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Administrative Officer
20167 Sterling, Virginia
Securitas Security Services USA, Inc.
Posted 7 days ago
Job Viewed
Job Description
**Administrative Officer**
**Wage** : $31.00/ hour
**1-3 years experience**
**SUMMARY:**
Serves as the principle assistant to the Site Security Manger in providing security services and related operations to the Microsoft Data Center. Job functions may include client service and problem resolution, service enhancement, Security Operations Center (SOC) systems maintenance, audit compliance, scheduling, system monitoring, log maintenance, access rights maintenance, and training.
**ESSENTIAL FUNCTIONS:**
1. Serves as primary point of contact to data center Management and security personnel when the Site Security Manager
is unavailable.
2. Trains and certifies all new security personnel and maintains required training documentation. Coordinates with the
Training Manager and with the local supporting Securitas Branches as needed.
3. Ensures all Responders and Control Room Supervisors adhere to policies and Standard Operating Procedures.
4. Acts as Responder or Control Room Supervisor in periods of increased activity or in the case of absent staff.
5. Maintains and troubleshoots on-site security technology.
6. May support other critical infrastructure sites.
7. Recommends corrective actions for security staff to the Site Security Manager.
8. Assists with the delivery of counseling and corrective action as directed by the Site Security Manager.
9. Assists with scheduling, site equipment inspections, and audit compliance.
10. Conducts recurring audits and prepares and submits critical and confidential information directly to client
management team.
11. Maintains required security documentation, ensuring accuracy in accordance with established policies and procedures.
· The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
· All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
· Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
· In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
· All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
**MINIMUM QUALIFICATIONS AT ENTRY:**
Additional qualifications may be specified and receive preference, depending upon the nature of the position.
**MINIMUM HIRING STANDARDS:**
· Must be at least 18 years of age.
· Must have a reliable means of communication (i.e., pager or phone).
· Must have a reliable means of transportation (public or private).
· Must have the legal right to work in the United States.
· Must have the ability to speak, read, and write English.
· Must have a High School Diploma or GED.
· Must be willing to participate in the Company's pre-employment screening process, including drug screen and background investigation.
**EDUCATION/EXPERIENCE:**
Associate's Degree and 4 or more years of responsible experience in the security industry and/or business management, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. Experience in staff supervision desired.
**COMPETENCIES (as demonstrated through experience, training, and/or testing):**
· Must be able to meet and continue to meet any applicable state, county and municipal licensing requirements for Security Officers.
· Must be able to meet and continue to meet requirements for specific skills, certifications or authorizations specified for the assigned accounts.
· Knowledge of 24x7 security operations and procedures.
· Knowledge of supervisory practices and procedures.
· Skill in staff supervision, including assigning work and providing training and discipline.
· Ability to arrive at logical conclusions with input derived from multiple sources.
· Ability to determine courses of action based on detailed written instructions.
· Ability to provide positive direction and motivate performance.
· Capable of learning a variety of security and safety devices and controls.
· Ability to track and maintain schedule assignments.
· Ability to maintain professional composure when dealing with unusual circumstances.
· Advanced computer skills are mandatory.
· Strong Oral and written communications skills. Must be able to read, write, and understand English. · Strong customer service and service delivery orientation.
· Ability to interact effectively at various social levels and across diverse cultures.
· Ability to be an effective leader and member of project teams.
· Ability to take initiative and achieve results.
· Ability to carry out multiple assignments concurrently.
· Ability to adapt to changes in the external environment and organization.
**WORKING CONDITIONS (Physical/Mental Demands):**
With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:
· Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
· May be exposed to stressful situations, such as challenging individuals who are in or approaching an unauthorized area.
· Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements.
· May be required to work overtime without advance notice.
· Required ability to handle multiple tasks concurrently.
· Keyboarding, basic computer usage and operating controls.
· Seeing, hearing, speaking, and writing clearly in order to communicate with employees and clients, observe and report incidents, and direct others.
· Frequent sitting, standing and walking, which may be required for long periods of time, and may involve climbing stairs and walking up inclines and on uneven terrain.
· Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling.
· Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds.
· Close vision, distance vision, and ability to adjust focus.
· May be required to use vehicle in the performance of duties.
· On occasion may be required to perform stressful and physical activity.
· Depending upon assignment may be exposed to inclement weather or be required to work in environments or under conditions that require the use of protective gear and devices and/or awareness of personal safety and safety of others.
Securitas is committed to diversity, equity, inclusion and belonging in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic.
#CAHP
Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.
Benefits include:
+ Retirement plan
+ Employer-provided medical and dental coverage
+ Company-paid life insurance
+ Voluntary life and disability insurance
+ Employee assistance plan
+ Securitas Saves discount program
+ Paid holidays
+ Paid time away from work
Additionally, some populations may have the availability of accessing earned wages on a daily basis, prior to payday. Restrictions and fees may apply.
Certain waiting periods may also apply. Paid time away from work may be available either through a combination of vacation and sick time or under a PTO policy, depending on local requirements. Benefits may be different for union members.
**Wage** : $31.00/ hour
**1-3 years experience**
**SUMMARY:**
Serves as the principle assistant to the Site Security Manger in providing security services and related operations to the Microsoft Data Center. Job functions may include client service and problem resolution, service enhancement, Security Operations Center (SOC) systems maintenance, audit compliance, scheduling, system monitoring, log maintenance, access rights maintenance, and training.
**ESSENTIAL FUNCTIONS:**
1. Serves as primary point of contact to data center Management and security personnel when the Site Security Manager
is unavailable.
2. Trains and certifies all new security personnel and maintains required training documentation. Coordinates with the
Training Manager and with the local supporting Securitas Branches as needed.
