1,446 Administrative Operations jobs in the United States
Administrative Operations Support
80830 Hugo, Colorado
Xcel Energy
Posted 1 day ago
Job Viewed
Job Description
Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? A position at Xcel Energy could be just what you're looking for.
**Position Summary**
This position performs a wide range of field work support activities such as budgeting, purchasing, inventory control, payroll, planning, scheduling, plant operational reporting, and general administrative activities. Ensure a high level of accuracy within all operating systems to support data integrity and process adherence.
**Essential Responsibilities**
+ Procurement and Invoice Processing. Determine service and material procurement methods based on parameters: department needs, stock/non-stock, source, cost. Inventory levels, date needed, vendor and plant contracts are just a few of the requirements needed to determine ordering guidelines. Interface with sourcing department to negotiate competitive bid/process for materials/services. Creation of Request for Proposal and Purchase Requisitions and expedite purchase orders. Receipt for materials and services and approve for payment of invoices in a timely manner. Knowledge: Component Content Management Systems (CCMS) Experience (SAP) check requests.
+ Material management of $1,000,000+ inventory. Daily and outage planning, ordering and expediting is critical to customer service and unit availability. Stock and non-stock identification, identify obsolete materials, physical location, cycle counting, prepare and ship material arrange for freight pick-up and delivery are the primary activities. Knowledge: Component Content Management Systems (CMMS) Experience (SAP)
+ Budget Entry/Analysis. Gather budget data from plant personnel, enter 2 yr O&M and Capital budget. Explain deviation from budget and update forecasts. Manage expenditures based on budget. Knowledge: Corporate Finance applications, FERC Guidelines,
+ d) Plant Operational data entry into reporting mechanisms, reporting and audits. Accuracy and timeliness is critical. Reporting includes: BTU, NPDES, Generator meter readings, Fuel accumulation. Knowledge: Microsoft Excel, Access. Navigation of Web and non Windows programs, Excel, Word, Access. Or assigned.
+ Time and Expense Reporting: Understand procedures and rules associated with time and expense reporting for union/non-union employees. Conduct periodic reviews of time reports and expenses to ensure report integrity and accuracy. Maintain proficiency in required timekeeping systems. Knowledge: Component Content Management Systems (CCMS) Experience (SAP), FERC Guidelines, Union Handbook and Compensation Policies.
+ Assist with the outage coordination and scheduling. Including scheduling and implementing preventative maintenance program for plant. Knowledge: Component Content Management Systems (CCMS) Experience (SAP)Microsoft Project, Primavera (P6).
+ Administrative responsibilities: Data Entry and Maintenance: Perform data entry and copying of drawings and forms. Assist as needed with record and document management functions including filing, record retention, and archiving and storing documentation associated with work orders once closed. Support KPI tracking and reporting, meeting minute preparation, Knowledge: Microsoft Suite Package Adobe, etc.
+ Safety and Training Support: Assist in the tracking of safety training completion. Ensure safety verifications on equipment is complete. Order and manage safety equipment and supplies. Organize block training events, safety celebrations and meetings.
**Minimum Requirements**
+ High school graduate or equivalent.
+ Two year post high school education desired.
+ Five years previous experience working with budgets desired.
+ Physical requirements for this work include but is not limited to climbing, bending, crouching, crawling, keyboarding, standing, kneeling, walking, sitting, and lifting.
+ Must be able to lift a minimum of 50 pounds.
**Preferred Requirements**
+ Experience with SAP
As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you're ready to be a part of something big, we invite you to join our team.
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Individuals with a disability who need an accommodation to apply please contact us at .
Non-Bargaining
The anticipated starting base pay for this position is: $1.90 to 30.66 per hour
This position is eligible for the following benefits: Spot On Bonus, Medical/Pharmacy Plan, Dental, Vision, Life Insurance, Dependent Care Reimbursement Account, Health Care Reimbursement Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA), Transportation Reimbursement Account, Short-term disability (STD), Long-term disability (LTD), Employee Assistance Program (EAP), Fitness Center Reimbursement (if enrolled in eligible health plan), Tuition reimbursement, Transit programs, Employee recognition program, Pension, 401(k) plan, Paid time off (PTO), Holidays, Volunteer Paid Time Off (VPTO), Parental Leave
Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.
In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information.
Deadline to Apply: 10/13/25
EEO is the Law ( | EEO is the Law Supplement ( | Pay Transparency Nondiscrimination ( | Equal Opportunity Policy (PDF) ( | Employee Rights (PDF) ( STATEMENT**
Xcel Energy endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Xcel Energy Talent Acquisition at This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
**Position Summary**
This position performs a wide range of field work support activities such as budgeting, purchasing, inventory control, payroll, planning, scheduling, plant operational reporting, and general administrative activities. Ensure a high level of accuracy within all operating systems to support data integrity and process adherence.
**Essential Responsibilities**
+ Procurement and Invoice Processing. Determine service and material procurement methods based on parameters: department needs, stock/non-stock, source, cost. Inventory levels, date needed, vendor and plant contracts are just a few of the requirements needed to determine ordering guidelines. Interface with sourcing department to negotiate competitive bid/process for materials/services. Creation of Request for Proposal and Purchase Requisitions and expedite purchase orders. Receipt for materials and services and approve for payment of invoices in a timely manner. Knowledge: Component Content Management Systems (CCMS) Experience (SAP) check requests.
