13 Administrative Assistants jobs in Wichita

Your Job

Koch Capabilities is seeking an Administrative Partner to provide administrative and project-specific support for LIFT, our facilities and real estate capability. This position involves extensive contact with various levels of internal personnel as well as external customers and service delivery providers. The successful candidate must be detail-oriented and possess the ability to work collaboratively with customers and admin peers. The candidate must be naturally curious, a continuous learner and advance in the adoption of existing and new technology to find ways of automating and simplifying work processes. If you are proactive, detail-oriented, can quickly adapt to change, enjoy learning and have organizational prowess, this is the role for you!

Our Team

LIFT provides consulting, advisory and real estate services globally, including portfolio and transaction management, workplace strategy, occupancy planning, project development services, and integrated facilities management.

What You Will Do

• Provide administrative support to leadership team including, calendar, meeting, event and catering coordination, expense reports, domestic and international travel, and obtaining visa's
• Serve as a change agent, manage and communicate any IT or related changes that may impact the team, understand the impact and effectively communicating changes
• Provide systems administration for internal team enablement tools such as Microsoft Teams, SharePoint, etc.
• Act as a liaison, problem solver, and facilitator as the first point of contact for the team. Working with office support capabilities such as IT, AV, Facilities, Ambassadors.
• Support employee and business partner engagement, ideating way to engage with customers and opportunities to build relationships within the group
• Contractor engagement and lifecycle management - On and offboard contractors and subcontractors in HR application
• Manage and respond to approvals, escalations and feedback regarding contractors and subcontractors
• Ongoing people data management and bi-annual audits to drive accurate and timely work status
• Assist in supporting floor office duties such as mail distribution, shipments, identifying facilities related items, office and break room supply ordering and management, and employee move requests.
• Providing support to additional Administrative Partners within the Admin Partner Capability

Who You Are (Basic Qualifications)

• Experience in Microsoft Office products and being comfortable answering questions and assisting others as needed
• Experience working collaboratively in a team environment, bringing a positive customer focus mindset and ability to build meaningful relationships
• Experience independently initiating tasks and successfully completing them with minimal supervision.
• Experience utilizing strong organizational skills, managing multiple deadlines and prioritizing tasks with high attention to detail
• Experience planning and executing events and managing small projects

What Will Put You Ahead

• Administrative experience working with large teams

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here .

Who We Are

Koch Inc. creates and innovates a wide spectrum of products and services that make life better. Our work spans a vast number of industries across the world, including engineered technology, refining, chemicals and polymers, pulp and paper, glass, electronics and many more. Headquartered in Wichita, Kansas, Koch employs 120,000+ employees across the globe.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here , aquí , or tu ).

Your Job

Koch Capabilities is seeking an Administrative Partner to provide administrative support for Finance and IT teams. This position involves extensive contact with various levels of internal personnel as well as external customers. The successful candidate must be detail-oriented and possess the ability to work collaboratively with customers and admin peers. The candidate must be naturally curious, a continuous learner and advance in the adoption of existing and new technology to find ways of automating and simplifying work processes. In you are proactive, detail-oriented, can quickly adapt to change, enjoy learning and have organizational prowess, this is the role for you!

Our Team

The Koch Capabilities Admin Partner team creates value by partnering with leaders and teams to provide proactive, elevated, and agile support, enabling them to focus on their core business. As an extension of the business, we strive to proactively anticipate needs to minimize opportunity cost. Maximize support capabilities to deliver excellent solutions that enable value creation while serving as a utility player to foster self-actualization and business transformation. As a team, we encourage collaboration, knowledge sharing and mutual learning to create an inclusive environment and speed to value.

What You Will Do

• Provide administrative support to leadership team including, calendar, meeting, event and catering coordination, expense reports, domestic and international travel, and obtaining passports and visas
• Serve as a change agent, manage and communicate any IT or related changes that may impact the team, understanding the impact and effectively communicating changes
• Assist in supporting floor office duties such as mail distribution, shipments, identifying facilities related items, office and break room supply ordering and management, and employee move requests.
• Assist AP/AR with researching and troubleshoot vendor/customer invoices, invoice processing and special projects as needed
• Serve as a customer liaison for AP/AR in gaining needed updated information from customers, suppliers, and vendors
• Coordinate small and large meetings and events that include internal and external attendees in remote offices
• Act as a liaison, problem solver, and facilitator as the first contact for the team. Working with office support capabilities such as IT, AV, Facilities, Ambassadors.
• Providing support to additional Administrative Partners within the Admin Partner Capability

Who You Are (Basic Qualifications)

• Experience with Microsoft office tools (Outlook, Teams, PowerPoint, Word, Excel)
• Experience working collaboratively, bringing a positive customer focus mindset and ability to build meaningful relationships
• Ability to multi-task, prioritize, organize, and high attention to detail to administrative tasks
• Experience planning and executing events and managing small projects

What Will Put You Ahead

• Administrative experience working with large teams
• Administrative experience in finance

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here .

Who We Are

Koch Inc. creates and innovates a wide spectrum of products and services that make life better. Our work spans a vast number of industries across the world, including engineered technology, refining, chemicals and polymers, pulp and paper, glass, electronics and many more. Headquartered in Wichita, Kansas, Koch employs 120,000+ employees across the globe.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here , aquí , or tu ).

#LI-onsite

#LI-SB8

LEGAL ADMINISTRATIVE ASSISTANT -TRANSACTIONAL

If you enjoy working with complex legal documents, have strong organization skills, and a passion for helping others, this could be the role for you! Foulston is looking for a teammate to help support attorneys in our Wichita office as a Legal Administrative Assistant. This position will primarily support business and corporate attorneys and paralegals. The ideal candidate is a critical thinker, team player, detail oriented, and has a strong desire for excellence.

Responsibilities may include:

• Prepare, edit, and revise business and legal documents from drafts and/or templates
• Work with document versioning and comparisons
• Manage attorney calendars, telephone calls, and mail, as well as make travel arrangements
• Maintain client files and documents using the Firm document management system
• Open and close client files following conflict procedures
• Assist attorneys with recording and editing billable time as well as preparing billing to clients
• Manage deadline tracking and scheduling for matters
• Communicate professionally with clients and other parties in person, over the phone, and in writing
• Other duties as assigned to support the attorneys, paralegals, and our clients in fulfillment of the Firm's mission

Qualifications include:

• Excellent technical skills, including expertise in Microsoft Word
• Strong interpersonal skills
• Exceptional verbal and written communication skills, with use of proper grammar and punctuation
• Professional demeanor and outstanding character
• Strong attention to detail and proofreading skills
• Prior experience with business, corporate, real estate, or tax law strongly preferred
• Prior experience as a Legal Administrative Assistant, Legal Secretary, Executive Assistant, or Administrative Assistant is desirable

This position is on-site Monday through Friday. Typical hours are 8:00 am - 5:00 pm. Compensation is commensurate with experience.

We proudly represent a diverse client base, ranging from individuals and emerging businesses to Fortune 500 companies. We believe that each of our team members is an important part of the Firm's overall success. The Firm could not provide excellent legal services without superior attorneys and employees, so we look for the very best at all levels of our organization.

Contributing to the communities in which we live, and work is an important part of our Firm's values. Our attorneys and staff are involved with many charitable, civic, and community organizations that provide needed resources and help make our cities great places to live.

Foulston offers a robust benefits package, and we strive to provide a positive work environment that is both professionally and financially rewarding. Qualified candidates may apply for this position by completing the online application via the link on this page. Please include your resume and a cover letter with your application. Foulston is an equal opportunity employer.

Ignite your career at Builders FirstSource, America's largest supplier of building materials, value-added components and building services to the professional market. The #1 name in our industry, we help make the dream of home ownership more achievable every day. At BFS, you'll be equipped with all the tools, training, and resources you need, and you'll be empowered to try new things, gain new experiences, and build a career with unlimited horizons.

PURPOSE

Responsible for performing a variety of general administrative and office operations support activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• May serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate staff member while ensuring office security measures are followed correctly.
• Prepares routine correspondence, office forms and/or other business related documents.
• Performs data entry/retrieval functions.
• Handles Incoming and Outgoing mail and interoffice communications.
• May perform office supply inventory and replenishment services.
• May arrange meetings and conferences; maintains calendars and makes travel reservations.
• Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.
• Working with salespeople and operations quoting truss pricing to the customers.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

MINIMUM REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

High school diploma or General Education Degree (GED) and one (1) year administrative or related experience; or an equivalent combination of education and experience.

COMPETENCIES

• Bilingual (Spanish) Preferred
• Customer service skills
• Good verbal and written communication skills
• Ability to apply common sense understanding to carry out written or oral instructions
• Proficiency in Microsoft Office Suite

WORK ENVIRONMENT / PHYSICAL ACTIVITY

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.
• May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.

At BFS, we want you and your career to be greater than what you ever could have expected. Our supportive, people -first culture will build you up and empower you to do more, be more, and become better every day. Join us and see what's possible when you can rise to new challenges, learn new skills, and add to your career tool belt every day.

At Builders FirstSource, we offer competitive, affordable benefits designed to make life better for you and the people you love. Our goal is simple - provide great plans that help you and your family to live happier, healthier and more secure lives. To view all our benefit offerings click here
Builders FirstSource is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Builders FirstSource, please call ( or email: Please do not send resumes to this email address - it is intended only to be used to request an accommodation in submitting an application for a job opening.

Pay Transparency Provision - English/Spanish

**Law Enforcement - Administrative Assistant - Wichita (4942)**
Location
**Wichita, KS**
Job Code
**4942**
# of Openings
**1**
Apply Now ( Harbor is a Government Support Services company providing support to government and commercial entities. We are an Alaska Native Corporation (ANC)-owned, Small Disadvantaged Business (SDB). Eagle Harbor is a successful small business with proven performance and financial strength and stability. We perform a wide range of support across multiple contracts, with a primary focus in four lines of business.
**Position Overview:**
The Administrative professional will support the NIBIN National Correlation and Training Center (NNCTC-2) on a variety of administrative duties. These include duties may include, but isn't limited to scanning, filing, and storing both paper and electronic records; planning and coordinating schedules for meetings and/or training; responding to NIBIN Partner site inquiries, and other administrative duties as required.
**Responsibilities:**
+ Perform general office support such as welcoming and escorting visitors, receive and forward calls, take messages, handle routine requests for information, appropriately delegate necessary tasks, copy, print, and fax according to office procedures, maintain administrative file, and perform data entry.
+ Perform mail support services such as receiving, collecting, distributing, and sending mail, preparing Fedex, UPS and other priority shipments, and maintaining records and files for shipped items.
+ Calendar Maintenance and Scheduling support to include federal staff and office activity calendars and scheduling appointments and conference rooms.
+ Correspondence Support to include proof reading for accuracy and formatting, review, edit, prepare, and send correspondence.
+ Office, facility, and property management support such as submitting and following up on requests for services (such as printing, housekeeping, office equipment, etc).
+ Conference, seminar, and meeting support to include arranging meetings, scheduling rooms, assembling conference materials, attending meetings and taking minutes as needed.
+ Travel support to include making travel arrangements and reconciling travel documents as well as keeping travel document files.
+ Personnel Support as needed.
+ Procurement and budget support including follow up on requests and maintain up to date records.
+ Planning, coordinating and support miscellaneous special projects for the program.
+ Sending, receiving, storing, and updating the inventory management system for government issued property.
**Requirements:**
+ U.S. Citizen
+ B.S. Degree from accredited college or university preferred. Combination of formal education, work experience and on the job, training will be considered
+ General experience with local, State, or Federal law enforcement is preferred, but not required.
+ Must pass a pre-employment background check which includes credit criminal and DMV
+ Must be able to successfully complete the ATF clearance process
+ Must have the ability to exercise independent judgement in resolution of administrative issues
+ Ability to analyze, summarize, report, and share information
+ Must have excellent communication and customer service skills and be able to translate these skills to the professional and law enforcement fields
+ Extensive knowledge of Windows-based computer applications and software (Microsoft Office)
**Position located in Wichita, KS**
**Apply at:** ** Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Department
Housing and Residence Life

Campus Location
Wichita, KS - WSU Main Campus

Hire Type
Part Time

Pay
$10/hour

Work Schedule
Variable dependent upon class schedule

Export Compliance Requirement
No export control requirement.

Job Story
The Office Assistant is a student staff member of Housing and Residence Life who serves as a vital member of our team, providing staffing for the front desk as well as completing a variety of administrative and outreach tasks.

Job Summary
A student assistant will carry out administrative and technical tasks requested by a supervisor. Depending on the area the student assistant is employed in, they may assist and mentor other students or provide support throughout the campus in various forms.

Job Duties
* Support department and university events, including staffing and serving as tour guides of residence halls on an as needed basis
* Assist in the check-in and check-out processes for the department
* Provide administrative assistance to any member of the HRL team including but not limited to making event advertisements & bulletin boards, communication follow-ups by phone and/or email, etc
* Understand and utilize necessary programs such as StarRez, Salto, and Teams
* Sort mail and packages upon arrival, following established processes and informing a supervisor when issues arise
* Welcome, assist, and interact with residents and guests to the residence hall communities in a positive manner
* Maintain and respect issues of confidentiality. Know when and how to make judgment calls regarding confidentiality in accordance with FERPA (Family Educational Rights and Privacy Act)
* Be familiar with WSU Housing and Residence Life policies, and be able to respond to all emergency situations as defined for the OA position
* Know and enforce the policies held within the HRL Handbook and WSU Student Code of Conduct

Required Education
High School diploma or equivalent. Enrolled in a minimum of 6 credit hours at Wichita State University.

Additional Requirements
* Must have 6 months customer-service related experience
* Having a cumulative GPA of 2.5 or greater at the time they apply for a Residence Life student staff position and at the end of the semester immediately preceding the beginning of their employment with HRL.
* OAs must be enrolled as a full-time student (12 credits or more undergraduate and 9 hours graduate) and making academic progress toward graduation. At least 3 credits per semester must be taken in person and on campus (summer term may be an exception).

Required Experience
This is specific to each position and department. See additional requirements and preferences.

Physical Requirements
Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.

Part-Time Office Assistant

If you are interested in learning more about the legal field, thrive on variety, and are self-motivated, you are the type of teammate we are looking for! Foulston is looking for a team member to join our Wichita office as an Office Assistant. This position is ideal for someone who enjoys movement and interacting with a variety of people. The ideal candidate is a critical thinker, team player, detail oriented, and has a strong desire for excellence.

Responsibilities may include:

• Serving as courier for the Firm
• Filling in for the receptionist
• Collecting, processing, and distributing mail
• Assisting with document productions
• Communicating professionally with clients and other parties
• Other duties as assigned

Qualifications include:

• Strong interpersonal skills and a positive attitude
• Ability to be on your feet for up to 5 hours of the day
• Excellent organizational skills
• Professional telephone skills
• Ability to work in a professional office environment
• Valid driver's license
• Reliable vehicle with auto insurance
• Good driving record
• General knowledge of the Wichita area
• Ability to lift and carry boxes up to 35 lbs.

This position is on-site Monday through Friday working from 1:00 pm to 6:00 pm, with occasional Saturdays from 9:00 am to 1:00 pm. Hourly compensation for this position is set at $15.00.

We proudly represent a diverse client base, ranging from individuals and emerging businesses to Fortune 500 companies. We believe that each of our team members is an important part of the Firm's overall success. The Firm could not provide excellent legal services without superior attorneys and employees, so we look for the very best at all levels of our organization.

Contributing to the communities in which we live and work is an important part of our Firm's values. Our attorneys and staff are involved with many charitable, civic, and community organizations that provide needed resources and help make our cities great places to live.

Qualified candidates may apply for this position by completing the online application via the link on this page. Please include your resume and a cover letter with your application. Foulston is an equal opportunity employer.

Job Description

The Part Time Office Assistant in a Helzberg Diamonds retail store executes the daily operations of the office to assist the store in achieving sales volume and profit goals. Key responsibilities include:

• Processing all transactions in accordance with company policies and procedures
• Assisting the management team with operational audits and inventory counts
• Complying with company policies and procedures including loss prevention, operational and human resources.
• Achieving personal sales and extended warranty goals by working on the sales floor

The ideal candidate will possess:
• High school diploma or equivalent
• Previous retail sales or office experience
• Ability to sell in a commission environment
• Experience using a PC or POS system or other computer keyboard is required
• Strong communication and organizational skills required
• Must be available to work a flexible schedule, including evenings, weekends and holidays.

Part Time Office Assistant benefits include:
• Competitive pay rate plus commissions
• Associate Discount
• 401k
• Vacation, holiday and sick pay

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/Changes

Qualifications:

* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.

Skills:

* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.

Job Perks:

* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.

Sincerely,

Top Level Promotions HR Department