131 Administrative Positions jobs in Arnold

Administrative Accounts Support Specialist

We are looking for a proactive, highly organized Administrative Accounts Support Specialist to join our team and provide essential support across departments including Accounting, Operations, and Business Development. This hybrid role blends administrative expertise with hands-on support for vendor communications, billing processes, financial tracking, and project coordination.

If you enjoy working in spreadsheets, managing business correspondence, and keeping processes running smoothly behind the scenes, we want to hear from you.

What You'll Do

• Serve as a central point of contact for administrative and financial coordination across multiple departments.
• Assist with tracking and supporting accounts payable/receivable functions, including report preparation and information follow-up.
• Communicate directly with vendors, suppliers, and clients to resolve billing discrepancies and documentation inquiries.
• Prepare, maintain, and update spreadsheets, summaries, and financial records with a strong focus on accuracy.
• Draft professional business correspondence such as emails, memos, and letters.
• Maintain organized digital and physical filing systems for invoices, contracts, and other financial documents.
• Track outstanding invoices, manage document follow-up, and ensure project-related information is up to date.
• Assist with employee expense reporting and credit card reconciliation.
• Collaborate with finance/accounting teams to ensure accurate and timely financial reporting.
• Provide general administrative support, including scheduling meetings, preparing documents, and organizing files.
• Work closely with Project Managers to track project timelines (start and completion dates), ensuring all insurance, bonding, and compliance needs are met.
• Support a variety of project account management tasks to keep internal teams aligned and informed.

What You Bring

• 2+ years of experience in administrative, accounting support, or office coordination roles.
• Working knowledge of basic accounting principles and financial workflows (formal certification not required).
• Strong proficiency in Microsoft Excel and Word; comfortable managing data and reports.
• Excellent verbal and written communication skills, with a professional and customer-focused demeanor.
• Exceptional attention to detail and a knack for staying organized under pressure.
• Ability to handle multiple priorities and deadlines in a dynamic, team-oriented environment.
• Experience with accounting software such as QuickBooks, Sage, or similar platforms (preferred but not required).

This role is perfect for someone who enjoys wearing multiple hats and playing a key role in keeping business operations smooth and efficient.

Levy Sector
**Position Title: Culinary Admin**
**Pay Range** : $23.00 to $25.00/hour
**We Make Applying Easy!** Want to apply to this job via text messaging? Text **JOB** to **75000** and search **requisition ID number** **1435547** **.**
The advertised program is an AI recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!**
**Are you looking for a job with competitive wages, one in which you can learn and grow and be a part of a great team? We're hiring! Great team member perks like Instapay (early access to your wages) and high interest savings both through the EVEN app.**
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences. Founded in Chicago 40 years ago as a Delicatessen, Levy now finds itself as a leading presence in the Food, Beverage, and Retail industry across 200 plus Entertainment, Sports, and Restaurant venues across the country.
**For more information on what we are about as a company, check us out by following the link below:** ** Summary**
Levy Restaurants Group is seeking an organized and detail-oriented Administrative Support Specialist to join our team, providing vital support to operations at premier sports and entertainment venues, including football stadiums, ballparks, and convention centers. In this role, you will assist with administrative tasks, coordination, and communication to ensure smooth event operations and seamless team collaboration.
This position is ideal for a proactive individual who excels at multitasking, thrives in dynamic environments, and enjoys being part of the behind-the-scenes efforts that create unforgettable experiences for guests.
**Key Responsibilities:**
+ Administrative Support
+ Manage and organize event schedules, staff rosters, and operational plans.
+ Coordinate and communicate key updates to staff, vendors, and management teams.
+ Prepare and maintain accurate records, reports, and documentation related to event logistics, payroll, and inventory.
+ Operational Assistance Provide administrative support to the operations team during event setup, execution, and breakdown.
+ Ensure timely and accurate ordering, distribution, and tracking of supplies and materials.
+ Support point-of-sale (POS) systems setup and troubleshoot basic issues during events.
**Communication and Coordination:**
+ Serve as a central point of contact for internal and external communications during events.
+ Collaborate with department leads to ensure smooth operations and resolve administrative challenges.
**Compliance and Standards:**
+ Maintain adherence to company policies, health and safety regulations, and venue-specific requirements.
+ Assist with compliance reporting and audits as needed.
**Apply to Levy today!**
_Levy is a member of Compass Group USA_
Click here to Learn More about the Compass Story ( Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**
**Associates of Levy are offered many fantastic benefits.**
+ Instapay (early access to your wages) and high interest savings both through the EVEN app
+ Associate Shopping Program
+ Health and Wellness Program
+ Discount Marketplace
+ Employee Assistance Program
_Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws._ _For positions in Washington State, Maryland, or to be performed Remotely,_ _click here ( _for paid time off benefits information._

Our client is seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive executive support in **Baltimore, Maryland, US**. This role is essential for ensuring the smooth and efficient operation of executive offices, requiring discretion, professionalism, and exceptional attention to detail. You will manage complex calendars, coordinate high-level meetings and travel arrangements, and serve as a primary point of contact for internal and external stakeholders. The ideal candidate will possess superior communication and interpersonal skills, a strong command of office technology, and the ability to anticipate needs and solve problems independently. This position demands a high level of confidentiality and a commitment to supporting senior leadership effectively.

Key responsibilities include:

• Managing and coordinating complex calendars for senior executives, including scheduling meetings, appointments, and conference calls across multiple time zones.
• Arranging detailed domestic and international travel, including flights, accommodations, and ground transportation, and preparing itineraries.
• Preparing and editing correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screening and prioritizing incoming communications, including emails and phone calls, and responding as appropriate.
• Coordinating executive meetings, including preparing agendas, taking minutes, and tracking action items.
• Managing expense reports and processing invoices for the executive team.
• Handling confidential information with the utmost discretion and professionalism.
• Serving as a liaison between executives and internal departments, clients, and external partners.
• Assisting with the planning and execution of special projects and events.
• Maintaining organized filing systems, both physical and digital.
• Proactively identifying and resolving administrative challenges.
• Providing general office support as needed, ensuring a well-organized and efficient work environment.
• Researching and compiling information for reports and presentations.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 5 years of experience providing high-level administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (e.g., Zoom, Teams).
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• High degree of professionalism, discretion, and ethical conduct.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Experience with travel arrangements and expense management.
• A proactive approach to problem-solving and anticipating needs.

Our client, a well-established organization in Baltimore, Maryland, US , is looking for an experienced and highly organized Senior Administrative Manager to oversee and enhance their operational support functions. This key position requires a proactive individual capable of managing a diverse range of administrative activities to ensure the smooth and efficient running of the office environment. You will be responsible for supervising administrative staff, managing office budgets and expenses, overseeing vendor relationships, coordinating office supplies and equipment, and implementing administrative policies and procedures. Key duties include managing calendars and scheduling for senior leadership, organizing meetings and events, handling correspondence, preparing reports and presentations, and serving as a primary point of contact for internal and external inquiries. The ideal candidate will possess a Bachelor's degree in Business Administration, Management, or a related field, with a minimum of 5 years of experience in an administrative management or supervisory role. Proven experience in office management, budget management, and staff supervision is essential. Exceptional organizational, time management, and problem-solving skills are required, along with a strong command of Microsoft Office Suite and familiarity with office management software. Excellent communication and interpersonal skills are necessary to interact effectively with all levels of staff and external partners. This is a fantastic opportunity to contribute to operational excellence and support the continued growth of our organization.

