60 Administrative Assistants jobs in Willimantic

**Job Description**
Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.
As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.
We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. This is a full-time in-office role ideally based in our Nashville or Seattle offices, although remote flexibility can be considered for the right candidate.
**Responsibilities**
**Job Requirements: **
Demonstrated strong organizational skills.
Handles details of a highly confidential and critical nature.
Fast, resourceful, proactive, and with excellent follow-through.
Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.
Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
Exercises critical judgment within defined procedures and practices to determine appropriate action.
Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.
Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
Values align with OCI values.
**Minimum Qualifications: **
10+ years executive and/or office management experience required. 
Anticipating and solving problems proactively is essential. 
Outlook calendar management is critical.
Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
BA/BS degree or equivalent.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $4.13 per hour; from: 56,300 to 112,600 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

Sep Administrative Assistant

This position is responsible for providing overall administrative support. This individual must possess high energy and motivation. He/She should be a self-starter who can work independently, be well organized, able to multitask and prioritize projects. This individual will be responsible for preparing program information, data entry, reports, correspondence, faxing, filing, assisting with coordinating meetings and appointments.

Required Skills

• H S Diploma plus two years of related work experience.
• Excellent customer service and communication skills, verbal and written. Strong Word Processing, Excel, PowerPoint and Internet applications skills required.

Minimum Salary: $16.35

_This position is National Remote. You'll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges._
Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health optimization on a global scale. Join us to start **Caring. Connecting. Growing together.**
This position is full-time (40 hours/week) Monday - Friday. Employees are required to work 8-hour shift schedules during our normal business hours of 9:00am - 5:30pm EST. Schedule will alternate each week per the following:
1st week : 9:00am-5:30pm EST, Monday to Friday
2nd week: Same schedule but will work for 8:00am - 12:00pm EST on Saturday OR Sunday.
Candidate will select which day during the week they will shorten their shift to 4 hours. Hiring Manager will go over specifics during the interview. It may be necessary, given the business need, to work occasional overtime or weekends.
We offer 2 weeks of on-the-job training. The hours during training will be 9:00am to 5:30pm EST, Monday - Friday. **Training will be conducted virtually from your home.**
**Primary Responsibilities:**
+ Manage administrative intake of members
+ Work with hospitals, clinics, facilities and the clinical team to manage requests for services from members and/or providers
+ Process incoming and outgoing referrals, and prior authorizations, including intake, notification and census roles
+ Assist the clinical staff with setting up documents/triage cases for Clinical Coverage Review
+ Handle resolution/inquiries from members and/or providers via email or telephone
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
**Required Qualifications:**
+ High School Diploma / GED OR equivalent work experience
+ Must be 18 years of age OR older
+ 1+ years of experience with ICUE
+ Knowledge and/or experience processing clinical requests from providers
+ 1+ years of experience in health insurance OR medical billing
+ Familiarity with computer and Windows PC applications, which includes the ability to navigate and learn new and complex computer system applications
+ Ability to work full-time (40 hours/week) Monday - Friday. Employees are required to work 8-hour shift schedules during our normal business hours of 9:00am - 5:30pm EST. Schedule will alternate each week per the following: 1st week : 9:00am-5:30pm EST, Monday to Friday, 2nd week: Same schedule but will work for 8:00am - 12:00pm EST on Saturday OR Sunday. Candidate will select which day during the week they will shorten their shift to 4 hours. Hiring Manager will go over specifics during the interview. It may be necessary, given the business need, to work occasional overtime or weekends.
**Preferred Qualifications:**
+ Professional experience in a clerical OR administrative support related role
+ 1+ years of experience working with ICD - 9 / 10 and CPT codes
+ Experience working with Microsoft Word (creating, editing, saving documents) and Microsoft Excel (creating, editing, saving spreadsheets)
+ Knowledge of medical terminology
**Telecommuting Requirements:**
+ Ability to keep all company sensitive documents secure (if applicable)
+ Required to have a dedicated work area established that is separated from other living areas and provides information privacy.
+ Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service.
**Soft Skills:**
+ Experience working with key performance indicators (average handle time, call volume, etc)
*All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $17.74 - $31.63 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
**_Application Deadline:_** _This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants._
_At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location, and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups, and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission._
_UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations._
_UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._
#RPO

Description
About the Company:
Our client is a well-established organization in the real estate/property management industry, known for its commitment to excellence and fostering a supportive, collaborative workplace culture. Yardi experience is required
Job Responsibilities:
As an Administrative Assistant, you will play a critical role in supporting day-to-day operations. Your key responsibilities will include:
+ Utilizing Yardi to manage property information, tenant records, and financial data.
+ Assisting with data entry, report generation, and maintaining accurate databases.
+ Coordinating and scheduling meetings, managing calendars, and handling communication.
+ Supporting property management teams with lease administration and compliance tracking.
+ Organizing and maintaining files, both digital and physical.
+ Responding to client inquiries and assisting with administrative projects as needed.
+ Providing general office support to ensure smooth business operations.
Requirements:
To succeed in this role, candidates should have:
+ Proven experience in an administrative support role, preferably in a property management or real estate setting.
+ Proficiency with Yardi software is a must.
+ Strong computer skills, including Microsoft Office Suite (Excel, Word, Outlook).
+ Excellent organizational skills and high attention to detail.
+ Strong communication and interpersonal abilities.
+ A customer-service mindset with the ability to manage multiple priorities effectively.
Requirements
Requirements:
To succeed in this role, candidates should have:
+ Proven experience in an administrative support role, preferably in a property management or real estate setting.
+ Proficiency with Yardi software is a must.
+ Strong computer skills, including Microsoft Office Suite (Excel, Word, Outlook).
+ Excellent organizational skills and high attention to detail.
+ Strong communication and interpersonal abilities.
+ A customer-service mindset with the ability to manage multiple priorities effectively.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Make an impact with NTT DATA**
Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion - it's a place where you can grow, belong and thrive.
**KEY RESPONSIBILITIES**
Legal Technology & Systems Management
+ Administer and optimize SharePoint sites for legal documentation and collaboration.
+ Build and maintain Microsoft Lists for tracking legal requests, contracts, and workflows.
+ Design and implement Power Automate workflows to improve efficiency and reduce manual tasks.
+ Support contract management systems, including template creation, metadata tagging, and reporting.
Operational Support
+ Provide high-level administrative support including calendar management, meeting coordination, presentation and document preparation.
+ Assist with legal project management, including tracking deliverables, deadlines, and stakeholder communications.
+ Maintain legal department dashboards and reporting tools.
Process Improvement & Innovation
+ Identify opportunities to improve legal operations processes and implement scalable solutions.
+ Collaborate with cross-functional teams to enhance legal service delivery.
+ Proactively suggest and implement tools and practices that increase team productivity and reduce friction.
**KNOWLEDGE & ATTRIBUTES**
+ Passion for legal technology and process optimization.
+ Comfortable working in a fast-paced, global environment.
+ A collaborative mindset with a proactive approach to problem-solving.
+ Ability to translate legal needs into technical solutions.
#LI-GlobalDataCentres #LI-PD1
**ACADEMIC QUALIFICATIONS & CERTIFICATIONS**
+ Paralegal certification, BA/BS, or equivalent legal operations experience.
**REQUIRED EXPERIENCE**
+ 3+ years of experience in a legal operations or paralegal role with a strong technical focus.
+ Proficiency in Microsoft 365 tools
+ Experience with contract lifecycle management platforms (e.g., Conga, DocuSign CLM, or similar).
+ Strong organizational and multitasking skills with attention to detail.
+ Excellent communication and interpersonal skills.
+ Proven ability to work independently, take initiative, and drive projects forward.
**PHYSICAL REQUIREMENTS**
+ Remain stationary for long periods of time.
+ Operate computer, peripherals, and other office equipment.
+ Perform work during US business hours and time zones.
**WORK CONDITIONS & OTHER REQUIREMENTS**
+ Perform work from a remote location with stable internet connection.
+ Minimal travel may be required.
This is a remote position that requires reliable internet connection and electricity. A monthly stipend is provided to cover expenses associated with working remotely and use of a personal mobile device, if applicable.
NTT Global Data Centers Americas, Inc. offers competitive compensation based on experience, education, and location. Hourly base salary for this position is $29.30 - $8.20 and is eligible for overtime pay in accordance to local state and federal 'Wage and Hour' requirements.
All regular full-time employees are eligible for an annual bonus; payout is dependent upon individual and company performance.
Employees receive paid time-off, medical, dental, and vision benefits, life and supplemental insurance, short-term and long-term disability, flexible spending account, and 401k retirement plan to create a rich Total Rewards package.
**Workplace type** **:**
Remote Working
**About NTT DATA**
NTT DATA is a 30+ billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long-term success. We invest over 3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure, and connectivity. We are also one of the leading providers of digital and AI infrastructure in the world. NTT DATA is part of NTT Group and headquartered in Tokyo.
**Equal Opportunity Employer**
NTT DATA is proud to be an Equal Opportunity Employer with a global culture that embraces diversity. We are committed to providing an environment free of unfair discrimination and harassment. We do not discriminate based on age, race, colour, gender, sexual orientation, religion, nationality, disability, pregnancy, marital status, veteran status, or any other protected category. Join our growing global team and accelerate your career with us. Apply today.

**We believe in the power and joy of learning**
At Cengage Group, our employees have a direct impact in helping students around the world discover the power and joy of learning. We are bonded by our shared purpose - driving innovation that helps millions of learners improve their lives and achieve their dreams through education.
**Our culture values inclusion, engagement, and discovery**
Our business is driven by our strong culture, and we know that creating an inclusive workplace is absolutely essential to the success of our company and our learners, as well as our individual well-being. We recognize the value of diverse perspectives in everything we do, and strive to ensure employees of all levels and backgrounds feel empowered to voice their ideas and bring their authentic selves to work. We achieve these priorities through programs, benefits, and initiatives that are integrated into the fabric of how we work every day. To learn more, please see .
The **Sr Administrative Assistant** supports the senior sales and marketing leadership team for Cengage Higher Education, including three Senior Vice Presidents. This role goes beyond traditional administrative support to serve as a **strategic partner** , ensuring seamless operations.
This is a high-visibility role requiring exceptional judgment, discretion, and the ability to handle complex priorities across multiple executives.
This post holder will ideally be based remotely within the Central Time (CT) zone of the United States.
**What you'll do here:**
+ **Executive Calendar Management:** Efficiently handle and coordinate calendars for three executives, balancing multiple priorities, scheduling large meetings, and anticipating conflicts.
+ **Travel Coordination:** Plan and handle domestic and international travel arrangements, including flights, accommodations, transportation, visas, and other vital documentation, with meticulous attention to detail.
+ **Correspondence & Documentation:** Prepare, edit, and proofread executive-level correspondence, reports, and presentations, ensuring accuracy, clarity, and professionalism.
+ **Communication & Stakeholder Management:** Act as a trusted liaison between executives and internal/external partners, maintaining professionalism, discretion, and strong interpersonal relationships.
+ **Meeting & Event Management:** Prepare agendas, materials, and logistics for meetings, programs, and special events. Support crisis management and last-minute changes with poise and efficiency.
+ **Project & Program Support:** Lead or support critical initiatives, cross-functional programs, and high-visibility projects, contributing beyond routine administrative responsibilities.
+ **Financial & Resource Management:** Track and handle invoices, expense reports, and reimbursements, allocating resources efficiently.
+ **Confidentiality & Professionalism:** Maintain strict confidentiality with sensitive information, always exercising discretion and judgment.
+ **Technology & Process Efficiency:** Leverage technology and collaboration tools to streamline operations, support remote/global teams, and enhance productivity.
**Skills you will need here:**
+ **Education:** Associate degree in Business Administration or related field required; Bachelor's degree preferred.
+ **Experience:** Minimum 3 years of experience supporting senior executives, handling complex calendars, coordinating travel, and handling high-level administrative responsibilities. Experience supporting multiple executives simultaneously preferred.
+ **Technical Skills:** Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom, Slack). Familiarity with project management or workflow tools (e.g., Asana, Smartsheet) a plus.
+ **Executive Judgment:** Ability to anticipate needs, exercise independent judgment, and make decisions on behalf of executives when appropriate.
+ **Organization & Prioritization:** Exemplary organizational and time management skills and handle multiple priorities and projects simultaneously.
+ **Communication Skills:** Exceptional written and verbal communication skills, with attention to detail and a professional demeanor.
+ **Relationship Management:** Strong interpersonal skills and build trust and credibility across all levels of the organization.
+ **Problem Solving & Flexibility:** Strong analytical and problem-solving abilities, resilience, and adaptability in a fast-paced, dynamic environment.
+ **Discretion & Professional Presence:** Maintains confidentiality, demonstrates integrity, and represents executives with professionalism at all times.
Cengage Group's Higher Education business, Cengage, supports learning and student success by providing materials and digital solutions to faculty and students enrolled in two-year, four-year and vocational programs. We currently serve more than 10 million of the 18 million students in US higher ed. Setting a new standard of service for our customers, we deliver quality, easy-to-use course materials from textbooks and eBooks to courseware such as MindTap and WebAssign. In the US, we offer Cengage Unlimited and Cengage Unlimited for Institutions. We help instructors be better teachers, we help institutions solve problems and we empower students to leverage the power and joy of learning to transform lives.
Cengage Group is committed to working with broad talent pools to attract and hire strong and most qualified individuals. Our job applicants are considered regardless of race, national origin, religion, sex, sexual orientation, genetic information, disability, age, veteran status, and any other classification protected by applicable federal, state, provincial or local laws.
Cengage is also committed to providing reasonable accommodations for qualified individuals with disabilities including during our job application process. If you are an applicant with a disability and require reasonable accommodation in our job application process, please contact us at or at .
**About Cengage** **Group**
Cengage Group, a global education technology company serving millions of learners, provides affordable, quality digital products and services that equip students with the skills and competencies needed to be job ready. For more than 100 years, we have enabled the power and joy of learning with trusted, engaging content, and now, integrated digital platforms. We serve the higher education, workforce skills, secondary education, English language teaching and research markets worldwide. Through our scalable technology, including MindTap and Cengage Unlimited, we support all learners who seek to improve their lives and achieve their dreams through education.
**Compensation**
At Cengage Group, we take great pride in our commitment to providing a comprehensive and rewarding Total Rewards package designed to support and empower our employees. Click here ( to learn more about our _Total Rewards Philosophy_ .
The full base pay range has been provided for this position. Individual base pay will vary based on work schedule, qualifications, experience, internal equity, and geographic location. Sales roles often incorporate a significant incentive compensation program beyond this base pay range.
$27.00 - $35.00 USD
**Cengage Group** , a global education technology company serving millions of learners, provides affordable, quality digital products and services that equip students with the skills and competencies needed to be job ready. For more than 100 years, we have enabled the power and joy of learning with trusted, engaging content, and now, integrated digital platforms.
We serve the higher education, workforce skills, secondary education, English language teaching and research markets worldwide. Through our scalable technology, including MindTap and Cengage Unlimited, we support all learners who seek to improve their lives and achieve their dreams through education.
**_Warning: Be aware, there has been an increase of targeted recruitment_** **_scams perpetrated by bad actors falsely providing job offers on behalf Cengage Group to candidates as a means of obtaining personal information. Note that Cengage will always interview candidates via live in-person meetings, phone calls and video calls before an offer would be extended. Also, be sure to check that communication is coming from an @cengage.com email address._**

Sr Admin Asst - DA10AN
We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.
Are you looking for a unique opportunity to support The Hartford's Global Specialty organization?
Explore our Senior Administrative Assistant role supporting the Global Specialty Chief Operating Officer, including the Head of Transformation and AVP and Strategic Operational Excellence based in our Hartford, CT Home Office. In this role, you will support the Global Specialty organization and make an impact that helps us deliver differentiated solutions to our Global Specialty employees aligning with our ambitious growth agenda. The ability to interact with individuals (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. The ideal candidate will be experienced in handling a wide range of administrative support related tasks.
WORK ARRANGEMENTS:
This role will have a Hybrid work schedule, with the expectation of working in an office (Hartford, CT) 3-4 days a week with the expectation of coming in any other days as business needs arise.
How You'll Deliver Value
· Calendar Management: Proactively manage an extremely active calendar of appointments; filter and prioritize meetings and phone calls; proactively engage with others and work closely and effectively with the COO, Head of Transformation and AVP, Strategic Operational Excellence to keep them well-informed of upcoming commitments and responsibilities and ensure full preparation for meetings.
· Communication: Prepares and coordinates materials for meetings of significance (i.e. externa/internal presentations, Board Meetings, etc.). Communicate on behalf of management to all levels of staff, providing effective and accurate updates, presentations, and announcements within and outside the organization leveraging the most efficient and effective technologies.
· Operational Efficiency: Establish management and leader routines; track key initiatives and deadlines for C-level and senior leadership team, ensuring follow-through and timely execution. Managing OneNote Huddle Boards.
· Travel and Expense Management: Manage domestic and international travel and expenses, including booking travel arrangements, itineraries/logistics, and processing expense reports that are in-line with company travel and expense guidelines and policies. Work with the event planning team to coordinate events, and plan on traveling to the venue to support onsite administration and logistics, as needed.
· Reporting, Presentation & Document Management: Prepare and edit presentation materials and ensure availability. As needed, produce ad hoc reports and manage special projects (outline project needs, work with various groups to acquire necessary data, provide analysis and recommendations).
· Confidentiality and Discretion: Handle C-level and Senior Leadership matters with a mature, sophisticated approach to information security, data privacy, and confidentiality-exercising sound judgment, tact, and discretion while recognizing time-sensitive implications.
· Relationship Building: Build rapport and relationships with domestic and international employees and all functional partners, as well as the administrative assistant community. Develop best practices for other administrative staff within Global Specialty and serve as a leader and role model within that administrative community.
What You Will Bring
· Expertise: The successful candidate will have a demonstrated record of accomplishment as an Executive Administrative Assistant, preferably with a minimum of 7 plus years of experience supporting the C-level, Senior Leadership level and complex organizations.
· Education: Bachelor's or associate degree is preferred, but not necessary.
· Strategic Execution C-Suite Support: Ability to support multiple competing priorities and end-to-end planning for timely delivery of key deliverables to SLT and various other leaders within the organization. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
· Communication & Collaboration Excellence: Expert Level written and verbal communication and proofreading skills. Highly resourceful team player; also, able to work effectively independently.
· Analytical Judgment: Demonstrated ability to analyze and interpret data with attention to detail, data integrity, and accuracy-identifying trends, extracting anomalies, and developing insights to inform leadership actions.
· Insightful Problem Solving: Proactive problem-solver with strong decision-making skills and sound judgment, consistently delivering high-quality work while maintaining professionalism, confidentiality, and composure.
· Technical & Organizational Proficiency: Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint). Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly.
INTERNET REQUIREMENTS:
+ For full-time, occasional, part-time, or remote positions: (1) high speed broadband internet service is required, we do not recommend or support DSL, wireless, Wi-Fi, Hotspots, Fiber without a modem and Satellite; (2) Internet provider supplied modem/router/gateway is hardwired to the Hartford issued computer with an ethernet cable; and (3) 100MB download/10MB upload. Contact/Call center role using Genesys softphone and Citrix/ATO users. Users who participate in frequent Teams video conferences, as well as those who download/upload large file content throughout the workday.
+ To confirm whether your Internet system has sufficient speeds, please visit from your personal computer.
Compensation
The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford's total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:
$64,800 - $97,200
Equal Opportunity Employer/Sex/Race/Color/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age
About Us ( | Our Culture ( | What It's Like to Work Here ( | Perks & Benefits ( day, a day to do right.
Showing up for people isn't just what we do. It's who we are - and have been for more than 200 years. We're devoted to finding innovative ways to serve our customers, communities and employees-continually asking ourselves what more we can do.
Is our policy language as simple and inclusive as it can be? Can we better help businesses navigate our ever-changing world? What else can we do to destigmatize mental health in the workplace? Can we make our communities more equitable?
That we can rise to the challenge of these questions is due in no small part to our company values that our employees have shaped and defined.
And while how we contribute looks different for each of us, it's these values that drive all of us to do more and to do better every day.
About Us ( Culture
What It's Like to Work Here ( & Benefits ( Notice ( StatementProducer Compensation ( Policy ( Privacy Policy
Your California Privacy Choices ( Privacy Policy
Canadian Privacy Policy ( Areas of LA County, CA (Applicant Information)
MA Applicant Notice (

At EY, we're all in to shape your future with confidence.
We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
Join our Enterprise Support Services (ESS) team and you will be an integral part of our business enablement functions that keeps our organization running strong. You'll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator, you'll work across teams to provide the knowledge, resources and tools that help EY teams deliver exceptional quality service to our clients, win in the marketplace and support the firm's growth and profitability. 
**The opportunity**
As an Executive Administrative Coordinator, you will provide high-level, functionally specialized administrative, project and operational support to multiple executives of the firm who hold designated leadership positions. You will be closely aligned and integrated with the operations, strategies and business objectives of senior leaders with visibility across their network. You will proactively identify the needs and challenges of the executive, identifying effective solutions and ensuring that all necessary preparations and support are in place to enable the executive's success. You will track, coordinate and execute on confidential projects, applying judgment and selecting methods for meeting objectives. As a representative of the executive leaders, you will foster sophisticated relationships and interact with internal and external clients and stakeholders.
**Your key responsibilities**
+ Manage daily execution of administrative services for eligible partners, principals, managing directors and directors
+ Apply specialized knowledge of service line, sector and operations role of executive to make independent decisions to accomplish project, administrative and operational objectives
+ Apply an in-depth understanding of the key drivers affecting the leader's role and business priorities to administrative and project coordination
+ Identify and resolve administrative issues and challenges, analyze problems and implement solutions to improve efficiency and productivity
+ Build and foster relationships with internal and external business leaders and stakeholders and their administrative staff to support business objectives
+ Protect confidential/proprietary information and manage data and records securely
+ Demonstrate high level firm/service line knowledge of QRM policies
+ Independently compose, format and edit non-technical business documents in conjunction with leader executives and appropriate internal communications professionals
+ Liaise with service line and core business service personnel to track and coordinate executive work/projects; manage information and respond to requests accurately and promptly
+ Compile, review and analyze markets and budget reports to create tracking reports, identify action items, coordinate follow up and prepare meeting materials
+ Anticipate and apply knowledge of leaders' priorities to manage complex and constantly changing calendars
+ Coordinate domestic/international travel, internal and external events, meetings and conferences within scope leveraging appropriate resources
**Skills and attributes for success**
+ Complex problem solving within realm of role responsibilities, using strong analytical, organizational and research skills
+ Independent decision maker exercising discretion/judgment
+ Assimilate unfamiliar issues rapidly
+ Proactively escalate identified or potential issues
+ Ability to communicate effectively and professionally with all levels including senior leaders with sensitivity to matters that require diplomacy
+ Navigate organizational structures, changing environments and sensitive relationships
+ Prioritize and perform multiple tasks simultaneously
+ Advanced skills in MS Word, Excel, PowerPoint, Teams, SharePoint and Outlook
+ Work independently
**To qualify for the role, you must have**
+ BA/BS degree or relevant experience
+ 8-10 plus years of experience
+ Typically, no less than 5 - 7 years relevant experience
+ Flexible for overtime as required. Vacation dependent on business needs and cycles.
+ Work primarily onsite in the EY office, client or meeting site as determined.
+ Must be flexible to travel
**Ideally, you'll also have**
+ 5+ yrs. exp supporting senior leadership level executives in large organization or firm
+ Project coordination experience
**What we offer you**
At EY, we'll develop you with future-focused skills and equip you with world-class experiences. We'll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more .
+ We offer a comprehensive compensation and benefits package where you'll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $64,200 to $16,400. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is 77,000 to 132,300. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
+ Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
+ Under our flexible vacation policy, you'll decide how much vacation time you need based on your own personal circumstances. You'll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
**Are you ready to shape your future with confidence? Apply today.**
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
**EY | Building a better working world**
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. 
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY's Talent Shared Services Team (TSS) or email the TSS at .