10 Administrative Assistants jobs in W Amherst
Administrative Assistant
Posted 6 days ago
Job Viewed
Job Description
Responsibilities:
- Manage incoming calls and redirect them to the appropriate staff or department.
- Perform accurate data entry to maintain and update records and databases.
- Provide general office support, including filing, scheduling, and correspondence.
- Serve as the first point of contact for visitors, ensuring a welcoming and organized environment.
- Coordinate meetings, appointments, and travel arrangements as needed.
- Assist in preparing reports, presentations, and other documents.
- Maintain office supplies inventory and place orders when necessary.
- Handle confidential information with discretion and care.
- Support other administrative tasks to ensure smooth daily operations. Requirements - Proven experience in administrative assistance or a similar role.
- Proficiency in data entry and office management software.
- Excellent communication and interpersonal skills.
- Ability to handle multiple tasks and prioritize effectively.
- Strong attention to detail and organizational skills.
- Familiarity with receptionist duties and customer service.
- Ability to maintain confidentiality and professionalism.
- High school diploma or equivalent; additional certifications are a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Adjudication Administrative Assistant
Posted 14 days ago
Job Viewed
Job Description
**Category:** Administration
**Main location:** United States, New York, Buffalo
**Position ID:** J
**Employment Type:** Full Time
**Position Description:**
At the direction of the Agency and/or Center Adjudication Manager, perform a variety of administrative and secretarial functions for the DOS/Adjudication/Customer Service/FPM Management Staff. Maintain all office functions associated with meeting the needs of the Adjudication office including incoming calls, correspondence and faxes. Due to the nature of the government contract requirements and/or clearance requirements, U.S. Citizenship is required.
Due to the nature of the government contracts this position requires US Citizenship.
Hourly Rate: $26.26/hour
"CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is
At CGI Federal we call our professionals "members" to reinforce that all who join our team are owners and empowered to participate in the challenges and rewards that come from building a world-class company. CGI Federal's benefits include:
Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category
401(k) Plan and Profit Participation for eligible members
Paid Time Off (PTO)
10 Standard Holidays
Health & Welfare Benefits as determined by your Service Contract Act
This position is located in Buffalo, New York.
**Your future duties and responsibilities:**
Under the guidance of the onsite Government management team, the Adjudication Administrative Assistant shall perform a variety of administrative and secretarial functions for the Adjudication/Customer Service and/or Fraud Manager. The Adjudication Administrative Assistant is responsible for coordinating the large volume of information coming into the office to insure formats and deadlines are being met (i.e. schedules, memoranda, briefing papers, taskers, etc.). The Adjudication Administrative Assistant maintains confidential information (employee lists, management contact info, etc.) and at a minimum, shall perform the following functions:
. Answer incoming calls (internal and external) in an office
. Organize, type, collate, and file sensitive material
. Take and distribute meeting minutes as needed
. Monitor Inbox holds daily
. Maintain adjudication schedules
. Generate reports at scheduled intervals: daily, weekly, bi-weekly, etc., including:
. ATS Audit Reports
. Error Rates Report
. Generate Age Analysis report
. Photocopy cases for Adjudication Manager and Supervisors
. Record all completed trainings for passport specialists/supervisory passport specialists, including both core requirements and miscellaneous courses.
. Draft schedules
. Maintain Adjudication Sign-In Sheets
. Update Projected and Actual Overtime in the Overtime Log from the Overtime binder
. Update and distribute Adjudication Schedules
. Assist with organizing online trainings
. Assist with data entry and mailing
. Ship undeliverable over 90 Day, damaged and mutilated Products
. ITP Entry- Incident Tracking Program entries
. Maintain adjudication critical supplies
**Required qualifications to be successful in this role:**
. Must meet all qualifications requirements of the Administrative Assistant Level I
. Ability to accurately manage tasks and assignments
. Strong organizational skills, time management, and attention to detail
. Ability to disseminate information and/or requests to all office personnel and compile responses
. Ability to adapt to changes in procedures and assignments
. Ability to establish working relationships at all organizational levels
. HS diploma (2 year college degree preferred) and;
. Demonstrated experience with document management, preferably for a legal department or other office, and;
. Two (2) years of experience as an Administrative Assistant in an office environment, including;
. One (1) year of experience supporting at an executive level;
. Four (4) years of experience using a variety of office software, specifically: Microsoft (MS) Word, MS Excel, MS PowerPoint, MS Publisher, and MS Outlook, and;
. Demonstrated ability to prioritize and organize simultaneous work flow duties
Hourly Rate: $6.26/hour
Desired qualifications/non-essential skills required:
Knowledge and understanding of the laws, rules and regulations pertaining to eligibility for and issuance of a U.S. Passport.
Hourly Rate: 26.26/hour
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.
