79 Administrative Assistants jobs in Union Grove

Our client, a dynamic organization, is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to their C-suite executives in **Milwaukee, Wisconsin, US**. This role is essential for ensuring the smooth and efficient operation of executive functions, requiring impeccable discretion, excellent communication skills, and a keen eye for detail. You will manage complex calendars, coordinate domestic and international travel arrangements, prepare executive-level correspondence and presentations, and handle confidential information with the utmost professionalism. The ideal candidate possesses extensive experience supporting senior leadership, a strong understanding of corporate environments, and the ability to anticipate needs and proactively solve problems. Responsibilities include screening calls and visitors, organizing meetings and events, managing expense reports, and liaising with internal departments and external stakeholders. This position demands exceptional organizational abilities, proficiency in office productivity software, and a calm demeanor under pressure. You must be adept at prioritizing tasks, managing multiple projects simultaneously, and maintaining a high level of accuracy. The ability to build rapport and maintain effective working relationships with executives, colleagues, and clients is critical. This is an excellent opportunity to become an integral part of a high-performing executive team.

Key Responsibilities:

• Manage and maintain complex executive calendars, scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and manage executive meetings, preparing agendas, taking minutes, and tracking action items.
• Handle confidential information with discretion and maintain strict confidentiality.
• Manage expense reporting and reimbursement processes.
• Serve as a liaison between executives and internal/external stakeholders.
• Assist with special projects and other administrative duties as assigned.
• Maintain an organized and efficient filing system, both physical and digital.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 5 years of progressive experience as an Executive Administrative Assistant, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and integrity.
• Ability to anticipate needs and proactively address issues.
• Experience with travel booking systems and expense reporting software.
• Ability to work independently and collaboratively.

**We are Generac, a leading energy technology company committed to powering a smarter world.**
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
The Executive Administrative Assistant is responsible for providing administrative support to our Commercial & Industrial and Corporate Strategy, M&A and ESG teams at our headquarters in Waukesha, Wi. This role includes but is not limited to: providing personalized and confidential executive assistance with discretion and judgment; working with little supervision while displaying a high level of professionalism when dealing with key executives, clients, and Board Members; assisting and coordinating special projects and meetings.
**Essential Duties and Responsibilities:**
+ Provide administrative support for executives and their team.
+ Manage and screen all forms of communication including answering e-mails, phones, taking messages, and responding to correspondence as appropriate.
+ Maintain executive calendars and schedule appointments, conferences, and events; including making travel arrangements and preparing business expense reports.
+ Prepare letters and correspondence upon request.
+ Oversee conference room reservations, coordinate audio/visual equipment with participants in multiple time zones, and coordinate catering.
+ Create PowerPoint presentations.
+ Manage third party vendor expenses
+ Document management in support of M&A transactions and the ESG report
+ Record, transcribe, and distribute meeting minutes.
+ Act as SAP Super User within functional area as assigned.
+ Manage invoice routing/approvals, assist with budget tracking, and perform other administrative tasks related to records management, contract lifecycle maintenance, corporate entity governance, and litigation management.
+ Serve as onboarding coordinator for new employees for assigned teams
+ Participate in special projects and perform other duties, as required.
**Basic Qualifications:**
Associate Degree in Business or similar; in lieu of degree 10 years of experience as an Executive Assistant;
5 years of experience working in an Administrative Support role
**Additional Qualifications:**
Bachelor's degree preferred
3 + years' experience providing administrative support at an Executive level
Previous experience in coordinating international travel
Previous experience using SAP or equivalent ERP.
**KNOWLEDGE, SKILLS AND ABILITIES:**
High proficiency with Microsoft Office Suite software (e.g., Word , PowerPoint, with a particular focus on Excel skills)
Excellent verbal communication
Exceptional customer service skills
Excellent organizational skills
Ability to problem solve and support Executive in "off hours" situations (e.g., travel changes in different time zones)
Excellent communication skills, including demonstrated skill in drafting "executive-level" correspondence, along with a strong desire to learn and assist with all general corporate functions;
Attention to detail and organizational skills;
Possesses confidence and ability to make decisions and prioritize independently
**Physical Demands** : While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.
_"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law."_
Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.
As one of the leaders and largest suppliers of power generation equipment and technology, the work we do touches millions of lives. Employees at Generac are encouraged to be innovative and are valued as an integral part of our global team. Our challenging goals develop knowledgeable employees dedicated to helping continue Generac's success. Generac provides individuals the opportunity to work in a fast-paced agile work environment where their work makes a difference in people's lives and their own.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Milwaukee, Wisconsin, US . This role demands exceptional discretion, meticulous attention to detail, and the ability to manage complex calendars and travel arrangements. You will be the primary point of contact for internal and external stakeholders, requiring superior communication and interpersonal skills. Key responsibilities include managing executive schedules, coordinating meetings and events, preparing reports and presentations, and handling confidential information with the utmost professionalism. The ideal candidate will be adept at prioritizing tasks, anticipating needs, and proactively resolving issues to ensure the smooth operation of the executive office. You will also be responsible for managing office supplies, coordinating with IT support, and assisting with special projects as assigned. A strong command of office software suites and a polished, professional demeanor are essential. This is an excellent opportunity for a motivated administrative professional looking to contribute to a thriving organization. The successful candidate will demonstrate a commitment to excellence, a keen ability to multitask, and a willingness to go the extra mile. We are looking for someone who can maintain a high level of efficiency and organization in a demanding environment. The ability to adapt to changing priorities and a positive attitude are key attributes.

Responsibilities:

• Manage and maintain complex executive calendars, scheduling meetings and appointments.
• Arrange domestic and international travel, including flights, accommodations, and ground transportation.
• Prepare agendas, take minutes, and distribute follow-up actions for meetings.
• Draft, review, and edit correspondence, reports, and presentations.
• Screen and prioritize incoming communications, including emails and phone calls.
• Manage and organize electronic and physical filing systems.
• Coordinate office operations, including managing supplies and liaising with vendors.
• Assist with special projects and ad-hoc administrative tasks.
• Serve as a liaison between executives and other internal/external parties.
• Handle confidential information with discretion and maintain strict confidentiality.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High level of professionalism and integrity.
• Ability to work independently and as part of a team.
• Experience in a fast-paced corporate environment.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial in ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. This is a hybrid position, requiring some in-office presence in Milwaukee, Wisconsin, US , while allowing for remote flexibility.

Key Responsibilities:

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, acting as a gatekeeper when necessary.
• Coordinate logistics for internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Manage and maintain confidential files and records.
• Assist with expense reporting and budget tracking.
• Liaise with internal departments and external stakeholders on behalf of the executives.
• Handle special projects and ad-hoc administrative tasks as assigned.
• Provide a high level of professionalism and discretion at all times.
• Anticipate needs and proactively address potential issues.

Qualifications:

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to handle sensitive information with discretion and confidentiality.
• Experience with travel booking and expense management systems.
• Adaptable and able to thrive in a dynamic work environment.
• Adept at problem-solving and resourceful in finding solutions.
• High school diploma or equivalent; Associate's or Bachelor's degree preferred.

This role requires availability for both remote work and in-office presence in our Milwaukee, Wisconsin, US office.

Our client, a respected leader in its industry, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in **Milwaukee, Wisconsin, US**. This is an on-site position requiring discretion, professionalism, and a commitment to maintaining a smooth and efficient office environment. The ideal candidate is a master of multitasking, possesses excellent communication skills, and anticipates the needs of the executives they support. You will be instrumental in managing calendars, coordinating meetings, preparing documents, and handling a variety of administrative tasks with utmost efficiency.

Key Responsibilities:

• Manage complex and dynamic executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Coordinate domestic and international travel, including booking flights, accommodations, and ground transportation, and preparing detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents; ensuring accuracy and professionalism.
• Screen and prioritize incoming communications, including emails and phone calls, redirecting inquiries as appropriate.
• Organize and manage logistics for meetings, including room bookings, catering, and technical support.
• Maintain confidential files and records with strict adherence to privacy policies.
• Assist with expense reporting and invoice processing.
• Serve as a primary point of contact for internal and external stakeholders, representing the executive team with professionalism and courtesy.
• Conduct research and compile information as needed for special projects.
• Proactively identify and address administrative challenges, implementing efficient solutions.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.
• Minimum of 5 years of experience providing high-level administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), including advanced calendar management features.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, with a keen eye for grammar and detail.
• Demonstrated ability to handle confidential information with discretion and integrity.
• Proactive problem-solving abilities and a resourceful approach to challenges.
• Professional demeanor and excellent interpersonal skills, with the ability to interact effectively with individuals at all levels.
• Experience with travel booking platforms and expense management systems.
• Ability to work independently and as part of a supportive administrative team.

This is an excellent opportunity to contribute to the success of a leading organization and grow within a professional environment. Our client offers a competitive salary, comprehensive benefits package, and a stable work setting. If you are a dedicated and skilled administrative professional seeking a challenging role, we encourage you to apply.

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to our senior leadership team in **Milwaukee, Wisconsin, US**. This role requires a polished professional with exceptional communication, time management, and problem-solving skills. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing executive reports and presentations, and handling confidential information with the utmost discretion. The ideal candidate will have extensive experience supporting C-suite executives, a strong understanding of business operations, and the ability to anticipate needs and manage multiple priorities effectively. You will serve as a key liaison between executives and internal/external stakeholders, ensuring smooth communication and efficient workflow. Responsibilities include:

• Managing and coordinating complex executive calendars, including scheduling meetings, appointments, and conference calls.
• Arranging detailed domestic and international travel itineraries, including flights, accommodations, and ground transportation.
• Preparing, editing, and proofreading correspondence, reports, presentations, and other documents.
• Screening and prioritizing incoming communications, including emails and phone calls, and responding as appropriate.
• Handling confidential information with the highest level of discretion and professionalism.
• Coordinating meeting logistics, including room reservations, catering, and audiovisual equipment setup.
• Processing expense reports and managing departmental budgets as needed.
• Acting as a primary point of contact and liaison between executives and internal departments, clients, and partners.
• Conducting research and compiling information for various projects and initiatives.
• Assisting with event planning and coordination for executive functions.
• Providing general administrative support, such as filing, copying, and managing office supplies.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing administrative support to senior executives (C-level).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms.
• Exceptional organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Ability to anticipate needs and work independently with minimal supervision.
• Excellent problem-solving and decision-making skills.
• Experience with travel booking and expense reporting systems.
• A proactive and service-oriented attitude.

This is an excellent opportunity to play a vital role in supporting our executive leadership.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This fully remote position is ideal for a detail-oriented professional who thrives in managing complex schedules, coordinating logistics, and ensuring the smooth operation of executive functions. You will be responsible for managing calendars, scheduling meetings across multiple time zones, preparing correspondence and reports, making travel arrangements, and acting as a liaison between executives and internal/external stakeholders. The ability to anticipate needs, maintain confidentiality, and execute tasks with efficiency and discretion is crucial. This role requires excellent communication skills, proficiency in office software, and the capability to work autonomously in a virtual environment. You will play a vital role in optimizing the productivity of our executives and contributing to the overall success of the organization.

Responsibilities:

• Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and conference calls.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Arrange domestic and international travel, including flights, accommodations, and ground transportation.
• Process expense reports and manage invoices.
• Act as a primary point of contact for internal and external communications for the executives.
• Screen and prioritize incoming communications, ensuring timely responses.
• Maintain confidential files and records with utmost discretion.
• Conduct research and prepare briefing materials for meetings.
• Assist with event planning and coordination as needed.
• Proactively identify and address potential issues to ensure seamless executive operations.