The Administrative Assistant supports various Corporate Services departments and is
responsible for a variety of administrative and clerical tasks
.
Essential Duties and Responsibilities:
+ Answers phone calls and greets visitors as needed
+ Assists Corporate Services in sorting and distributing incoming mail
+ Assists with processing court orders for child support
+ Assists Benefits department with sending out Leave of Absence paperwork
+ Assists Benefits department with processing Tuition Reimbursements (education assistance)
+ Assists Accounts Payable department with mailing vendor and refund checks
+ Assists Accounts Payable department with scanning and emailing invoices to the Maxim Vendor Portal (MVP)
+ Assists Accounts Payable department with vendor correspondence
+ Provides support to Corporate Services, which may include contributing to special projects, developing and sending correspondence and filing/archiving documents
+ Arranges and coordinates corporate meetings and lunches as needed
+ Assists Travel team with verifying travel manifests
+ Assists Travel team with ordering meeting related supplies including name badges, signs and promotional items
+ Maintains and orders office supplies and other items as needed
+ Performs other duties as assigned
Minimum Requirements:
+ High School diploma or equivalent required
+ Some clerical/administrative experience strongly preferred
+ Strong organizational skills with great attention to detail required
+ Ability to multi-task and meet competing priorities
+ Ability to communicate effectively, both verbally and in writing, across all levels in the organization
+ Excellent discretion and judgment and experience handling confidential data in a discreet manner
+ Computer proficiency, including knowledge and experience in Outlook, Excel, Word, PowerPoint, and ability to learn other software within organization, required
+ Excellent communication skills
+ Proficiency in the English language required
Wage/Salary Information:
$18.00 - $4.00 per hour, with a 6,000 annual bonus potential
Maxim Benefits:
Health and Wellness Medical/Prescription, Dental, Vision, Health Advocacy (company paid if enrolled Medical) and Health Advocate Employee Assistance Program
Retirement and Financial Security: Employee Assistance Program, Health Savings Account, 401(k) + Company Match, Profit Sharing, Short and Long Term Disability, Primary Caregiver Leave, Parental Leave, Life and Basic Accidental Death & Dismemberment Insurance, Voluntary Group Life Insurance and Supplemental Accidental Insurance, Hospital Expense Protection Plan, Critical Illness Insurance, Dependent Care Flexible Spending Account, Home and Auto Insurance discounts, Pet Insurance and Legal benefits
Lifestyle Benefits: Paid Time Off and Company Paid Holidays, Transportation Benefits, Educational Assistance Program, College Partnership Program and Employee Discount Program
*Benefit eligibility is dependent on employment status.
About Maxim Healthcare
Maxim Healthcare has been making a difference in the lives of our patients, caregivers, employees and communities for more than 30 years. We offer private duty nursing, skilled nursing, physical rehabilitation, companion care, respite care and behavioral care for individuals with chronic and acute illnesses and disabilities. Our commitment to quality customer service, compassionate patient care, and filling critical healthcare needs makes us a trusted partner wherever care is needed.
Maxim Healthcare, Inc. ("Maxim") is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Job Title: Administrative AssistantJob Description
We are seeking a dedicated Administrative Assistant to provide essential support and ensure the smooth operation of our office. This role involves assisting visitors, distributing mail, and utilizing Microsoft Office tools effectively. The ideal candidate will be responsible for greeting visitors and performing various administrative duties.
Responsibilities
+ Provide general support for visitors
+ Distribute incoming and outgoing mail
+ Utilize Microsoft Office suite for various tasks
+ Greet and assist visitors professionally
+ Perform administrative duties including answering phones
+ Scan and file documents accurately
+ Assist with transactional accounting administrative duties as needed
Essential Skills
+ Proficiency in data entry
+ Strong knowledge of Microsoft Office
+ Clerical expertise
+ Filing and document management skills
+ Excellent greeting and front desk skills
Additional Skills & Qualifications
+ Previous administrative experience
Work Environment
The position is 100% office-based, ensuring a professional and supportive environment for all team members.
Job Type & Location
This is a Contract position based out of Baltimore, Maryland.
Pay and Benefits
The pay range for this position is $25.00 - $26.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Baltimore,MD.
Application Deadline
This position is anticipated to close on Sep 4, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Job Description
- Associate Degree or equivalent years of work experience
- Strong Data Management and organizational skills
- Strong Written and Verbal Communication skills
- Experience Receiving/ processing mail / distribution
* Prepare documents and emails.
* Schedule, attend and assist at meetings.
* Answering calls
* Greeting and assist visitors.
* Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it.
* Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing.
* Submitting all apprenticeship paperwork to the JATC.
Member Services
* Assisting members with any questions they may have.
* Investigation of members records for inaccuracies.
* Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.)
* Review of pending applications. Inform reps on any paperwork that is pending.
Office Upkeep
* Maintain files in correct order insuring that each member's documentation is in proper file.
* Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use.
* Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
Administrative Duties
* Prepare documents and emails.
* Schedule, attend and assist at meetings.
* Answering calls
* Greeting and assist visitors.
* Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it.
* Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing.
* Submitting all apprenticeship paperwork to the JATC. Bilingual (Spanish) null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