CGI Federals benefits are offered to eligible professionals on their first day of employment to include:
Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category
401(k) Plan and Profit Participation for eligible professionals
Additional benefits determined by your Service Contract Act:
Paid Time Off (PTO)
Paid Federal Holidays
Health & Welfare Benefits
#CGIFederalJob
#LI-LS1
#PassportUS
**Skills:**
+ Customer Service & Support
+ Data Entry
+ Detail-oriented
**What you can expect from us:**
**Together, as owners, let's turn meaningful insights into action.**
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because.
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.
Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team-one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. **Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.**
We make it easy to translate military experience and skills! Clickhere ( to be directed to our site that is dedicated to veterans and transitioning service members.
All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.
Administrative - Virtual Assistant
Posted 22 days ago
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Job Description
We are seeking a highly organized and detail-oriented Virtual Assistant to join our team. This remote position offers the opportunity to work from the comfort of your own home while providing essential administrative support to our team. The ideal candidate will be proactive, resourceful, and able to handle multiple tasks efficiently.
Responsibilities:- Manage and organize emails, calendars, and appointments
- Coordinate travel arrangements and accommodations
- Prepare and edit documents, reports, and presentations
- Conduct research and compile data as needed
- Assist with project management and tracking deadlines
- Proven experience as a Virtual Assistant or similar role
- Excellent communication and time management skills
- Proficient in Microsoft Office and Google Suite
- Ability to work independently and prioritize tasks
- Strong attention to detail and problem-solving skills
If you are a self-motivated individual with a passion for organization and efficiency, we would love to hear from you. Apply now to join our dynamic team as a Virtual Assistant!
Company Details
Project Administrative Assistant (Construction)
Posted today
Job Viewed
Job Description
**Overview:**
We're seeking a detail-oriented **Project Administrative Assistant** to support the Project Manager and site team on a large industrial construction project in the Oswego, NY area. This role is ideal for someone with strong administrative skills who enjoys working in a fast-paced, team-oriented environment and is comfortable in a construction setting.
**Responsibilities:**
+ Provide administrative and clerical support to the Project Manager and project team.
+ Prepare and maintain project documentation, reports, schedules, and meeting notes.
+ Assist with tracking budgets, timelines, and deliverables.
+ Coordinate with engineers, site supervisors, and subcontractors to gather information, paperwork, or updates as needed.
+ Occasionally visit the construction site to locate personnel, collect documentation, or relay information.
+ Support the procurement process, including purchase order tracking and materials documentation.
+ Maintain organized records and ensure proper filing of project-related documents.
+ Assist with client communications, scheduling meetings, and preparing presentations or correspondence.
+ Ensure compliance with company and safety standards.
+ Perform additional administrative duties as needed to support the success of the project.
**Qualifications:**
+ Previous administrative or clerical experience required; experience supporting construction or project management teams highly preferred.
+ Strong computer skills - proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
+ Proficiency in project management software (MS Project, Procore, etc)
+ Excellent organization, attention to detail, and communication skills.
+ Comfortable working both in an office (job trailer) and occasionally out in the field on a construction site.
+ Ability to handle multiple priorities and adjust to changing project needs.
+ Willingness to work overtime as needed to meet project deadlines.
+ Must be dependable, flexible, and team-oriented.
**Why This Opportunity:**
+ Gain hands-on experience supporting a large industrial construction project.
+ Work directly with experienced project management professionals in a respected construction firm.
+ Potential for long-term or permanent opportunities following successful project completion.
**Pay Details:** $2.00 to 28.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Executive Administrative Coordinator Manager, Assistant Director
Posted today
Job Viewed
Job Description
At EY, we're all in to shape your future with confidence.
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
Join our Enterprise Support Services (ESS) team and you will be an integral part of our Administrative Services function that keeps our organization running strong. You will use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator Manager you will work across teams to provide the supervision, knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.
**The opportunity**
As an Executive Administrative Coordinator Manager, you will be responsible for implementing administrative strategic plans, operations and customer relations of the Executive Administrative Coordinator (EAC) Team. As part of Administrative Services, this team will provide enhanced administrative support to PPMDDs in eligible roles including OMPs, Sector Leaders, and GCSPs for G360 accounts. In addition to supervising up to approximately 30 direct reports, the EAC Manager is responsible for proactively developing relationships with stakeholders, understanding their business priorities and complex support needs, as well as monitoring financial and operational performance of the team. This dynamic position will lead and develop individuals and teams by using people management processes and tools that involve staffing, training, supervising, coaching, and performance management to achieve optimal performance. You'll be part of a high performing, diverse and inclusive team sharing best practices.
**Your key responsibilities**
+ Develops relationships with key internal customers to identify and proactively address emerging needs to evaluate and coach executive assistants on their performance
+ Promotes an understanding of Enterprise Support Services (ESS) goals and contributions to secure necessary support from others to achieve business unit goals.
