398 Administrative Positions jobs in Columbia

Candidates Request Form 1 Job Title Medical Technician Administrative Support 2 Client Company/Dept. Name United States Government Publishing Office 3 ddress Government Publishing Office
732 North Capitol St NW
Washington, DC 20401 City Name Washington State Name DC-District Of Columbi Zip Code If others (Address) 6 Duration of the project Project Start Date: Feb-25 Project End Date Feb-26 7 No. of Openings 3 No. of Maximum Submissions 3 8 Job Description The contractor must serve to support the Medical Service Branch by performing a wide range of clerical and
dministrative support functions for the entire unit. The contractor works directly with the lead nurse, Medical
Officer, as well as other members of the medical staff.
Schedules pre-employment physicals, periodic exams, motor vehicle license exams, medical
consultations, hearing, vision, and spirometry screenings; and works closely with Human Capital
Recruiters for the purpose of scheduling pre-employment physicals, providing an open line of
communication through the entire medical process while keeping abreast the medical status of the
candidates. Locates facilities for pre-employment physicals and drug screens. Serve as liaison for offsite
pre-employment physicals and drug screens.
• Assists the onboarding process by assisting the drug coordinator in coordinating drug screenings. Ensures
that change of custody forms are completed properly. Communicates with the laboratory concerning
forms, and relays messages to the drug coordinator concerning results. Assists with medical surveillance
programs. Responsible for assisting employees with the completion of the medical questionnaires,
scheduling testing appointments, and composing correspondences in reference to the specific
surveillance.
• The work is performed in Human Capital's Medical Services unit where medical documents are seen and
maintained. The work involves a variety of administrative and clerical duties involving different,
unrelated processes and methods. Complexity arises from the frequently changing priorities, or situations,
requiring the contractor to shift rapidly from one duty to another.
• Maintains knowledge of conferences, appointments, trips, telephone calls, and reminds supervisor of such
commitments. Composes correspondence of a routine and non-technical nature based upon oral
instructions, brief notes, information which is readily available in the files, and from knowledge of office
ctivities.
• Maintains confidential records and handles record keeping. 9 Skill set info Use of Information Technology Systems
Works with computer system when completing work assignments. Must have the following:
• Working knowledge of the Microsoft Suite including MS Outlook, MS Word, MS Excel, and MS Teams.
• Working knowledge or experience in using an electronic medical records system.
• HC Dashboard (after training)
Knowledge of medical terminology. Taken a medical terminology course or worked in the capacity where
they have learned medical terminology.
• Knowledge of English grammar, spelling, punctuation, capitalization, vocabulary, formats, and policies to
complete various correspondence.
• Knowledge of clerical procedures to maintain files, order supplies, route mail, and answer telephones. 10 Education Educational Level GED or High School Graduate 11 Certifications (if required) Medical Office Assistant training /certification 12 Documentation Required for submission Signed and dated letters of commitment for each key personnel accepting employment on the
contract; 13 Work Hours The Medical Technician must perform all duties onsite at GPO's Central Office located at 732 North Capitol St. NW Washington
DC. 14 15 Work authorization required US Citizen Only 16 Relocation is accepted Yes 17 Remote work No 18 dditional Notes if any Candidates should have good federal experience with strong knowledge of federal HR regulations and system.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing administrative or executive support, preferably in a remote setting.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with scheduling complex meetings and coordinating virtual events.
• Excellent written and verbal communication skills.
• Strong organizational skills and meticulous attention to detail.
• Proven ability to manage multiple priorities and meet deadlines.
• Discretion and confidentiality are paramount.
• Ability to work independently and demonstrate initiative in a remote work environment.

We are seeking passionate and technically savvy Administrative Assistants to support researchers in various disciplines. These mid- to senior-level roles provide high-level support to national security work requiring a Department of Defense (DoD) clearance.

The role requires a self-starter and strong team player who is forward-thinking, able to swiftly adapt to changing priorities, and skilled at managing complex assignments with minimal supervision.

We are looking for individuals who are committed to excellence, objectivity, and making an impact, while bringing unique backgrounds and diverse work experiences to the team.

Successful candidates will demonstrate:

• Strong oral and written communication skills

• Advanced technical proficiency

• Professionalism, tact, courtesy, and discretion when working with clients and staff

• Ability to work independently and as part of a team

• Excellent organizational skills with strong multitasking abilities

• Accuracy and attention to detail, paired with strong problem-solving skills

• Proactive mindset and ability to take initiative

• Sound judgment in handling multiple, complex tasks and responsibilities

• Potential to serve as a technical resource and mentor to colleagues

• Advanced knowledge of Mac and/or PC platforms

• Proficiency in Microsoft Word, PowerPoint, and Excel

• A Department of Defense (DoD) security clearance is required

• Candidates must have the ability to obtain and maintain a clearance (U.S. Citizenship required)

• Candidates with an active clearance are strongly preferred

• Administrative Assistant IV: Minimum 4 years (6 years preferred)

• Administrative Assistant V: Minimum 5 years (6 years preferred)

• Minimum: High School diploma

• Preferred: Bachelors degree (BS/BA)

• Proven experience as an Executive Administrative Assistant, ideally supporting C-suite executives or a Board of Directors.
• Exceptional organizational and time management skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Teams, etc.).
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Ability to multitask, prioritize, and manage a demanding workload in a remote environment.
• Proactive problem-solving skills and resourcefulness.
• Experience with calendar management and complex scheduling.
• A professional demeanor and ability to interact effectively with individuals at all levels.

• Manage and maintain complex executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones.
• Arrange domestic and international travel, including flights, accommodations, and ground transportation, preparing detailed itineraries.
• Screen and prioritize incoming communications, including emails, calls, and mail, responding independently when appropriate.
• Prepare, edit, and proofread documents, presentations, spreadsheets, and reports for executives.
• Coordinate and manage virtual meetings, including setting up conference lines, video conferencing, and distributing materials.
• Handle expense reporting and invoice processing with accuracy and efficiency.
• Organize and maintain digital and physical filing systems, ensuring information is easily accessible.
• Conduct research on various topics as requested by executives.
• Act as a liaison between executives and internal/external stakeholders, ensuring smooth communication flow.
• Provide general administrative support, such as managing contacts, ordering supplies, and assisting with special projects.
• Maintain confidentiality and discretion in handling sensitive information.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 3 years of experience providing administrative support, preferably to senior executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Microsoft Teams, Google Workspace).
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work independently, proactively identify needs, and solve problems with minimal supervision.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Reliable high-speed internet connection and a dedicated home office space.

• Manage and optimize complex calendars for senior executives, scheduling internal and external meetings, appointments, and travel.
• Coordinate logistics for virtual and in-person meetings, including preparing agendas, taking minutes, and distributing follow-up actions.
• Prepare and edit correspondence, reports, presentations, and other documents using Microsoft Office Suite and other relevant tools.
• Conduct research, compile data, and prepare reports as needed by the executive team.
• Handle confidential and sensitive information with discretion and professionalism.
• Manage domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Act as a gatekeeper and liaison between executives and internal/external stakeholders, ensuring efficient communication flow.
• Assist with special projects and initiatives as assigned by the executive team.
• Proactively identify and address potential issues or conflicts in scheduling or workflow.
• Maintain and organize electronic and physical filing systems.
• Provide support for onboarding new executives and managing administrative processes.
• Ensure all administrative tasks are completed accurately and in a timely manner, supporting a remote-first culture.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing executive-level administrative support.
• Proven experience supporting remote executives and managing remote-based operations.
• Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills with a high degree of accuracy.
• Ability to handle confidential information with discretion.
• Experience with travel booking and expense reporting.
• Proactive problem-solving skills and the ability to anticipate needs.
• Demonstrated ability to work independently and as part of a team in a remote environment.