12 Administrative Law Judge jobs in the United States

Accelerated Customer Experience (ACE) Hearing Officer

Job Description

Are you looking to help ensure the quality and integrity of the State of Iowas driver testing program? The Iowa Department of Transportation (DOT) is seeking to hire a Drivers License Hearing Officer. Our team is dedicated to providing expert guidance and solutions to complex driver license and identification issues, ensuring Iowa remains operational and mobile.

About Iowa DOT : Iowa DOTs mission is "Making Lives Better Through Transportation." To achieve this, the selected candidate will demonstrate actions and behaviors aligned with the Iowa DOTs five core values: Safety First, People Matter, Customer Focused, Servant Leadership, and Integrity Without Exception.

Location : 6310 SE Convenience Blvd, Ankeny, Iowa 50021

Shift : 8:00 AM to 4:30 PM, Monday through Friday; some travel required; flexible schedule

Position Responsibilities :

• Serve as a resource and subject matter expert for over 600 Customer Services Bureau employees and county partners, providing guidance on complex drivers license issues.
• Handle incapable driver hearings, discretionary hearings, informal appeals, and recalls, playing a key role in resolving customer service escalations.
• Interpret and explain Iowa Code and Administrative Rules to stakeholders including defense attorneys, prosecutors, and law enforcement to ensure compliance and proper license issuance.
• Research and resolve complex customer cases, supporting frontline staff to maintain high service levels.
• Respond to court subpoenas, providing documentation and legal clarification as needed.
• Support leadership with special projects and provide backup coverage for various customer service roles.

Legal and Background Requirements : This position is covered under the REAL ID Act of 2005, 49 U.S.C. 30301, as defined in 6 CFR Part 37. Applicants must pass a background check as per 6 CFR 37.45.

What We Offer :

• Competitive salary and benefits, including health, dental, flexible spending, and life insurance.
• Insurance benefits start the first of the month following 30 days of employment.
• Opportunities for professional growth and development.
• Paid time off from day one, including vacation, sick leave, and holidays.
• Iowa Public Employee Retirement System (IPERS) with employer match.
• Optional 401A plan with employer contributions.
• Employee discount programs on various services and products.

For more details on benefits, visit the State of Iowa Employee Benefits Website.

Application Details : To apply, visit our careers page. We are an equal opportunity employer. Reasonable accommodations are available upon request.

Minimum Qualifications :

• Five years of full-time experience in public administration, or
• One year of public administration experience plus four years of relevant education or experience, or
• Graduation from an accredited law school, or
• Current experience in the state executive branch as a Driver & Identification Service Center Consultant or Administrative Assistant 2.

Additional qualifications may be required post-hire, such as obtaining a valid drivers license.

Additional Information : This is a mid-senior level, full-time position in government administration, with some travel involved.

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This position is Headquartered in the Oxnard Driver Safety Office and based out of Santa Maria. Complete training at the Oxnard Driver Safety Office, then assume full responsibilities at the Santa Maria location.

The Oxnard Driver Safety Office is looking for a fair-minded and dependable Driver Safety Hearing Officer (DSHO) who is committed to serving the public and promoting safety on California roadways. Under the direction of a Driver Safety Manager I, the Driver Safety Hearing Officer will conduct investigations, reexaminations, administrative hearings, and interviews. This position involves analyzing, and evaluating cases related to medical requirements for commercial drivers, financial responsibility, fraud negligent operator actions, Administrative Per Se, and Special Certificates. The Driver Hearing Officer writes legal reports detailing case issues, findings, and decisions; verifies evidence to make and submit findings of fact and conclusions to respondents, their representatives, and the records according to statute, case law, and DMV policies and procedures regarding driving privileges; renders immediate decisions based upon hearing proceedings; issues appropriate written orders and notices of decision to customers; analyzes and verifies accuracy of administrative, medical, and legal documents; provides information at Driver Safety functions and maintains communication with law enforcement, medical professionals, courts, attorneys and others.

All eligible applicants may apply. A training and development assignment may be considered. SROA/Surplus candidates are encouraged to apply.

The position(s) being advertised may be subject to allocation approval by the Human Resources Branch. Fingerprint/Criminal Record Clearance is required before hire. The Salary Range shown is the minimum and maximum for a full-time appointment. Moving and relocation expenses will not be reimbursed for this position.

To be considered for this job vacancy, applicants must indicate the Job Control/Code (JC) number and position number(s) in the "EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING" box of the Examination/Employment Application (STD. 678), and submit all items listed under Required Application Documents below by the Final Filing Date. Employment history information must be submitted on the Examination/Employment Application (STD. 678); attaching a resume shall not be sufficient for the purposes of providing employment history. Failure to indicate required information on the STD. 678 or submit all items by the Final Filing Date may result in elimination from the recruitment process.

You will find additional information about the job in the Duty Statement .

Working Conditions

Part-time telework available. Telework requires California residency. This position offers hybrid telework opportunities; however, telework arrangements are subject to change at any time based on State & departmental operational needs. Employees may be required to report to the office as necessary.

Works in an office setting under artificial light. Will operate basic equipment such as computer, printers, copiers, fax machines, telephone, and recording devices.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• DRIVER SAFETY HEARING OFFICER

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-

Position #(s):


Working Title:
Driver Safety Hearing Officer - Telework Hybrid

Classification:
DRIVER SAFETY HEARING OFFICER $4,509.00 - $,078.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:
1

Work Location:
Santa Barbara County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Work Shift:
8:00 a.m. to 5:00 p.m.

Work Week:
Monday through Friday

Department Information
The Department of Motor Vehicles (DMV) is a recognized leader in public service and has existed for over 100 years. The DMV is responsible for registering approximately 36 million vehicles in California, and serving 34 million driver license and identification card holders, collecting over 14 billion in annual revenue. The DMV also maintains and oversees many other functions. The DMV provides quality licensing and motor vehicle-related services in its field offices located throughout California and online at

Special Requirements

• The position(s) require(s) a valid California Drivers License (CDL). You must answer the questions addressing your CDL on your application. Ensure you provide your CDL number, class, expiration date, and any endorsements and/or restrictions.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.

• Selected candidate will be required to participate in the DMV Pull Notice Program.

Applicants must be eligible for appointment (e.g., must take and pass examination); see Who May Apply section below for more information. Additionally, applicants must have authorization to work in the United States. Please note that we are unable to provide visa sponsorship at this time.

Using the online application system as specified in this announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement. Advertisement may be used for subsequent vacancies within 180 days.

Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your Examination/Employment Application (STD. 678), resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security number (SSN), birthdate, student identification number, driver license number (unless required), photograph, basis of eligibility, examination results, Limited Examination and Appointment Program (LEAP) status, gender, marital status, ethnicity, and age. Confidential information on STD. 678s submitted electronically online, such as SSN, will automatically be redacted upon submission.

Possession of the Minimum Qualifications will be verified prior to interview and/or appointment. If it is determined that you do not meet the Minimum Qualifications, your name will be removed or withheld from the eligibility list, rendering your eligibility as inactive and ineligible to be hired for the position. Candidates whose names have been withheld from an eligibility list may file an appeal with the State Personnel Board.

If you are using education to meet the minimum qualifications, please include a copy of your unofficial transcripts for verification. Foreign transcripts must be accompanied by an academic credential evaluation. Below is the link to a list of approved agencies.

• Foreign Transcript Evaluation (CL-635)

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 9/3/2025
Who May Apply
Individuals who are currently in the classification, eligible for lateral

Salary: $310.00 Daily
Location : County of Santa Clara, CA
Job Type: Extra Help
Job Number: 21/2200APR
Department: Executive
Opening Date: 01/06/2025
Closing Date: Continuous

Definition/Description
The Hearing Officer must be an active member of the California State Bar. This position is responsible for a limited hearing schedule serving in conjunction with other part-time Hearing Officers as back-up to the primary Hearing Officer.

COMPENSATION:
Part-time Non-Regular Mental Health Hearing Officer's, shall be compensated for a scheduled "Hearing Block" at the rate of $310 for each assignment. Expenses for mileage and parking in conjunction with hearings and attendance at one administrative meeting a quarter will be reimbursed upon submission of receipts and mileage claim form.

A "Hearing Block" is a block of time required to complete scheduled hearings at one (1) or more facilities. "Hearing Blocks" are typically an average of four (4) hour blocks in either the morning or afternoon during the work week, but can run shorter or possibly longer, depending upon a particular case load for the day. "Hearing Block" activity may also include hearing officer related business such as presentations or training when requested by the Supervising Judge.
Initial agreements will be pro-rated to reflect services through current fiscal year.

This Extra-Help, non-regular position is necessary to provide services due to calendar overlap or when workload demands require additional officers, coverage for vacation, illness, holidays and other Court demands.

• Typical schedule: Mondays, Thursdays, Fridays and as needed for coverage. Schedule subject to change depending on needs of the Court.

Typical Tasks/Representative Duties
The Welfare and Institutions Code provides for the conduct of certain hearings for persons subject to involuntary treatment in mental health facilities. Section 5250 et. seq. provides for a Certification Review Hearing to determine whether probable cause exists to detain the person for intensive treatment related to mental disorder or impairment by chronic alcoholism. Section 5332 et. seq. provides for 'Capacity Hearings' to determine whether a patient detained for treatment lacks the legal capacity to consent or withhold consent to antipsychotic medications. In Santa Clara County, these hearings are conducted by Mental Health Hearing Officers. The Superior Court is responsible for the selection, compensation, and oversight of the hearing officers.

TYPICAL TASKS:

• Conducts informal hearings applying the appropriate rules of evidence and civil procedure, and consistent with the Mental Health Hearing Program Procedures as established by the Superior Court at designated facilities in the county:
• Welfare and Institutions Code 5250 (certification reviews) to determine whether probable cause exists to detain person for intensive treatment related to a mental disorder or impairment by chronic alcoholism, and
• Welfare and Institutions Code 5352 et. Seq. (Capacity Hearings) to determine whether a patient detained for treatment lacks the mental capacity to consent or withhold consent to antipsychotic medication.

SERVICES TO BE PERFORMED:

• To conduct certification review and capacity hearings in psychiatric hospitals throughout the County of Santa Clara as assigned by the primary full-time Mental Health Hearing Officer. Said hearings to be conducted pursuant to W&I Code Sections 5250 et seq and 5325 et seq and the Superior Court Policies and Procedures for Certification Review and Capacity Hearings.
• To ensure that all notices and decisions that pertain to matters heard by the Hearing Officer are appropriately completed, and filed or delivered to the Superior Court/County Clerk.
• To attend meetings as arranged with the primary full-time Mental Health Hearing Officer.
• To maintain hearing logs as needed to support monthly claims and to assist in the collection of program statistics.

Employment Standards/Typical Qualifications
QUALIFICATIONS:

• Active membership* in the State Bar of California, and;
• A minimum of ten (10) years post-bar experience in a private practice or for a legal service provider or a governmental agency**.
• All hearings in the mental health facilities located throughout the County are held virtually via Microsoft Teams.
• Submission to background investigation is required upon conditional offer of employment.
  *Applicants must be admitted to the State Bar of California though are not required to be currently active members.
  **A minimum of 10 years of legal experience as a licensed attorney

KNOWLEDGE OF:

• Legal principles and methodology, and;
• California State Mental Health Laws.
• Working with persons with mental disorders. Knowledge may have been obtained in a recognized clinical agency, or mental health clinic, psychiatric hospital, etc.
• Representing clients at hearings related to conservatorship, social security benefits, Habeas Corpus proceedings, etc.

ABILITY TO:

• Conduct fair and impartial hearings in a manner that will obtain all pertinent evidence and secure confidence and respect;
• Understand and extract pertinent facts from clinical testimony and patient case records;
• Interpret complex legal and psychiatric regulations;
• Analyze, appraise and apply legal principles, facts, evidence and precedents to legal issues;
• Present clear and logical statements of fact, law and arguments in oral and written form;
• Contribute effectively to the formulation and administration of the Mental Health Hearing Program; and,
• Establish and maintain effective working relationships with the Superior Court Bench, members of the Bar, mental health facilities, various governmental agencies and Court staff.
• Maintain a valid drivers license and vehicle insurance.

WORKING CONDITIONS: The work environment is generally clean inside buildings with limited exposure to dust, fumes, odors, and noise. Incumbents will be working under sometimes difficult and stressful conditions; with frequent deadlines and expectations for high quality work; and with periodic contact with angry and confrontational individuals. The ability to work independently as well as closely with others is required.

ESSENTIAL FUNCTIONS:

• Specific tasks and duties may vary with assignments; however, the following are considered essential functions expected of the Mental Health Hearing Officer classification;
• Frequent and ongoing use of a computer terminal to conduct a variety of the more advanced clerical functions and communications;
• Periodic, regular and/or occasional contact with employees in other court divisions, government agencies, the public and/or vendors with the ability to converse and respond appropriately to inquiries and requests;
• Periodic to regular lifting, walking, and carrying of files, documents, and other court related materials. Incumbents must have the ability to lift and carry 10 lbs;
• Work with time constraints and under pressure in some situations.
• Regularly drive a vehicle to facilities to perform duties throughout the county.

PHYSICAL DEMANDS:

• Strength, dexterity, and coordination and ability to use a computer keyboard and read a video display terminal on a regular basis;
• Ability to listen to requests from the public and court staff, then respond appropriately;
• Dexterity and coordination to handle files and single pieces of paper; occasional lifting of objects weighing up to 10 lbs, such as files, stacks of paper, reference books, and other materials;
• Frequent need to reach for items above and below desk level, sometimes with the assistance of a ladder or step-stool;
• Standing and sitting for long periods of time is periodically required.

Supplemental Information
EXAMINATION: A screening panel will be convened to select those applicants deemed most qualified to participate in a written and/or oral examination. The examination process will include one or more of the following: application appraisal, written examination or oral examination.
Application Requirements: This recruitment requires the submission of an on-line application. No paper applications will be accepted and an electronic copy of your Resume must also be submitted as an attachment to this application submission. Completion of the supplemental questionnaire required. Please note that only the information submitted in the application will be considered.
The Court is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. The Court provides reasonable accommodations for applicants challenged with disabilities. If you are challenged with a disability as defined by the Federal Americans with Disabilities Act or the California Fair Employment and Housing Act and will be requesting an accommodation in the application process, please contact Renee Hughes or Pam McGee at or or to discuss your request. TDD communication is available by calling .
The Court must verify the identity and employment authorization of all new employees to comply with the 1986 Immigration Reform & Control Act. This verification is required only after an offer of employment has been made. For further information regarding the required verification, please contact Human Resources at .
There are no benefits for this posting.
01

I understand that for my application to be considered, I must complete required supplemental questionnaires as part of the application screening and selection process. The information I provide will be reviewed and used to determine my eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process.

• Yes
• No

02

I understand that for my application to be considered, I must thoroughly complete the work experience and education portions of the application form, to demonstrate my qualifications for this job.

• Yes
• No

03

Authorization and Release. I have applied for employment with the Superior Court of California, County of Santa Clara ("Court") and have provided information about my current and/or previous employment. I authorize the Court to investigate all statements made in my application for employment and to obtain any and all information concerning my former/current employment. This includes my job performance appraisals/evaluations, wage history, disciplinary action(s) if any, and all other matters pertaining to my employment history.I authorize my former and current employers and references to release contents of my employment record with their organizations and to provide any additional information that may be necessary for my application for employment with the Court, whether the information is positive or negative. I hereby release all such agencies and/or individuals who furnish such information, and the Court, from liability for damages, which may result from furnishing or receiving the information requested.

• Yes
• No

04

Please share with us your experience, education and any special skills or training you have that qualifies you for the position of Mental Health Hearing Officer. Why are you interested in the position?
05

What experience do you have in a judicial or quasi-judicial role or serving as a neutral?
06

Describe your professional experience working within the mental health system.
07

What do you think are your strongest skills and abilities that would help you to perform the job of Mental Health Hearing Officer.
08

This position requires traveling to various sites throughout the county and being available to fill in on short notice. Please explain what potential conflicts you may have meeting these flexibility requirements.
Required Question

Legal Administrative Assistant- Law School
Wayne State University is searching for an experiencedLegal Administrative Assistant- Law Schoolat its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Essential functions (job duties):
Provide assistance to administrative and/or academic head in a staff capacity coordinating and participating in personnel, financial, administrative and office services for a small Department within a School, College, Division, or Center/Institute of the University in order to support established operational goals, objectives and services. Work activities require the application of specialized skills acquired through a combination of job related training and on-the-job experience.
Provide assistance to administrative and/or academic head in the planning development and administration of operating budget. Reconcile various detailed general, restricted and designated fund accounts and monitor status of revenues and expenditures. Prepare related statistical reports, analyses and summaries on budget activities.
Coordinate and participate in the preparation and processing of non-academic and academic personnel and payroll actions; establish and monitor related recordkeeping system; interpret and apply internal operating procedures, University policies and contractual agreements accordingly. Identify and resolve processing problems to ensure personnel matters are affected in a timely
manner. May possess signatory authority on selected forms and documents.
May supervise very small (1-2) part-time temporary student, college work study and technician support staff. Interview and recommend employment of discipline and evaluation of full-time and temporary support staff. Plan and assign work activities; train in appropriate office methods and procedures and monitor workflow and staffing levels.
Coordinate use of facilities, services and equipment which includes space leasing, subcontracting arrangements as well as initiating requests for services such as building or equipment maintenance, and printing/duplicating services, etc. Interface with appropriate University personnel to obtain and exchange information.
Participate in and coordinate the preparation and completion of special projects and studies; collect and gather statistical data for reporting purposes. Prepare reports which include conclusions and recommendations for solution to administrative problems.
Serve as an information source to faculty, staff, students and the general public; answer questions, provide information and resolve routine problems regarding operations and services. May represent department and/or supervisor to other University areas and outside professional groups and organizations in order to obtain and exchange information.
May maintain calendar, schedule appointments, make arrangements for meeting and conferences, and complex travel arrangements. May perform complex typing duties and process complex documentation with the use of appropriate software.
Perform related work as assigned.
Unique duties:
This entry level professional classification is responsible for job functions that require specialized nontheoretically skills coupled with a procedural understanding of standard program activities. Work activities are impacted by changing priorities and differing situations which demand that the incumbent choose an appropriate procedure. This may include the search for new applications or procedures. Supervision, guidance and assistance is provided to support staff on administrative policies, procedures and functions. This classification may provide limited clerical/secretarial support to an academic and/or administrative head (i.e. word-processing, making travel arrangements, scheduling meetings, maintaining files, etc.) however, these are related not primary duties being performed because of the absence of, or lack of, full-time subordinate personnel. It is expected that this classification will be assigned on a limited basis and reviewed periodically. Work assignments require independence of action as well as the ability to prioritize multiple varied tasks. This classification will only be assigned to a small department or unit having no full-time clerical/secretarial support personnel. This classification generally reports to an academic and/or administrative head.
Qualifications:
Graduation from an accredited college or university or an equivalent combination of education and/or experience preferred.
Some knowledge of and experience with University academic and/or non-academic personnel processing procedures and practices.
Some knowledge of accounting principles and bookkeeping procedures and applications.
Ability to communicate effectively with others.
Ability to work under pressure and meet established deadlines.
Some supervisory experience preferred.
May be required to operate advanced office equipment, including software necessary for desktop publishing complex spreadsheet design and complex graphics.
Typically, employees assigned to this classification may held a lower clerical and/or secretarial positions.
School/College/Division:
H07 - Law School
Primary department:
H0703 - Law Instruction Units
Employment type:
+ Regular Employee
+ Job type: Full Time
+ Job category: Staff/Administrative
Funding/salary information:
+ Compensation type: Annual Salary
+ Salary minimum: $43,711
+ Salary hire maximum: $52,449
Working conditions:
This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.
Job openings:
+ Number of openings: 1
Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

**Law Enforcement Administrative Assistant (5083)**
Location **Savannah, GA**
Job Code **5083**
# of Openings **1**
Apply Now ( Brief**
Administrative Assistant
Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, is seeking an experienced Law Enforcement Administrative Assistant to join our Team in Savannah, GA.
The Administrative Assistant will perform a wide range of administrative and office support activities for managers to facilitate the efficient operation of the organization. Provides administrative support and performs numerous duties, including scheduling meetings/travel/office activities, writing/editing correspondence, corresponding via email, managing visitors, routing call to the appropriate personnel, record keeping, and answering questions and requests.
The Administrative Assistant is responsible for conducting research using various resources to analyze data and report the findings to the appropriate personnel while maintaining confidentiality. The Administrative Assistant will perform data entry, maintain various database systems, prepare and maintain physical files, and create written reports to brief management as well as cross-reference data to ensure validity and accuracy in preparation of reports.
Regular, predictable attendance is essential for satisfactory performance as is the ability to work both with minimal direction and within a team environment is essential.
**Position Responsibilities:**
+ Receive and direct visitors and clients.
+ Answer, screen, and

**Law Enforcement Administrative Assistant (5084)**
Location **Atlanta, GA**
Job Code **5084**
# of Openings **1**
Apply Now ( Brief**
Administrative Assistant
Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, is seeking an experienced Law Enforcement Administrative Assistant to join our Team in Atlanta, GA.
The Administrative Assistant will perform a wide range of administrative and office support activities for managers to facilitate the efficient operation of the organization. Provides administrative support and performs numerous duties, including scheduling meetings/travel/office activities, writing/editing correspondence, corresponding via email, managing visitors, routing call to the appropriate personnel, record keeping, and answering questions and requests.
The Administrative Assistant is responsible for conducting research using various resources to analyze data and report the findings to the appropriate personnel while maintaining confidentiality. The Administrative Assistant will perform data entry, maintain various database systems, prepare and maintain physical files, and create written reports to brief management as well as cross-reference data to ensure validity and accuracy in preparation of reports. Regular, predictable attendance is essential for satisfactory performance as is the ability to work both with minimal direction and within a team environment is essential.
**Position Responsibilities:**
+ Receive and direct visitors and clients.
+ Answer, screen, and

**Law Enforcment Administrative Assistant (4977)**
Location **Philadelphia, PA**
Job Code **4977**
# of Openings **1**
Apply Now ( Brief**
Administrative Assistant
Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, is seeking a looking for an experienced Law Enforcement AdministrativeAssistantto join our Team inPhiladelphia, PA.
The Administrative Assistant will perform a wide range of administrative and office support activities for managers to facilitate the efficient operation of the organization. Provides administrative support and performs numerous duties, including scheduling meetings/travel/office activities, writing/editing correspondence, corresponding via email, managing visitors, routing call to the appropriate personnel, record keeping, and answering questions and requests.
The Administrative Assistant is responsible for conducting research using various resources to analyze data and report the findings to the appropriate personnel while maintaining confidentiality. The Administrative Assistant will perform data entry, maintain various database systems, prepare and maintain physical files, and create written reports to brief management as well as cross-reference data to ensure validity and accuracy in preparation of reports.
Regular, predictable attendance is essential for satisfactory performance as is the ability to work both with minimal direction and within a team environment is essential.
**Position Responsibilities:**
+ Receive and direct visitors and clients.
+ Answer, screen and

**Law Enforcement Administrative Assistant (5119)**
Location **Newark, NJ**
Job Code **5119**
# of Openings **1**
Apply Now ( Brief**
Administrative Assistant
Ocean Bay, LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, is seeking an experienced Law Enforcement Administrative Assistant to join our Team in Newark, NJ.
The Administrative Assistant will perform a wide range of administrative and office support activities for managers to facilitate the efficient operation of the organization. Provides administrative support and performs numerous duties, including scheduling meetings/travel/office activities, writing/editing correspondence, corresponding via email, managing visitors, routing call to the appropriate personnel, record keeping, and answering questions and requests.
The Administrative Assistant is responsible for conducting research using various resources to analyze data and report the findings to the appropriate personnel while maintaining confidentiality. The Administrative Assistant will perform data entry, maintain various database systems, prepare and maintain physical files, and create written reports to brief management as well as cross-reference data to ensure validity and accuracy in preparation of reports. Regular, predictable attendance is essential for satisfactory performance as is the ability to work both with minimal direction and within a team environment is essential.
**Position Responsibilities:**
+ Receive and direct visitors and clients.
+ Answer, screen, and

Administrative Associate III, Stanford Law School
**School of Law, Stanford, California, United States**
Administration
Post Date Jul 18, 2025
Requisition #
*** NOTE: This position has been deemed critical/has specific funding, has been approved by the Law School for posting, and is exempt from the hiring freeze.
Administrative Associate III
The Faculty Support Team (FST) at Stanford Law School, seeks a full-time Administrative Associate III to join its dynamic administrative, academic and legal services team. As a premier administrative support unit, the FST is a branch of the Administrative Support Department and plays an integral role in assisting and supporting faculty with the development and implementation of the academic content for students as well as the general research and teaching agendas of the faculty. Having strong research and presentation skills, being able to conduct research projects without close supervision and if paying close attention to detail are skills that you possess, this position is ideal for you. Strong interpersonal skills and the ability to interact with senior corporate executives and government officials are also valuable. In this role, you will maintain a full range of administrative and research duties, and are expected to work collaboratively with many departments within the Law School and externally to achieve a broad range of programmatic and academic goals. This position is eligible for Hybrid work, after an initial training period when you will be coming in five days per week. You will be reporting to the Director of Administrative Support Services and expected to work independently but also as part of a team dedicated to the law school's mission.
**Essential Responsibilities:**
+ May act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
+ Oversee and/or perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
+ Coordinate logistics for class speakers or visitors.
+ Research articles, topics, and case law using various internet search engines and research databases;conduct research on and help prepare presentations relating to topical development.
+ Compose and draft documents and correspondence for presentations, course handouts/materials, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
+ Research, prepare and record copyright permission requests for course materials through Copyright Clearance Center.
+ Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Mayobtain visas and other travel documentationneeded in compliance with unit, university, and sponsor policies.
+ Liaison to corporations, judiciary, academics, law firms, the media, and government officials.
+ Coordinate assignments for student research assistants and schedule student meetings as needed.
+ Edit and process letters of recommendation for academic positions as well as student clerkships.
+ Create complex reports and spreadsheets which may utilize specialized software and systems.
+ Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
+ May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
**MINIMUM REQUIREMENTS**
**Education & Experience:**
+ High school diploma and four years of administrative experience, or combination of education and relevant experience. Bachelor's degree, and research or administrative experience in a corporate or academic setting strongly preferred.
**Knowledge, Skills and Abilities:**
+ Advanced computer skills and demonstrated experience with office software and email applications. This includes being able to use the advanced format features and complex mathematical functions in Word and Excel.
+ Demonstrated success in following through and completing projects.
+ Excellent organizational skills and attention to detail.
+ Strong verbal and written communication skills.
+ Excellent customer service and interpersonal skills.
+ Ability to prioritize, multi-task, and assign work to others.
+ Ability to take initiative and ownership of projects.
+ Ability to routinely and independently exercise sound judgment in making decisions.
Preferred Skills and Abilities:
+ Must have or be willing to promptly acquire, knowledge of computer-based research programs such as Lexis or Westlaw. Will be expected to gain working knowledge of Stanford systems, including Oracle, if not already proficient.
_*The expected pay range for this position is $39.46 to $44.30 per hour._
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
_*Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._
_*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job._
_*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._
_*Stanford Law School seeks to hire the best talent and to promote a safe and secure environment for all members of the university community and its property. To that end, new staff hires must successfully pass a background check prior to starting work at Stanford University._
Additional Information
+ **Schedule: Full-time**
+ **Job Code: 4098**
+ **Employee Status: Regular**
+ **Grade: F**
+ **Requisition ID: **
+ **Work Arrangement : Hybrid Eligible**