+ Influences customers and/or organizational leadership to accomplish operational objectives
+ Manages a group of people within a defined discipline, geography or national department
+ Will also meet or exceed the needs of our internal clients by partnering with other groups within the matrix organization, cultivating those relationships, aligning people and processes, and identifying workplace efficiencies to add value.
+ Sets up full project plans rapidly for project teams including objectives, milestones, priorities, teams, calendar and nature of deliverables
+ Leads the assembly of the right team to achieve business goals by creating the right mix of skills and the right environment
+ Alerts teams and colleagues to social, economic and technology trends likely to affect EY and/or our clients' business
+ Anticipates what customers will want and follows up on a regular basis
+ Participates in teams drawn from other areas of EY
**Skills and attributes for success**
+ Manages and counsels mid to large size teams up to approximately 30 people within a location or department
+ Solicits on-going feedback from customers to evaluate and coach individuals on their performance
+ Demonstrates proactive business development by initiating discussions with existing internal clients on possible additional work and satisfaction with current support
+ Coordinates and assists with budget planning and is responsible for operating within approved budget
+ Meets or exceeds the needs of our internal clients by partnering with other groups within the matrix organization, cultivating those relationships, aligning people and processes, and identifying workplace efficiencies to add value
+ Creates a culture that supports knowledge transfer and teaming
+ Participates on national or area projects
+ Proficiency in MS Word, Excel, PowerPoint, and Outlook
+ Works independently on complex projects
**To qualify for the role, you must have**
+ Bachelor's degree in a related discipline, or equivalent work experience required
+ 8-10 plus years of experience
+ 5 plus years of experience managing people
+ In-office presence as needed to meet with teams and customers
+ Must be flexible to travel
+ Flexibility to work outside of core hours. This role will support EST time zone and must have flexibility to accomodate.
**Ideally, you'll also have**
+ Experience with project management
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $99,300 to $85,800. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 119,200 to 211,100. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at .
Bilingual Administrative Analyst - Call Center (Remote and Temporary)
Posted 2 days ago
Job Viewed
Job Description
Maximus is looking to fill an Content Analyst supporting our CDC INFO program. In this role, you will handle a variety of clerical tasks including document verification, managing calls and visitors, and supporting day-to-day operations. We're looking for someone detail-oriented, adaptable, and eager to keep projects running smoothly across departments.
***Position is a temporary and remote position ***
***Must be available to work weekends and holidays as needed. The hours of operation are Monday - Friday 8:00 AM - 8:00 PM EST***
Must provide your own device/equipment: Computer or Laptop required, head set with microphone and monitor required
Essential Duties and Responsibilities:
- Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice.
- Perform repetitive clerical steps such as document verification, manage inbound and outbound routine calls, and greeting guests.
- Perform entry-level clerical duties requiring general knowledge and the application of various work methods and procedures.
- Provide administrative support to project and operations management, which may include identifying, anticipating, and meetings needs of all departments.
Additional Requirements:
- Bachelor's Degree with 5 years' experience required or relevant education/experience (Associate's Degree and 7 years' experience, or HS Diploma and 9 years' experience)
- May have training or education in area of specialization.
- Ability to speak and read English and Spanish clearly, professionally, and fluently."
Must provide your own device/equipment: Computer or Laptop required, head set with microphone and monitor required ( No Tablets, iPads, and Chromebooks are not permitted )
H ome Office Requirements:
- Hardwired internet (ethernet) connection.
- Internet download speed of 25mbps single upload or higher required (you can test this by going to Private work area and adequate power source.
- Video calls may be requested on occasion. Proper background and attire is required.
- Windows or Mac (Tablets, iPads, and Chromebooks are not permitted.)
OS for Windows - Windows 10 or Windows 11
OS for Mac - Big Sur (11.0.1+); Catalina (10.15); Monterey (12.3)
Minimum Requirements
- High School diploma or equivalent with 1-3 years of experience.
- May have training or education in area of specialization.
EEO Statement
Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.
Pay Transparency
For positions on this contract, Maximus will pay the prevailing wage rate for the location in which the employee is working, as determined by the Department of Labor. That wage rate will vary depending on locality. An applicant's salary history will not be used in determining compensation.
Accommodations
Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews,-please contact People Operations at .