+ Material management of $1,000,000+ inventory. Daily and outage planning, ordering and expediting is critical to customer service and unit availability. Stock and non-stock identification, identify obsolete materials, physical location, cycle counting, prepare and ship material arrange for freight pick-up and delivery are the primary activities. Knowledge: Component Content Management Systems (CMMS) Experience (SAP)
+ Budget Entry/Analysis. Gather budget data from plant personnel, enter 2 yr O&M and Capital budget. Explain deviation from budget and update forecasts. Manage expenditures based on budget. Knowledge: Corporate Finance applications, FERC Guidelines,
+ d) Plant Operational data entry into reporting mechanisms, reporting and audits. Accuracy and timeliness is critical. Reporting includes: BTU, NPDES, Generator meter readings, Fuel accumulation. Knowledge: Microsoft Excel, Access. Navigation of Web and non Windows programs, Excel, Word, Access. Or assigned.
+ Time and Expense Reporting: Understand procedures and rules associated with time and expense reporting for union/non-union employees. Conduct periodic reviews of time reports and expenses to ensure report integrity and accuracy. Maintain proficiency in required timekeeping systems. Knowledge: Component Content Management Systems (CCMS) Experience (SAP), FERC Guidelines, Union Handbook and Compensation Policies.
+ Assist with the outage coordination and scheduling. Including scheduling and implementing preventative maintenance program for plant. Knowledge: Component Content Management Systems (CCMS) Experience (SAP)Microsoft Project, Primavera (P6).
+ Administrative responsibilities: Data Entry and Maintenance: Perform data entry and copying of drawings and forms. Assist as needed with record and document management functions including filing, record retention, and archiving and storing documentation associated with work orders once closed. Support KPI tracking and reporting, meeting minute preparation, Knowledge: Microsoft Suite Package Adobe, etc.
+ Safety and Training Support: Assist in the tracking of safety training completion. Ensure safety verifications on equipment is complete. Order and manage safety equipment and supplies. Organize block training events, safety celebrations and meetings.
**Minimum Requirements**
+ High school graduate or equivalent.
+ Two year post high school education desired.
+ Five years previous experience working with budgets desired.
+ Physical requirements for this work include but is not limited to climbing, bending, crouching, crawling, keyboarding, standing, kneeling, walking, sitting, and lifting.
+ Must be able to lift a minimum of 50 pounds.
**Preferred Requirements**
+ Experience with SAP
As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you're ready to be a part of something big, we invite you to join our team.
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Individuals with a disability who need an accommodation to apply please contact us at .
Non-Bargaining
The anticipated starting base pay for this position is: $1.90 to 30.66 per hour
This position is eligible for the following benefits: Spot On Bonus, Medical/Pharmacy Plan, Dental, Vision, Life Insurance, Dependent Care Reimbursement Account, Health Care Reimbursement Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA), Transportation Reimbursement Account, Short-term disability (STD), Long-term disability (LTD), Employee Assistance Program (EAP), Fitness Center Reimbursement (if enrolled in eligible health plan), Tuition reimbursement, Transit programs, Employee recognition program, Pension, 401(k) plan, Paid time off (PTO), Holidays, Volunteer Paid Time Off (VPTO), Parental Leave
Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.
In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information.
Deadline to Apply: 10/13/25
EEO is the Law ( | EEO is the Law Supplement ( | Pay Transparency Nondiscrimination ( | Equal Opportunity Policy (PDF) ( | Employee Rights (PDF) ( STATEMENT**
Xcel Energy endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Xcel Energy Talent Acquisition at This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
View Now
0
Administrative Operations Support
80238 Denver, Colorado
Xcel Energy
Posted 1 day ago
Job Viewed
Job Description
Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? A position at Xcel Energy could be just what you're looking for.
**Position Summary**
This position performs a wide range of field work support activities such as budgeting, purchasing, inventory control, payroll, planning, scheduling, plant operational reporting, and general administrative activities. Ensure a high level of accuracy within all operating systems to support data integrity and process adherence.
**Essential Responsibilities**
+ Procurement and Invoice Processing. Determine service and material procurement methods based on parameters: department needs, stock/non-stock, source, cost. Inventory levels, date needed, vendor and plant contracts are just a few of the requirements needed to determine ordering guidelines. Interface with sourcing department to negotiate competitive bid/process for materials/services. Creation of Request for Proposal and Purchase Requisitions and expedite purchase orders. Receipt for materials and services and approve for payment of invoices in a timely manner. Knowledge: Component Content Management Systems (CCMS) Experience (SAP) check requests.
+ Material management of $1,000,000+ inventory. Daily and outage planning, ordering and expediting is critical to customer service and unit availability. Stock and non-stock identification, identify obsolete materials, physical location, cycle counting, prepare and ship material arrange for freight pick-up and delivery are the primary activities. Knowledge: Component Content Management Systems (CMMS) Experience (SAP)
+ Budget Entry/Analysis. Gather budget data from plant personnel, enter 2 yr O&M and Capital budget. Explain deviation from budget and update forecasts. Manage expenditures based on budget. Knowledge: Corporate Finance applications, FERC Guidelines,
+ d) Plant Operational data entry into reporting mechanisms, reporting and audits. Accuracy and timeliness is critical. Reporting includes: BTU, NPDES, Generator meter readings, Fuel accumulation. Knowledge: Microsoft Excel, Access. Navigation of Web and non Windows programs, Excel, Word, Access. Or assigned.
+ Time and Expense Reporting: Understand procedures and rules associated with time and expense reporting for union/non-union employees. Conduct periodic reviews of time reports and expenses to ensure report integrity and accuracy. Maintain proficiency in required timekeeping systems. Knowledge: Component Content Management Systems (CCMS) Experience (SAP), FERC Guidelines, Union Handbook and Compensation Policies.
+ Assist with the outage coordination and scheduling. Including scheduling and implementing preventative maintenance program for plant. Knowledge: Component Content Management Systems (CCMS) Experience (SAP)Microsoft Project, Primavera (P6).
+ Administrative responsibilities: Data Entry and Maintenance: Perform data entry and copying of drawings and forms. Assist as needed with record and document management functions including filing, record retention, and archiving and storing documentation associated with work orders once closed. Support KPI tracking and reporting, meeting minute preparation, Knowledge: Microsoft Suite Package Adobe, etc.
+ Safety and Training Support: Assist in the tracking of safety training completion. Ensure safety verifications on equipment is complete. Order and manage safety equipment and supplies. Organize block training events, safety celebrations and meetings.
**Minimum Requirements**
+ High school graduate or equivalent.
+ Two year post high school education desired.
+ Five years previous experience working with budgets desired.
+ Physical requirements for this work include but is not limited to climbing, bending, crouching, crawling, keyboarding, standing, kneeling, walking, sitting, and lifting.
+ Must be able to lift a minimum of 50 pounds.
**Preferred Requirements**
+ Experience with SAP
As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you're ready to be a part of something big, we invite you to join our team.
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Individuals with a disability who need an accommodation to apply please contact us at .
Non-Bargaining
The anticipated starting base pay for this position is: $1.90 to 30.66 per hour
This position is eligible for the following benefits: Spot On Bonus, Medical/Pharmacy Plan, Dental, Vision, Life Insurance, Dependent Care Reimbursement Account, Health Care Reimbursement Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA), Transportation Reimbursement Account, Short-term disability (STD), Long-term disability (LTD), Employee Assistance Program (EAP), Fitness Center Reimbursement (if enrolled in eligible health plan), Tuition reimbursement, Transit programs, Employee recognition program, Pension, 401(k) plan, Paid time off (PTO), Holidays, Volunteer Paid Time Off (VPTO), Parental Leave
Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.
In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information.
Deadline to Apply: 10/13/25
EEO is the Law ( | EEO is the Law Supplement ( | Pay Transparency Nondiscrimination ( | Equal Opportunity Policy (PDF) ( | Employee Rights (PDF) ( STATEMENT**
Xcel Energy endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Xcel Energy Talent Acquisition at This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
**Position Summary**
This position performs a wide range of field work support activities such as budgeting, purchasing, inventory control, payroll, planning, scheduling, plant operational reporting, and general administrative activities. Ensure a high level of accuracy within all operating systems to support data integrity and process adherence.
**Essential Responsibilities**
+ Procurement and Invoice Processing. Determine service and material procurement methods based on parameters: department needs, stock/non-stock, source, cost. Inventory levels, date needed, vendor and plant contracts are just a few of the requirements needed to determine ordering guidelines. Interface with sourcing department to negotiate competitive bid/process for materials/services. Creation of Request for Proposal and Purchase Requisitions and expedite purchase orders. Receipt for materials and services and approve for payment of invoices in a timely manner. Knowledge: Component Content Management Systems (CCMS) Experience (SAP) check requests.
+ Material management of $1,000,000+ inventory. Daily and outage planning, ordering and expediting is critical to customer service and unit availability. Stock and non-stock identification, identify obsolete materials, physical location, cycle counting, prepare and ship material arrange for freight pick-up and delivery are the primary activities. Knowledge: Component Content Management Systems (CMMS) Experience (SAP)
+ Budget Entry/Analysis. Gather budget data from plant personnel, enter 2 yr O&M and Capital budget. Explain deviation from budget and update forecasts. Manage expenditures based on budget. Knowledge: Corporate Finance applications, FERC Guidelines,
+ d) Plant Operational data entry into reporting mechanisms, reporting and audits. Accuracy and timeliness is critical. Reporting includes: BTU, NPDES, Generator meter readings, Fuel accumulation. Knowledge: Microsoft Excel, Access. Navigation of Web and non Windows programs, Excel, Word, Access. Or assigned.
+ Time and Expense Reporting: Understand procedures and rules associated with time and expense reporting for union/non-union employees. Conduct periodic reviews of time reports and expenses to ensure report integrity and accuracy. Maintain proficiency in required timekeeping systems. Knowledge: Component Content Management Systems (CCMS) Experience (SAP), FERC Guidelines, Union Handbook and Compensation Policies.
+ Assist with the outage coordination and scheduling. Including scheduling and implementing preventative maintenance program for plant. Knowledge: Component Content Management Systems (CCMS) Experience (SAP)Microsoft Project, Primavera (P6).
+ Administrative responsibilities: Data Entry and Maintenance: Perform data entry and copying of drawings and forms. Assist as needed with record and document management functions including filing, record retention, and archiving and storing documentation associated with work orders once closed. Support KPI tracking and reporting, meeting minute preparation, Knowledge: Microsoft Suite Package Adobe, etc.
+ Safety and Training Support: Assist in the tracking of safety training completion. Ensure safety verifications on equipment is complete. Order and manage safety equipment and supplies. Organize block training events, safety celebrations and meetings.
**Minimum Requirements**
+ High school graduate or equivalent.
+ Two year post high school education desired.
+ Five years previous experience working with budgets desired.
+ Physical requirements for this work include but is not limited to climbing, bending, crouching, crawling, keyboarding, standing, kneeling, walking, sitting, and lifting.
+ Must be able to lift a minimum of 50 pounds.
**Preferred Requirements**
+ Experience with SAP
As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you're ready to be a part of something big, we invite you to join our team.
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Individuals with a disability who need an accommodation to apply please contact us at .
Non-Bargaining
The anticipated starting base pay for this position is: $1.90 to 30.66 per hour
This position is eligible for the following benefits: Spot On Bonus, Medical/Pharmacy Plan, Dental, Vision, Life Insurance, Dependent Care Reimbursement Account, Health Care Reimbursement Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA), Transportation Reimbursement Account, Short-term disability (STD), Long-term disability (LTD), Employee Assistance Program (EAP), Fitness Center Reimbursement (if enrolled in eligible health plan), Tuition reimbursement, Transit programs, Employee recognition program, Pension, 401(k) plan, Paid time off (PTO), Holidays, Volunteer Paid Time Off (VPTO), Parental Leave
Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.
In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information.
Deadline to Apply: 10/13/25
EEO is the Law ( | EEO is the Law Supplement ( | Pay Transparency Nondiscrimination ( | Equal Opportunity Policy (PDF) ( | Employee Rights (PDF) ( STATEMENT**
Xcel Energy endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Xcel Energy Talent Acquisition at This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
View Now
1
Administrative Operations Coord.
63112 Saint Louis, Missouri
BJC HealthCare
Posted 2 days ago
Job Viewed
Job Description
**City/State:** Saint Louis, Missouri
**Categories:** Support Services
**Job Status:** Full-Time
**Req ID** : 98445
**Pay Range:** $23.10 - $38.36 / hour (Salary or hourly rate is based on job qualifications and relevant work experience)
**Additional Information About the Role**
BJC HealthCare is seeking an Administrative Operations Coordinator to support our ambulatory services team and executive director with administrative duties.
Duties may include expense reports, creating PowerPoints and data formatting within Excel. Additional duties may include scheduling, canvas screening, invoicing, or other administrative duties.
Hours: M-F 7 AM-4 PM
Location: on site
**Overview**
**_Barnes-Jewish Hospital_** at Washington University Medical Center is the largest hospital in Missouri and is ranked as one of the nation's top hospitals by U.S. News & World Report. Barnes-Jewish Hospital's staff is composed of full-time academic faculty and community physicians of Washington University School of Medicine, supported by a house staff of residents, interns, fellows and other medical professionals. Recognizing its excellence in nursing care, Barnes-Jewish Hospital was the first adult hospital in Missouri to be certified as a Magnet Hospital by the American Nurses Credentialing Center.
The Department of Ambulatory Services at Barnes-Jewish Hospital consists of the multidisciplinary staff of BJH Ambulatory Services including responsibility for the GI Labs, Minor Procedure Center, Pain Management Center, Diabetes Center, Resident Clinics, Wound/Ostomy Center and other services as assigned. This department assures that all customers receive the highest level of attention and prompt, courteous service.
**Preferred Qualifications**
**Role Purpose**
Serves as the primary contact and liaison between patient care areas, ancillary and support departments within the hospital. Interacts with all levels of management to coordinates business, administrative and non-patient care operational activities.
**Responsibilities**
+ Plans, develops, recommends and coordinates processes and strategies to identify revenue opportunities.
+ Collaborates with directors, managers and other disciplines to plan and implement projects related to patient care area.
+ Creates effective work plans and provides input to identify correct resources, processes and space needed for the assigned patient care areas.
+ Facilitates acquisition of supplies, equipment and services.
**Minimum Requirements**
**Education**
+ High School Diploma or GED
**Experience**
+ 2-5 years
**Supervisor Experience**
+ No Experience
**Preferred Requirements**
**Education**
+ Associate's Degree - Business/related
**Supervisor Experience**
+ <2 years
**Benefits and Legal Statement**
**BJC Total Rewards**
At BJC we're committed to providing you and your family with benefits and resources to help you manage your physical, emotional, social and financial well-being.
+ Comprehensive medical, dental, vison, life insurance, and legal services available first day of the month after hire date
+ Disability insurance* paid for by BJC
+ Annual 4% BJC Automatic Retirement Contribution
+ 401(k) plan with BJC match
+ Tuition Assistance available on first day
+ BJC Institute for Learning and Development
+ Health Care and Dependent Care Flexible Spending Accounts
+ Paid Time Off benefit combines vacation, sick days, holidays and personal time
+ Adoption assistance
**To learn more, go to our Benefits Summary ( all benefits apply to all jobs
The above information on this description has been designed to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. Equal Opportunity Employer
**Categories:** Support Services
**Job Status:** Full-Time
**Req ID** : 98445
**Pay Range:** $23.10 - $38.36 / hour (Salary or hourly rate is based on job qualifications and relevant work experience)
**Additional Information About the Role**
BJC HealthCare is seeking an Administrative Operations Coordinator to support our ambulatory services team and executive director with administrative duties.
Duties may include expense reports, creating PowerPoints and data formatting within Excel. Additional duties may include scheduling, canvas screening, invoicing, or other administrative duties.
Hours: M-F 7 AM-4 PM
Location: on site
**Overview**
**_Barnes-Jewish Hospital_** at Washington University Medical Center is the largest hospital in Missouri and is ranked as one of the nation's top hospitals by U.S. News & World Report. Barnes-Jewish Hospital's staff is composed of full-time academic faculty and community physicians of Washington University School of Medicine, supported by a house staff of residents, interns, fellows and other medical professionals. Recognizing its excellence in nursing care, Barnes-Jewish Hospital was the first adult hospital in Missouri to be certified as a Magnet Hospital by the American Nurses Credentialing Center.
The Department of Ambulatory Services at Barnes-Jewish Hospital consists of the multidisciplinary staff of BJH Ambulatory Services including responsibility for the GI Labs, Minor Procedure Center, Pain Management Center, Diabetes Center, Resident Clinics, Wound/Ostomy Center and other services as assigned. This department assures that all customers receive the highest level of attention and prompt, courteous service.
**Preferred Qualifications**
**Role Purpose**
Serves as the primary contact and liaison between patient care areas, ancillary and support departments within the hospital. Interacts with all levels of management to coordinates business, administrative and non-patient care operational activities.
**Responsibilities**
+ Plans, develops, recommends and coordinates processes and strategies to identify revenue opportunities.
+ Collaborates with directors, managers and other disciplines to plan and implement projects related to patient care area.
+ Creates effective work plans and provides input to identify correct resources, processes and space needed for the assigned patient care areas.
+ Facilitates acquisition of supplies, equipment and services.
**Minimum Requirements**
**Education**
+ High School Diploma or GED
**Experience**
+ 2-5 years
**Supervisor Experience**
+ No Experience
**Preferred Requirements**
**Education**
+ Associate's Degree - Business/related
**Supervisor Experience**
+ <2 years
**Benefits and Legal Statement**
**BJC Total Rewards**
At BJC we're committed to providing you and your family with benefits and resources to help you manage your physical, emotional, social and financial well-being.
+ Comprehensive medical, dental, vison, life insurance, and legal services available first day of the month after hire date
+ Disability insurance* paid for by BJC
+ Annual 4% BJC Automatic Retirement Contribution
+ 401(k) plan with BJC match
+ Tuition Assistance available on first day
+ BJC Institute for Learning and Development
+ Health Care and Dependent Care Flexible Spending Accounts
+ Paid Time Off benefit combines vacation, sick days, holidays and personal time
+ Adoption assistance
**To learn more, go to our Benefits Summary ( all benefits apply to all jobs
The above information on this description has been designed to indicate the general nature and level of work performed by employees in this position. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. Equal Opportunity Employer
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2
Administrative Operations Associate
68503 Oakdale, Nebraska
NTT DATA North America
Posted 15 days ago
Job Viewed
Job Description
**Req ID:**
NTT DATA strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.
We are currently seeking a Administrative Operations Associate to join our team.
Onsite Mail Room Posisition
This position is eligible for company benefits including medical, dental, and vision insurance with an employer contribution, flexible spending or health savings account, life and AD&D insurance, short- and long-term disability coverage, paid time off, employee assistance, participation in a 401k program with company match, and additional voluntary or legally required benefits.
Position is an on site role in Lincoln Nebraska
Pay for this role is $16/hrs
**Qualifications** :
+ Ability to lift 20lbs
+ 1 year experience in a business role that required Microsoft Suite Applications
+ High School Diploma
**Responsibilities** :
+ This position would be running production printerspresses
+ Responsible for processing and printing
+ Responsible for placing print output to the correct destination for assembly and mailing
+ Responsible for maintaining high quality standards of print, performance, and quality standards of mail insertion.
+ Responsible for ensuring the correct envelope stock is used while running prepped mail to be inserted.
+ Responsible for helping where needed and assembling policies and prepping mail for the mail machine and the meter machine.
New hire must have a working device (such as cell phone or tablet) for the 2-Factor Authentication process
*** All new hires will be required to successfully complete our Call Center training classes and demonstrate proficiency of the material.
Must Pass Drug screen
Must Pass a background check with Education check and employment verification check.
#INDBPO
**About NTT DATA**
NTT DATA is a $0 billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long term success. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure and connectivity. We are one of the leading providers of digital and AI infrastructure in the world. NTT DATA is a part of NTT Group, which invests over 3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. Visit us at us.nttdata.com ( DATA endeavors to make_** **_ **_accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at_** **_ **_._** **_This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. NTT DATA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here ( . If you'd like more information on your EEO rights under the law, please click here ( . For Pay Transparency information, please click here ( ._**
NTT DATA strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.
We are currently seeking a Administrative Operations Associate to join our team.
Onsite Mail Room Posisition
This position is eligible for company benefits including medical, dental, and vision insurance with an employer contribution, flexible spending or health savings account, life and AD&D insurance, short- and long-term disability coverage, paid time off, employee assistance, participation in a 401k program with company match, and additional voluntary or legally required benefits.
Position is an on site role in Lincoln Nebraska
Pay for this role is $16/hrs
**Qualifications** :
+ Ability to lift 20lbs
+ 1 year experience in a business role that required Microsoft Suite Applications
+ High School Diploma
**Responsibilities** :
+ This position would be running production printerspresses
+ Responsible for processing and printing
+ Responsible for placing print output to the correct destination for assembly and mailing
+ Responsible for maintaining high quality standards of print, performance, and quality standards of mail insertion.
+ Responsible for ensuring the correct envelope stock is used while running prepped mail to be inserted.
+ Responsible for helping where needed and assembling policies and prepping mail for the mail machine and the meter machine.
New hire must have a working device (such as cell phone or tablet) for the 2-Factor Authentication process
*** All new hires will be required to successfully complete our Call Center training classes and demonstrate proficiency of the material.
Must Pass Drug screen
Must Pass a background check with Education check and employment verification check.
#INDBPO
**About NTT DATA**
NTT DATA is a $0 billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long term success. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure and connectivity. We are one of the leading providers of digital and AI infrastructure in the world. NTT DATA is a part of NTT Group, which invests over 3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. Visit us at us.nttdata.com ( DATA endeavors to make_** **_ **_accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at_** **_ **_._** **_This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. NTT DATA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here ( . If you'd like more information on your EEO rights under the law, please click here ( . For Pay Transparency information, please click here ( ._**
View Now
3
Administrative Operations Associate
68503 Oakdale, Nebraska
NTT America, Inc.
Posted 15 days ago
Job Viewed
Job Description
**Req ID:**
NTT DATA strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.
We are currently seeking a Administrative Operations Associate to join our team.
Onsite Mail Room Posisition
This position is eligible for company benefits including medical, dental, and vision insurance with an employer contribution, flexible spending or health savings account, life and AD&D insurance, short- and long-term disability coverage, paid time off, employee assistance, participation in a 401k program with company match, and additional voluntary or legally required benefits.
Position is an on site role in Lincoln Nebraska
Pay for this role is $16/hrs
**Qualifications** :
+ Ability to lift 20lbs
+ 1 year experience in a business role that required Microsoft Suite Applications
+ High School Diploma
**Responsibilities** :
+ This position would be running production printerspresses
+ Responsible for processing and printing
+ Responsible for placing print output to the correct destination for assembly and mailing
+ Responsible for maintaining high quality standards of print, performance, and quality standards of mail insertion.
+ Responsible for ensuring the correct envelope stock is used while running prepped mail to be inserted.
+ Responsible for helping where needed and assembling policies and prepping mail for the mail machine and the meter machine.
New hire must have a working device (such as cell phone or tablet) for the 2-Factor Authentication process
*** All new hires will be required to successfully complete our Call Center training classes and demonstrate proficiency of the material.
Must Pass Drug screen
Must Pass a background check with Education check and employment verification check.
#INDBPO
**About NTT DATA**
NTT DATA is a $0 billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long term success. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure and connectivity. We are one of the leading providers of digital and AI infrastructure in the world. NTT DATA is a part of NTT Group, which invests over 3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. Visit us at us.nttdata.com ( DATA endeavors to make_** **_ **_accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at_** **_ **_._** **_This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. NTT DATA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here ( . If you'd like more information on your EEO rights under the law, please click here ( . For Pay Transparency information, please click here ( ._**
NTT DATA strives to hire exceptional, innovative and passionate individuals who want to grow with us. If you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now.
We are currently seeking a Administrative Operations Associate to join our team.
Onsite Mail Room Posisition
This position is eligible for company benefits including medical, dental, and vision insurance with an employer contribution, flexible spending or health savings account, life and AD&D insurance, short- and long-term disability coverage, paid time off, employee assistance, participation in a 401k program with company match, and additional voluntary or legally required benefits.
Position is an on site role in Lincoln Nebraska
Pay for this role is $16/hrs
**Qualifications** :
+ Ability to lift 20lbs
+ 1 year experience in a business role that required Microsoft Suite Applications
+ High School Diploma
**Responsibilities** :
+ This position would be running production printerspresses
+ Responsible for processing and printing
+ Responsible for placing print output to the correct destination for assembly and mailing
+ Responsible for maintaining high quality standards of print, performance, and quality standards of mail insertion.
+ Responsible for ensuring the correct envelope stock is used while running prepped mail to be inserted.
+ Responsible for helping where needed and assembling policies and prepping mail for the mail machine and the meter machine.
New hire must have a working device (such as cell phone or tablet) for the 2-Factor Authentication process
*** All new hires will be required to successfully complete our Call Center training classes and demonstrate proficiency of the material.
Must Pass Drug screen
Must Pass a background check with Education check and employment verification check.