3. Ensures all Responders and Control Room Supervisors adhere to policies and Standard Operating Procedures.
4. Acts as Responder or Control Room Supervisor in periods of increased activity or in the case of absent staff.
5. Maintains and troubleshoots on-site security technology.
6. May support other critical infrastructure sites.
7. Recommends corrective actions for security staff to the Site Security Manager.
8. Assists with the delivery of counseling and corrective action as directed by the Site Security Manager.
9. Assists with scheduling, site equipment inspections, and audit compliance.
10. Conducts recurring audits and prepares and submits critical and confidential information directly to client
management team.
11. Maintains required security documentation, ensuring accuracy in accordance with established policies and procedures.
· The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
· All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
· Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
· In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
· All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
**MINIMUM QUALIFICATIONS AT ENTRY:**
Additional qualifications may be specified and receive preference, depending upon the nature of the position.
**MINIMUM HIRING STANDARDS:**
· Must be at least 18 years of age.
· Must have a reliable means of communication (i.e., pager or phone).
· Must have a reliable means of transportation (public or private).
· Must have the legal right to work in the United States.
· Must have the ability to speak, read, and write English.
· Must have a High School Diploma or GED.
· Must be willing to participate in the Company's pre-employment screening process, including drug screen and background investigation.
**EDUCATION/EXPERIENCE:**
Associate's Degree and 4 or more years of responsible experience in the security industry and/or business management, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. Experience in staff supervision desired.
**COMPETENCIES (as demonstrated through experience, training, and/or testing):**
· Must be able to meet and continue to meet any applicable state, county and municipal licensing requirements for Security Officers.
· Must be able to meet and continue to meet requirements for specific skills, certifications or authorizations specified for the assigned accounts.
· Knowledge of 24x7 security operations and procedures.
· Knowledge of supervisory practices and procedures.
· Skill in staff supervision, including assigning work and providing training and discipline.
· Ability to arrive at logical conclusions with input derived from multiple sources.
· Ability to determine courses of action based on detailed written instructions.
· Ability to provide positive direction and motivate performance.
· Capable of learning a variety of security and safety devices and controls.
· Ability to track and maintain schedule assignments.
· Ability to maintain professional composure when dealing with unusual circumstances.
· Advanced computer skills are mandatory.
· Strong Oral and written communications skills. Must be able to read, write, and understand English. · Strong customer service and service delivery orientation.
· Ability to interact effectively at various social levels and across diverse cultures.
· Ability to be an effective leader and member of project teams.
· Ability to take initiative and achieve results.
· Ability to carry out multiple assignments concurrently.
· Ability to adapt to changes in the external environment and organization.
**WORKING CONDITIONS (Physical/Mental Demands):**
With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:
· Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
· May be exposed to stressful situations, such as challenging individuals who are in or approaching an unauthorized area.
· Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements.
· May be required to work overtime without advance notice.
· Required ability to handle multiple tasks concurrently.
· Keyboarding, basic computer usage and operating controls.
· Seeing, hearing, speaking, and writing clearly in order to communicate with employees and clients, observe and report incidents, and direct others.
· Frequent sitting, standing and walking, which may be required for long periods of time, and may involve climbing stairs and walking up inclines and on uneven terrain.
· Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling.
· Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds.
· Close vision, distance vision, and ability to adjust focus.
· May be required to use vehicle in the performance of duties.
· On occasion may be required to perform stressful and physical activity.
· Depending upon assignment may be exposed to inclement weather or be required to work in environments or under conditions that require the use of protective gear and devices and/or awareness of personal safety and safety of others.
Securitas is committed to diversity, equity, inclusion and belonging in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic.
#CAHP
Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.
Benefits include:
+ Retirement plan
+ Employer-provided medical and dental coverage
+ Company-paid life insurance
+ Voluntary life and disability insurance
+ Employee assistance plan
+ Securitas Saves discount program
+ Paid holidays
+ Paid time away from work
Additionally, some populations may have the availability of accessing earned wages on a daily basis, prior to payday. Restrictions and fees may apply.
Certain waiting periods may also apply. Paid time away from work may be available either through a combination of vacation and sick time or under a PTO policy, depending on local requirements. Benefits may be different for union members.
Is this job a match or a miss?
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0
Administrative Officer
20147 Ashburn, Virginia
Securitas Security Services USA, Inc.
Posted 7 days ago
Job Viewed
Job Description
**Administrative Officer**
**Wage** : $31.00/ hour
**1-3 years experience**
**SUMMARY:**
Serves as the principle assistant to the Site Security Manger in providing security services and related operations to the Microsoft Data Center. Job functions may include client service and problem resolution, service enhancement, Security Operations Center (SOC) systems maintenance, audit compliance, scheduling, system monitoring, log maintenance, access rights maintenance, and training.
**ESSENTIAL FUNCTIONS:**
1. Serves as primary point of contact to data center Management and security personnel when the Site Security Manager
is unavailable.
2. Trains and certifies all new security personnel and maintains required training documentation. Coordinates with the
Training Manager and with the local supporting Securitas Branches as needed.
3. Ensures all Responders and Control Room Supervisors adhere to policies and Standard Operating Procedures.
4. Acts as Responder or Control Room Supervisor in periods of increased activity or in the case of absent staff.
5. Maintains and troubleshoots on-site security technology.
6. May support other critical infrastructure sites.
7. Recommends corrective actions for security staff to the Site Security Manager.
8. Assists with the delivery of counseling and corrective action as directed by the Site Security Manager.
9. Assists with scheduling, site equipment inspections, and audit compliance.
10. Conducts recurring audits and prepares and submits critical and confidential information directly to client
management team.
