5 Administrative Assistants jobs in Visalia

Position: Administrative Sr. Support Specialist

Become an Administrative Sr. Support Specialist and build a better tomorrow. In this job, youll be working with the Planning and Design Department in Tulare, serving over 5,000 square miles of customers. As an Administrative Sr. Support Specialist, your work will help power our planet, reduce carbon emissions, and create cleaner air for everyone. Are you ready to take on the challenge to help build the future?

Responsibilities

• Provides general administrative support to a function such as data entry, copying, filing, and document preparation

• Performs basic research as instructed; prepares documents, spreadsheets, presentations, and interoffice correspondence

• Monitors and replenishes office supplies to ensure smooth daily operations, anticipating and addressing any needs or issues that may arise

• Identifies needs, implements solutions, and maintains records for administrative, organizational, and clerical support activities

• Updates and maintains databases or spreadsheets relevant to the functions operations, ensuring data accuracy and integrity

• Provides recommendations for streamlining administrative processes and implementing improvements to enhance efficiency and productivity

• Processes billings and invoices, and maintains a tracking system to ensure all invoices are accounted for and processed within established timelines

• Screens visitors, issues visitor badges, and ensures compliance with security protocols

• A material job duty of all positions is ensuring the protection of all physical, financial, and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity

Minimum Qualifications

• Two or more years of experience performing advanced administrative and clerical functions

Preferred Qualifications

• Associate degree or higher from an accredited program

• Experience with MS Office Suite, including Word, Excel, Outlook, and PowerPoint

• Experience with enterprise platforms such as SAP, SharePoint, and DocuSign

Administrative Coordinator

The Powder Administrative coordinator assists the department by providing data tracking and analysis on daily paperwork, monitoring department spending vs. budget, production efficiency/equipment utilization. actively participate and help lead the safety, environmental and shrink committee. The coordinator does this through data tracking and analysis on daily paperwork, monitoring department spending vs budget and production efficiency/equipment utilization. This position would also have responsibility to coordinate and actively participate in the safety, environment and shrink committees. Assist supervisors and lead online safety training

Responsibilities:

• Pick up and scan/file daily documents located in Powder plants, and Administrative Mailbox (Admin. building)
• Collection of Receiving and Shipping Invoices (RS/SC Paperwork)
• Maintain powder safety brakes, including entering them into Enablon System
• Maintain operations black carts, stocking with all up to date and appropriate production forms.
• Order supplies for employees as needed (shoes, vouchers and uniforms)
• Audit confined entry permits-ensure compliance of permits
• Maintaining of Licensing-Pasteurizer license and Weigher Samplers Licenses for employees
• Control file system for paperwork trail on powder production, bagging and dryers (archive as needed)
• Assist powder managers with quality paperwork requirements. Production reports, metal detector sheets and HACCP compliance
• Assist with any quality/customer needs on production paperwork from customer service or the release process
• Assist quality and operations with customer audit preparation, gather documents
• Responsible for owning and maintain DOT compliance for all plant drivers
• Create, maintain and develop spreadsheets for tracking requirements under the supervision of management
• Compile and proper filing of charts (HACCP and Control)
• Maintain and organize pasteurizer chart room, including boxing, storage and labeling of documents
• Scan and email weekly air emissions log and weekly tanker wash log
• Gather and maintain MSS documents for all powder plants, notify supervision of any missing documents
• Collect documents in banker boxes, label and place in storage (Quarterly/Annual basis)
• Other duties as assigned by Management

Qualifications Required:

• High school diploma/GED
• Computer knowledge/proficiency in Microsoft Word, Excel, Outlook, & PowerPoint.
• Good communication skills-verbal, written and listening
• Must be detailed oriented & highly organized
• Able to multi-task and organize duties

Salary Range: $38,160 - $57,240

In most cases, candidates offered employment can expect to be hired at a pay rate near the middle of our salary ranges

Day shift: Monday-Friday 6:00am-2:30pm with overtime as needed.

About Land O'Lakes, Inc.

Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.

Benefits for most full-time roles include medical, dental, vision, PTO, life & disability insurance, education assistance, a 401k and a variety of well-being resources. Most part-time employees are eligible for prorated PTO, holiday pay, employee development programs, prorated education assistance, and a 401(k).

Land O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.

Neither Land O'Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.

Position Summary

The Human Resources Administrative Assistant provides administrative and clerical support to the Human Resources Team and the Office Administration Team. This position will assist with tasks such as, including but not limited to, maintaining employee records, assisting with recruitment and onboarding, ensuring compliance with Human Resources and other Company policies and procedures, and supporting employee dispatches and logistics across the Country and even the world.

The Human Resources Administrative Assistant also assists with reception area duties, both at the main lobby and the Human Resources lobby, and assists the Office Administration Team as support during an absence of an Office Administration Team Member.

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform and carry out all tasks with high attention to detail. Ultimately, a top-notch Human Resources Assistant should be highly organized and possess excellent attention to detail. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

Essential Functions

Safety Responsibilities
•Prioritizes safety as the utmost importance, even before production, and promotes a team culture that makes safety the primary focus for all employees at all times.
•Adheres to safety procedures in accordance with OSHA and Cal/OSHA safety policies and regulations.

Strategic Responsibilities:
•Fully understands and shares a passion for the Company's core values, vision, mission, and objectives.
•Builds and maintains strong relationships as trusted advisors to our Employee-Owners.

Human Resources Assistant Responsibilities:
•Maintains accurate and up-to-date human resources files, records, and documentation.
•Answers frequently asked questions from applicants and employees relative to standard policies, benefits, and hiring processes, etc., referring more complex questions to appropriate senior-level HR staff or management.
•Maintains the integrity and confidentiality of human resources files and records.
•Assists with talent acquisition and recruiting efforts.
•Assists with new hire onboarding activities.
•Assists with new hire and current employee training activities.
•Greets employees, candidates for employment, and other visitors and guests at the Human Resources lobby, records their presence, and issues visitor or employee badges as needed.
•Answers phone calls that are routed to the Human Resources lobby.
•Interfaces and partners with all levels of employees.
•Accomplishes multiple projects simultaneously, constantly navigating competing priorities.
•Assists with planning of events related to or sponsored by the Human Resources Team.
•Conducts analyses related to diverse human resource programs and initiatives.
•Assists with recurring reporting activities.
•Assists with the administration of SPAN University and basic instructional design.
•Prepares and organizes presentations, trainings, materials, slides, and storyboards.
•Uses intermediate and advanced functions a multitude of presentation platforms, including but not limited to: Word, Excel, PowerPoint, Prezi, Genially, Vyond, the Company's learning management system (LMS), graphic design, and video and audio creation and editing software and platforms.
•Sets up, attends, and presents in in-person and virtual meetings on various platforms such as (including but not limited to) Microsoft Teams, Zoom, Go To, and Ring.
•Assists the Director of Human Resources in creating, developing, implementing, maintaining, and improving various human resources initiatives and projects across all areas of human resources subject matter, specialties, and disciplines.
•Assists the Director of Human Resources in identifying, sourcing, gathering, compiling, analyzing, and presenting data needed for the Director of Human Resources to prepare business cases for various and diverse human resources programs, projects, and initiatives.
•Provides clerical and administrative support to the Human Resources Team.
•Provides best-in-class service to our Employee Owners.
•Ensures compliance with federal, state, and local employment laws and regulations, and Company policies.

Office Administration Responsibilities:
•Greets clients, visitors, and guests; determines the purpose of each person's visit, directs or assists each person in signing into the Guest Management system and issues visitor's badges, and directs or escorts each visitor to the appropriate location.
•Answers, screens, and directs phone calls to staff; takes messages, and, on occasion, schedules appointments.
•Receives mail, documents, packages, and courier deliveries and delivers or distributes items.

Skills and Abilities

Education:

High School Diploma or GED; Associates Degree preferred.

Bachelors degree in Human Resources or related field, or equivalent work experience preferred, but not required.

Experience:

1 year of administrative or clerical experience.

Computer Skills:

Microsoft Office platforms, including Word, Excel, PowerPoint, and Outlook. Smartsheet preferred. Sage HRMS preferred. Experience with LMS preferred.

Certifications & Licenses:

PHR, SHRM-CP, or equivalent preferred, but not required.

Willingness to obtain OSHA 30 (Company-provided training and examination).

Other Requirements:

Bilingual (English/Spanish) is required

Must be able to receive instruction and supervision.

Excellent verbal and written communication skills.

Excellent interpersonal skills.

Project Management skills required.

Proactive and independent with the ability to take initiative.

Excellent time management skills with a proven ability to meet deadlines.

Familiarity with law, regulations, and best practices applicable to the HR discipline.

Possesses and conducts work with the highest ethical standards.

Other Responsibilities:
•Performs all duties with a high level of confidentiality, integrity, discretion, and judgment.
•Performs other tasks as deemed necessary or directed by management, including running errands when needed.

About the Employer

If you want to inspire children who need inspiration

If you want to work with great purpose

If you want to be the hope that transforms the future

If you want to be a role model and hero

Work or Teach at Cutler-Orosi Joint Unified School District

"Where enthusiastic teachers meet eager young minds"

Job Summary

Full time position with H&W Benefits
Work Schedule 7:45 a.m. - 4:15 p.m.
Lunch Break 12:00 p.m. - 12:30 p.m.

Requirements / Qualifications

• Letter of Introduction
• Letter(s) of Reference
• NCLB Compliance
• Resume