Qualifications:

• Minimum of 5 years of experience as an Executive Administrative Assistant, preferably supporting C-level executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Proactive and resourceful problem-solver.
• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Demonstrated ability to work independently and as part of a remote team.

This is a fantastic opportunity for a seasoned administrative professional to contribute to a forward-thinking company from the comfort of their own home. The physical office location is Milwaukee, Wisconsin, US , but this role is designated as fully remote.

Our client is seeking a highly organized, proactive, and experienced Executive Administrative Assistant for a fully remote position supporting senior leadership. This role is crucial in ensuring the smooth and efficient operation of executive functions, managing complex schedules, and facilitating seamless communication within the organization and with external partners.

Your responsibilities will include managing calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence and reports. You will handle confidential information with discretion and maintain meticulous records. The ability to anticipate needs, prioritize tasks effectively, and manage multiple priorities in a fast-paced, remote environment is essential. You will act as a primary point of contact for executives, requiring excellent interpersonal and communication skills.

The ideal candidate will possess a strong understanding of business operations and exceptional organizational skills. Proficiency in various office productivity software suites, video conferencing tools, and project management applications is required. You should be a self-starter, capable of working independently with minimal supervision, and possess a proactive approach to problem-solving. A commitment to maintaining a high level of professionalism and supporting executive team members with efficiency and accuracy is paramount. This is an excellent opportunity to contribute significantly to executive-level operations from the convenience of your home office.

Responsibilities:

• Manage complex calendars and schedule appointments for senior executives.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare, edit, and proofread documents, presentations, and correspondence.
• Screen and prioritize incoming communications, such as emails and phone calls.
• Organize and manage logistics for meetings, conferences, and events.
• Maintain confidential files and records with accuracy and discretion.
• Conduct research and prepare reports or summaries as needed.
• Act as a liaison between executives and internal/external stakeholders.
• Process expense reports and manage departmental budgets as assigned.
• Proactively identify and address administrative challenges.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience as an Executive Administrative Assistant or in a similar senior support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with video conferencing platforms (e.g., Zoom, Teams) and project management tools.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High level of discretion and professionalism in handling confidential information.
• Ability to work independently and as part of a remote team.
• Proactive problem-solving skills and attention to detail.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in their **Milwaukee, Wisconsin, US** office. This role is crucial in ensuring the smooth operation of executive functions and requires a high degree of professionalism, discretion, and attention to detail. The ideal candidate will be adept at managing complex schedules, coordinating meetings and travel arrangements, and handling confidential information with utmost care.

Responsibilities include:

• Managing and coordinating complex calendars for multiple executives, including scheduling meetings, appointments, and conference calls.
• Arranging domestic and international travel, including flights, accommodations, and ground transportation, and preparing detailed itineraries.
• Preparing and editing correspondence, reports, presentations, and other documents, often requiring meticulous proofreading and formatting.
• Acting as a primary point of contact for internal and external stakeholders, screening calls and visitors, and directing inquiries appropriately.
• Processing expense reports and managing departmental budgets, ensuring accuracy and adherence to company policies.
• Organizing and maintaining physical and digital filing systems, ensuring easy retrieval of information.
• Coordinating event logistics for off-site meetings, team-building activities, and company gatherings.
• Conducting research and compiling information as needed for various projects and executive requests.
• Providing general administrative support, such as managing office supplies, handling mail, and maintaining office equipment.
• Anticipating needs and proactively addressing potential issues before they arise.

Qualifications:

• Proven experience as an Executive Administrative Assistant or in a similar senior support role.
• Exceptional organizational and time management skills, with the ability to prioritize multiple tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Experience with video conferencing platforms (e.g., Zoom, Microsoft Teams).
• Strong problem-solving abilities and a high level of initiative.
• Discretion and a proven track record of handling confidential information.
• Ability to work independently and as part of a team.
• A professional demeanor and a customer-service oriented attitude.
• Bachelor's degree or equivalent relevant experience preferred.