697 Administrative Director jobs in the United States
Administrative Director
80202 Denver, Colorado
$95000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
WhatJobs is seeking a highly organized and detail-oriented Administrative Director to manage the administrative functions for our client in Denver, Colorado, US . This key role is responsible for ensuring the smooth operation of the office, supporting executive leadership, and overseeing various administrative processes. The ideal candidate will be adept at managing multiple priorities, possess excellent communication skills, and have a proactive approach to problem-solving.
Key responsibilities include developing and implementing administrative policies and procedures, managing office budgets, and overseeing the procurement of supplies and equipment. You will be responsible for supervising the administrative support staff, providing training, and evaluating performance. This role also involves coordinating executive travel arrangements, managing calendars, and preparing reports and presentations.
The Administrative Director will act as a liaison between departments, ensuring effective communication and collaboration. You will be instrumental in managing office facilities, coordinating maintenance, and ensuring a safe and productive work environment. Strong vendor management skills are required, including negotiating contracts and overseeing service providers. The ability to handle sensitive information with discretion and maintain confidentiality is paramount.
Qualifications include a Bachelor's degree in Business Administration or a related field, along with at least 6 years of experience in office management or administrative leadership. Proven experience in supervising staff and managing budgets is essential. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with administrative software are required. Strong organizational, time-management, and problem-solving skills are necessary. The ideal candidate will possess exceptional written and verbal communication skills and the ability to work effectively in a fast-paced environment. Prior experience in a similar leadership role within a corporate setting is highly advantageous.
Key responsibilities include developing and implementing administrative policies and procedures, managing office budgets, and overseeing the procurement of supplies and equipment. You will be responsible for supervising the administrative support staff, providing training, and evaluating performance. This role also involves coordinating executive travel arrangements, managing calendars, and preparing reports and presentations.
The Administrative Director will act as a liaison between departments, ensuring effective communication and collaboration. You will be instrumental in managing office facilities, coordinating maintenance, and ensuring a safe and productive work environment. Strong vendor management skills are required, including negotiating contracts and overseeing service providers. The ability to handle sensitive information with discretion and maintain confidentiality is paramount.
Qualifications include a Bachelor's degree in Business Administration or a related field, along with at least 6 years of experience in office management or administrative leadership. Proven experience in supervising staff and managing budgets is essential. Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with administrative software are required. Strong organizational, time-management, and problem-solving skills are necessary. The ideal candidate will possess exceptional written and verbal communication skills and the ability to work effectively in a fast-paced environment. Prior experience in a similar leadership role within a corporate setting is highly advantageous.
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0
Administrative Director
23451 Virginia Beach, Virginia
$85000 Annually
WhatJobs
Posted 12 days ago
Job Viewed
Job Description
Our client, a prominent non-profit organization focused on community development, is seeking an experienced and highly organized Administrative Director to manage its operational and administrative functions. This role is based in Virginia Beach, Virginia, US , and offers a hybrid work arrangement. You will be responsible for overseeing a wide range of administrative activities, ensuring the smooth and efficient operation of the organization. Key duties include managing office operations, supervising administrative staff, developing and implementing administrative policies and procedures, and overseeing budget management for administrative departments. You will also be responsible for facilities management, vendor relations, and ensuring compliance with organizational policies and regulatory requirements. This position requires excellent leadership, communication, and organizational skills, with a strong ability to multitask and prioritize effectively. You will play a key role in supporting the executive team and ensuring the overall productivity and effectiveness of the administrative functions. The ideal candidate will have a proven track record in administrative management, strong problem-solving abilities, and a commitment to supporting the organization's mission.
Key Responsibilities:
Required Qualifications:
Key Responsibilities:
- Oversee and manage day-to-day office operations to ensure efficiency and productivity.
- Supervise, train, and evaluate administrative support staff, fostering a positive and productive work environment.
- Develop, implement, and maintain administrative policies, procedures, and best practices.
- Manage office budgets, including expense tracking, vendor payments, and procurement processes.
- Oversee facilities management, including maintenance, repairs, and space planning.
- Serve as the primary point of contact for vendors, service providers, and contractors.
- Ensure compliance with all organizational policies, legal requirements, and regulatory standards.
- Coordinate and manage internal and external meetings, including scheduling, logistics, and minute-taking.
- Manage records management systems and ensure the secure and organized storage of important documents.
- Support the executive team with administrative tasks and projects as needed.
Required Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 6 years of experience in administrative management or office management, preferably in a non-profit setting.
- Proven experience in supervising staff and managing departmental budgets.
- Excellent organizational, time management, and multitasking skills.
- Strong communication, interpersonal, and leadership abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Knowledge of office administration principles and best practices.
- Ability to work independently and collaboratively in a hybrid work environment.
- Problem-solving aptitude and a proactive approach to identifying and addressing issues.
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1
Administrative Director
46204 Indianapolis, Indiana
$85000 Annually
WhatJobs
Posted 15 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and detail-oriented Administrative Director to manage and enhance administrative functions for their operations in Indianapolis, Indiana . This role is essential for ensuring the smooth and efficient running of the office, supporting various departments, and managing key administrative processes. You will be responsible for overseeing office operations, managing budgets, supervising administrative staff, and implementing efficient administrative systems and procedures. Responsibilities include managing vendor relationships, coordinating office maintenance and supplies, organizing company events, and ensuring compliance with administrative policies. The ideal candidate will have a strong background in office management or administration, with proven leadership and project management skills. Excellent communication, problem-solving, and organizational abilities are a must. Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) is required. A Bachelor's degree in Business Administration, Management, or a related field is preferred, along with several years of experience in an administrative leadership role. This on-site position offers a central role in the organization, providing opportunities for strategic input and operational leadership. Join our client to contribute to a productive and well-managed work environment.
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2
Administrative Director
27701 Durham, North Carolina
$95000 Annually
WhatJobs
Posted 21 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and experienced Administrative Director to oversee the operational efficiency and administrative functions of their key departments in Durham, North Carolina, US . This leadership role requires a strategic thinker with exceptional organizational, communication, and problem-solving skills. You will be responsible for managing diverse administrative teams, optimizing workflows, implementing administrative policies and procedures, and ensuring the smooth day-to-day operations of the organization. The ideal candidate will have a proven track record in administrative management, experience in managing budgets, and a strong ability to foster a productive and positive work environment.
Key Responsibilities:
Key Responsibilities:
- Provide strategic leadership and oversight for all administrative operations, including office management, reception, facilities coordination, and support services.
- Develop, implement, and refine administrative policies, procedures, and systems to enhance efficiency and effectiveness.
- Manage and mentor a team of administrative professionals, fostering their professional development and performance.
- Oversee the allocation and management of office space, equipment, and supplies, ensuring optimal resource utilization.
- Develop and manage departmental budgets, track expenditures, and ensure cost-effectiveness.
- Coordinate and manage vendor relationships, including service providers and suppliers.
- Plan and execute company events, meetings, and travel arrangements.
- Ensure compliance with all relevant legal and regulatory requirements related to administrative functions.
- Serve as a key point of contact for internal and external stakeholders, providing timely and professional support.
- Continuously identify opportunities for process improvement and implement solutions to streamline operations.
- Bachelor's degree in Business Administration, Management, or a related field. A Master's degree or equivalent experience is highly preferred.
- Minimum of 7 years of experience in administrative management, operations management, or a similar leadership role.
- Proven experience in managing and developing administrative teams.
- Strong financial acumen with experience in budgeting and financial management.
- Exceptional organizational, time management, and multitasking skills.
- Excellent verbal and written communication, interpersonal, and problem-solving abilities.
- Proficiency in Microsoft Office Suite and familiarity with project management tools.
- Experience with facilities management and vendor relations.
- Ability to work effectively under pressure and meet deadlines.
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3
Senior Administrative Director
35801 Huntsville, Alabama
$100000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client, a highly respected non-profit organization, is seeking a proactive and organized Senior Administrative Director to manage and enhance their operational efficiency in a fully remote setting. This position requires a strategic leader adept at overseeing a wide range of administrative functions, including office management (virtual), HR support, budget oversight, and executive assistance. You will be responsible for streamlining processes, implementing best practices, and ensuring the smooth operation of the organization from a remote-first perspective. The ideal candidate will possess exceptional organizational skills, strong communication abilities, and a proven capacity to manage multiple priorities in a dynamic environment.
Responsibilities:
Responsibilities:
- Oversee daily administrative operations, ensuring efficiency and effectiveness across all departments.
- Manage budgets, track expenses, and prepare financial reports for administrative functions.
- Develop and implement administrative policies and procedures to optimize organizational workflows.
- Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, and meeting coordination.
- Assist in human resources functions, such as onboarding new employees, managing personnel records, and supporting HR initiatives.
- Coordinate with IT support to ensure seamless technological operations for remote staff.
- Manage vendor relationships and contract negotiations for administrative services.
- Plan and execute virtual team-building events and organizational meetings.
- Ensure compliance with relevant regulations and organizational policies.
- Serve as a key point of contact for internal and external stakeholders regarding administrative matters.
- Bachelor's degree in Business Administration, Management, or a related field; Master's degree preferred.
- Minimum of 8 years of progressive experience in administrative management or operations, preferably in a senior role.
- Proven experience in budget management, financial reporting, and operational process improvement.
- Exceptional organizational, time management, and multitasking abilities.
- Strong understanding of HR principles and practices.
- Excellent written and verbal communication skills, with the ability to interact professionally with all levels of staff and stakeholders.
- Proficiency in office management software, project management tools, and standard business applications (e.g., Microsoft Office Suite, G Suite).
- Demonstrated ability to work independently and proactively in a remote environment.
- Experience in a non-profit setting is a plus.
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4
Executive Administrative Director
94101 San Francisco, California
$75000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a proactive and highly organized Executive Administrative Director to provide comprehensive support to senior leadership in San Francisco, California, US . This pivotal role demands exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Administrative Director will be responsible for overseeing the efficient operation of the executive office, managing complex calendars, coordinating travel arrangements, and preparing reports and presentations. You will act as a key liaison between executives, internal departments, and external stakeholders.
Key responsibilities include managing executive correspondence, scheduling and coordinating meetings and events, and preparing agendas and minutes. The ideal candidate will possess a Bachelor's degree in Business Administration or a related field, with a minimum of 7 years of experience providing high-level administrative support to senior executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools is essential. Excellent communication, interpersonal, and problem-solving skills are required to interact effectively with a diverse range of individuals. Strong attention to detail, impeccable organizational skills, and the ability to handle confidential information with discretion are paramount. Experience in event planning and project coordination is a plus. This role offers an excellent opportunity to work closely with leadership in a dynamic industry and contribute to the smooth functioning of the executive team. Join our client's dedicated team and play a vital role in their success.
Key responsibilities include managing executive correspondence, scheduling and coordinating meetings and events, and preparing agendas and minutes. The ideal candidate will possess a Bachelor's degree in Business Administration or a related field, with a minimum of 7 years of experience providing high-level administrative support to senior executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools is essential. Excellent communication, interpersonal, and problem-solving skills are required to interact effectively with a diverse range of individuals. Strong attention to detail, impeccable organizational skills, and the ability to handle confidential information with discretion are paramount. Experience in event planning and project coordination is a plus. This role offers an excellent opportunity to work closely with leadership in a dynamic industry and contribute to the smooth functioning of the executive team. Join our client's dedicated team and play a vital role in their success.
Apply Now
5
Remote Administrative Director
20001 Washington, District Of Columbia
$90000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and experienced Remote Administrative Director to lead and manage administrative operations from a virtual standpoint. This crucial role requires a proactive leader capable of overseeing a wide range of administrative functions, ensuring efficiency, and supporting the smooth operation of the organization. The ideal candidate will have a strong background in administrative management, excellent leadership skills, and a proven ability to manage distributed teams effectively. You will be responsible for developing and implementing administrative policies and procedures, managing budgets, coordinating office supplies and resources, and overseeing executive support functions. Key responsibilities include streamlining administrative workflows, managing vendor relationships, ensuring compliance with organizational standards, and optimizing the use of administrative technology. The successful candidate will possess exceptional communication and interpersonal skills, strong problem-solving capabilities, and the ability to multitask and prioritize effectively in a remote setting. This role demands a meticulous approach to detail, discretion, and a commitment to providing a high level of support to leadership and staff. This is an excellent opportunity to shape and lead administrative functions for a forward-thinking organization, contributing significantly to its operational success from a convenient remote location.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Oversee and manage all administrative functions and operations for the organization remotely.
- Develop, implement, and enforce administrative policies, procedures, and best practices.
- Manage administrative budgets, track expenses, and identify cost-saving opportunities.
- Supervise and provide guidance to administrative staff, fostering a productive remote work environment.
- Coordinate the procurement and management of office supplies, equipment, and technology resources.
- Manage vendor relationships and negotiate contracts for administrative services.
- Ensure the efficient organization and maintenance of company records and documentation.
- Oversee travel arrangements and scheduling for executives and staff.
- Manage incoming and outgoing communications, including mail and correspondence.
- Support the planning and coordination of virtual meetings and events.
- Identify and implement process improvements to enhance administrative efficiency.
- Maintain a high level of confidentiality and discretion in all administrative matters.
- Ensure compliance with relevant legal and regulatory requirements.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 7 years of progressive experience in administrative management, with significant experience in remote operations.
- Proven experience in leading and managing administrative teams.
- Strong understanding of office management principles and best practices.
- Excellent organizational, planning, and time management skills.
- Proficiency in office software suites (e.g., Microsoft Office, Google Workspace) and virtual collaboration tools.
- Experience with budget management and financial administration.
- Exceptional communication, interpersonal, and problem-solving skills.
- Ability to work independently, prioritize tasks, and meet deadlines effectively in a remote setting.
- High level of attention to detail and accuracy.
- Experience with HR or IT support coordination is a plus.
Apply Now
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6
Executive Administrative Director
95811 Sacramento, California
$95000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Director to provide comprehensive support to senior leadership in Sacramento, California, US . This critical role requires exceptional attention to detail, superior communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating meetings and events, preparing reports and presentations, and handling confidential information with the utmost discretion. The ideal candidate will possess a polished professional demeanor and a strong understanding of business operations.
Key responsibilities include overseeing office operations, managing administrative staff, and ensuring the smooth flow of information and communication within the organization. You will act as a key liaison between executives and employees, as well as external partners and clients. This role involves travel arrangements, expense report management, and assisting with special projects as assigned. The Executive Administrative Director will also be instrumental in developing and implementing administrative policies and procedures to enhance efficiency and effectiveness.
Essential Duties:
Key responsibilities include overseeing office operations, managing administrative staff, and ensuring the smooth flow of information and communication within the organization. You will act as a key liaison between executives and employees, as well as external partners and clients. This role involves travel arrangements, expense report management, and assisting with special projects as assigned. The Executive Administrative Director will also be instrumental in developing and implementing administrative policies and procedures to enhance efficiency and effectiveness.
Essential Duties:
- Manage executive calendars, scheduling meetings, appointments, and travel.
- Prepare agendas, minutes, and follow-up actions for executive meetings.
- Coordinate company-wide events, conferences, and off-site meetings.
- Manage incoming and outgoing correspondence, including emails and phone calls.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Oversee office supplies, equipment, and vendor relationships.
- Supervise and provide guidance to administrative support staff.
- Assist with special projects and initiatives as directed by executives.
- Maintain organized filing systems, both physical and digital.
- Handle confidential information with discretion and integrity.
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 8 years of experience in executive administrative support or office management.
- Proven experience supporting C-level executives.
- Exceptional organizational and time management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- Excellent written and verbal communication skills.
- Discretion and confidentiality in handling sensitive information.
- Ability to multitask, prioritize, and work under pressure.
- Proactive problem-solving skills and a strong sense of initiative.
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7
Executive Administrative Director
76101 Fort Worth, Texas
$100000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client, a rapidly growing technology firm, is looking for a highly organized and proactive Executive Administrative Director to provide comprehensive remote support to their senior leadership team. This role is crucial for ensuring the smooth and efficient operation of executive functions across the organization. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing correspondence, reports, and presentations, and overseeing special projects. The ideal candidate will possess exceptional organizational, time management, and communication skills, with a keen eye for detail and the ability to anticipate needs. Proficiency in a range of office productivity software, including Google Workspace and Microsoft Office Suite, is essential. Experience with project management tools and virtual collaboration platforms is highly advantageous. You will serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion at all times. This is a fully remote position, requiring a dedicated home office setup and the ability to work independently and effectively without direct supervision. A Bachelor's degree in Business Administration or a related field, coupled with at least 7 years of experience providing high-level executive support, is required. Experience supporting C-suite executives in a fast-paced environment is a significant plus. If you are a resourceful and proactive administrative professional seeking a challenging remote opportunity, we encourage you to apply and become an integral part of our client's success.
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8
Senior Administrative Director
19101 Philadelphia, Pennsylvania
$90000 Annually
WhatJobs
Posted 8 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and experienced Senior Administrative Director to manage and streamline administrative operations in Philadelphia, Pennsylvania . This key role involves overseeing a variety of administrative functions, ensuring efficiency, and supporting the smooth day-to-day operations of the organization. You will be responsible for managing office staff, developing and implementing administrative policies and procedures, and overseeing budget management for administrative departments. The ideal candidate will have a strong background in office management, operational efficiency, and team leadership, with a keen eye for detail and a proactive approach to problem-solving. Key duties include managing vendor relationships, coordinating office logistics, overseeing facilities management, and implementing technology solutions to enhance productivity. You will also be instrumental in onboarding new staff, managing HR-related administrative tasks, and ensuring a professional and productive work environment. This position requires excellent communication, multitasking, and interpersonal skills, as well as proficiency in office management software.
Responsibilities:
Qualifications:
Responsibilities:
- Oversee and direct the daily operations of the administrative department.
- Develop, implement, and refine administrative policies and procedures.
- Manage office staff, including hiring, training, performance evaluation, and scheduling.
- Oversee budget preparation and management for administrative functions.
- Manage vendor relationships and negotiate contracts for office supplies, services, and equipment.
- Ensure the efficient operation of office equipment and technology infrastructure.
- Coordinate office moves, renovations, and space planning.
- Manage facilities maintenance and ensure a safe and organized work environment.
- Implement and improve administrative systems and processes for greater efficiency.
- Serve as a key point of contact for internal and external stakeholders regarding administrative matters.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 6 years of experience in administrative management or office management.
- Proven experience in leading and managing administrative teams.
- Strong understanding of office operations, facilities management, and HR administration.
- Excellent organizational, time management, and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Strong communication, interpersonal, and problem-solving abilities.
- Experience with budget management and vendor negotiation.
- Ability to work independently and as part of a team.
Apply Now
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