16 Administrative Assistants jobs in West Long Branch

**Req Number**
Job Description
Performs diversified clerical duties related to the operational needs of the office/department.
Job Responsibility
+ Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing; Taking meeting minutes; Collecting payments; Keeping inventory and ordering supplies for the department/office;
+ Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.
Job Qualification
+ High School Diploma or equivalent required.
+ 1-3 years of relevant experience, required.
*Additional Salary Detail
The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future.When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).
The salary range for this position is $34,820-$51,950/year
It is Northwell Health's policy to provide equal employment opportunity and treat all applicants and employees equally regardless of their age, race, creed/religion, color, national origin, immigration status or citizenship status, sexual orientation, military or veteran status, sex/gender, gender identity, gender expression, disability, pregnancy, genetic information or genetic predisposition or carrier status, marital or familial status, partnership status, victim of domestic violence, sexual or other reproductive health decisions, or other characteristics protected by applicable law.

Description
We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills.
Responsibilities:
- Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.
- Assist with the client intake process, including gathering relevant information and documentation.
- Obtain and manage medical records from clients as part of case preparation.
- Help clients with completing applications for Social Security disability benefits.
- Answer inbound and outbound calls, addressing client needs and scheduling appointments.
- Maintain accurate records through data entry and document management.
- Coordinate and manage email correspondence in a timely and organized manner.
- Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.
- Ensure schedules are organized and appointments are confirmed for clients and staff.
Requirements - Bilingual proficiency in English and Spanish is required.
- Strong customer service skills with the ability to interact professionally with diverse clients.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Experience in handling inbound and outbound calls effectively.
- Ability to manage data entry and maintain accurate records.
- Familiarity with client intake processes and application assistance, particularly for Social Security disability.
- Excellent organizational skills and attention to detail.
- Previous experience in a legal or non-profit setting is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Description**
We are seeking an energetic, proactive, and detail-oriented Administrative Assistant for our Leonardo, NJ office to support a multidisciplinary team that provides engineering, testing and research services.
The qualified candidate will have 1 year of previous experience as an administrative assistant. This position plays a critical role in helping the office run smoothly, supporting daily operations, coordinating logistics, and anticipating team needs in a fast-paced, dynamic environment. This role is ideal for someone eager to grow with the team, who thrives in an environment where no two days are the same.
In addition to core administrative responsibilities, the ideal candidate will have a willingness to learn and contribute to light data entry, Excel tasks, and support internal project tracking or budgeting efforts. This is an introductory-level position, but we welcome candidates with an aptitude for organization, a knack for numbers, and a passion for helping a high-performing technical team stay one step ahead.
This is an on-site position, which does not allow for remote work. Part-time to start with the potential for full-time if determined appropriate.
**What you'll do as an Administrative Assistant**
+ Provide administrative support to technical and leadership staff.
+ Handle front desk duties including:
+ Answering incoming telephone calls.
+ Assisting with customer/vendor base access form submittal and tracking.
+ Greeting, checking-in, and assisting visitors.
+ Mail, delivery pick up on base and with local vendors.
+ Assist with meeting coordination:
+ Schedule meetings, prepare rooms, set up teleconferences, and coordinate refreshments.
+ Maintain visitor logs and support security protocols.
+ Manage office supplies and equipment:
+ Monitor inventory, place orders, and organize supply storage.
+ Track office purchases and assist with vendor coordination.
+ Submit, follow-up, and coordinate facility work orders
+ Support financial and purchasing processes:
+ Prepare and track documentation for office purchases, credit card transactions, and Accounts Payable
+ Assist with monthly reconciliation of credit card statements.
+ Help gather and organize project-related financial documentation, spreadsheets, or logs (light Excel/data entry).
+ Receive and verify all deliveries.
+ Support conference and outreach events
+ Register for conferences, coordinate logistics, and assist with promotional materials.
+ Distribute and compile customer surveys to clients.
+ Assist with employee travel coordination
+ Book travel arrangements for employees.
+ Process employee travel expense reimbursements in Concur.
+ Other general administrative duties as assigned.
**Administrative Assistant Position Requirements**
+ Must be a US Citizen.
+ Must be able to obtain a Department of Interior (DoI) security and base clearance.
+ Must have a valid driver's license.
+ High School diploma or equivalent required; Associate degree or some college preferred.
+ 1 year of administrative or office related experience.
+ Strong communication skills, verbal and written, with excellent attention to detail.
+ Highly organized with the ability to prioritize and juggle multiple tasks.
+ A self-starter who is comfortable working independently in a growing office.
+ Process-oriented with the flexibility to adapt to change and shifting priorities.
+ Basic proficiency in Microsoft Office, especially Word, Excel, Outlook, and PowerPoint.
+ Familiarity with expense reports, purchasing processes, or light budgeting a plus (but not required).
+ Must be process oriented and flexible, being able to handle constant change and interruptions with a proven record of increased productivity.
+ Must be able to utilize resources to meet deadlines.
+ Strong Interpersonal skills and the ability to work with technical and non-technical team members alike.
+ Excellent organizational and time management skills.
+ Discretion and ability to handle confidential information with professionalism.
**Administrative Assistant Position Preferences**
+ Experience with SharePoint
+ Experience with Concur System
**Applied Research Associates, Inc. Company Information:**
Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2,300+ professionals and continues to grow. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.
At ARA, employees are our greatest assets. The corporation realizes that employee ownership spawns greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company's success, but also their own through the Employee Stock Ownership Plan (ESOP). The motto, "Engineering and Science for Fun and Profit" sums up the ARA experience. For additional information and an opportunity to join this unique workplace, please apply at careers.ara.com.
**Qualifications**
**Behaviors**
**Required**
+ **Team Player:** Works well as a member of a group
+ **Dedicated:** Devoted to a task or purpose with loyalty or integrity
+ **Enthusiastic:** Shows intense and eager enjoyment and interest
+ **Detail Oriented:** Capable of carrying out a given task with all details necessary to get the task done well
**Motivations**
**Required**
+ **Growth Opportunities:** Inspired to perform well by the chance to take on more responsibility
+ **Flexibility:** Inspired to perform well when granted the ability to set your own schedule and goals
+ **Self-Starter:** Inspired to perform without outside help
**Education**
**Preferred**
+ Associates or better
**Experience**
**Required**
+ 1 year: Administrative or office related experience
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.

Description
As an Administrative Services Coordinator, you will provide essential administrative support to a department or manager, ensuring smooth day-to-day operations. This role involves handling communications, managing documentation, and supporting internal processes.
Requirements
Typical Responsibilities:
+ Administrative Support: Perform general office duties such as document handling, filing, and coordination of routine tasks.
+ Phone Management: Answer incoming calls, direct inquiries appropriately, and assist both internal and external stakeholders.
+ Email Correspondence: Manage inbox communications, respond to inquiries, and maintain professional email exchanges.
+ Staff Support: Assist assigned staff with various administrative tasks including phone support, drafting and distributing correspondence, expense reporting, calendar management, meeting coordination, filing, and copying.
+ Records Maintenance: Maintain files related to tenants, vendors, and properties, including insurance certificates and lease abstracts, in accordance with established standards.
+ Work Order Coordination: Open and monitor work orders, coordinating with vendors to ensure timely completion.
+ Lease Administration: Prepare internal lease documents such as abstracts and assist with lease setup, changes, and reporting.
+ Invoice Processing: Code invoices for payment, enter data into accounting systems, and forward originals for processing. Prepare accounts receivable (A/R) status worksheets and reconcile A/R.
+ Collections Support: Where permitted, initiate rent collection communications and follow up with tenants.
+ Financial Administration: Manage accounts payable and receivable, ensuring accurate coding and timely processing of invoices.
Required Skills:
+ Ability to comprehend and interpret instructions, short correspondence, and memos.
+ Strong written communication skills for routine reports and correspondence.
+ Ability to respond professionally to inquiries or complaints.
+ Effective presentation skills for internal departments.
+ Basic understanding of financial terms and principles.
+ Ability to perform simple calculations such as percentages.
+ Problem-solving skills in standard situations with basic analytical capabilities.
Qualifications:
+ Experience: 0-2 years in an administrative or related field.
+ Education: High school diploma or GED required.
+ Technical Skills: Proficiency in Microsoft Office Suite and basic computer functions. Experience with email management is essential.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

A private psychiatric practice is looking for a Medical Biller and Administrative Assistant professional to become a part of our team. We will provide an excellent opportunity for personal and professional growth. Must be able to show up to work consistently. If you are not reliable please do not apply.

DUTIES

• To ensure that all patient information is accurate and complete and request any missing patient information.
• To obtain and review referrals and authorizations for treatments.
• To confirm patient benefits and insurance eligibility.
• To follow and adhere to all regulations and guidelines set by state programs, and HMO/PPO, etc.
• To transfer insurance claims and billing data to billing software.
• To update billing software with rate changes.
• To create both paper and electronic copies of documentation.
• To develop and maintain a tracking system of incoming and late payments.
• To follow up on late payments and initiate late payment notices to relevant parties.
• To work with personal information and maintain patient confidentiality.
• To monitor and resolve financial discrepancies.
• To handle and answer all patient or insurance telephone inquiries.
• Should possess excellent verbal and written communication skills.
• Should have a good knowledge of insurance guidelines as well as schemes like HMO/PPO, other payer requirements, and systems.

QUALIFICATIONS

• Should be competent enough to use computer systems preferably MAC and Google software, and calculators.
• Must be familiar with CPT and the latest coding guidelines.
• Should possess good communication skills and must be able to handle and resolve issues of patients and insurance payers.
• Should be comfortable to be a part of the team and work in a team environment.
• Should be able to prioritize the tasks and handle multiple situations.
• Should have a problem-solving aptitude and ready to work on resolving discrepancies.
• Should have a sound knowledge of accounting and bookkeeping procedures.
• Should be able to maintain patient confidentiality as per the HIPAA

Administrative Assistant/Intake Coordinator

Career TEAM is a leading workforce development organization on a mission to transform lives. We blend cutting-edge technology with compassionate, high-touch services to drive real, measurable outcomes in the lives of job seekers across the country. At Career TEAM, we're solving today's unemployment challenges with smart software, world-class trainers, dedicated case managers, dynamic job developers, and innovative partners. If you're passionate about making a difference and believe in the power of technology to transform lives, you'll feel right at home here.

Career Team is looking to hire an Administrative Assistant/Intake Coordinator to serve the New York Pathways for Access to Careers and Employment Workforce Development Program (PACE). The approach of the PACE Program emphasizes that there is no one-size-fits-all solution for clients needing education and or training support. This role will be responsible for handling front office reception and administration duties, including greeting individuals, answering phones, and coordinating office activities. The Office Coordinator is often the first contact for clients and is expected to provide amazing client service to employers and clients of the PACE program. This position is expected to be 100% onsite.

The Administrative Assistant/Intake Coordinator is an integral part of our team and will assist us with our mission of accelerating the human condition!

Your Impact on Career TEAM's Success:

• Act as the primary liaison between clients and the local TEAM, handling communication via telephone, email, and mail
• Answer phones promptly, operate office equipment, and direct calls to appropriate staff members
• Greet visitors warmly, ensure their comfort, and manage meeting room bookings
• Maintain a clean and organized reception area, including coordinating mail distribution
• Coordinate office activities and assist in managing client inquiries and requests
• Engage with clients to discuss available services, potential benefits, and pathways to career success
• Maintain an updated client database, track client engagement, and accurately document outreach activities
• Collaborate with team members to ensure efficient and effective client service delivery
• Perform other duties as assigned to support the overall success of the program
• Approach each day and task with a "ZAG" mindset
• Performs other tasks as assigned

The Ideal Qualifications for this Position Include:

• Associate degree preferred, or equivalent experience demonstrating proficiency in job responsibilities
• Proven experience as a front desk representative or in a relevant client service role
• Familiarity with office equipment and basic administrative tasks
• Knowledge of office management practices
• Ability to work effectively with a diverse client base and demonstrate cultural sensitivity to every individual to comes into our office locations
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and Google Suite
• Strong interpersonal, communication, time management, and organizational skills
• Ability to meet and exceed performance goals while delivering exceptional client service
• Willingness to uphold company's core values and foster a culture of innovation and collaboration
• Bilingual or multilingual proficiency
• A Valid Driver's License

Salary: $47,000/yr

Employment Type: Full-Time, Non-exempt Employee

Location: Anywhere in Country
At EY, we're all in to shape your future with confidence.
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
Join our Enterprise Support Services (ESS) team and you will be an integral part of our Administrative Services function that keeps our organization running strong. You will use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator Manager you will work across teams to provide the supervision, knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY's growth and profitability.
**The opportunity**
As an Executive Administrative Coordinator Manager, you will be responsible for implementing administrative strategic plans, operations and customer relations of the Executive Administrative Coordinator (EAC) Team. As part of Administrative Services, this team will provide enhanced administrative support to PPMDDs in eligible roles including OMPs, Sector Leaders, and GCSPs for G360 accounts. In addition to supervising up to approximately 30 direct reports, the EAC Manager is responsible for proactively developing relationships with stakeholders, understanding their business priorities and complex support needs, as well as monitoring financial and operational performance of the team. This dynamic position will lead and develop individuals and teams by using people management processes and tools that involve staffing, training, supervising, coaching, and performance management to achieve optimal performance. You'll be part of a high performing, diverse and inclusive team sharing best practices.
**Your key responsibilities**
+ Develops relationships with key internal customers to identify and proactively address emerging needs to evaluate and coach executive assistants on their performance
+ Promotes an understanding of Enterprise Support Services (ESS) goals and contributions to secure necessary support from others to achieve business unit goals.
+ Influences customers and/or organizational leadership to accomplish operational objectives
+ Manages a group of people within a defined discipline, geography or national department
+ Will also meet or exceed the needs of our internal clients by partnering with other groups within the matrix organization, cultivating those relationships, aligning people and processes, and identifying workplace efficiencies to add value.
+ Sets up full project plans rapidly for project teams including objectives, milestones, priorities, teams, calendar and nature of deliverables
+ Leads the assembly of the right team to achieve business goals by creating the right mix of skills and the right environment
+ Alerts teams and colleagues to social, economic and technology trends likely to affect EY and/or our clients' business
+ Anticipates what customers will want and follows up on a regular basis
+ Participates in teams drawn from other areas of EY
**Skills and attributes for success**
+ Manages and counsels mid to large size teams up to approximately 30 people within a location or department
+ Solicits on-going feedback from customers to evaluate and coach individuals on their performance
+ Demonstrates proactive business development by initiating discussions with existing internal clients on possible additional work and satisfaction with current support
+ Coordinates and assists with budget planning and is responsible for operating within approved budget
+ Meets or exceeds the needs of our internal clients by partnering with other groups within the matrix organization, cultivating those relationships, aligning people and processes, and identifying workplace efficiencies to add value
+ Creates a culture that supports knowledge transfer and teaming
+ Participates on national or area projects
+ Proficiency in MS Word, Excel, PowerPoint, and Outlook
+ Works independently on complex projects
**To qualify for the role, you must have**
+ Bachelor's degree in a related discipline, or equivalent work experience required
+ 8-10 plus years of experience
+ 5 plus years of experience managing people
+ In-office presence as needed to meet with teams and customers
+ Must be flexible to travel
+ Flexibility to work outside of core hours. This role will support EST time zone and must have flexibility to accomodate.
**Ideally, you'll also have**
+ Experience with project management
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $99,300 to $85,800. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 119,200 to 211,100. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. 
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at .

CUNY Administrative Assistant, Level 1 (Provisional) - SEEK Program
**GENERAL DUTIES**
This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.
A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.).
This position is in CUNY's Classified Civil Service. The full specification is available on our web site at TITLE**
CUNY Administrative Assistant
**FLSA**
Non-exempt
**CAMPUS SPECIFIC INFORMATION**
The Percy E. Sutton SEEK (Search for Education, Elevation & Knowledge) Program is a higher education opportunity program established at the senior CUNY colleges to provide comprehensive academic support.
The CUNY Administrative Assistant oversees daily administrative operations for the Percy E. Sutton SEEK Program. This role involves managing the program's logistics, providing administrative support to program staff, and serving as a key point of contact for students, faculty, and staff involved in the program. This position reports to the Director of the Percy E. Sutton SEEK Program.
The SEEK CAA supports projects, initiatives, and activities that impact an academic or administrative department. Additional tasks include, but are not limited to:
+ Provides direct administrative support to the SEEK Director and program staff, including scheduling, organizing meetings, preparing reports, maintaining office calendar and program's database of campus & external partners, and handling correspondence
+ Under the supervision of the SEEK Director, manages the day-to-day operations of the SEEK office, including serving as a first point of contact for students, assists with monitoring phone messages/ reception area and answering inquiries and directing stakeholders as needed.
+ Assists in monitoring the budget operations and processes for SEEK including preparation and monitoring reports.
+ Processes and manages requisitions, travel expenses, reimbursements, purchase orders, receipts, contracts, and related data.
+ Plans and coordinates SEEK events such as workshops, staff training sessions, including reserving venues, managing RSVPs, arranging catering and related purchases.
+ Updates office databases, lists, and files and collects data for reports and manages the program's email inbox and social media accounts.
+ Communicates with other academic or administrative departments or outside agencies to support the program.
+ Supervise and establish work priorities for College Assistants.
+ Performs related duties as assigned.
**MINIMUM QUALIFICATIONS**
Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.
1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4).
Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period.
2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.
3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.
4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other).
**OTHER QUALIFICATIONS**
MUST BE A CURRENT CUNY EMPLOYEE -- **CUNY ADMINISTRATIVE ASSISTANTS AND CUNY OFFICE ASSISTANTS (LEVELS 3 & 4) ONLY **
The successful candidate must have excellent interpersonal skills and demonstrate a high level of professionalism.
+ Excellent time management
+ Strong interpersonal, organizational and communication skills.
+ Ability to maintain high degree of confidentiality.
+ Proficiencies in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)
+ Ability to work efficiently in a fast-paced environment.
**COMPENSATION**
$56,501
**BENEFITS**
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
**HOW TO APPLY**
To apply, please go to select "Employment", "Search Job Listings," "More Options to Search for CUNY Jobs," then enter the Job ID# in the "Job Opening ID" field. Cover letter, resume, and additional supporting documents for candidacy must be submitted as one file.
**CLOSING DATE**
October 29, 2025
**JOB SEARCH CATEGORY**
CUNY Job Posting: Support Staff
**EQUAL EMPLOYMENT OPPORTUNITY**
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
31059
Location
College of Staten Island

CUNY Administrative Assistant, Level 1 (Provisional) - Biology Department
**GENERAL DUTIES**
This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.
A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.).
This position is in CUNY's Classified Civil Service. The full specification is available on our web site at TITLE**
CUNY Administrative Assistant
**FLSA**
Non-exempt
**CAMPUS SPECIFIC INFORMATION**
Reporting to the Chairperson, the CUNY Administrative Assistant will provide supervision of the administrative clerical functions for the Department of Biology. The successful candidate must have excellent customer service skills and demonstrate a high level of professionalism. Since this position is an in-person position, the successful candidate must be able to come to office every day. Additional tasks include but are not limited to:
+ Assists with all aspects of the Department's management adhering to strict deadlines
+ Maintains and updates the calendar, schedules/cancels meetings and assist with routine and special events and program activities for the Department and for the Chairperson.
+ Supervises CA and Work Study staff in Department office. Trains newly hired personnel in intricate and pivotal tasks, including but not limited to office duties and policies/procedures.
+ Prepares reports, including drafts, using information received from various sources. Drafts routine and complex correspondence.
+ Communicates with other academic or administrative departments or outside agencies to expedite the processing of work.
+ Maintains Departmental OTPS, Travel, and Equipment accounts and reconciles books. Coordinates all Departmental budgetary expenditures, including purchasing of supplies, honorarium payment, reimbursement, and payments for recruitment events.
+ Verifies students' transcripts, recording grades and grade changes.
+ Assists Chair in preparing class schedules and class assignments, in preparing PAF, in reserving rooms and equipment.
+ Assists in registration activities within the department as authorized in processing add/drop forms and over tally requests.
+ Coordinates and communicates faculty observation schedules every semester and coordinate the schedule of all faculty evaluation reports required for reappointment and promotion.
+ Prepares and maintains faculty multiple position form and workload reports for Department, with continuous editing of report through the offices of the Dean and Provost.
+ Assists with and participate in the planning process for special events and projects, including but not limited to departmental Open House, departmental conference/seminar, and New Student Orientation events.
+ Represents the office in a professional and respectful manner at events; serving as the face of the Biology's Office when greeting/addressing diverse visitors, respond to phone and email inquiries.
+ Filters all students request to meet with the Chair and schedule their appointments
+ Performs other duties as assigned.
**MINIMUM QUALIFICATIONS**
Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.
1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4).
Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period.
2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.
3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.
4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other).
**OTHER QUALIFICATIONS**
MUST BE A CURRENT CUNY EMPLOYEE -- **CUNY ADMINISTRATIVE ASSISTANTS AND CUNY OFFICE ASSISTANTS (LEVELS 3 & 4) ONLY **
The successful candidate must have excellent interpersonal skills and demonstrate a high level of professionalism.
+ Excellent time management
+ Strong interpersonal, organizational and communication skills.
+ Ability to maintain high degree of confidentiality.
+ Proficiencies in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.)
+ Experience with running student or enrollment queries using CUNYfirst.
+ Well organized, accurate, detail oriented and the ability to multi-task in a high profile area where confidentiality is of utmost importance.
+ Ability to work efficiently in a fast-paced environment
**COMPENSATION**
$56,501
**BENEFITS**
CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.
**HOW TO APPLY**
To apply, please visit and enter the Job ID# in the "What" section field. Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information) as one file.
**CLOSING DATE**
October 16, 2025
**JOB SEARCH CATEGORY**
CUNY Job Posting: Support Staff
**EQUAL EMPLOYMENT OPPORTUNITY**
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
31012
Location
College of Staten Island