1,387 Administrative Operations jobs in the United States

• Provide comprehensive administrative support, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing correspondence.
• Manage office supplies, equipment, and vendor relationships, ensuring the office is well-maintained and stocked.
• Assist with the preparation and organization of reports, presentations, and other documents.
• Handle incoming and outgoing mail and packages, ensuring timely distribution.
• Support the coordination of internal and external events and meetings.
• Manage and maintain physical and digital filing systems for easy access and retrieval.
• Act as a point of contact for internal staff and external visitors, providing a professional and welcoming demeanor.
• Assist with onboarding new employees by preparing necessary paperwork and resources.
• Process expense reports and manage invoices for the operations department.
• Contribute to process improvement initiatives to enhance administrative efficiency.
• Maintain confidentiality of sensitive information.
• Assist with special projects as assigned by management.
• Ensure office equipment (copiers, printers, etc.) is functional and troubleshoot minor issues.
• Coordinate with IT support for equipment and software needs.
• Support reception duties as needed, answering phones and directing inquiries.

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 2+ years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong verbal and written communication skills.
• Detail-oriented with a commitment to accuracy.
• Ability to multitask and manage multiple priorities in a fast-paced environment.
• Proactive and able to work independently with minimal supervision.
• Professional demeanor and strong interpersonal skills.
• Experience with office management software or systems is a plus.
• Ability to handle sensitive information with discretion.
• Experience in a dynamic corporate environment is beneficial.

• Manage and mentor administrative support staff, including receptionists and administrative assistants.
• Oversee office operations, including facilities management, supply procurement, and vendor relations.
• Develop and implement efficient administrative processes and procedures.
• Coordinate internal and external meetings, including scheduling, logistics, and preparation.
• Manage company calendars, travel arrangements, and expense reporting for the leadership team.
• Ensure the office environment is well-maintained, organized, and productive.
• Manage company records, filing systems, and databases.
• Assist with HR-related administrative tasks, such as onboarding new employees.
• Oversee the organization and execution of company events and special projects.
• Serve as a liaison between departments and management to ensure smooth communication.
• Identify opportunities for cost savings and efficiency improvements in administrative functions.

• Manage and maintain office supplies, equipment, and inventory levels.
• Coordinate internal and external meetings, including room reservations, catering, and preparation of materials.
• Assist with the onboarding process for new hires, ensuring all necessary paperwork and resources are prepared.
• Receive, sort, and distribute incoming mail and packages; prepare outgoing mail and shipments.
• Maintain organized and up-to-date filing systems, both digital and physical.
• Act as the first point of contact for visitors and callers, providing excellent customer service and directing inquiries appropriately.
• Support the office manager in various administrative projects and tasks.
• Assist in scheduling appointments and managing calendars for specific teams or individuals.
• Ensure the office environment is tidy, welcoming, and conducive to productivity.
• Troubleshoot minor office equipment issues and coordinate with IT or maintenance for repairs.

• Previous experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize effectively in a dynamic environment.
• High school diploma or equivalent; Associate's degree is a plus.
• Proactive approach to problem-solving and task completion.

Job Description

Salary:

Join Our Team as an Administrative Operations Manager!
Location: La Jolla, CA | Full-Time | Insurance Industry

Are you a master of organization with a passion for creating efficient, people-centered workplaces? Do you thrive in dynamic environments where no two days are the same? If so, we want to meet you!

Were looking for aproactive and versatile Administrative Operations Manager to lead the charge in optimizing our administrative infrastructure. This is your opportunity to make a real impact at a growing insurance organization where your leadership will shape the daily experience of our team and support our long-term success.

What Youll Do:

• Office & Facilities Management : Keep our La Jolla office running like a well-oiled machinefrom space planning to equipment tracking and safety compliance.
• Vendor Management : Build strong relationships with service providers, negotiate contracts, and ensure top-tier service delivery.
• Accounting Support : Assist with invoice processing, budget tracking, and payroll review in collaboration with our finance team.
• HR Project Support : Partner with HR to enhance onboarding, employee engagement, and wellness initiatives.
• Administrative Leadership : Develop policies, streamline operations, and report on performance to senior leadership.

What Were Looking For:

• Bachelors degree in Business Administration, Operations Management, or a related field.
• 5+ years of experience in administrative or operations managementinsurance or financial services experience is a big plus!
• Strong skills in office management, vendor coordination, and basic accounting.
• A collaborative mindset with excellent communication and leadership abilities.
• Proficiency in Microsoft Office and familiarity with accounting or ERP systems.

Bonus Points For:

• Experience supporting HR or employee engagement programs.
• Knowledge of insurance industry compliance standards.
• Project or facilities management certifications (PMP, FMP, etc.).

What We Offer:

• No cold calling or lead sourcingleads provided.
• Full medical, dental, and vision insurance (70% employer-paid).
• 401(k) match, profit-sharing, and paid time off (vacation, sick, and holidays).
• Paid training and ongoing development.

Ready to take the next step in your career with a growing company that values teamwork and making a difference? Apply now to join My Senior Health Plan and help us serve the Medicare-eligible population!

My Senior Health Plan is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, gender, sexual orientation, gender identity, gender expression, transgender, pregnancy, marital status, national origin, ancestry, citizenship status, age, disability, protected Veteran Status, genetics or any other characteristic protected by applicable federal, state, or local law.

*All offers of employment are contingent upon successfully passing a pre-employment drug test and background check.My Senior Health Plan.com Inc. participates in E-Verify.