11. Maintains required security documentation, ensuring accuracy in accordance with established policies and procedures.
· The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
· All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
· Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
· In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
· All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
**MINIMUM QUALIFICATIONS AT ENTRY:**
Additional qualifications may be specified and receive preference, depending upon the nature of the position.
**MINIMUM HIRING STANDARDS:**
· Must be at least 18 years of age.
· Must have a reliable means of communication (i.e., pager or phone).
· Must have a reliable means of transportation (public or private).
· Must have the legal right to work in the United States.
· Must have the ability to speak, read, and write English.
· Must have a High School Diploma or GED.
· Must be willing to participate in the Company's pre-employment screening process, including drug screen and background investigation.
**EDUCATION/EXPERIENCE:**
Associate's Degree and 4 or more years of responsible experience in the security industry and/or business management, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. Experience in staff supervision desired.
**COMPETENCIES (as demonstrated through experience, training, and/or testing):**
· Must be able to meet and continue to meet any applicable state, county and municipal licensing requirements for Security Officers.
· Must be able to meet and continue to meet requirements for specific skills, certifications or authorizations specified for the assigned accounts.
· Knowledge of 24x7 security operations and procedures.
· Knowledge of supervisory practices and procedures.
· Skill in staff supervision, including assigning work and providing training and discipline.
· Ability to arrive at logical conclusions with input derived from multiple sources.
· Ability to determine courses of action based on detailed written instructions.
· Ability to provide positive direction and motivate performance.
· Capable of learning a variety of security and safety devices and controls.
· Ability to track and maintain schedule assignments.
· Ability to maintain professional composure when dealing with unusual circumstances.
· Advanced computer skills are mandatory.
· Strong Oral and written communications skills. Must be able to read, write, and understand English. · Strong customer service and service delivery orientation.
· Ability to interact effectively at various social levels and across diverse cultures.
· Ability to be an effective leader and member of project teams.
· Ability to take initiative and achieve results.
· Ability to carry out multiple assignments concurrently.
· Ability to adapt to changes in the external environment and organization.
**WORKING CONDITIONS (Physical/Mental Demands):**
With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:
· Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
· May be exposed to stressful situations, such as challenging individuals who are in or approaching an unauthorized area.
· Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements.
· May be required to work overtime without advance notice.
· Required ability to handle multiple tasks concurrently.
· Keyboarding, basic computer usage and operating controls.
· Seeing, hearing, speaking, and writing clearly in order to communicate with employees and clients, observe and report incidents, and direct others.
· Frequent sitting, standing and walking, which may be required for long periods of time, and may involve climbing stairs and walking up inclines and on uneven terrain.
· Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling.
· Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds.
· Close vision, distance vision, and ability to adjust focus.
· May be required to use vehicle in the performance of duties.
· On occasion may be required to perform stressful and physical activity.
· Depending upon assignment may be exposed to inclement weather or be required to work in environments or under conditions that require the use of protective gear and devices and/or awareness of personal safety and safety of others.
Securitas is committed to diversity, equity, inclusion and belonging in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic.
#CAHP
Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.
Benefits include:
+ Retirement plan
+ Employer-provided medical and dental coverage
+ Company-paid life insurance
+ Voluntary life and disability insurance
+ Employee assistance plan
+ Securitas Saves discount program
+ Paid holidays
+ Paid time away from work
Additionally, some populations may have the availability of accessing earned wages on a daily basis, prior to payday. Restrictions and fees may apply.
Certain waiting periods may also apply. Paid time away from work may be available either through a combination of vacation and sick time or under a PTO policy, depending on local requirements. Benefits may be different for union members.
**Wage** : $31.00/ hour
**1-3 years experience**
**SUMMARY:**
Serves as the principle assistant to the Site Security Manger in providing security services and related operations to the Microsoft Data Center. Job functions may include client service and problem resolution, service enhancement, Security Operations Center (SOC) systems maintenance, audit compliance, scheduling, system monitoring, log maintenance, access rights maintenance, and training.
**ESSENTIAL FUNCTIONS:**
1. Serves as primary point of contact to data center Management and security personnel when the Site Security Manager
is unavailable.
2. Trains and certifies all new security personnel and maintains required training documentation. Coordinates with the
Training Manager and with the local supporting Securitas Branches as needed.
3. Ensures all Responders and Control Room Supervisors adhere to policies and Standard Operating Procedures.
4. Acts as Responder or Control Room Supervisor in periods of increased activity or in the case of absent staff.
5. Maintains and troubleshoots on-site security technology.
6. May support other critical infrastructure sites.
7. Recommends corrective actions for security staff to the Site Security Manager.
8. Assists with the delivery of counseling and corrective action as directed by the Site Security Manager.
9. Assists with scheduling, site equipment inspections, and audit compliance.
10. Conducts recurring audits and prepares and submits critical and confidential information directly to client
management team.
11. Maintains required security documentation, ensuring accuracy in accordance with established policies and procedures.
· The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
· All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
· Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
· In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
· All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
**MINIMUM QUALIFICATIONS AT ENTRY:**
Additional qualifications may be specified and receive preference, depending upon the nature of the position.
**MINIMUM HIRING STANDARDS:**
· Must be at least 18 years of age.
· Must have a reliable means of communication (i.e., pager or phone).
· Must have a reliable means of transportation (public or private).
· Must have the legal right to work in the United States.
· Must have the ability to speak, read, and write English.
· Must have a High School Diploma or GED.
· Must be willing to participate in the Company's pre-employment screening process, including drug screen and background investigation.
**EDUCATION/EXPERIENCE:**
Associate's Degree and 4 or more years of responsible experience in the security industry and/or business management, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. Experience in staff supervision desired.
**COMPETENCIES (as demonstrated through experience, training, and/or testing):**
· Must be able to meet and continue to meet any applicable state, county and municipal licensing requirements for Security Officers.
· Must be able to meet and continue to meet requirements for specific skills, certifications or authorizations specified for the assigned accounts.
· Knowledge of 24x7 security operations and procedures.
· Knowledge of supervisory practices and procedures.
· Skill in staff supervision, including assigning work and providing training and discipline.
· Ability to arrive at logical conclusions with input derived from multiple sources.
· Ability to determine courses of action based on detailed written instructions.
· Ability to provide positive direction and motivate performance.
· Capable of learning a variety of security and safety devices and controls.
· Ability to track and maintain schedule assignments.
· Ability to maintain professional composure when dealing with unusual circumstances.
· Advanced computer skills are mandatory.
· Strong Oral and written communications skills. Must be able to read, write, and understand English. · Strong customer service and service delivery orientation.
· Ability to interact effectively at various social levels and across diverse cultures.
· Ability to be an effective leader and member of project teams.
· Ability to take initiative and achieve results.
· Ability to carry out multiple assignments concurrently.
· Ability to adapt to changes in the external environment and organization.
**WORKING CONDITIONS (Physical/Mental Demands):**
With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:
· Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
· May be exposed to stressful situations, such as challenging individuals who are in or approaching an unauthorized area.
· Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements.
· May be required to work overtime without advance notice.
· Required ability to handle multiple tasks concurrently.
· Keyboarding, basic computer usage and operating controls.
· Seeing, hearing, speaking, and writing clearly in order to communicate with employees and clients, observe and report incidents, and direct others.
· Frequent sitting, standing and walking, which may be required for long periods of time, and may involve climbing stairs and walking up inclines and on uneven terrain.
· Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling.
· Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds.
· Close vision, distance vision, and ability to adjust focus.
· May be required to use vehicle in the performance of duties.
· On occasion may be required to perform stressful and physical activity.
· Depending upon assignment may be exposed to inclement weather or be required to work in environments or under conditions that require the use of protective gear and devices and/or awareness of personal safety and safety of others.
Securitas is committed to diversity, equity, inclusion and belonging in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic.
#CAHP
Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.
Benefits include:
+ Retirement plan
+ Employer-provided medical and dental coverage
+ Company-paid life insurance
+ Voluntary life and disability insurance
+ Employee assistance plan
+ Securitas Saves discount program
+ Paid holidays
+ Paid time away from work
Additionally, some populations may have the availability of accessing earned wages on a daily basis, prior to payday. Restrictions and fees may apply.
Certain waiting periods may also apply. Paid time away from work may be available either through a combination of vacation and sick time or under a PTO policy, depending on local requirements. Benefits may be different for union members.
Is this job a match or a miss?
View Now
1
Administrative Officer
75154 Glenn Heights, Texas
Securitas Security Services USA, Inc.
Posted 3 days ago
Job Viewed
Job Description
**SUMMARY:** Serves as the principle assistant to the Site Security Manger in providing security services and related operations to the Microsoft Data Center. Job functions may include client service and problem resolution, service enhancement, Security Operations Center (SOC) systems maintenance, audit compliance, scheduling, system monitoring, log maintenance, access rights maintenance, and training.
**ESSENTIAL FUNCTIONS:**
1. Serves as primary point of contact to data center Management and security personnel when the Site Security Manager is unavailable.
2. Trains and certifies all new security personnel and maintains required training documentation. Coordinates with the Training Manager and with the local supporting Securitas Branches as needed.
3. Ensures all Responders and Control Room Supervisors adhere to policies and Standard Operating Procedures.
4. Acts as Responder or Control Room Supervisor in periods of increased activity or in the case of absent staff.
5. Maintains and troubleshoots on-site security technology.
6. May support other critical infrastructure sites.
7. Recommends corrective actions for security staff to the Site Security Manager.
8. Assists with the delivery of counseling and corrective action as directed by the Site Security Manager.
9. Assists with scheduling, site equipment inspections, and audit compliance.
10. Conducts recurring audits and prepares and submits critical and confidential information directly to client management team.
11. Maintains required security documentation, ensuring accuracy in accordance with established policies and procedures.
- The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
- All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
- Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
- In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
- All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
**MINIMUM QUALIFICATIONS AT ENTRY:** Additional qualifications may be specified and receive preference, depending upon the nature of the position.
**MINIMUM HIRING STANDARDS:**
Must be at least 18 years of age.
Must have a reliable means of communication (i.e., pager or phone).
Must have a reliable means of transportation (public or private).
Must have the legal right to work in the United States.
Must have the ability to speak, read, and write English.
Must have a High School Diploma or GED.
Must be willing to participate in the Company's pre-employment screening process, including drug screen and background investigation.
**EDUCATION/EXPERIENCE:**
Associate's Degree and 4 or more years of responsible experience in the security industry and/or business management, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. Experience in staff supervision desired.
**COMPETENCIES (as demonstrated through experience, training, and/or testing):**
Must be able to meet and continue to meet any applicable state, county and municipal licensing requirements for Security Officers.
Must be able to meet and continue to meet requirements for specific skills, certifications or authorizations specified for the assigned accounts.
Knowledge of 24x7 security operations and procedures. Knowledge of supervisory practices and procedures.
Skill in staff supervision, including assigning work and providing training and discipline.
Ability to arrive at logical conclusions with input derived from multiple sources. Ability to determine courses of action based on detailed written instructions.
Ability to provide positive direction and motivate performance.
Capable of learning a variety of security and safety devices and controls.
Ability to track and maintain schedule assignments.
Ability to maintain professional composure when dealing with unusual circumstances.
Advanced computer skills are mandatory.
Strong Oral and written communications skills. Must be able to read, write, and understand English.
Strong customer service and service delivery orientation.
Ability to interact effectively at various social levels and across diverse cultures.
Ability to be an effective leader and member of project teams.
Ability to take initiative and achieve results. bility to carry out multiple assignments concurrently.
Ability to adapt to changes in the external environment and organization.
**WORKING CONDITIONS (Physical/Mental Demands):**
With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:
Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
May be exposed to stressful situations, such as challenging individuals who are in or approaching an unauthorized area.
Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements.
May be required to work overtime without advance notice.
Required ability to handle multiple tasks concurrently.
Keyboarding, basic computer usage and operating controls.
Seeing, hearing, speaking, and writing clearly in order to communicate with employees and clients, observe and report incidents, and direct others.
Frequent sitting, standing and walking, which may be required for long periods of time, and may involve climbing stairs and walking up inclines and on uneven terrain.
Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling.
Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds.
Close vision, distance vision, and ability to adjust focus.
May be required to use vehicle in the performance of duties.
On occasion may be required to perform stressful and physical activity.
Depending upon assignment may be exposed to inclement weather or be required to work in environments or under conditions that require the use of protective gear and devices and/or awareness of personal safety and safety of others.
_Security Guard / Securitas Security/ Dallas/ TXDPS License # B01835_
Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.
Benefits include:
+ Retirement plan
+ Employer-provided medical and dental coverage
+ Company-paid life insurance
+ Voluntary life and disability insurance
+ Employee assistance plan
+ Securitas Saves discount program
+ Paid holidays
+ Paid time away from work
Additionally, some populations may have the availability of accessing earned wages on a daily basis, prior to payday. Restrictions and fees may apply.
Certain waiting periods may also apply. Paid time away from work may be available either through a combination of vacation and sick time or under a PTO policy, depending on local requirements. Benefits may be different for union members.
**ESSENTIAL FUNCTIONS:**
1. Serves as primary point of contact to data center Management and security personnel when the Site Security Manager is unavailable.
2. Trains and certifies all new security personnel and maintains required training documentation. Coordinates with the Training Manager and with the local supporting Securitas Branches as needed.
3. Ensures all Responders and Control Room Supervisors adhere to policies and Standard Operating Procedures.
4. Acts as Responder or Control Room Supervisor in periods of increased activity or in the case of absent staff.
5. Maintains and troubleshoots on-site security technology.
6. May support other critical infrastructure sites.
7. Recommends corrective actions for security staff to the Site Security Manager.
8. Assists with the delivery of counseling and corrective action as directed by the Site Security Manager.
9. Assists with scheduling, site equipment inspections, and audit compliance.
10. Conducts recurring audits and prepares and submits critical and confidential information directly to client management team.
11. Maintains required security documentation, ensuring accuracy in accordance with established policies and procedures.
- The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
- All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
- Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
- In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
- All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
**MINIMUM QUALIFICATIONS AT ENTRY:** Additional qualifications may be specified and receive preference, depending upon the nature of the position.
**MINIMUM HIRING STANDARDS:**
Must be at least 18 years of age.
Must have a reliable means of communication (i.e., pager or phone).
Must have a reliable means of transportation (public or private).
Must have the legal right to work in the United States.
Must have the ability to speak, read, and write English.
Must have a High School Diploma or GED.
Must be willing to participate in the Company's pre-employment screening process, including drug screen and background investigation.
**EDUCATION/EXPERIENCE:**
Associate's Degree and 4 or more years of responsible experience in the security industry and/or business management, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. Experience in staff supervision desired.
**COMPETENCIES (as demonstrated through experience, training, and/or testing):**
Must be able to meet and continue to meet any applicable state, county and municipal licensing requirements for Security Officers.
Must be able to meet and continue to meet requirements for specific skills, certifications or authorizations specified for the assigned accounts.
Knowledge of 24x7 security operations and procedures. Knowledge of supervisory practices and procedures.
Skill in staff supervision, including assigning work and providing training and discipline.
Ability to arrive at logical conclusions with input derived from multiple sources. Ability to determine courses of action based on detailed written instructions.
Ability to provide positive direction and motivate performance.
Capable of learning a variety of security and safety devices and controls.
Ability to track and maintain schedule assignments.
Ability to maintain professional composure when dealing with unusual circumstances.
Advanced computer skills are mandatory.
Strong Oral and written communications skills. Must be able to read, write, and understand English.
Strong customer service and service delivery orientation.
Ability to interact effectively at various social levels and across diverse cultures.
Ability to be an effective leader and member of project teams.
Ability to take initiative and achieve results. bility to carry out multiple assignments concurrently.
Ability to adapt to changes in the external environment and organization.
**WORKING CONDITIONS (Physical/Mental Demands):**
With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:
Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
May be exposed to stressful situations, such as challenging individuals who are in or approaching an unauthorized area.
Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements.
May be required to work overtime without advance notice.
Required ability to handle multiple tasks concurrently.
Keyboarding, basic computer usage and operating controls.
Seeing, hearing, speaking, and writing clearly in order to communicate with employees and clients, observe and report incidents, and direct others.
Frequent sitting, standing and walking, which may be required for long periods of time, and may involve climbing stairs and walking up inclines and on uneven terrain.
Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling.
Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds.
Close vision, distance vision, and ability to adjust focus.
May be required to use vehicle in the performance of duties.
On occasion may be required to perform stressful and physical activity.
Depending upon assignment may be exposed to inclement weather or be required to work in environments or under conditions that require the use of protective gear and devices and/or awareness of personal safety and safety of others.
_Security Guard / Securitas Security/ Dallas/ TXDPS License # B01835_
Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we're looking for you to join the Securitas team.
Benefits include:
+ Retirement plan
+ Employer-provided medical and dental coverage
+ Company-paid life insurance
+ Voluntary life and disability insurance
+ Employee assistance plan
+ Securitas Saves discount program
+ Paid holidays
+ Paid time away from work
Additionally, some populations may have the availability of accessing earned wages on a daily basis, prior to payday. Restrictions and fees may apply.
Certain waiting periods may also apply. Paid time away from work may be available either through a combination of vacation and sick time or under a PTO policy, depending on local requirements. Benefits may be different for union members.
Is this job a match or a miss?
View Now
2
Senior Administrative Officer
23455 Virginia Beach, Virginia
$55000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Senior Administrative Officer to join their dynamic team in **Virginia Beach, Virginia**. This role is crucial for ensuring the smooth and efficient operation of our office environment. The ideal candidate will possess exceptional attention to detail, strong communication skills, and the ability to manage multiple tasks simultaneously. You will be responsible for a wide range of administrative duties, including managing calendars, coordinating meetings and travel arrangements, preparing reports and presentations, maintaining filing systems, and assisting with special projects.
Key responsibilities will involve acting as the first point of contact for visitors and callers, screening and directing inquiries appropriately. You will also be instrumental in managing office supplies, coordinating with vendors, and ensuring a professional and welcoming office atmosphere. This position requires a forward-thinking individual who can anticipate needs and provide support to various departments.
The successful candidate will have a proven track record in administrative support, ideally within a corporate setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills are paramount, along with strong interpersonal abilities to build rapport with colleagues and external stakeholders. You should be adept at problem-solving and possess a high level of discretion when handling confidential information. While this role offers a hybrid work arrangement, allowing for a balance between in-office collaboration and remote flexibility, you must be based within a commutable distance to our **Virginia Beach, Virginia** office. A Bachelor's degree in Business Administration or a related field is preferred, though equivalent work experience will be considered. This is an excellent opportunity to contribute to a growing organization and develop your career in administrative leadership.
Key responsibilities will involve acting as the first point of contact for visitors and callers, screening and directing inquiries appropriately. You will also be instrumental in managing office supplies, coordinating with vendors, and ensuring a professional and welcoming office atmosphere. This position requires a forward-thinking individual who can anticipate needs and provide support to various departments.
The successful candidate will have a proven track record in administrative support, ideally within a corporate setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Excellent written and verbal communication skills are paramount, along with strong interpersonal abilities to build rapport with colleagues and external stakeholders. You should be adept at problem-solving and possess a high level of discretion when handling confidential information. While this role offers a hybrid work arrangement, allowing for a balance between in-office collaboration and remote flexibility, you must be based within a commutable distance to our **Virginia Beach, Virginia** office. A Bachelor's degree in Business Administration or a related field is preferred, though equivalent work experience will be considered. This is an excellent opportunity to contribute to a growing organization and develop your career in administrative leadership.
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3
Chief Administrative Officer
19104 Philadelphia, Pennsylvania
$180000 Annually
WhatJobs Direct
Posted 3 days ago
Job Viewed
Job Description
Our client, a prestigious non-profit organization dedicated to community development, is seeking a highly accomplished Chief Administrative Officer (CAO) to oversee all operational aspects of the organization. This critical leadership role is based in Philadelphia, Pennsylvania, US , with a hybrid work arrangement that balances in-office collaboration with remote flexibility. The CAO will be responsible for ensuring the efficient and effective functioning of the organization, managing budgets, supervising administrative staff, and implementing policies and procedures that support the organization's mission and strategic goals.
Key responsibilities include developing and managing the annual operating budget, overseeing human resources functions, including recruitment and employee relations, and ensuring compliance with all relevant legal and regulatory requirements. You will also be responsible for managing facilities, IT infrastructure, and vendor relationships. The CAO will play a vital role in strategic planning, working closely with the executive director and board of directors to set organizational priorities and objectives. Excellent leadership, communication, and interpersonal skills are essential for building and maintaining strong relationships with staff, stakeholders, and community partners. The ideal candidate will possess a strong understanding of non-profit management, financial oversight, and operational best practices. A Bachelor's degree in Business Administration, Public Administration, or a related field is required; a Master's degree is preferred. A minimum of 8-10 years of progressive experience in administrative management, with at least 3-5 years in a senior leadership role, is necessary. This is a challenging and rewarding opportunity to contribute to a meaningful cause and make a significant impact on the community. You will lead a dedicated team and drive operational excellence, ensuring the organization can effectively achieve its mission. Your strategic vision and operational acumen will be key to the sustained success and growth of this vital institution.
Key responsibilities include developing and managing the annual operating budget, overseeing human resources functions, including recruitment and employee relations, and ensuring compliance with all relevant legal and regulatory requirements. You will also be responsible for managing facilities, IT infrastructure, and vendor relationships. The CAO will play a vital role in strategic planning, working closely with the executive director and board of directors to set organizational priorities and objectives. Excellent leadership, communication, and interpersonal skills are essential for building and maintaining strong relationships with staff, stakeholders, and community partners. The ideal candidate will possess a strong understanding of non-profit management, financial oversight, and operational best practices. A Bachelor's degree in Business Administration, Public Administration, or a related field is required; a Master's degree is preferred. A minimum of 8-10 years of progressive experience in administrative management, with at least 3-5 years in a senior leadership role, is necessary. This is a challenging and rewarding opportunity to contribute to a meaningful cause and make a significant impact on the community. You will lead a dedicated team and drive operational excellence, ensuring the organization can effectively achieve its mission. Your strategic vision and operational acumen will be key to the sustained success and growth of this vital institution.
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4
Chief Administrative Officer
35801 Huntsville, Alabama
$180000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is a rapidly growing organization in the advanced technology sector, seeking a highly accomplished and strategic Chief Administrative Officer (CAO) to oversee all administrative and operational functions. This senior leadership position, based in Huntsville, Alabama, US , will play a critical role in ensuring the efficiency, effectiveness, and scalability of the company's support services. The CAO will be responsible for managing a diverse range of departments, including human resources, finance, IT, facilities management, legal, and compliance. You will develop and implement strategic administrative policies and procedures that align with the company's long-term objectives and foster a productive work environment. Key responsibilities include overseeing budgeting and financial planning for administrative departments, ensuring regulatory compliance, optimizing operational workflows, and managing vendor relationships. The ideal candidate will possess exceptional leadership, organizational, and problem-solving skills, with a proven ability to manage complex projects and motivate cross-functional teams. A deep understanding of corporate governance, risk management, and best practices in business operations is essential. You will work closely with the CEO and the executive team to drive strategic initiatives and support the company's overall growth and success. Experience in a fast-paced, high-growth environment, particularly within the technology or aerospace industries, is highly desirable. This role requires a results-oriented leader with a commitment to operational excellence and a strong track record of success in managing large-scale administrative functions. The ability to adapt to changing business needs and to implement innovative solutions is crucial for this position.
Responsibilities:
Responsibilities:
- Oversee and manage all administrative departments, including HR, Finance, IT, Legal, and Facilities.
- Develop and implement strategic administrative policies and procedures to enhance operational efficiency.
- Manage departmental budgets, ensuring fiscal responsibility and resource optimization.
- Ensure compliance with all relevant local, state, and federal regulations.
- Lead and mentor teams across various administrative functions, fostering a culture of high performance.
- Oversee the selection and management of external vendors and service providers.
- Implement and maintain robust IT infrastructure and support systems.
- Manage the organization's physical facilities, ensuring a safe and productive work environment.
- Support the executive team in strategic planning and execution of business initiatives.
- Develop and implement risk management strategies.
- Drive continuous improvement initiatives across all operational areas.
- Oversee all aspects of the employee lifecycle, from recruitment to offboarding.
- Ensure effective communication channels across all departments.
- Master's degree in Business Administration, Public Administration, or a related field.
- Minimum of 10 years of progressive leadership experience in administrative and operations management.
- Proven experience in managing diverse departments such as HR, Finance, IT, and Legal.
- Strong understanding of corporate governance, compliance, and risk management.
- Excellent financial acumen and experience with budgeting and forecasting.
- Demonstrated ability to develop and implement strategic operational plans.
- Exceptional leadership, team-building, and motivational skills.
- Strong problem-solving and decision-making abilities.
- Proficiency in relevant business software and systems.
- Experience in a fast-paced growth environment is preferred.
- Excellent communication and interpersonal skills.
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5
Chief Administrative Officer
95814 Sacramento, California
$150000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a strategic and highly organized Chief Administrative Officer (CAO) to lead administrative operations in Sacramento, California, US . This executive role is crucial for ensuring the smooth and efficient functioning of the organization's day-to-day operations. The CAO will be responsible for a broad range of administrative functions, including facilities management, IT infrastructure oversight, human resources support, budget management, and policy development. This position requires a forward-thinking leader capable of driving operational excellence, fostering a positive work environment, and supporting the company's overall strategic goals.
Key responsibilities include:
The ideal candidate will have a Bachelor's degree in Business Administration, Management, or a related field; a Master's degree or MBA is highly preferred. A minimum of 10 years of progressive experience in senior administrative management roles is required, with a proven track record of success in optimizing operations and managing diverse teams. Exceptional leadership, strategic planning, and problem-solving abilities are essential. Strong financial acumen and experience in budget management are critical. Excellent communication, negotiation, and interpersonal skills are necessary to interact effectively with employees at all levels, as well as external stakeholders. Experience in implementing new technologies and process improvements is a significant advantage. This is a challenging and rewarding opportunity to shape the administrative backbone of a growing organization in Sacramento, California, US .
Key responsibilities include:
- Overseeing and optimizing all administrative functions, including office management, facilities, IT, procurement, and vendor management.
- Developing, implementing, and enforcing organizational policies and procedures to ensure compliance and efficiency.
- Managing the administrative budget, controlling expenses, and identifying cost-saving opportunities.
- Leading and developing the administrative support team, fostering a culture of collaboration and high performance.
- Ensuring the security and maintenance of company facilities and assets.
- Collaborating with department heads to understand and support their operational needs.
- Managing relationships with external vendors and service providers.
- Overseeing the implementation and management of IT systems and infrastructure.
- Coordinating internal and external audits related to administrative functions.
- Developing and implementing emergency preparedness and business continuity plans.
The ideal candidate will have a Bachelor's degree in Business Administration, Management, or a related field; a Master's degree or MBA is highly preferred. A minimum of 10 years of progressive experience in senior administrative management roles is required, with a proven track record of success in optimizing operations and managing diverse teams. Exceptional leadership, strategic planning, and problem-solving abilities are essential. Strong financial acumen and experience in budget management are critical. Excellent communication, negotiation, and interpersonal skills are necessary to interact effectively with employees at all levels, as well as external stakeholders. Experience in implementing new technologies and process improvements is a significant advantage. This is a challenging and rewarding opportunity to shape the administrative backbone of a growing organization in Sacramento, California, US .
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6
Senior Administrative Officer
28201 Charlotte, North Carolina
$70000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
A prestigious organization in Charlotte, North Carolina, US is looking for a highly organized and proactive Senior Administrative Officer to provide comprehensive administrative support and contribute to the smooth operation of their offices. This role requires exceptional attention to detail, strong multitasking abilities, and excellent interpersonal skills. You will manage a wide range of administrative tasks, support senior management, and play a key role in office coordination and efficiency. Key responsibilities include: managing calendars, scheduling meetings, and coordinating complex travel arrangements for senior executives; preparing reports, presentations, and correspondence with a high degree of accuracy; overseeing office operations, including supplies management, vendor relations, and facilities coordination; acting as a primary point of contact for internal and external inquiries; implementing and improving administrative processes and procedures; assisting with event planning and coordination; maintaining confidential files and records; providing support to various departments as needed; ensuring compliance with company policies and procedures. The ideal candidate will have a Bachelor's degree in Business Administration, Management, or a related field, and a minimum of 5 years of experience in a senior administrative or executive assistant role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software are essential. Excellent organizational, communication, and problem-solving skills are required. The ability to work independently and as part of a team, while maintaining a high level of professionalism and discretion, is crucial. This is an excellent opportunity to advance your administrative career with a respected organization.
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7
Chief Administrative Officer
21201 Baltimore, Maryland
$150000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client, a prestigious non-profit organization, is seeking an experienced and dynamic Chief Administrative Officer (CAO) to oversee all administrative functions and operations. The CAO will be responsible for ensuring the efficient and effective delivery of services, managing resources, and supporting the strategic objectives of the organization. This senior leadership role requires a strategic thinker with exceptional organizational and management skills.
The CAO will manage a diverse range of departments, including human resources, finance, facilities management, IT support, and general administration. You will be instrumental in developing and implementing administrative policies and procedures, optimizing operational workflows, and fostering a positive and productive work environment. This role demands a leader who can navigate complex challenges, manage budgets effectively, and ensure compliance with all legal and regulatory requirements.
Key Responsibilities:
Qualifications:
The CAO will manage a diverse range of departments, including human resources, finance, facilities management, IT support, and general administration. You will be instrumental in developing and implementing administrative policies and procedures, optimizing operational workflows, and fostering a positive and productive work environment. This role demands a leader who can navigate complex challenges, manage budgets effectively, and ensure compliance with all legal and regulatory requirements.
Key Responsibilities:
- Provide strategic leadership and oversight for all administrative departments.
- Develop, implement, and monitor administrative policies and procedures to enhance efficiency and effectiveness.
- Manage departmental budgets, ensuring fiscal responsibility and optimal resource allocation.
- Oversee human resources functions, including recruitment, employee relations, and performance management.
- Direct facility management operations, ensuring a safe, secure, and functional work environment.
- Supervise IT infrastructure and support services, ensuring reliable technology operations.
- Manage procurement, vendor relations, and contract negotiations.
- Ensure compliance with all relevant laws, regulations, and organizational policies.
- Lead and mentor administrative staff, fostering a culture of collaboration and professional development.
- Support the executive team in strategic planning and operational execution.
- Manage risk assessment and mitigation strategies for administrative operations.
- Serve as a key liaison with external stakeholders and partners.
Qualifications:
- Master's degree in Business Administration, Public Administration, or a related field.
- 10+ years of progressive experience in senior administrative or operational leadership roles.
- Proven expertise in managing multiple departments, including HR, Finance, IT, and Facilities.
- Strong financial acumen and experience with budget management and forecasting.
- Demonstrated ability to develop and implement effective administrative policies and procedures.
- Excellent leadership, communication, and interpersonal skills.
- Experience in non-profit sector management is highly desirable.
- Proficiency in relevant administrative software and systems.
- Commitment to ethical conduct and organizational integrity.
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8
Chief Administrative Officer
95811 Sacramento, California
$200000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a strategic and experienced Chief Administrative Officer (CAO) to lead all administrative functions for their organization, operating in a fully remote capacity. This executive-level position is responsible for ensuring the efficient and effective operation of the company's administrative infrastructure, supporting overall business objectives. The CAO will oversee a broad range of areas, including human resources, finance, legal, IT operations, facilities management (where applicable for remote teams), and general corporate governance. You will develop and implement policies and procedures that enhance operational efficiency, ensure compliance, and foster a productive work environment. The ideal candidate will have a strong background in organizational leadership, financial management, and strategic planning. Key responsibilities include managing budgets, overseeing vendor relationships, ensuring compliance with all relevant laws and regulations, and leading initiatives for process improvement and operational excellence. You will work closely with the CEO and the executive leadership team to align administrative strategies with the company's long-term vision. This role requires exceptional leadership, communication, and problem-solving skills, with a proven ability to manage complex operations and drive change. The ability to lead and inspire a diverse team in a remote setting is paramount. This is a critical role for an accomplished leader looking to make a significant impact on an organization's growth and success.
Responsibilities:
Responsibilities:
- Oversee all administrative operations, including HR, finance, legal, and IT support.
- Develop and implement strategic administrative policies and procedures.
- Manage organizational budgets and financial planning.
- Ensure compliance with all legal, regulatory, and corporate governance requirements.
- Lead process improvement initiatives to enhance operational efficiency.
- Manage key vendor relationships and service level agreements.
- Oversee IT infrastructure and support for a remote workforce.
- Develop and maintain a positive and productive organizational culture.
- Provide strategic guidance and support to the executive leadership team.
- Master's degree in Business Administration, Management, or a related field.
- 15+ years of experience in senior administrative or operational leadership roles.
- Proven expertise in financial management, HR, legal compliance, and IT operations.
- Strong strategic planning and execution capabilities.
- Exceptional leadership, communication, and interpersonal skills.
- Experience managing complex organizations, preferably in a remote or distributed environment.
- Demonstrated ability to drive organizational change and operational excellence.
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9