531 Administrative Director jobs in the United States
Administrative Director Nursing
85702 Tucson, Arizona
Community Health Systems
Posted 6 days ago
Job Viewed
Job Description
**Job Summary**
The Administrator, Nursing provides strategic leadership and operational oversight for nursing services within the facility, ensuring high-quality patient care and regulatory compliance. Reporting to the Chief Nursing Officer (CNO), this role directs staffing, resource management, and policy implementation to support organizational goals. The Administrator collaborates with multidisciplinary teams to resolve issues, enhance care delivery, and promote continuous improvement. This position also serves as the primary decision-maker for nursing operations in the absence of the CNO.
**Essential Functions**
+ Supervises nursing staff, including scheduling, performance evaluation, training, and disciplinary actions.
+ Conducts regular rounds to assess patient care quality, operational efficiency, and adherence to policies.
+ Prepares, monitors, and manages budgets for assigned departments, ensuring alignment with organizational goals.
+ Leads the development, implementation, and administration of nursing care standards across all units.
+ Ensures timely and appropriate resource allocation based on patient acuity and staffing needs.
+ Develops, communicates, and enforces nursing policies and procedures in compliance with regulatory standards.
+ Acts as a liaison among nursing, medical staff, ancillary departments, and patients/families to resolve issues and ensure continuity of care.
+ Prepares and reviews reports, analyzing trends and providing updates to the CNO and leadership.
+ Oversees quality assurance programs, ensuring compliance with hospital and regulatory requirements.
+ Represents nursing services on hospital committees and task forces to address operational and strategic initiatives.
+ Assists regulatory agencies during inspections and maintains readiness for compliance audits.
+ Serves as the primary decision-maker for nursing services in the absence of the CNO.
+ Performs other duties as assigned.
+ Maintains regular and reliable attendance.
+ Complies with all policies and standards.
**Leadership Responsibilities**
+ **Supervision and Staff Management**
+ Provides leadership, mentorship and professional development opportunities for departmental staff.
+ Schedules employees to ensure effective use of resources. Consults with leadership on any potential staffing issues.
+ Conducts performance evaluations, sets goals and provides feedback to staff on their performance and development.
+ **Strategic Planning and Financial Oversight**
+ Collaborates with hospital leadership to set the strategic direction for the department, including budgeting, resource allocation and long-term planning.
+ Monitors expenditures, ensuring cost-effective delivery of services.
+ Evaluates and implements new technologies to enhance operational efficiency.
+ Develops and implements departmental policies and procedures and protocols to optimize quality and overall efficiencies.
+ **Quality Assurance and Regulatory Compliance**
+ Ensures compliance with all relevant regulatory bodies. May oversee the accreditation process with relevant agencies ensuring that services meet or exceed industry standards.
+ Participates in audits, inspections and accreditation processes as applicable.
+ Follows established quality control practices to ensure accuracy, consistency and safety.
+ **Collaboration and Communication**
+ Works closely with leadership teams to coordinate and improve service delivery.
+ Stays up-to-date with industry advancements, new technologies, and regulatory changes.
+ **Staff Responsibilities**
+ May work in a staff role, when required. Ensures that duties and responsibilities are fulfilled while meeting all competencies established for that job.
**Qualifications**
+ Bachelor's Degree in relevant field required or
+ Seven (7) plus years of direct experience in lieu of a Bachelor's degree required
+ Master's Degree preferred
+ 3-5 years of experience in closely related field with Bachelor's degree required
+ 3-5 years of previous leadership experience preferred
**Knowledge, Skills and Abilities**
+ Strong leadership, organizational, and communication skills.
+ Ability to collaborate with interdisciplinary teams and manage cross-functional relationships.
+ Foster a positive work environment that promotes teamwork, professionalism, and continuous improvement.
+ Communicate effectively with leadership, team members, and stakeholders.
+ Ability to work effectively with others, delegate responsibilities, and independently manage tasks while meeting established deadlines.
+ Problem-solving and critical thinking skills.
+ In depth knowledge of industry best practices and regulatory compliance (if applicable).
+ Strong organizational and time management skills.
+ Proficiency with Google and Microsoft platforms, healthcare software systems, and data analysis tools.
**Licenses and Certifications**
+ RN - Registered Nurse - State Licensure and/or Compact State Licensure required
+ BCLS - Basic Life Support required
+ Health ServicesACLS required
Equal Employment Opportunity
This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to to obtain the main telephone number of the facility and ask for Human Resources.
The Administrator, Nursing provides strategic leadership and operational oversight for nursing services within the facility, ensuring high-quality patient care and regulatory compliance. Reporting to the Chief Nursing Officer (CNO), this role directs staffing, resource management, and policy implementation to support organizational goals. The Administrator collaborates with multidisciplinary teams to resolve issues, enhance care delivery, and promote continuous improvement. This position also serves as the primary decision-maker for nursing operations in the absence of the CNO.
**Essential Functions**
+ Supervises nursing staff, including scheduling, performance evaluation, training, and disciplinary actions.
+ Conducts regular rounds to assess patient care quality, operational efficiency, and adherence to policies.
+ Prepares, monitors, and manages budgets for assigned departments, ensuring alignment with organizational goals.
+ Leads the development, implementation, and administration of nursing care standards across all units.
+ Ensures timely and appropriate resource allocation based on patient acuity and staffing needs.
+ Develops, communicates, and enforces nursing policies and procedures in compliance with regulatory standards.
+ Acts as a liaison among nursing, medical staff, ancillary departments, and patients/families to resolve issues and ensure continuity of care.
+ Prepares and reviews reports, analyzing trends and providing updates to the CNO and leadership.
+ Oversees quality assurance programs, ensuring compliance with hospital and regulatory requirements.
+ Represents nursing services on hospital committees and task forces to address operational and strategic initiatives.
+ Assists regulatory agencies during inspections and maintains readiness for compliance audits.
+ Serves as the primary decision-maker for nursing services in the absence of the CNO.
+ Performs other duties as assigned.
+ Maintains regular and reliable attendance.
+ Complies with all policies and standards.
**Leadership Responsibilities**
+ **Supervision and Staff Management**
+ Provides leadership, mentorship and professional development opportunities for departmental staff.
+ Schedules employees to ensure effective use of resources. Consults with leadership on any potential staffing issues.
+ Conducts performance evaluations, sets goals and provides feedback to staff on their performance and development.
+ **Strategic Planning and Financial Oversight**
+ Collaborates with hospital leadership to set the strategic direction for the department, including budgeting, resource allocation and long-term planning.
+ Monitors expenditures, ensuring cost-effective delivery of services.
+ Evaluates and implements new technologies to enhance operational efficiency.
+ Develops and implements departmental policies and procedures and protocols to optimize quality and overall efficiencies.
+ **Quality Assurance and Regulatory Compliance**
+ Ensures compliance with all relevant regulatory bodies. May oversee the accreditation process with relevant agencies ensuring that services meet or exceed industry standards.
+ Participates in audits, inspections and accreditation processes as applicable.
+ Follows established quality control practices to ensure accuracy, consistency and safety.
+ **Collaboration and Communication**
+ Works closely with leadership teams to coordinate and improve service delivery.
+ Stays up-to-date with industry advancements, new technologies, and regulatory changes.
+ **Staff Responsibilities**
+ May work in a staff role, when required. Ensures that duties and responsibilities are fulfilled while meeting all competencies established for that job.
**Qualifications**
+ Bachelor's Degree in relevant field required or
+ Seven (7) plus years of direct experience in lieu of a Bachelor's degree required
+ Master's Degree preferred
+ 3-5 years of experience in closely related field with Bachelor's degree required
+ 3-5 years of previous leadership experience preferred
**Knowledge, Skills and Abilities**
+ Strong leadership, organizational, and communication skills.
+ Ability to collaborate with interdisciplinary teams and manage cross-functional relationships.
+ Foster a positive work environment that promotes teamwork, professionalism, and continuous improvement.
+ Communicate effectively with leadership, team members, and stakeholders.
+ Ability to work effectively with others, delegate responsibilities, and independently manage tasks while meeting established deadlines.
+ Problem-solving and critical thinking skills.
+ In depth knowledge of industry best practices and regulatory compliance (if applicable).
+ Strong organizational and time management skills.
+ Proficiency with Google and Microsoft platforms, healthcare software systems, and data analysis tools.
**Licenses and Certifications**
+ RN - Registered Nurse - State Licensure and/or Compact State Licensure required
+ BCLS - Basic Life Support required
+ Health ServicesACLS required
Equal Employment Opportunity
This organization does not discriminate in any way to deprive any person of employment opportunities or otherwise adversely affect the status of any employee because of race, color, religion, sex, sexual orientation, genetic information, gender identity, national origin, age, disability, citizenship, veteran status, or military or uniformed services, in accordance with all applicable governmental laws and regulations. In addition, the facility complies with all applicable federal, state and local laws governing nondiscrimination in employment. This applies to all terms and conditions of employment including, but not limited to: hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to to obtain the main telephone number of the facility and ask for Human Resources.
View Now
0
Administrative Director - NHC
03257 New London, New Hampshire
Dartmouth Health
Posted 2 days ago
Job Viewed
Job Description
Overview
Responsibilities
Qualifications
* Area of Interest:Professional/Management
* FTE/Hours per pay period:1.00 - 1.00 - 40 hrs/week
* Job ID:35219
Dartmouth Health offers a total compensation package that includes a comprehensive selection of benefits. Our Core Benefits include medical, dental, vision and life insurance, short and long term disability, paid time off, and retirement plans. Click here for information on these benefits and more:Benefits | DHMC and Clinics Careers
Dartmouth Health is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Dartmouth Hitchcock Medical Center and Dartmouth Hitchcock Clinics comply with applicable Federal civil rights laws and do not discriminate on the basis of race, color, national origin, age, disability, or sex. We do not exclude or treat people differently because of race, color, national origin, age, disability, or sex.
Responsibilities
Qualifications
* Area of Interest:Professional/Management
* FTE/Hours per pay period:1.00 - 1.00 - 40 hrs/week
* Job ID:35219
Dartmouth Health offers a total compensation package that includes a comprehensive selection of benefits. Our Core Benefits include medical, dental, vision and life insurance, short and long term disability, paid time off, and retirement plans. Click here for information on these benefits and more:Benefits | DHMC and Clinics Careers
Dartmouth Health is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Dartmouth Hitchcock Medical Center and Dartmouth Hitchcock Clinics comply with applicable Federal civil rights laws and do not discriminate on the basis of race, color, national origin, age, disability, or sex. We do not exclude or treat people differently because of race, color, national origin, age, disability, or sex.
View Now
1
Executive Administrative Director
63101 St. Louis, Missouri
$75000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Director to provide comprehensive support to senior leadership in **St. Louis, Missouri, US**. This role is crucial in ensuring the smooth and efficient operation of the executive office and supporting strategic initiatives. The ideal candidate will be a master of organization, possess impeccable communication skills, and have a keen eye for detail. You will manage complex calendars, coordinate high-level meetings and events, prepare reports and presentations, and handle sensitive information with the utmost discretion.
Key responsibilities include managing executive travel arrangements, both domestic and international, and ensuring all logistics are meticulously handled. You will act as a gatekeeper and liaison between executives and internal/external stakeholders, fostering positive relationships. This position requires the ability to anticipate needs, solve problems proactively, and manage multiple priorities in a dynamic environment. You will also be responsible for managing office supplies, equipment, and vendor relationships, ensuring operational efficiency. Furthermore, you will assist with project management tasks, track action items, and follow up to ensure timely completion. The ability to draft professional correspondence, prepare meeting agendas, and take accurate minutes is essential.
We are looking for a candidate who is a strategic thinker, a team player, and committed to excellence. This role offers the opportunity to be an integral part of a high-performing team and contribute to the success of the organization. A strong command of office productivity software and a professional demeanor are paramount. You should be comfortable working independently, taking initiative, and making sound decisions under pressure. Confidentiality and integrity are non-negotiable attributes for this position.
Responsibilities:
Qualifications:
Key responsibilities include managing executive travel arrangements, both domestic and international, and ensuring all logistics are meticulously handled. You will act as a gatekeeper and liaison between executives and internal/external stakeholders, fostering positive relationships. This position requires the ability to anticipate needs, solve problems proactively, and manage multiple priorities in a dynamic environment. You will also be responsible for managing office supplies, equipment, and vendor relationships, ensuring operational efficiency. Furthermore, you will assist with project management tasks, track action items, and follow up to ensure timely completion. The ability to draft professional correspondence, prepare meeting agendas, and take accurate minutes is essential.
We are looking for a candidate who is a strategic thinker, a team player, and committed to excellence. This role offers the opportunity to be an integral part of a high-performing team and contribute to the success of the organization. A strong command of office productivity software and a professional demeanor are paramount. You should be comfortable working independently, taking initiative, and making sound decisions under pressure. Confidentiality and integrity are non-negotiable attributes for this position.
Responsibilities:
- Manage complex calendars for C-suite executives, including scheduling meetings, appointments, and travel.
- Coordinate domestic and international travel arrangements, ensuring all logistics are seamless and cost-effective.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Organize and manage high-profile meetings, conferences, and events, including agenda preparation and minute-taking.
- Serve as a primary point of contact for internal and external stakeholders, professionally representing the executive team.
- Manage and maintain confidential files and records with utmost discretion.
- Conduct research, gather information, and prepare reports for executive review.
- Oversee office operations, including managing supplies, equipment, and vendor relationships.
- Assist with project coordination, tracking action items, and ensuring timely follow-up.
- Anticipate and address the needs of the executive team, proactively solving problems.
- Handle expense reporting and budget tracking for the executive office.
- Maintain a professional and organized office environment.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- Minimum of 7 years of experience in executive administrative support, office management, or a related role, preferably supporting C-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
- Exceptional organizational and time management skills with the ability to prioritize effectively.
- Excellent written and verbal communication skills, with a strong command of grammar and professional etiquette.
- Discretion and a high level of confidentiality are essential.
- Proven ability to work independently, take initiative, and solve problems proactively.
- Experience in coordinating complex travel arrangements and event planning.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Adaptability and flexibility to manage changing priorities in a fast-paced environment.
- Experience in project management or tracking is a plus.
Apply Now
2
Executive Administrative Director
78201 San Antonio, Texas
$90000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and discreet Executive Administrative Director to provide comprehensive support to their senior leadership team in San Antonio, Texas, US . This pivotal role involves managing complex schedules, coordinating high-level meetings and events, and overseeing various administrative functions to ensure the smooth operation of executive operations. The ideal candidate will possess exceptional communication skills, meticulous attention to detail, and the ability to anticipate the needs of busy executives. Confidentiality and professionalism are paramount in this position.
Key responsibilities include managing calendars for multiple executives, including scheduling internal and external meetings, appointments, and travel arrangements (domestic and international). You will prepare correspondence, reports, and presentations, often requiring research and data compilation. This role involves acting as a liaison between executives and internal/external stakeholders, ensuring clear and efficient communication. You will also manage office supplies, vendor relationships, and assist with budget tracking for the executive office. Organizing and coordinating corporate events, conferences, and travel itineraries will be a significant part of your duties. Maintaining an organized filing system, both physical and digital, is essential.
The successful applicant will have a Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience. A minimum of 5-7 years of experience as an Executive Assistant, Office Manager, or Administrative Director supporting C-level executives is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools is essential. Experience with project management software and virtual meeting platforms is a plus. Exceptional organizational, time management, and prioritization skills are critical. Strong interpersonal skills, the ability to multitask effectively, and a proactive, problem-solving approach are mandatory. Join our dynamic team in San Antonio, Texas, US and play a vital role in supporting our company's leadership.
Key responsibilities include managing calendars for multiple executives, including scheduling internal and external meetings, appointments, and travel arrangements (domestic and international). You will prepare correspondence, reports, and presentations, often requiring research and data compilation. This role involves acting as a liaison between executives and internal/external stakeholders, ensuring clear and efficient communication. You will also manage office supplies, vendor relationships, and assist with budget tracking for the executive office. Organizing and coordinating corporate events, conferences, and travel itineraries will be a significant part of your duties. Maintaining an organized filing system, both physical and digital, is essential.
The successful applicant will have a Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience. A minimum of 5-7 years of experience as an Executive Assistant, Office Manager, or Administrative Director supporting C-level executives is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools is essential. Experience with project management software and virtual meeting platforms is a plus. Exceptional organizational, time management, and prioritization skills are critical. Strong interpersonal skills, the ability to multitask effectively, and a proactive, problem-solving approach are mandatory. Join our dynamic team in San Antonio, Texas, US and play a vital role in supporting our company's leadership.
Apply Now
3
Executive Administrative Director
92101 San Diego Country Estates, California
$100000 Annually
WhatJobs
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Executive Administrative Director to provide comprehensive support to senior leadership in San Diego, California, US . This role operates on a hybrid schedule, offering flexibility between in-office and remote work. You will be responsible for managing complex calendars, coordinating high-level meetings and events, handling confidential correspondence, and preparing reports and presentations. Key duties include acting as a liaison between executives and internal/external stakeholders, anticipating needs, and proactively addressing potential issues. The ideal candidate will have a Bachelor's degree and a minimum of 10 years of experience providing top-tier administrative support at the executive level, preferably within a fast-paced corporate environment. Exceptional organizational and time-management skills are critical, along with impeccable attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual collaboration tools are essential. You must possess strong communication, interpersonal, and problem-solving skills, with the ability to handle sensitive information with the utmost discretion. Experience in managing travel arrangements, coordinating complex projects, and performing general office management duties is also required. This is an excellent opportunity for a dedicated and professional individual to play a crucial role in supporting the executive team and contributing to the smooth operation of the organization in a beautiful coastal city.
Apply Now
4
Executive Administrative Director
55401 Minneapolis, Minnesota
$85000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and experienced Executive Administrative Director to provide comprehensive support to their senior leadership team. This fully remote position is crucial for ensuring the smooth and efficient operation of executive functions. You will manage complex calendars, schedule meetings, coordinate travel arrangements, and prepare materials for executive review. Proactive anticipation of needs and the ability to manage multiple priorities in a fast-paced environment are essential. Responsibilities include handling confidential information with the utmost discretion, drafting and proofreading correspondence, reports, and presentations. You will act as a gatekeeper and liaison between executives and internal/external stakeholders, requiring excellent communication and interpersonal skills. Experience in managing large-scale projects, coordinating events, and overseeing administrative support staff is highly desirable. You will be responsible for managing executive office operations remotely, which may include implementing and improving remote administrative processes and systems. Proficiency in the full suite of Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams) is mandatory. Strong organizational skills, meticulous attention to detail, and the ability to work independently with minimal supervision are critical. The ideal candidate will have a proven track record of success in an executive support role, demonstrating exceptional judgment, problem-solving abilities, and a professional demeanor. A Bachelor's degree in Business Administration or a related field is a plus. This role offers the opportunity to play a vital part in the executive operations of a leading organization, contributing significantly to their success from a remote capacity.
Location: Minneapolis, Minnesota, US
Location: Minneapolis, Minnesota, US
Apply Now
5
Senior Administrative Director
27701 Durham, North Carolina
$105000 Annually
WhatJobs
Posted 3 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and experienced Senior Administrative Director to manage and enhance our administrative operations. This is a fully remote position, offering flexibility and the opportunity to work from anywhere. The Senior Administrative Director will be responsible for overseeing a wide range of administrative functions, including office management, budget administration, human resources support, and executive assistance. You will develop and implement administrative policies and procedures, streamline workflows, and ensure the efficient operation of the organization's administrative backbone. The ideal candidate will possess exceptional organizational skills, strong leadership qualities, and a proven ability to manage multiple priorities in a fast-paced environment. Key responsibilities include supervising administrative staff, managing vendor relationships, coordinating meetings and events, and preparing reports for senior management. This role requires a deep understanding of office technologies, project management, and effective communication strategies. You will play a crucial role in enhancing operational efficiency and supporting the strategic goals of the company through effective administrative management. This role is central to ensuring that day-to-day operations run smoothly and efficiently, enabling other departments to focus on their core objectives. The ability to anticipate needs, solve problems proactively, and maintain confidentiality is essential. This fully remote position requires excellent communication and interpersonal skills, as well as the ability to foster a collaborative and productive work environment across distributed teams. Based in **Durham, North Carolina, US**, this role offers a unique opportunity to shape administrative functions from the ground up with the benefit of remote work. We are looking for a self-motivated individual who can drive initiatives, improve processes, and contribute to a positive organizational culture. Competitive salary and comprehensive benefits are provided for this vital leadership role.
Apply Now
Be The First To Know
About the latest Administrative director Jobs in United States !
6
Executive Administrative Director
28202 Charlotte, North Carolina
$95000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is actively seeking an exceptional Executive Administrative Director to manage and streamline the administrative operations for their senior leadership team. This is a fully remote position, offering significant flexibility and autonomy to an experienced and organized professional. The ideal candidate will be a proactive problem-solver with impeccable organizational skills, a keen eye for detail, and the ability to anticipate the needs of executives. You will be responsible for a wide range of administrative duties, including managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and facilitating communication between departments. This role requires a high degree of professionalism, discretion, and the ability to handle sensitive information with utmost confidentiality. You will play a crucial role in ensuring the smooth and efficient functioning of the executive office, acting as a key liaison between executives, employees, and external stakeholders. The ability to prioritize tasks effectively, manage multiple projects simultaneously, and adapt to changing priorities is essential. We are looking for someone who is tech-savvy, proficient in various office software suites, and possesses excellent written and verbal communication skills. This position offers the opportunity to work closely with top-level management and contribute to the strategic direction of the organization, all from a remote work environment. Your proactive nature and dedication to providing high-level support will be key to your success. The role is based in Charlotte, North Carolina, US , but is designed to be performed entirely remotely.
Responsibilities:
Responsibilities:
- Manage and optimize complex executive calendars, scheduling meetings, appointments, and travel.
- Coordinate all aspects of executive travel, including flights, accommodation, and ground transportation, ensuring efficiency and cost-effectiveness.
- Prepare, proofread, and edit correspondence, reports, presentations, and other documents for executive review.
- Serve as a primary point of contact for internal and external inquiries directed at the executive team, ensuring professional and timely responses.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Maintain organized and confidential filing systems, both physical and digital.
- Assist with the preparation of budgets and expense reports for the executive office.
- Conduct research and gather information as needed to support executive decision-making.
- Proactively identify and resolve administrative challenges to ensure seamless operations.
- Support special projects and initiatives as assigned by the executive team.
- Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience.
- Minimum of 5 years of experience providing high-level administrative support to senior executives.
- Exceptional organizational and time-management skills, with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
- Excellent written and verbal communication skills, with a strong command of grammar and etiquette.
- Proven ability to maintain confidentiality and handle sensitive information with discretion.
- Proactive and resourceful, with strong problem-solving capabilities.
- Ability to work independently and effectively in a remote setting.
- Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- A professional and polished demeanor.
Apply Now
7
Executive Administrative Director
98101 Seattle, Washington
$110000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Director to provide comprehensive support to senior leadership. This role is crucial for ensuring the smooth and efficient operation of executive functions, requiring exceptional organizational skills, discretion, and a sophisticated understanding of business operations. You will manage complex calendars, coordinate high-level meetings, prepare executive summaries and reports, and handle sensitive communications. Responsibilities include managing travel arrangements, overseeing special projects, and liaising with internal and external stakeholders. The ideal candidate will possess a proven track record of supporting C-suite executives, demonstrating outstanding communication, interpersonal, and problem-solving abilities. Proficiency in a wide range of office software and a strong aptitude for learning new systems are essential. The ability to anticipate needs, prioritize tasks effectively, and maintain confidentiality in a fast-paced environment is paramount. This position offers a unique opportunity to work at the forefront of the organization, contributing to strategic decision-making and operational efficiency. The successful candidate will be a proactive problem-solver, capable of handling diverse responsibilities with professionalism and poise. This role requires a hybrid presence, with a significant portion of the work conducted from our client's offices in Seattle, Washington, US , alongside remote work flexibility.
Apply Now
8
Senior Administrative Director
23451 Virginia Beach, Virginia
$95000 Annually
WhatJobs
Posted 6 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and experienced Senior Administrative Director to manage and optimize administrative operations for their organization in Virginia Beach, Virginia, US . This role involves overseeing a wide range of administrative functions, including office management, executive support, budget management, and process improvement. The Senior Administrative Director will lead a team of administrative professionals, ensuring the smooth and efficient operation of the workplace. This position requires exceptional leadership, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. You will be instrumental in supporting the company's strategic goals through effective administrative management.
Key Responsibilities:
The ideal candidate will have a Bachelor's degree in Business Administration or a related field, and at least 7 years of progressive experience in administrative management or office operations. Proven experience in leading and developing administrative teams is essential. Strong proficiency in office software suites (Microsoft Office, Google Workspace) and project management tools is required. Excellent communication, organizational, and interpersonal skills are a must. This hybrid role requires consistent presence in the Virginia Beach, Virginia, US office, with flexibility for remote work as needed and approved.
Key Responsibilities:
- Oversee and manage all aspects of the administrative department, including office operations, facilities coordination, and vendor management.
- Provide high-level administrative support to senior executives, including calendar management, travel arrangements, and meeting preparation.
- Develop and manage the administrative budget, ensuring cost-effectiveness and resource optimization.
- Implement and improve administrative policies and procedures to enhance efficiency and productivity.
- Lead, train, and mentor administrative staff, fostering a collaborative and high-performing team.
- Manage office supplies, equipment, and technology, ensuring they are adequate and functional.
- Coordinate internal and external meetings, conferences, and events.
- Ensure compliance with all relevant regulations and company policies.
- Act as a liaison between departments and senior management, facilitating effective communication.
- Contribute to strategic planning by providing insights into operational efficiencies and resource allocation.
The ideal candidate will have a Bachelor's degree in Business Administration or a related field, and at least 7 years of progressive experience in administrative management or office operations. Proven experience in leading and developing administrative teams is essential. Strong proficiency in office software suites (Microsoft Office, Google Workspace) and project management tools is required. Excellent communication, organizational, and interpersonal skills are a must. This hybrid role requires consistent presence in the Virginia Beach, Virginia, US office, with flexibility for remote work as needed and approved.
Apply Now
9