18 Administrative Assistants jobs in Waterville

Job Description

Administrative Assistant

We're looking for a self-starting, motivated, and high-energy person to join our growing company!

The right candidate will be willing and ready to take charge and get things done efficiently in a quiet but busy environment. This individual will also be responsible, organized, and focused in order to keep up with the rigorous demands of the job. Ethics, morals, and integrity are non-negotiable requirements. 

$14-$17 hourly

• Assisting the CEO as needed, particularly in matters that relate to accounting activities
• Processing and handling customer inquiries
• Inbound and outbound telephone calls

• Previous admin experience: 2+ years required
• Appfolio experience preferred, but not required
• Ability to work alone at times 
• Self-starting, thorough, and efficient

We're a growing property management and real estate investment firm located in Augusta, GA. Our passion is for producing a high-quality product that the market is seeking and appreciates, whether it be renting or selling. We accomplish this through our aggressive acquisition strategies and construction abilities that ultimately allow us to produce a high volume of beautiful homes at competitive prices.

Job Description

Position Summary

Necco has an opportunity for a career as Administrative Specialist . This role will provide value to the company by supporting the activities of the team and being a liaison to the finance department.

You should be accurately described as

A happy warrior who thrives on leading from the front with strategic thinking. A solid communicator in search of decisions that deliver real results. A courageous mutant; a problem-solver, financial steward, and one who excels at collaboration. A passionate pragmatist about the company’s success, growth, and program quality.

The candidate selected will be responsible for the following:

Data Entry/Systems

• Accurately and promptly enter data into applicable systems (e.g., intakes, respites, moves, discharges) within 24 hours
• Provide feedback to team members regarding the presence and absence of documentation through generated reports, if applicable
• Maintain and track all referrals through applicable databases, if applicable
• Complete all state-specific database requirements

Fiscal and Medicaid Service Management

• Serve as a liaison to the Finance Team regarding issues related to billing and payments to the office and programs
• Verify insurance for Integrated Services Behavioral Health clients at entry and on an ongoing basis, if applicable
• Review reports to ensure accuracy of billing and foster parent payments and coordinate changes through Billing Specialist in corporate Finance Department
• Serve as a liaison amongst the Program Director, direct service staff, shared service staff (i.e. Finance and HR), and others as appropriate
• Provide current and accurate information to the team regarding per diems and any other missing/needed financial data
• Process and submit expenses to the state or other entities for reimbursement, if applicable
• Pay invoices in Certify, as required

Electronic File Management

• Maintain electronic employee files and ensure their accuracy
• Notify employees of upcoming documents needed for Electronic File Management (EFM) and escalate to Program Director as needed

Team Responsibilities

• Oversee external office communications (e.g., phone, fax, mail, front desk, and email) and arrange and ensure coverage as needed
• Work with the Facilities Manager to ensure a well-maintained and clutter-free office space, addressing issues as they arise
• Assists with ensuring office space is maintained to meet required COA, State and Federal safety standards
• Submit quarterly office checks/audits to Safety and Risk, as applicable
• Attend and participate in Necco meeting structure, administrative specialist conference calls and activities
• Communicate in a responsible, courteous and professional manner with stakeholders
• Ensure the confidentiality of client records and office environment
• Accept additional tasks from self-directed work team as appropriate
• Understand and Execute our Corporate Culture Principles and Strategy
• Participate in achieving our mission of We Build Families
• Participate & Take Ownership of the Individual Performance Scorecard

Position Qualifications

• Minimum of 21 Years of Age
• High School Education (Degree Preferred)
• Valid Driver’s License
• Minimum of 3 Years’ experience in office, data entry and/or billing
• Valid driver’s license
• 25/50 to 100/300 Auto Insurance Coverage depending on role and responsibilities
• Training and Travel willingness
• Excellent organizational and technological skills
• Excellent written and oral communication skills
• Successful completion of all required criminal background checks
• Must possess the skills to navigate and execute software programs (i.e Microsoft Office, Database, Electronic Health Record, Dashboard)
• Must have the ability to identify issues and willingness to discuss with appropriate teammates
• Must have the ability to enter timely and accurate data
• Must have the ability to adhere to scheduled and unplanned deadlines

At Necco, we value diversity and are committed to creating an inclusive and equitable work environment. We embrace individuals of diverse backgrounds, experiences, and perspectives. We believe that a diverse team fosters innovation and creativity, and we actively seek candidates from all races, ethnicities, religions, genders, sexual orientations, abilities, and ages to join our organization. We are dedicated to providing equal opportunities for employment and advancement to all qualified individuals, and we encourage applicants of all backgrounds to apply.

Job Description

Job Purpose

To work with Vitality members through both email and live chat to provide answers to Vitality program questions and troubleshoot issues with both Vitality and external stakeholders. Additionally, to complete data entry of member submissions.

Key Outputs may include but are not limited to:

• Effectively manage and respond to inquiries as they are sent to you by customers
• Submit requests to the proper departments to prevent recurring issues
• Ensure rapid response and resolution of escalated inquiries
• Maintain and continue to develop knowledge of the Vitality program and identify areas in need of improvement to better our members’ experience
• Identify problems or gaps within current processes and help devise creative solutions to them
• Track, analyze and report on improvements to current processes
• Communicate verbally and/or in writing to both internal and external audiences. Key components of effective communication will include but not limited to:
• Understanding your audience and its needs
• Anticipating and preparing for the next questions your audience will ask
• Properly positioning the information, you are sharing
• Understanding the impact of the information you are sharing

• Communicate within operations any issues or concerns that arise. This includes loading tickets to ensure system related issues are addressed
• Educate customers on the program as well as navigation of the website
• Capture submitted events
• Other duties as assigned

PAY RATE = $14.50 per hour

Requirements

• Microsoft Office
• Customer Focused
• Communicates Effectively
• Situational Adaptability

Preferred:

• Salesforce Experience
• Data Entry Experience

Benefits

Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Parental Leave
Short Term & Long Term Disability
Hybrid Work
Catered Food & Snacks
Wellness Resources

Job Description

The Harvest Administrative Support role provides essential clerical and organizational assistance to the beef slaughter production department. This position requires regular presence on the production floor, including areas where blood, animal carcasses, and specific odors are present. Candidates must be comfortable working in this environment while supporting production operations.

• Track and report attendance and absenteeism.

• Create and maintain production reports, logs, and spreadsheets.

• Serve as a guide for new employees and visitors in the facility.

• Receive and distribute emergency messages promptly.

• Ensure employee time records are entered and maintained accurately.

• Communicate effectively through active listening, timely updates, and maintaining confidentiality.

• Walk the production floor regularly to identify safety concerns and address communication needs.

• Deliver messages and gather information quickly from production areas.

• High School Diploma or GED required.

• Minimum of 2 years of clerical or administrative experience required.

1. Strong communication skills (verbal and written) with a focus on professionalism and customer service.

2. Proficiency in Microsoft Excel, Word, and PowerPoint (Intermediate to Advanced level).

3. Self-motivated with strong organizational skills.

4. Bilingual in English/Spanish, English/French, or English/Swahili preferred.

• None.

This position description is intended to outline the general responsibilities and requirements of the role. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position.

* About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at Location Augusta University Our Health Sciences Campus: th Street, Augusta, GA 30912 Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904 College/Department Information The Medical College of Georgia is one of the nation¿s largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG¿s expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America¿s children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide. Job Summary The Administrative Assistant 2 provides direct specialized administrative support to the Department of Obstetrics. Responsibilities The responsibilities include, but are not limited to: Schedules meetings, Calendar Management Schedules meetings and various appointments, manages calendar; maximizes the time of the Chair. Coordinates travel arrangements and processes reimbursements and invoices for the Chair. Compare Chairs schedule with Outlook schedule to ensure schedules are correct. Supports and coordinates faculty meetings, clinical leadership and research/education leadership meetings, prepare agenda, take minutes; Draft MAS time sheet for Chair. Assist in planning and coordinating Plans, manages, and maintains detailed records and documentation of special projects and submits regular correspondence to the Deans and CMOs Office as assigned. Daily office operations Maintain faculty/staff professional dues and license renewals. Submit work orders to include business cards, keys, signage, carpentry, print shop, sign shop, paint shop, facility work orders, and IT work orders. Various Administrative Functions Manages various administrative functions in order to increase the time the Chair has available for executive level responsibilities including but not limited to: Being responsible for and empowered to use resources available to address a variety of complex and confidential situations in a timely manner. Email and track faculty with delinquent medical records or delinquent training. Oversee annual faculty evaluation and promotion & tenure applications for all OBGYN faculty. Collect and compile data and appropriate forms for annual evaluations. Work directly with faculty to compile P&T portfolios using the newly implemented Interfolio system. Responds effectively and confidentially to sensitive inquiries and requests from both internal and external constituents. Other Duties Perform all other related duties as assigned. Required Qualifications Educational Requirements Associates degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions or a high school diploma, GED, or equivalent from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions. Preferred Qualifications Additional Preferred Qualifications Exemplary interpersonal skills and the ability to maintain a professional work environment. Ability to manage multiple projects while supervising student employees, answering phone and business process. Preferred Experience Experience coordinating multiple events Office Management experience; Comfortable with technology solutions Experience setting up users in IDX, Powerchart, and other AU Health Systems a plus Experience in academic medical faculty appointments, credentialing, recruitment, promotion and tenure highly desirable Knowledge, Skills, & Abilities ABILITIES Commitment to the development of a student-centered residential campus environment Depth of understanding to communicate and action our AU values with all populations Ability to respond to sensitive inquiries Demonstrated project management skills Demonstrated team experience Exhibits professional code of ethics Proficient in the MS Office Suite Punctual in all job duties Shift/Salary/Benefits Shift: Days/M-F Pay Band: 5 Salary Minimum: $17.88/hour - $21.92/hour Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position) Recruitment Period: 5/20/25 - Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today! Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive (patient, student, employee, financial, business, etc.) information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Other Information This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. How To Apply Consider applying with us today! Select University Faculty & Staff > External Applicants if you are a candidate from outside the university Select University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at

* About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at Location Augusta University Our Health Sciences Campus: th Street, Augusta, GA 30912 Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904 College/Department Information The Medical College of Georgia is one of the nation¿s largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG¿s expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America¿s children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide. Job Summary This position will assist the MCG Campus Associate Dean SW and the Assistant Dean for Curriculum: SW with day-to-day operations. Responsibilities The duties include, but are not limited to:

• Assist in the day-to-day operations and ongoing programming of the MCG Campus Associate Dean SW and the Assistant Dean for Curriculum: SW.
• Maintain SW campus web pages (design, create and edit).
• Develop and distribute publicity materials (e.g., flyers, posters, email announcements and newsletters).
• Maintain outcomes database on SW campus students.
• Complete documentation related to requests including travel, purchase orders, reimbursement for staff and faculty.
• Coordinate ongoing programming (e.g., workshops, fellowships), events (e.g., visiting professors), and recruitment efforts including planning, publicity, housing and travel arrangement, A/V arrangements, room scheduling, food and all other logistics; monitor and route contracts for venue rentals, service level agreements through Department Administrator.
• Serve as backup for MCG Academic Affairs administrative personnel and perform all other related duties as assigned.

* About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other. Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state. The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at Location Augusta University Our Health Sciences Campus: th Street, Augusta, GA 30912 Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904 Job Summary This position performs administrative and operational functions with independent judgement and discretion, carrying significant responsibility in supporting executive-level board meetings, high-profile donor events, and special occasions. It provides direct administrative support, including routine communications with AU leadership and alumni association board members, and engagement with high-level donors and constituents. Discretion, sound judgement, and confidentiality are essential. The role demands strong multitasking skills in a deadline-driven environment. Additionally, the individual will assist with the budget tracking for a dynamic uniting managing numerous high-profile projects and events, ensuring seamless execution with meticulous attention to detail and a commitment to the highest quality possible. Responsibilities The responsibilities include but are not limited to: Administrative Support Provides overall administrative support to the Assistant Vice President for Alumni Engagement and Annual Giving including arranging travel and processing expenses, scheduling and planning meetings, assisting with donor proposals and visits, facilitating and documenting donor communications, processing administrative paperwork, and assisting with administrative tasks related to AVP's team including processing and tracking leave. Attends and documents meeting follow up, as needed. Support to AVP Team Provides support to AVP's team inclusive of, but not limited to: Schedules appointments, assists with travel arrangements and authorizations and expense reports, submits check requests, and handles conference registrations. Prepares and processes requisitions, purchase orders, and other office forms and documents. Manages supply and equipment inventory. Prepares agendas for Executive level board meetings, takes minutes, schedules meetings, and coordinates correspondence. Maintains calendars and communicates the activities. Site Visits Schedules site visits and handles logistics for site visits by foundation, corporate and individual donors. Outreach Assists with outreach to AU alumni and donor prospects to include making phone calls and sending emails to obtain updated contact information and to help facilitate one-on-one meetings for philanthropy personnel through the U.S. Includes helping with donor visit preparation and materials. High-Level Correspondence Helps with high-level correspondence and assists with sending notes and cards to donors. Proofs correspondence and other communications. Researches information required to complete these tasks. Database Works with CRM database in support of Philanthropy and Alumni Engagement donor documentation and contact information accuracy. PAE Administrative Support Provides occasional front desk coverage and serves as a backup receptionist for in person and telephone inquiries with Philanthropy and Alumni Engagement. Communication Provides accurate and timely responses to a variety of constituents (i.e. board members, major donors, President's Cabinet members, etc.) and discerns when queries should be appropriately resourced to others. Other Other duties as assigned. Required Qualifications Associate's degree from an accredited college or university in a related field and four years progressively responsible experience in administrative support positions. OR High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions. Preferred Qualifications Advanced degree in related field. Self-Motivated, self-directed, collegial, results-oriented. A team player and able to work non-traditional hours (mornings, nights, weekends) in support of events. Knowledge, Skills, & Abilities Ability to work independently to solve problems, handle confidential information, and navigate sensitive situations. Requires adaptability, good judgement and initiative. Excellent oral, written, and grammatical communications skills. Highly developed computer skills to include Word, Excel, PowerPoint and constituent related software. Ability to multi-task, think creatively and handle a heavy workload. Excellent interpersonal, organizational skills, attention to detail, analytical abilities. A high energy level, integrity and sincerity. Strong organizational and time management skills. Shift/Salary/Benefits Shift: Days/M-F Pay Band: B5 Salary Minimum: $17.88/hourly - $21.92/hourly Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 7/15/25 - Until Filled Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today! Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive (patient, student, employee, financial, business, etc.) information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond. Other Information This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans. How To Apply Consider applying with us today! Select University Faculty & Staff > External Applicants if you are a candidate from outside the university Select University Faculty & Staff > Internal Applicants if you are a current university employee If you need further assistance, please contact us at