#INDBPO
**About NTT DATA**
NTT DATA is a $0 billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long term success. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure and connectivity. We are one of the leading providers of digital and AI infrastructure in the world. NTT DATA is a part of NTT Group, which invests over 3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. Visit us at us.nttdata.com ( DATA endeavors to make_** **_ **_accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at_** **_ **_._** **_This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. NTT DATA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here ( . If you'd like more information on your EEO rights under the law, please click here ( . For Pay Transparency information, please click here ( ._**
View Now
4
Administrative Operations Manager
27701 Durham, North Carolina
$80000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking an experienced and detail-oriented Administrative Operations Manager to join their team in Durham, North Carolina . This hybrid role combines the benefits of remote flexibility with essential in-office presence to oversee daily operations and support administrative functions. You will be responsible for managing and improving office procedures, coordinating schedules, organizing meetings, and ensuring the smooth flow of information within the organization. Your duties will include supervising administrative staff, managing office supplies and equipment, and overseeing vendor relationships. The ideal candidate possesses strong organizational and time-management skills, excellent communication abilities, and a proactive approach to problem-solving. Proficiency in office management software, such as Microsoft Office Suite, and experience with project coordination are essential. You should be adept at handling multiple tasks, prioritizing effectively, and maintaining a high level of confidentiality. This is an excellent opportunity to take on a leadership role within a growing organization and contribute to its operational efficiency.
Responsibilities:
Responsibilities:
- Oversee daily administrative operations and ensure efficient office functioning.
- Develop, implement, and maintain administrative policies and procedures.
- Manage and mentor a team of administrative support staff.
- Coordinate schedules, meetings, and travel arrangements for executives and staff.
- Manage office supplies, equipment, and inventory.
- Serve as a point of contact for vendors and service providers.
- Assist in budget preparation and manage office expenses.
- Ensure compliance with company policies and regulatory requirements.
- Organize and facilitate internal and external meetings and events.
- Support various departments with administrative needs.
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 4 years of experience in administrative management or office operations.
- Proven experience in supervising staff and managing teams.
- Excellent organizational, time management, and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Experience with project coordination and event planning.
- Ability to maintain confidentiality and handle sensitive information.
- Experience working in a hybrid work environment.
Apply Now
5
Administrative Operations Manager
33602 Tampa, Florida
$80000 Annually
WhatJobs
Posted 4 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and efficient Administrative Operations Manager to oversee daily operations and ensure the smooth functioning of our office in Tampa, Florida, US . This key role involves managing administrative staff, optimizing office procedures, and ensuring a productive and professional work environment. The ideal candidate will possess strong leadership capabilities, excellent problem-solving skills, and a comprehensive understanding of office management best practices. This hybrid role offers a dynamic work environment where strategic planning meets hands-on execution. Responsibilities include: supervising and mentoring administrative support staff, including receptionists, office assistants, and administrative coordinators; developing, implementing, and refining office policies and procedures to enhance efficiency and productivity; managing office budgets, including forecasting expenses, tracking expenditures, and approving purchases; overseeing facilities management, including maintenance, repairs, vendor relations, and ensuring a safe and functional workspace; coordinating office supplies, equipment, and technology needs; managing vendor contracts and service agreements; developing and implementing onboarding processes for new administrative hires; serving as a key point of contact for internal and external stakeholders regarding administrative matters; ensuring compliance with all relevant health, safety, and security regulations; leading special projects related to office improvement and operational efficiency. The successful candidate will have a Bachelor's degree in Business Administration, Management, or a related field, or equivalent experience. A minimum of 5 years of experience in administrative management or operations management is required. Proven experience in leading and developing teams is essential. Strong proficiency in Microsoft Office Suite and experience with office management software are necessary. Excellent organizational, communication, and problem-solving skills are critical for success in this role.
Apply Now
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6
Administrative Operations Manager
98101 Seattle, Washington
$75000 Annually
WhatJobs
Posted 5 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Operations Manager to join their bustling office in Seattle, Washington, US . This role offers a hybrid work model, providing flexibility while ensuring essential in-office presence for team collaboration and operational oversight.
The Administrative Operations Manager will be responsible for overseeing the smooth day-to-day operations of the office, managing administrative staff, and implementing efficient operational procedures. Your duties will include managing office budgets, overseeing facilities management, coordinating vendor relationships, and ensuring compliance with company policies and regulations. You will also play a key role in event planning, supporting executive assistants, and optimizing administrative workflows.
This position requires strong leadership, exceptional organizational skills, and a keen eye for detail. You will be the go-to person for ensuring the office environment is productive, efficient, and conducive to employee success. The ideal candidate will have a proven track record in office management, operational support, or a similar administrative leadership role. Excellent communication and interpersonal skills are essential for liaising with internal departments, external partners, and senior management.
Key Responsibilities:
Qualifications:
The Administrative Operations Manager will be responsible for overseeing the smooth day-to-day operations of the office, managing administrative staff, and implementing efficient operational procedures. Your duties will include managing office budgets, overseeing facilities management, coordinating vendor relationships, and ensuring compliance with company policies and regulations. You will also play a key role in event planning, supporting executive assistants, and optimizing administrative workflows.
This position requires strong leadership, exceptional organizational skills, and a keen eye for detail. You will be the go-to person for ensuring the office environment is productive, efficient, and conducive to employee success. The ideal candidate will have a proven track record in office management, operational support, or a similar administrative leadership role. Excellent communication and interpersonal skills are essential for liaising with internal departments, external partners, and senior management.
Key Responsibilities:
- Oversee daily office operations, ensuring efficiency and productivity.
- Manage and mentor the administrative support team.
- Develop and manage the office budget, including tracking expenses and preparing financial reports.
- Coordinate facilities management, including maintenance, repairs, and office supplies.
- Manage relationships with vendors and service providers.
- Implement and refine administrative policies and procedures.
- Plan and execute company events, meetings, and travel arrangements.
- Ensure a safe, organized, and welcoming office environment.
- Support senior leadership with administrative tasks and projects as needed.
- Identify opportunities for process improvements to enhance operational effectiveness.
Qualifications:
- Bachelor's degree in Business Administration, Management, or a related field.
- Minimum of 5 years of experience in office management, operations management, or a senior administrative role.
- Proven experience in budgeting, vendor management, and facilities coordination.
- Excellent leadership, communication, and interpersonal skills.
- Strong organizational, time management, and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Ability to work effectively in a hybrid environment, balancing remote and in-office responsibilities.
- Problem-solving skills and a proactive approach to challenges.
Apply Now
7
Administrative Operations Manager
84057 Orem, Utah
$85000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client, a dynamic professional services firm, is seeking a highly organized and proactive Administrative Operations Manager to oversee their administrative functions and support their team. This hybrid role involves a combination of office presence in Provo, Utah, US , and remote work flexibility. You will be responsible for managing day-to-day office operations, ensuring a smooth and efficient working environment. Key responsibilities include supervising administrative staff, managing office budgets, coordinating vendor relationships, overseeing facilities management, and implementing administrative policies and procedures. The ideal candidate will possess exceptional organizational skills, strong leadership capabilities, and a keen eye for detail. You will play a vital role in optimizing administrative processes, improving workflow efficiency, and ensuring that all support functions are aligned with the company's strategic goals. This position requires excellent communication and interpersonal skills to effectively interact with employees at all levels, as well as external stakeholders. You will also be involved in onboarding new hires, managing HR-related administrative tasks, and ensuring compliance with relevant regulations. We are looking for a results-oriented individual who can proactively identify and address operational challenges, and contribute to a positive and productive workplace culture.
Responsibilities:
Responsibilities:
- Oversee and manage all aspects of daily office operations, ensuring a productive and efficient work environment.
- Supervise and mentor administrative staff, providing guidance and performance management.
- Develop and manage administrative budgets, controlling costs and ensuring efficient resource allocation.
- Manage relationships with office suppliers, service providers, and contractors.
- Oversee facilities management, including space planning, maintenance, and office supplies.
- Implement and enforce administrative policies and procedures.
- Assist with onboarding processes for new employees and manage administrative HR tasks.
- Ensure compliance with relevant health, safety, and legal regulations.
- Improve administrative workflows and implement efficiency-enhancing solutions.
- Coordinate internal meetings, events, and travel arrangements as needed.
- Bachelor's degree in Business Administration, Management, or a related field.
- 5+ years of experience in administrative management or office operations.
- Proven experience in managing teams and overseeing multiple administrative functions.
- Strong understanding of office management principles, facilities management, and budget control.
- Excellent organizational, time management, and problem-solving skills.
- Proficiency with office software suites (e.g., Microsoft Office, Google Workspace).
- Strong leadership, communication, and interpersonal skills.
- Experience with HR administration and onboarding processes is a plus.
- Ability to adapt to a hybrid work environment and manage responsibilities effectively.
Apply Now
8
Administrative Operations Manager
80202 Denver, Colorado
$70000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized and proactive Administrative Operations Manager to oversee the smooth functioning of their office in Denver, Colorado, US . This is a crucial on-site role responsible for managing a wide range of administrative and operational activities to support the company's daily business functions. The ideal candidate will be a detail-oriented individual with strong leadership capabilities and a proven ability to streamline processes, manage resources effectively, and ensure a productive work environment. Responsibilities include overseeing office management, supervising administrative staff, managing vendor relationships, coordinating office maintenance and supplies, and implementing administrative policies and procedures. You will play a key role in budget management for administrative expenses, optimizing resource allocation, and ensuring cost-effectiveness. This position requires strong interpersonal skills to effectively communicate with employees at all levels, as well as with external partners and visitors. You will be responsible for ensuring compliance with workplace safety regulations, managing company assets, and coordinating internal projects that enhance operational efficiency. The successful candidate will have experience in developing and implementing administrative systems, improving workflow, and managing complex administrative tasks. A commitment to providing excellent support services and fostering a positive office culture is essential. This role requires a hands-on approach and the ability to anticipate needs and proactively solve problems to maintain seamless operations.
Key Responsibilities:
Key Responsibilities:
- Oversee and manage all daily administrative and operational functions.
- Supervise, train, and evaluate administrative support staff.
- Develop, implement, and refine administrative policies and procedures.
- Manage office budgets, procurement, and vendor relationships.
- Ensure efficient office space utilization and maintenance.
- Coordinate company-wide internal projects and initiatives.
- Oversee inventory management for office supplies and equipment.
- Ensure compliance with health, safety, and security regulations.
- Act as a liaison between staff, management, and external parties.
- Drive initiatives to improve operational efficiency and employee experience.
Apply Now
9