Minimum Salary
$
19.53
Maximum Salary
$
29.50
Executive Assistant to the Chief Advancement Officer
Posted today
Job Viewed
Job Description
Amherst Campus
Full Time
JR6372 Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Executive Assistant to the Chief Advancement Officer position. The Executive Assistant to the Chief Advancement Officer is a full-time, year-round position with a compensation range of $33 to $35 per hour - commensurate with experience. The Executive Assistant provides high-level administrative and operational support to a suite of senior leaders within the Advancement division, including, but not limited to, the Chief Advancement Officer. This role is a critical part of ensuring that day-to-day operations run smoothly, priorities are met, and the College's mission is advanced. The position involves frequent engagement with stakeholders inside and outside the organization, requiring professionalism, discretion, and the ability to represent the division effectively. Serving as the primary administrative liaison to the Office of the President, the Office of the Board of Trustees, and senior staff on Advancement matters, the Executive Assistant coordinates complex schedules, tracks principal gift activity, monitors deadlines, and prepares materials for key meetings and committees, and ensures overall operational efficiency. The role requires exceptional administrative and organizational abilities; skill in prioritizing and managing multiple tasks; strong interpersonal and relationship-building skills; sound judgment; meticulous attention to detail; and proactive follow-through. It also demands the ability to navigate complex and sensitive situations with tact and diplomacy, taking initiative to address matters appropriately and with a problem-solving mindset. This is a critical support role, and the nature of this work requires this position to be full-time in the office. The person in this role is expected to work as part of a collaborative and inclusive team, including taking appropriate actions to support a diverse workforce and participating in the College's efforts to create a respectful, inclusive, and welcoming work environment. In addition, all advancement staff members are required to support and staff key events such as Reunion, Homecoming, and Family Weekend. These events may require occasional evening and weekend hours. Summary of Responsibilities: Administrative & Logistical Support
- Serve as the primary administrative point of contact for the Office of the CAO, engaging warmly, exercising independent judgment, and responding to inquiries with discretion while ensuring communications are accurate, professional, and timely
- Manage complex calendars, travel logistics, and event scheduling for the CAO/ACAO, anticipating needs, resolving conflicts, and overseeing the preparation of related briefing materials
- Proactively manage Board preparation logistics, coordinating materials, timelines, and communications while managing up and across the organization to ensure all stakeholders are informed and aligned
- Coordinate with the President's Office and other departments to maintain credibility, trust, and seamless collaboration, particularly on Advancement matters requiring sensitive handling
- Support the CAO's oversight functions by reviewing and approving forms, correspondence, and documents prepared for signature
- Track and follow up on principal gift activity, trip reports, and action items from meetings, ensuring timely completion
- Prepare agendas, coordinate logistics, and track follow-up items for Board committees, standing meetings, divisional gatherings, and special events
- Enhance the administrative function of the division by managing HR-related activities and ensuring accurate departmental records, including job descriptions, internal procedures, organizational charts, job postings, and calendars
Prospect Portfolio Support
- Schedule donor meetings for the CAO, President, and other Advancement leaders; coordinate and proofread briefing materials for trips and events involving senior administrators, trustees, and key volunteers
- Serve as primary liaison for Board of Trustee Co-chairs, coordinating meetings, travel, calls, acknowledgements, and related materials
- Partner with the Senior Manager of Principal Gift Strategy to manage the CAO's prospect list, entering contact reports with accuracy and attention to detail, updating records, and coordinating with the Prospect Development team to provide timely donor information
- Expedite requests and inquiries from College staff, faculty, trustees, alumni, parents, friends, and key volunteers as needed
Qualifications: Required
- Bachelor's degree, or 7 years of administrative experience in lieu of a degree
- 5+ years of related experience- including a proven track record of successful management and leadership, with experience delegating tasks and ensuring accountability within a team
- Ability to work autonomously in a fast-paced, high-pressure environment, demonstrating exceptional organizational skills and the ability to prioritize multiple tasks seamlessly with strong attention to detail
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
- Expert level written and verbal communication skills, with the ability to clearly convey complex ideas, translate and interpret data and adapt communication styles to varied audiences
- Demonstrated proactive problem-solving approach with strong decision-making capabilities, balancing competing priorities while ensuring alignment with overall goals
- Emotional maturity, self-motivation, and a collaborative team-player mentality, with the ability to function independently when required
- Proven ability to handle confidential information with discretion and to adapt to shifting priorities, ensuring the highest level of client service and responsiveness.
- Demonstrated success in achieving performance goals, meeting deadlines and maintaining high standards of work quality in a fast-paced, dynamic environment. forward-thinking, solutions-oriented mindset with a commitment to continuous improvement and the ability to identify and pursue new opportunities
- Commitment to working with diverse communities
- Successful completion of required reference and background checks
- An acceptable criminal offender records information (CORI) check
Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for Benefits Information . Interested candidates are asked to submit a resume and cover letter online at . Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. To apply, visit Copyright ©2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-3cc965c1575b0f49ba4a93b66d
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Work from Home Office Support Assistant
Posted 22 days ago
Job Viewed
Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR DepartmentAssistant Dental Office Manager
Posted 16 days ago
Job Viewed
Job Description
**Job Type:** Full-time
**Salary:** $20 - $26 /hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free Continuous Learning through TAG U
**How You'll Make a Difference**
As a **Assistant Dental Office Manager,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._