Description A growing Manufacuring company is seeking an Administrative Operations Assistant to provide advanced administrative support to the leadership team. This role plays a critical part in ensuring smooth daily operations, maintaining an organized work environment, and supporting workflow optimization. A key focus of this position is supporting HR administrative functions, including recruitment and training coordination, candidate experience, and cross-departmental HR initiatives.
General Administrative Support:
- Lead our employee engagement committee. Scheduling meetings, taking notes, and follow-ups.
- Maintain trackers for initiatives (e.g., safety audits, project timelines, KPIs)
- Draft simple internal communications or meeting summaries
- Support coordination of employee communications or town hall logistics
- Document and maintain SOPs, org charts, or process checklists as needed
- Schedule and prep materials for cross-functional meetings
- Set up conference rooms and ensure tech is working properly
- Coordinate small internal events (e.g., team lunches, celebrations)
- Track and remind SLT of upcoming deadlines or deliverables
HR Administrative Responsibilities:
- Schedule and greet candidates for interviews, ensuring a professional and welcoming experience.
- Assist with phone screenings for entry-level roles across the platform.
- Coordinate interview logistics, including travel arrangements and meeting schedules.
- Support onboarding activities and documentation as appropriate.
- Collaborate with HR Business Partners on recruiting, candidate care, and employee engagement initiatives.
- Assist with HR-related reporting, data entry, and project coordination.
- Provide on-site HR support to hourly and salaried employees
- Provide leadership training support in terms of logistics, training material preparation, and training program coordination
- Assist with special projects and provide backup support as required.
- Manage local events as per business needs Requirements
General Administrative Support:
- Lead our employee engagement committee. Scheduling meetings, taking notes, and follow-ups.
- Maintain trackers for initiatives (e.g., safety audits, project timelines, KPIs)
- Draft simple internal communications or meeting summaries
- Support coordination of employee communications or town hall logistics
- Document and maintain SOPs, org charts, or process checklists as needed
- Schedule and prep materials for cross-functional meetings
- Set up conference rooms and ensure tech is working properly
- Coordinate small internal events (e.g., team lunches, celebrations)
- Track and remind SLT of upcoming deadlines or deliverables
HR Administrative Responsibilities:
- Schedule and greet candidates for interviews, ensuring a professional and welcoming experience.
- Assist with phone screenings for entry-level roles across the platform.
- Coordinate interview logistics, including travel arrangements and meeting schedules.
- Support onboarding activities and documentation as appropriate.
- Collaborate with HR Business Partners on recruiting, candidate care, and employee engagement initiatives.
- Assist with HR-related reporting, data entry, and project coordination.
- Provide on-site HR support to hourly and salaried employees
- Provide leadership training support in terms of logistics, training material preparation, and training program coordination
- Assist with special projects and provide backup support as required.
- Manage local events as per business needs
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We are looking for a highly organized and proactive Administrative Assistant to support operations for a well respected customer in Largo, Maryland. In this long-term contract position, you will play a critical role in ensuring the smooth processing of data, documents, and communications while maintaining accuracy and compliance with established procedures.
Responsibilities:
- Compile, prepare, and process various types of data, documents, and business actions with precision.
- Manage inbound and outbound calls, providing exceptional customer service and addressing inquiries effectively.
- Perform accurate data entry tasks to maintain and update records.
- Coordinate and schedule appointments to optimize workflow and time management.
- Draft and respond to email correspondence promptly and professionally.
- Create and edit documents, presentations, and spreadsheets using Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
- Monitor and report on transactions and data to ensure compliance with procedural requirements.
- Maintain detailed records and ensure timely reporting of activities.
- Support team members with administrative tasks to enhance overall efficiency.
Requirements - Proven experience in administrative or executive assistant roles, preferably in a government or similar detail-oriented setting.
- Strong proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Excellent communication skills, both written and verbal, with a detail-oriented demeanor.
- Ability to handle inbound and outbound calls with exceptional customer service skills.
- High level of accuracy and attention to detail in data entry and document preparation.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Experience in scheduling appointments and coordinating calendars.
- Familiarity with email correspondence and maintaining clear and precise communication standards. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .