspondence, and the successful candidate must be able to use discretion in carrying out assigned duties.

• Candidates must possess excellent attention to detail, demonstrate proficiency in Microsoft Office Word, Excel, Teams and Outlook, have a customer service background, and be able to effectively communicate both verbally and in writing.

BACKGROUND CHECKS/CLEARANCES

This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact .

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Copyright Information

Hotlines

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

Penn State Brandywine is seeking an Administrative Support Assistant (part-time) to provide on-campus support for its Academic Advising & Career Services department.

Job Duties
The office assistant will gain front-line access to the expertise of Advising and Career Services staff to help students with scheduling appointments, making referral to other units as needed, and assisting ACS staff with administrative tasks. This position requires you to work on campus.

Typical duties include, but are not limited to:

• Front desk coverage
• Greeting visitors
• Answering the phone and managing office communications
• Scheduling appointments
• Assist with managing ACS office calendars
• Multi-tasking between on-going office projects and receptionist responsibilities
• Provide excellent customer service to a diverse population of students, faculty, administrators, and visitors

Applicants should be energetic, dependable, and detail-oriented with excellent communication skills. Strong data entry skills and a working knowledge of Microsoft office, particularly Microsoft Outlook, is preferred, but not required.

This opening is part-time, approximately 20 hours per week, Monday through Friday during the Fall and Spring Semesters . Additional assistance may be requested during summer sessions/months.

Requirements and Qualifications

• Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience.
• Microsoft Teams and Outlook experience preferred.
• This position handles confidential information and correspondence, and the successful candidate must be able to use discretion in carrying out assigned duties.
• Candidates must possess excellent attention to detail, demonstrate proficiency in Microsoft Office Word, Excel, Teams and Outlook, have a customer service background, and be able to effectively communicate both verbally and in writing.

BACKGROUND CHECKS/CLEARANCES
This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact .

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Copyright Information

Hotlines

Description
Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications.
Primary Responsibilities
· Oversee office supply inventory
· Process client invoices
· Calendar Management
· Monitor expenses
· Answer incoming phone calls
· Draft email correspondence and create presentations
· POC to outside vendors
· Identify areas for process improvements
· Maintain petty cash
· Provide reports to management
Requirements
The ideal Executive Administrative Assistant will have a Bachelors degree in Accounting/Finance/Business Administration.
Other requirements for the Executive Administrative Assistant role include and are not limited to:
· 2+ years administrative/executive experience
· Experience supporting executives
· Well versed in Microsoft Office Suite, Strong MS PowerPoint
· Excellent communication and organizational skills
For more information on this Executive Administrative Assistant role and other full time accounting and finance opportunities, please contact us at and reference JO# .
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .