76 Administrative Assistants jobs in Whitney
Talent Manager (Administrative & Customer Support)
89102 Las Vegas, Nevada
Robert Half
Posted 15 days ago
Job Viewed
Job Description
**JOB REQUISITION**
Talent Manager (Administrative & Customer Support)
**LOCATION**
NV Las Vegas TTS Hub
**JOB DESCRIPTION**
**Job Summary**
Our **Talent Managers** work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients' projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half's presence in the local business community.
The typical salary range for this position is $58,000 to $68,000. The salary is negotiable depending upon experience and location. The position is eligible for a discretionary annual bonus.
**Qualifications:**
+ BA/BS degree preferred.
+ 1+ years administrative or customer support experience preferred.
+ 2+ years' experience with Business Development in a Metrics Driven environment. At least one with success in developing new business in a multi‐call, multi‐decision maker environment.
+ Prior success marketing to and closing top level decision makers at small/medium sized businesses and cultivating mutually beneficial long term relationships.
+ Working knowledge of current Windows Operating System, Microsoft Office Suite, and any Contact Management Application (Salesforce).
+ Knowledge and familiarity with administrative and customer support department operations.
+ Positive attitude and an engaging businesslike approach.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
NV Las Vegas TTS Hub
Talent Manager (Administrative & Customer Support)
**LOCATION**
NV Las Vegas TTS Hub
**JOB DESCRIPTION**
**Job Summary**
Our **Talent Managers** work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients' projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half's presence in the local business community.
The typical salary range for this position is $58,000 to $68,000. The salary is negotiable depending upon experience and location. The position is eligible for a discretionary annual bonus.
**Qualifications:**
+ BA/BS degree preferred.
+ 1+ years administrative or customer support experience preferred.
+ 2+ years' experience with Business Development in a Metrics Driven environment. At least one with success in developing new business in a multi‐call, multi‐decision maker environment.
+ Prior success marketing to and closing top level decision makers at small/medium sized businesses and cultivating mutually beneficial long term relationships.
+ Working knowledge of current Windows Operating System, Microsoft Office Suite, and any Contact Management Application (Salesforce).
+ Knowledge and familiarity with administrative and customer support department operations.
+ Positive attitude and an engaging businesslike approach.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
NV Las Vegas TTS Hub
View Now
0
Executive Administrative Assistant
89101 Sunrise Manor, Nevada
$55000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly polished and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership. This hybrid role requires a dedicated professional who can manage a wide range of administrative tasks with efficiency and discretion, balancing on-site responsibilities with the flexibility of remote work. You will be instrumental in ensuring the smooth operation of executive functions, managing schedules, coordinating meetings, and preparing essential documents.
Your responsibilities will include managing complex calendars, scheduling appointments, and making travel arrangements (flights, hotels, ground transportation). You will prepare agendas, take meeting minutes, and track action items to ensure follow-through. Handling correspondence, screening calls, and managing incoming and outgoing mail are also key duties. You will act as a gatekeeper and point of contact for internal and external stakeholders, demonstrating excellent communication and interpersonal skills. The role may also involve assisting with presentations, managing expense reports, and coordinating special projects as needed.
The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and the ability to prioritize effectively in a fast-paced environment. A high degree of professionalism, discretion, and confidentiality is paramount. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual meeting platforms are essential. Experience supporting C-level executives is highly preferred. This is an excellent opportunity for an experienced administrative professional to contribute to a dynamic organization.
Qualifications:
Your responsibilities will include managing complex calendars, scheduling appointments, and making travel arrangements (flights, hotels, ground transportation). You will prepare agendas, take meeting minutes, and track action items to ensure follow-through. Handling correspondence, screening calls, and managing incoming and outgoing mail are also key duties. You will act as a gatekeeper and point of contact for internal and external stakeholders, demonstrating excellent communication and interpersonal skills. The role may also involve assisting with presentations, managing expense reports, and coordinating special projects as needed.
The ideal candidate possesses exceptional organizational skills, meticulous attention to detail, and the ability to prioritize effectively in a fast-paced environment. A high degree of professionalism, discretion, and confidentiality is paramount. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with virtual meeting platforms are essential. Experience supporting C-level executives is highly preferred. This is an excellent opportunity for an experienced administrative professional to contribute to a dynamic organization.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience as an Administrative Assistant, Executive Assistant, or similar role.
- Proven ability to manage complex calendars and travel arrangements.
- Excellent command of Microsoft Office Suite.
- Strong organizational and time management skills.
- Exceptional written and verbal communication skills.
- High level of discretion and confidentiality.
- Experience supporting multiple executives is a plus.
Apply Now
1
Executive Administrative Assistant
89101 Sunrise Manor, Nevada
$65000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This role is crucial for ensuring the smooth and efficient operation of executive functions within our dynamic organization. You will manage complex calendars, schedule meetings and appointments, coordinate travel arrangements (domestic and international), and prepare expense reports. A key part of this position involves preparing correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism. You will act as a primary point of contact for internal and external stakeholders, screening calls, managing emails, and handling inquiries with discretion. The ideal candidate will be adept at anticipating needs, managing multiple priorities, and maintaining confidentiality. This position requires excellent communication, interpersonal, and problem-solving skills. You will also be responsible for organizing company events, managing office supplies, and assisting with special projects as assigned. This is an on-site role that requires a professional presence and the ability to work collaboratively within a fast-paced office environment. The successful candidate will be a trusted partner to the executives they support.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinate all aspects of executive travel, including flights, accommodations, ground transportation, and itinerary preparation.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Act as a gatekeeper and primary point of contact for internal and external communications directed to executives.
- Screen phone calls, manage emails, and respond to inquiries in a timely and professional manner.
- Process and reconcile expense reports and corporate credit card statements.
- Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Manage office supplies, equipment, and vendor relationships.
- Assist with the planning and execution of corporate events and team-building activities.
- Handle confidential information with the utmost discretion and integrity.
- Conduct research and gather information for various projects and initiatives.
- Provide general administrative support, including filing, data entry, and document management.
- Anticipate the needs of the executives and proactively address potential issues.
- Maintain a professional and organized workspace.
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience supporting C-level executives or senior management.
- Exceptional organizational and time-management skills with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and the ability to build rapport with stakeholders at all levels.
- Discretion and a high level of confidentiality are essential.
- Proactive and resourceful, with a strong ability to problem-solve.
- Experience in event planning is a plus.
- Ability to work independently and as part of a team in a demanding environment.
Apply Now
2
Executive Administrative Assistant
89101 Sunrise Manor, Nevada
$60000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership within our dynamic organization, located in **Las Vegas, Nevada, US**. This pivotal role demands a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, and preparing detailed meeting agendas, minutes, and presentations. You will act as a primary point of contact for internal and external stakeholders, screening calls, managing correspondence, and ensuring timely responses. Responsibilities include extensive document management, including drafting, proofreading, and editing a wide range of communications, reports, and proposals. Maintaining confidentiality and exercising sound judgment in handling sensitive information are paramount. The Executive Administrative Assistant will also manage office supplies, coordinate office maintenance, and assist with event planning and logistics for corporate functions. Proactive anticipation of needs and problem-solving are essential. You will liaunt with various departments to ensure smooth operations and support special projects as assigned. The ideal candidate will possess excellent communication, interpersonal, and organizational skills, with a keen eye for detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required, as is experience with virtual meeting platforms. A minimum of 5 years of experience supporting C-level executives or senior management is necessary. A Bachelor's degree in Business Administration or a related field is preferred, though equivalent experience will be considered. This is an excellent opportunity for a dedicated professional to contribute to a leading company and grow their career in **Las Vegas, Nevada, US**. If you are a meticulous, resourceful, and adaptable administrative professional, we encourage you to apply.
Apply Now
3
Executive Administrative Assistant
89101 Sunrise Manor, Nevada
$70000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client, a prominent entity in the hospitality sector, is seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Las Vegas, Nevada, US . This is a critical on-site role that requires discretion, exceptional time management skills, and the ability to anticipate needs and manage multiple priorities effectively. The ideal candidate will be a polished professional with a keen eye for detail and a commitment to providing seamless administrative support in a fast-paced executive environment.
Key responsibilities include:
Key responsibilities include:
- Managing complex and dynamic calendars for multiple executives, scheduling meetings, appointments, and travel arrangements with precision.
- Coordinating domestic and international travel logistics, including flights, accommodations, and ground transportation, often with last-minute changes.
- Preparing and editing correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company standards.
- Screening and prioritizing incoming communications, including emails, phone calls, and mail, and redirecting as appropriate.
- Organizing and managing executive meetings, including preparing agendas, taking minutes, and tracking action items.
- Handling confidential information with the utmost discretion and integrity.
- Coordinating special projects and initiatives as assigned by executives.
- Managing office supplies and maintaining an organized and efficient workspace.
- Serving as a primary point of contact for internal and external stakeholders, representing the executive office professionally.
- Assisting with expense reporting and invoice processing.
- Anticipating the needs of executives and proactively addressing potential issues.
Apply Now
4
Executive Administrative Assistant
89101 Sunrise Manor, Nevada
$80000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in Las Vegas, Nevada, US . This pivotal role requires exceptional communication skills, impeccable discretion, and the ability to anticipate needs and manage complex schedules effectively. The ideal candidate will be adept at multitasking, proficient in a wide range of office technologies, and possess a professional demeanor suitable for interacting with high-level executives, clients, and stakeholders. This hybrid position offers a dynamic work environment with a blend of in-office and remote flexibility.
Key Responsibilities:
Key Responsibilities:
- Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and ground transportation, preparing detailed itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, responding or redirecting as appropriate.
- Organize and maintain filing systems, both physical and digital, ensuring efficient information retrieval.
- Plan and coordinate logistics for meetings, conferences, and special events, including preparing agendas and taking minutes.
- Manage expense reporting and reconcile corporate credit card statements.
- Conduct research on various topics as requested by executives.
- Serve as a liaison between executives and internal departments, as well as external clients and partners.
- Handle confidential information with the utmost discretion and professionalism.
- Anticipate the needs of executives and proactively address potential issues.
- Manage office supplies and maintain an organized office environment.
- Support special projects as assigned.
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing administrative support to senior-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills, with excellent grammar and proofreading abilities.
- High level of professionalism, discretion, and a strong sense of confidentiality.
- Ability to work independently with minimal supervision and as part of a team.
- Experience with calendar management, travel coordination, and expense reporting.
- Proactive problem-solving skills and a resourceful approach to tasks.
- Adaptability and flexibility to handle changing priorities in a fast-paced environment.
- Experience in a similar industry (e.g., hospitality, entertainment) is a plus.
Apply Now
5
Executive Administrative Assistant
89101 Sunrise Manor, Nevada
$65000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership in Las Vegas, Nevada, US . This role is crucial for ensuring the smooth and efficient operation of the executive office, allowing leadership to focus on strategic initiatives. The ideal candidate will possess exceptional organizational skills, impeccable attention to detail, and a high degree of professionalism. You will manage complex calendars, coordinate domestic and international travel arrangements, and prepare for meetings, including creating agendas, compiling supporting documents, and taking minutes when required. Extensive experience with email management, drafting correspondence, and handling confidential information with utmost discretion is essential. You will be responsible for gatekeeping, prioritizing inquiries, and liaising effectively with internal departments, external partners, and clients on behalf of the executives. Expense report preparation and management, as well as budget tracking for the executive office, will also be part of your duties. Proactive anticipation of needs, problem-solving, and the ability to manage multiple priorities in a fast-paced environment are key attributes. This position requires a polished demeanor, excellent communication skills, and the ability to build strong working relationships at all levels. A strong command of office productivity software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools, is mandatory. The willingness to go the extra mile and adapt to changing demands will be highly valued. This is an excellent opportunity for a dedicated administrative professional looking to support top-tier executives in a dynamic setting.
Responsibilities:
Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel.
- Coordinate all aspects of domestic and international travel, including flights, accommodation, and ground transportation.
- Prepare and organize materials for executive meetings, including agendas, presentations, and background documents.
- Take accurate minutes during meetings and track action items for follow-up.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, with professionalism and discretion.
- Draft, proofread, and edit correspondence, reports, and other documents.
- Manage and reconcile executive expense reports and track departmental budgets.
- Serve as a primary point of contact for internal and external stakeholders, managing inquiries effectively.
- Anticipate executive needs and proactively address potential issues or conflicts.
- Maintain confidential files and information with the highest level of integrity.
- Associate's or Bachelor's degree in Business Administration, Communications, or a related field, or equivalent professional experience.
- Minimum of 5 years of progressive experience providing high-level administrative support to executives.
- Exceptional organizational and time-management skills with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and advanced calendar management.
- Experience with travel booking platforms and expense management software.
- Excellent written and verbal communication skills, with strong proofreading abilities.
- Demonstrated ability to handle confidential information with the utmost discretion.
- Proactive problem-solving skills and the ability to multitask effectively in a fast-paced environment.
- Professional and polished demeanor, with strong interpersonal skills.
- Ability to work independently and collaboratively as part of a team.
Apply Now
Be The First To Know
About the latest Administrative assistants Jobs in Whitney !
6
Executive Administrative Assistant
89101 Sunrise Manor, Nevada
$75000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client, a high-profile executive leadership team, is seeking an exceptional and highly organized Executive Administrative Assistant to provide comprehensive support. This is a fully remote position, requiring a proactive individual with impeccable organizational skills and the ability to manage complex schedules and priorities. You will be the central point of contact and administrative support for a team of senior executives, managing their calendars, coordinating travel arrangements, preparing documents, and handling confidential information with the utmost discretion. Your responsibilities will include managing communication flow, scheduling meetings and appointments, preparing reports and presentations, and facilitating smooth operations within the executive office. The ideal candidate possesses outstanding communication skills, a keen eye for detail, and the ability to anticipate needs and proactively solve problems. Proficiency in modern productivity tools and a commitment to maintaining confidentiality are essential. This role demands a high level of professionalism, resourcefulness, and adaptability to thrive in a fast-paced, remote environment. You will be instrumental in ensuring the efficient functioning of the executive team, supporting their strategic objectives from anywhere in the US, ideally near Las Vegas, Nevada, US .
Responsibilities:
Responsibilities:
- Manage complex calendars and schedule appointments for senior executives.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Screen and prioritize incoming communications, responding as appropriate.
- Organize and facilitate meetings, including agenda preparation and minute-taking.
- Handle confidential information with discretion and professionalism.
- Manage expense reports and assist with budget tracking.
- Act as a liaison between executives and internal/external stakeholders.
- Maintain organized digital and physical filing systems.
- Anticipate needs and proactively address potential issues to ensure seamless operations.
- Conduct research and compile information as needed for executive projects.
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
- 5+ years of experience providing administrative support to senior executives or C-suite leadership.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Excellent written and verbal communication skills.
- High level of discretion and ability to handle confidential information.
- Proactive problem-solving abilities and attention to detail.
- Ability to work independently and manage multiple priorities in a remote setting.
Apply Now
7
Executive Administrative Assistant
89101 Sunrise Manor, Nevada
$28 Hourly
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in their dynamic Las Vegas, Nevada, US office. This role is crucial for ensuring the smooth and efficient operation of executive activities. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include managing complex calendars, scheduling meetings and appointments, coordinating travel arrangements (flights, hotels, ground transportation), preparing expense reports, and acting as a gatekeeper for executive communications. You will also be responsible for drafting correspondence, preparing presentations and reports, organizing and maintaining physical and digital files, and handling confidential information with discretion. This role requires a strong understanding of office management principles and practices. The ability to anticipate needs and solve problems independently is highly valued. You will be expected to liaunt with internal departments and external stakeholders, ensuring timely information flow. A professional demeanor and a commitment to maintaining confidentiality are paramount. This position offers a unique opportunity to gain exposure to high-level business operations and contribute directly to the success of our leadership team.
Qualifications:
This is a hybrid position, requiring in-office presence at our Las Vegas, Nevada, US location on designated days, with flexibility for remote work.
Qualifications:
- Proven experience as an Executive Administrative Assistant or in a similar high-level support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent time management and organizational skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills.
- High level of discretion and professionalism in handling confidential information.
- Experience with calendar management and travel coordination.
- Ability to work independently and as part of a team.
- Associate's or Bachelor's degree in Business Administration or a related field is preferred.
- Familiarity with modern office technologies and virtual collaboration tools.
- A positive attitude and a willingness to learn and adapt.
This is a hybrid position, requiring in-office presence at our Las Vegas, Nevada, US location on designated days, with flexibility for remote work.
Apply Now
8
Executive Administrative Assistant
89101 Sunrise Manor, Nevada
$65000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is looking for a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Las Vegas, Nevada, US . This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment. The ideal candidate will be a self-starter, capable of anticipating needs and executing tasks with efficiency and discretion. You will manage complex calendars, coordinate travel arrangements, prepare reports and presentations, and serve as a primary point of contact for internal and external stakeholders. This hybrid role offers the flexibility to work both in the office and remotely. Key responsibilities include:
- Managing and coordinating complex executive calendars, scheduling meetings, and appointments with meticulous attention to detail.
- Arranging domestic and international travel, including flights, accommodations, and ground transportation, ensuring all logistical needs are met.
- Preparing and editing correspondence, reports, presentations, and other documents using various software applications.
- Screening and prioritizing incoming communications, including emails and phone calls, and directing them appropriately.
- Coordinating and managing logistics for executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Handling confidential information with the utmost discretion and professionalism.
- Assisting with expense reporting and budget tracking for executive team members.
- Serving as a liaison between executives, employees, and external parties, fostering positive relationships.
- Conducting research and gathering information as needed for various projects and meetings.
- Providing general administrative support, such as managing office supplies, filing, and organizing documents.
- Anticipating the needs of executives and proactively addressing potential issues.
- Associate's or Bachelor's degree preferred, or equivalent work experience.
- Minimum of 5 years of experience providing high-level administrative support to executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize effectively, and meet deadlines in a dynamic environment.
- Discretion and a high level of professionalism in handling confidential matters.
- Experience with calendar management tools and travel booking platforms.
- Proactive and resourceful approach to problem-solving.
- Familiarity with office management procedures and basic accounting principles is a plus.
Apply Now
9