34 Administrative Assistants jobs in Wilton Manors
Administrative Assistant

Posted 3 days ago
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Job Description
Harry Pepper is seeking a Administrative Assistant for our location in Martin County, Florida.
+ Duties:
+ Process invoices
+ Code invoices
+ Enter and upload invoices into system
+ Track delivery tickets
+ Prepare time sheets for weekly payroll
+ Submit all time to payroll department
+ Enter daily reports
+ General office duties; including filing, answering phones
+ Clerical duties for the QC department
+ Various duties as requested by managementRequirements:
+ Minimum of three (3) years AP experience, a plus
+ Cost coding experience, to include job costing
+ Strong computer skills required
+ Knowledge of accounts payable
+ Prior construction office experience a plus
**Notice to prospective employees:** **There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.**
**EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.**
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled** **#hpepper**
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
Administrative Assistant

Posted 3 days ago
Job Viewed
Job Description
The Traffic Clerk is responsible for supporting the daily operations of the Traffic Department, including order entry, shipping coordination, export compliance, and documentation. This role ensures timely and accurate processing of outbound shipments and maintains strong communication with freight forwarders and internal teams.
Responsibilities
+ Receive and post all proof of export documentation for international shipments.
+ Perform accurate data entry and generate reports using Excel.
+ Conduct research and assist with export compliance analysis.
+ Prepare and issue freight invoices and credit memos.
+ Maintain organized and accurate records for all export shipments.
+ Collaborate with internal departments to ensure compliance with export regulations and assist in investigations when necessary.
+ Support training initiatives within the Traffic Department.
+ Prepare and review international shipping documents, including commercial invoices, packing lists, and air waybills, ensuring accurate consignee details, country of origin, and customs values.
+ Assist with the interpretation and application of complex export regulations under the guidance of the Export Manager.
+ Collect and organize physical documentation boxes from the Traffic and Warehouse departments.
+ Prepare boxes for storage on pallets according to company procedures.
Essential Skills
+ Proficiency in both English and Spanish (verbal and written).
+ Strong attention to detail and organizational skills.
+ Excellent customer service and communication skills.
+ Ability to work independently, collaboratively, and efficiently under pressure in a high-volume setting.
+ Self-motivation and a proactive approach to problem-solving.
+ Ability to lift up to 10 pounds and meet deadlines under time constraints.
+ Excellent computer data entry skills.
Additional Skills & Qualifications
+ High school diploma or equivalent required.
+ 1-2 years of relevant experience in export logistics, traffic, or a related field preferred.
+ Experience working with export regulations and international shipping documentation is highly desirable.
Work Environment
This role is set in a fast-paced environment that can be stressful due to frequent deadlines. Communication is primarily in Spanish, as the office interacts mainly with local teams and clients in LATAM and the Caribbean. English is seldom spoken in the office. Reporting is done to the Traffic Supervisor, and the ability to accommodate varying schedules is rare.
Pay and Benefits
The pay range for this position is $17.00 - $17.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Hialeah,FL.
Application Deadline
This position is anticipated to close on Aug 1, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
ADMINISTRATIVE COUNSEL
Posted 3 days ago
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Job Description
ADMINISTRATIVE COUNSEL
School / Department: GENERAL COUNSEL
FT LAUDERDALE, FL, USA, 33301
Req Id: 17187
Posting Closing Date:
School Year: 2025-2026
POSITION GOAL
To render legal services and supply legal advice to the Superintendent in the area of employee discipline and the administrative staff.
ESSENTIAL PERFORMANCE RESPONSIBILITIES
MINIMUM QUALIFICATIONS & EXPERIENCE
• An earned Juris Doctor degree (J.D.) from an accredited law school.
• Minimum of three years of experience, public or private, with two years of litigation experience.
• Admitted and duly licensed to practice law in the State of Florida
• Eligible to become a member of the Florida Bar for the Federal District Court for the Southern District of Florida and for the United States Circuit Court of Appeals for the Eleventh Judicial Court.
• Demonstrated strong oral and written communication skills.
• Computer skills as required for the position.
PREFERRED QUALIFICATIONS & EXPERIENCE
SIGNIFICANT CONTACTS-frequency, contact, purpose
PHYSICAL REQUIREMENTS
TERMS OF EMPLOYMENT
LINK TO JOB DESCRIPTION
To review the complete job description for this position, access the following website: and search by Job Code. The Job Code for this position is: A-031
SKILLS
COMPETENCIES
CERTIFICATIONS
LOCATION PREFERENCES/ADDITIONAL INFOR
Advertisement Window: DATE - ((postClosingDate))
Work Calendar: 12 Month / 244 Days
Classification: Exempt
Compensation:
Educational Support Management Association of Broward, INC. (ESMAB)
PAY ((cust_gradeBand)) - SALARY RANGE
Administrative Assistant/Receptionist
Posted today
Job Viewed
Job Description
The ideal candidate will possess extensive experience supporting senior executives. Bachelors Degree is preferred. Excellent verbal and written communication skills a must. Excellent project management skills with strong attention to detail, organizatiion,prioritization and follow-through. Extensive experience with meeting and travel preparation and planning. Demonstrated use of good judgement, initiative, flexibility and composure while working under pressure of frequent interruptions and changing priorities. Must be able to handle confidential and sensitive information. Must have a high level of proficiency in MS Office. Must have the flexibility to work longer and weekend hours on occassion.
Clinic Administrative Assistant
Posted today
Job Viewed
Job Description
_Performing_ _general_ _office_ _duties_ _incorporating_ _a_ _variety_ _of basic_ _and_ _routine_ _clerical_ _and_ _secretarial_ _duties_ _in_ _a_ _clinical_ _environment._
Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.
**PRINCIPAL** **DUTIES** **AND** **RESPONSIBILITIES:**
Under general supervision, follows established company policies and procedures and applies acquired job skills to:
**Patient Engagement and Front Desk** **-** Responsibilities may include the following based on location and business need:
+ Answering telephone & routing calls to the appropriate person
+ Professionally greet all patients and guests.
+ Maintain a professional environment at all times. Monitors the reception and waiting areas.
+ Distributing incoming mail.
+ ObtainnecessarysignaturestoensuretheefficientprocessingofadmissionsdatainaccordancewithFMCNApolicies and procedures.
+ Ensureallaspectsofpatientconfidentialityaremaintainedatalltimes
**Scheduling and Registration** **-** Responsibilities may include the following based on location and business need:
+ Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
+ Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
+ Organizes travel for patients by contacting and providing requested medical records.
+ Coordinates with transient patient paperwork.
+ Coordinates transfer placements and confirmations along with Clinical Manager.
+ Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
+ Assist with medical appointment referrals and scheduling.
+ Assist with transportation coordination and referrals.
+ Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
+ Monthly insurance card scanning
**Administrative and Additional Responsibilities** **-** Responsibilities may include the following based on location and business need:
+ Setting up and maintaining filing systems and basic databases as applicable.
+ Completing forms and reports as required by the various company offices and outside vendors and agencies.
+ Preparing purchase orders using the appropriate software application.
+ Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
+ Maintaining inventory of the necessary office supplies
+ Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
+ Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
+ Assemble,fileandmaintainpatientmedicalrecords
+ Printpatientscheduleandpullpatientchartsdaily.
+ Arrangeforpackagepickupanddelivery.
+ Assists with month-end reporting requirements.
+ Participate in collaboration sessions such as center/team huddles and staff meetings.
+ Attend education and training sessions as appropriate and apply key learnings.
**SKILLS:**
+ Knowledge of office procedures required.
+ Proficient in Microsoft office applications
+ Ability to adapt to supporting software applications.
+ Professional attitude and appearance
+ Solid written and verbal communication skills
+ Ability to be resourceful and proactive when issues arise
+ Strong organizational skills
+ Multitasking and time-management skills, with the ability to prioritize tasks
+ Customer service attitude
**PHYSICAL DEMANDS AND WORKING CONDITIONS** **:**
+ The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials
**SUPERVISION:**
+ None
**EDUCATION** :
+ HighSchoolDiploma or GED required
**EXPERIENCE AND REQUIRED SKILLS** **:**
+ Minimum 6 months relevant experience without a degree.
+ 1-2 years related experience preferred.
+ Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
+ Pleasanttelephonemanner.
**EO/AA Employer:** **Minorities/Females/Veterans/Disability/Sexual** **Orientation/Gender Identity**
**Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.**
**EOE, disability/veterans**
Clinic Administrative Assistant
Posted 1 day ago
Job Viewed
Job Description
Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Under general supervision, follows established company policies and procedures and applies acquired job skills to:
Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:
- Answering telephone & routing calls to the appropriate person
- Professionally greet all patients and guests.
- Maintain a professional environment at all times. Monitors the reception and waiting areas.
- Distributing incoming mail.
- Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies and procedures.
- Ensure all aspects of patient confidentiality are maintained at all times
Scheduling and Registration - Responsibilities may include the following based on location and business need:
- Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
- Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
- Organizes travel for patients by contacting and providing requested medical records.
- Coordinates with transient patient paperwork.
- Coordinates transfer placements and confirmations along with Clinical Manager.
- Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
- Assist with medical appointment referrals and scheduling.
- Assist with transportation coordination and referrals.
- Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
- Monthly insurance card scanning
Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:
- Setting up and maintaining filing systems and basic databases as applicable.
- Completing forms and reports as required by the various company offices and outside vendors and agencies.
- Preparing purchase orders using the appropriate software application.
- Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
- Maintaining inventory of the necessary office supplies
- Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
- Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
- Assemble, file and maintain patient medical records
- Print patient schedule and pull patient charts daily.
- Arrange for package pickup and delivery.
- Assists with month-end reporting requirements.
- Participate in collaboration sessions such as center/team huddles and staff meetings.
- Attend education and training sessions as appropriate and apply key learnings.
SKILLS:
- Knowledge of office procedures required.
- Proficient in Microsoft office applications
- Ability to adapt to supporting software applications.
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Strong organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
PHYSICAL DEMANDS AND WORKING CONDITIONS :
- The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials
SUPERVISION:
- None
EDUCATION :
- High School Diploma or GED required
EXPERIENCE AND REQUIRED SKILLS :
- Minimum 6 months relevant experience without a degree.
- 1-2 years related experience preferred.
- Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
- Pleasant telephone manner.
EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity
Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.
EOE, disability/veteransAccounting / Administrative Clerk
Posted today
Job Viewed
Job Description
Accounting / Administrative Clerk
Are you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Accounting / Administrative Clerk and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property management team.
What We Offer:
At Associa, we understand that our employees are the backbone of our success. Our full-time employees enjoy a wide range of benefits, including:
- Competitive Salary: We believe in rewarding talent and dedication with a competitive compensation package.
- Professional Development: We invest in our employees' growth through ongoing training and development opportunities.
- Team Culture: Join a supportive and inclusive team that values teamwork, creativity, and a commitment to excellence.
- Health and Wellness: Enjoy comprehensive health and wellness benefits to ensure you thrive both personally and professionally.
- Personalized Benefits: Everyone is unique and has different needs, that is why we also offer additional benefits that can be tailored to each person's needs. Such benefits include; retirement 401k, Hospital indemnity, Pet Insurance, Savings & Flexible Spending Accounts and much more.
Our Accounting/Administrative Assistants are the heart of our property management operations, making a significant impact through:
- Efficient Operations : Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations.
- Communication Hub : Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow.
- Documentation : Maintain accurate records, prepare reports, and assist with documentation to support effective property management.
- Scheduling and Coordination : Manage calendars, schedule appointments, and coordinate meetings to optimize the team's productivity.
- Client Relations : Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service.
To succeed in this role the ideal candidate should possess:
- Accounting Experience: Strong understanding of the accounting principles, and a minimum of 3 years accounting experience.
- Organizational Skills : Strong organizational and multitasking abilities are essential for managing diverse administrative responsibilities.
- Communication Skills : Clear and effective communication, both written and verbal, is crucial for interacting with team members and stakeholders. Bi-lingual, Spanish speaker required.
- Tech proficiency : Proficient in Microsoft Office Suite and other relevant software applications, with the ability to learn various software platforms.
- Attention to Detail : A keen eye for detail to ensure accuracy in documentation and data management.
- Adaptability: Ability to adapt to changing priorities and handle tasks with flexibility.
- Previous Experience : Previous administrative experience, particularly in property management or accounting, is preferred.
- Education: High School Diploma or GED Required, and Associates Degree strongly preferred.
The position responsibilities may include but it is not limited to the following:
- Answering large volume of phone calls throughout the day
- Accounts Receivables -Scanning and posting checks
- Answering emails, communicating with owners, board members as needed
- Team player attitude
- Be able to commute to a 9:00am - 5:00pm schedule
- Ability to understand and review financial statements
If you are passionate about creating positive communities and have the skills to support our efforts, we invite you to apply for the Administrative Clerk position at Associa. Join us in shaping the future of exceptional living experiences.
Associa is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All candidates that are extended an offer must be able to complete a background check with drug screening.
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Administrative & Collections Specialist

Posted 3 days ago
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Job Description
Responsibilities:
- Manage a portfolio of 20-30 client accounts, expanding to approximately 60 accounts as training progresses.
- Build and maintain strong relationships with clients to ensure timely payments and account satisfaction.
- Process invoices, daily deposits, and payments with accuracy and attention to detail.
- Submit client requests and ensure all administrative paperwork is completed efficiently.
- Perform daily data entry, filing, and scanning tasks to maintain organized records.
- Provide excellent customer service by responding to inbound calls and addressing billing or payment inquiries.
- Utilize accounting and CRM software to manage accounts receivable and collection processes.
- Prepare and process documentation required for client visits and administrative compliance.
- Collaborate with team members to ensure seamless workflow and adherence to deadlines.
- Once permanent, conduct periodic in-person client visits to strengthen relationships and address concerns. Requirements - Proven experience in collections, accounts receivable, or a related administrative role.
- Proficiency in accounting software systems, CRM platforms, and data entry tools.
- Strong organizational skills with the ability to manage multiple accounts effectively.
- Excellent communication skills, both verbal and written, with a focus on customer service.
- Bilingual abilities are highly preferred to better serve a diverse client base.
- Familiarity with billing functions, claim administration, and financial services practices.
- Ability to process paperwork with precision and adhere to deadlines.
- Comfortable working in a fast-paced environment with evolving priorities.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Bilingual Spanish Administrative Assistant

Posted 3 days ago
Job Viewed
Job Description
Responsibilities:
- Provide comprehensive administrative support to ensure efficient office operations.
- Answer and manage inbound calls effectively while addressing inquiries.
- Perform accurate data entry tasks to maintain organized records and systems.
- Handle receptionist responsibilities, including greeting visitors and managing correspondence.
- Collaborate effectively with team members to ensure timely completion of tasks.
- Translate documents and communications between English and Spanish when required.
- Maintain a business casual appearance in alignment with the company's standards.
- Work a consistent schedule of Monday through Thursday, 8:00 AM to 6:00 PM.
- Assist with additional administrative duties as needed to support the team. Requirements - Fluency in Spanish, including the ability to read, write, and speak proficiently.
- Proven experience in administrative assistance or related roles.
- Strong data entry skills with attention to accuracy and detail.
- Excellent communication skills, both verbal and written.
- Ability to manage multiple tasks and prioritize effectively.
- Detail-oriented approach and adherence to business casual dress code.
- Availability to work a four-day, 10-hour schedule with minimal overtime.
- Proficiency in standard office software and tools. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .