77,955 Administrative Professional jobs in the United States

Job Description

Job Description

Job title:  Administrative Professional

About Our Company:

At McDonald Auto Group, we’re committed to empowering growth and innovation. We work with a team of talented, motivated individuals who share our passion for efficiency and excellence. As a forward-thinking company, we prioritize a positive workplace culture and opportunities for career advancement, making McDonald Auto Group a place where you can truly thrive.

Location: Saginaw, MI 

Hours: Full-Time, Monday through Friday, 9AM to 6PM

Job Description:

Join us as an administrative professional, where you’ll play an essential role in supporting our team and ensuring smooth operations across various departments. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact. We’d love to hear from you if you’re organized, proactive, and ready to grow with us.

Job Responsibilities and Tasks:

• Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.
• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Collaborate with other team members on various projects.
• Assist vendors and clients, providing excellent customer service.
• Maintain office supplies and manage inventory.

Required Skills and Qualifications:

• Proven experience as an administrative professional or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.)
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and as part of a team.
• High school diploma or equivalent; associate or bachelor’s degree with accounting focus preferred.

Company Benefits:

• Health, dental, and vision insurance
• Paid time off (PTO)
• 401(k) retirement plan with company match

**About Us**
We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead. 
Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!
If you are an **Executive Administrative Professional** looking for an opportunity to grow, we have an exciting opportunity for you! Based in **St. Louis, MO** , this role will provide excellent, comprehensive administrative, operational, and strategic support. The highly motivated, customer-centric candidate will be responsible for traditional executive assistant duties as well as project management, operational leadership, and acting as a Chief of Staff partner to senior executives.
**AS AN EXECUTIVE ADMINISTRATIVE PROFESSIONAL, YOU WILL:**
+ Prepare and manage complex travel scheduling for executives, including domestic and international arrangements.
+ Answer and direct incoming calls; greet, direct, and assist visitors with professionalism.
+ Maintain and create office documents, department reports, customer files, including legal contracts, with accuracy and discretion.
+ Manage and audit department expenses using multiple company cards and enter capital purchases into Oracle.
+ Schedule and coordinate meetings and appointments including team meetings, gate reviews, customer visits, lab tours, and executive calendars.
+ Coordinate the purchase and maintenance of office equipment, supplies, and technology systems.
+ Serve as a trusted partner to executives by managing key projects, initiatives, and cross-functional priorities from inception through completion.
+ Facilitate communication and alignment across departments, proactively identifying and resolving issues to enable effective decision-making.
+ Assist in strategic planning, preparing executive briefings, and synthesizing information for leadership discussions.
+ Support preparation and follow-up for Board meetings, executive committees, and senior leadership forums.
+ Document meeting actions, track commitments, and ensure timely follow-up to move initiatives forward.
+ Draft and prepare correspondence for internal communications, executive announcements, and external stakeholder engagement.
+ Coordinate and help execute off-site leadership meetings, team summits, and customer events.
+ Act as a liaison between executives and internal/external stakeholders to streamline workflows and improve operational efficiency.
+ Be responsive and available to support executives' needs via email, text, and phone calls, including outside normal business hours when necessary.
**REQUIRED EDUCATION, EXPERIENCE, & SKILLS:**
+ Minimum 5 years of relevant experience or equivalent combination of education and experience.
+ Demonstrated project management skills, including the ability to manage timelines, drive initiatives, and coordinate across multiple stakeholders.
+ Superior organizational skills; self-motivated, resourceful, detail-oriented, and energetic.
+ Outstanding writing, editing, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
+ Excellent communication and interpersonal skills, with a proven ability to handle confidential information and manage multiple priorities effectively.
+ Ability to build trusted relationships and collaborate with executive leadership and cross-functional teams.
+ Comfortable working in a fast-paced environment with a positive, proactive attitude.
+ Ability to travel up to 5% of the time.
+ Legal work authorization in the United States - sponsorship will not be provided.
**PREFERRED EDUCATION, EXPERIENCE, & SKILLS:**
+ Bachelor's degree preferred.
+ Experience supporting senior executives such as Presidents, CFOs, or Functional VPs.
+ Exposure to manufacturing or industrial sectors is a plus.
+ Budget and office management experience.
+ Experience supporting publicly traded company executives and interacting with Boards of Directors.
+ Proven ability to organize, facilitate, and execute large-scale meetings, events, or customer-facing summits.
+ Familiarity with Oracle or similar enterprise systems.
+ Experience with project management tools and methodologies (e.g., MS Project, Smartsheet, Asana) is highly desirable.
+ Ability to apply critical business insight and provide strategic recommendations.
**Why Work in St. Louis, Missouri**
Our facility is located in St. Louis, famous for its Gateway Arch standing at 630 feet tall. St. Louis is a family-friendly, historic metropolitan area with a low cost of living and first-class schools. The city offers excellent restaurants, shopping areas, art galleries, and numerous festivals throughout the year, making this an exciting place to live and work.
**About Our Location**
Our location is the host of Copeland's corporate headquarters. Our products have become household names that support the comfort and well-being of our customers. The employees at this location provide support to the various businesses within the platform, allowing for many networking opportunities across businesses.
#LI-AB2 #LI-Hybrid
**Our Commitment to Our People**
Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That's why everything we do is geared toward a sustainable future-for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.
Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.
Flexible and competitive benefits plans offer the right options to meet your individual/family needs: medical insurance plans, dental and vision coverage, 401(k) and more. We provide employees with flexible time off plans, including paid parental leave, vacation and holiday leave. 
Together, we have the opportunity - and the power - to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!
**Our Commitment to Inclusion & Belonging**
At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland.
**Work Authorization**
Copeland will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.
**Equal Opportunity Employer**
Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact:
With $5B of global revenue, Copeland is a leading provider of compression products, electronics, software, and solutions across many applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR), where macro and regulatory trends towards environmental sustainability, leads to changes in HVACR technology. Other products include other heating applications, food service and retail, transportation, and healthcare/life sciences. This new business also has a solution portfolio that manages, monitors, and controls refrigeration units in the commercial setting, as well as software solutions that measure and monitor temperature conditions of refrigerated goods in transit, where there is a greater emphasis on energy management/sustainability solutions globally.

The Administrative Professional 2 plays an integral role at the board. The job duties of the Administrative Professional 2 will include the following:

• Relieving supervisor of routine administrative duties related to technical support and information processes
• Responding to public records requests
• Recommending program activities
• Assisting in developing procedures for established policies
• Researching and analyzing materials to create public-facing informational videos
• Creating social media content and advising administrators on technical matters
• Designing forms, applications, and publications (e.g., annual report, newsletter)
• Providing administrative and technical support for board meetings
• Transmitting information on decisions and directives to internal and external stakeholders and the public
• Managing office functions such as intaking fees and tracking payments by utilizing spreadsheet software
• Maintaining records, ledgers, and generating required reports
• Updating board website and licensee records and processing e-License updates
• Reviewing continuing education submissions and distributing mail
• Maintaining certified and registered legal documents
• Handling public relations duties
• Researching and responding to inquiries
• Explaining programs and answering technical questions from public and licensees
• Verifying exam grades and licensure status
• Supporting special assignments, projects, and other duties as assigned
• Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.
• Or 18 months experience or 18 months training in secretarial/administrative professional field.
• Or 6 months experience as Administrative Professional 1, 16871.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services

What you'll do at DBH

* Manage complex and confidential correspondence on behalf of the CCO and ACCO.


* Coordinate, schedule, and facilitate meetings, ensuring accurate documentation and follow-up.


* Support physician credentialing and privileging processes, including FPPE and OPPE requirements, in compliance with Joint Commission standards.


* Collect, analyze, and report quality indicators related to physician privileges.


* Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to prepare professional documents, data analyses, pivot tables, graphs, and presentations.


* Transcribe, format, and distribute clinical policies and procedures.



This is an hourly position covered by the OCSEA/AFSCME bargaining unit (union), with a pay range of 30 on the OCSEA Pay Range Schedule. Normal working hours are 7:30am-4pm. This position is located within our 1101 Summit Road, Cincinnati, OH 45237

Unless required by any applicable union contract and/or requirements of the Ohio Revised Code, the selected candidate will begin at Step 1 of the pay range schedule listed above, with an opportunity for pay increase after six months of satisfactory performance and then a yearly raise thereafter

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

* Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.
* Or 12 mos. exp. as Administrative Professional 2, 16872.
* Or equivalent of Minimum Class Qualifications For Employment noted above.

Required Educational Transcripts

Official transcripts are required for all post-secondary education, coursework, or degrees listed on the application. Applicants must submit an official transcript before receiving a formal employment offer. Failure to provide transcripts within five (5) business days of the request will result in disqualification from further consideration. Transcripts printed from the institution's website will not be accepted. DBH reserves the right to evaluate the academic validity of the degree-granting institution.

Scheduled Hours
40

Position Summary
Assists department or division head in administration of department financial and operating procedures and programs. Coordinates and manages human resources, purchasing, and financial management for the department or division. Performs administrative duties of a complex and confidential nature in support of senior management; may supervise assigned nonexempt staff.

Job Description

Primary Duties & Responsibilities:

• Assists and advises department or division head and staff members of budgetary and related problems; prepares initial budgetary recommendations for approval by department or division head by considering past requirements and expenditures and present program plans.
• Interprets departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in accordance with departmental precedents and policies.
• Develops and recommends policies and procedures related to operations; establishes guidelines and procedures to enhance customer service; plans and conducts meetings with subordinates to ensure compliance with established procedures, to implement new policies and to keep employees abreast of changes and current standards.
• Maintains liaison with all levels of administration to coordinate department business, accomplish directives and facilitate the resolution of problems.
• Prepares financial and operational reports and analyses reflecting progress, adverse trends and appropriate recommendations or conclusions.
• Coordinates various personnel functions including, but not limited to, hiring, disciplinary actions, grievances, promotions, transfers and vacation schedules.
• May supervise and coordinate the work of designated employees, reviewing completed work for adherence to instructions or correctness.
• May assist in the preparation of grant proposals and applications to include compilation of data and preparation of budget expenditures; monitor and verify expenditures; ensure compliance with University and sponsoring agency policies and procedures; prepare administrative reports for submission to sponsoring agency.
• Performs administrative duties of a complex and confidential nature in support of senior management.
• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:
High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:
No specific certification is required for this position.

Work Experience:
Relevant Administrative Or Budgetary Support (5 Years)

Skills:
Microsoft Office

Driver's License:
A driver's license is not required for this position.

More About This Job
WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:
Bachelor's degree - Business

Certifications:
No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:
No additional work experience beyond what is stated in the Required Qualifications section.

Skills:
Accounting Processes, Confidentiality, Critical Thinking, Detail-Oriented, Developing Creative Solutions, Financial Resources, Healthcare Environments, Human Resources (HR), Interpersonal Communication, Oral Communications, Problem Analysis, Problem Solving, Professional Etiquette, Supervisory Management, Working Independently, Written Communication

Grade
G09-H

Salary Range
$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email or call the dedicated accommodation inquiry number at and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
  
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
  
• Take advantage of our free Metro transit U-Pass for eligible employees.
  
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
  

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
  

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
  
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
  

For policies, detailed benefits, and eligibility, please visit:

EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Job Description

Job Description

We are looking for a Part-Time Administrative Assistant to join our office and play a key role in keeping our day-to-day operations running smoothly. We offer a small, supportive team environment and flexibility so you can maintain balance at home. This is a great opportunity for someone who wants to make a meaningful contribution, follow established processes, and help clients feel welcome and cared for. Send us your resume today to become part of the team!

What We Offer:

• Family-friendly schedule: 9:00 am–1:00 pm, Monday–Friday
• Flexibility: Consistent hours with room to accommodate family needs
• Supportive team: A small office where your contributions matter
• Clear systems: Easy-to-follow processes and training provided

Compensation:

$18 - $20 hourly

Responsibilities:

• Greet and welcome visitors to the office
• Answer and direct phone calls in a professional manner
• Email clients to assist with scheduling and case updates
• Print documents for appointments
• Scan and file digital documents accurately
• Maintain neat and organized office common areas

Qualifications:

• Strong organizational skills and attention to detail
• Professional communication in person, by phone, and by email
• Reliable, dependable, and able to follow established procedures
• Pride in your work and a commitment to helping others
• Previous office or administrative experience is helpful but not required

About Company

Jacobs Law is dedicated to preparing clients for the unpredictable. Our firm specializes in Estate and Business Succession Planning for small business owners and high-net-worth families. We provide a suite of services that follow structured processes to help protect both the family and the business. Our firm strives to serve as the primary point of contact for clients’ ever-changing legal needs, and we offer a comprehensive cycle of ongoing planning to create peace of mind for the client and their entire family.

Job Description

Job Description

Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities’ most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust.

Position Overview

The Advanced Framework for Simulation, Integration, and Modeling (AFSIM) is an innovative, open-source military simulation framework used extensively by the U.S. Department of Defense (DoD) and related communities. Managed by the U.S. Air Force Research Laboratory (AFRL), AFSIM supports scenario creation, analytical work, and virtual wargaming, benefiting from a collaborative user community across the military, government, industry, academia, and international partners. To enhance AFSIM's growth, the Department of the Air Force (DAF) is establishing a Model Management Office (MMO).

In this cutting-edge new MMO the Sr. Administrative Professional shall serve as the administrative focal point for the MMO, actively managing all official communications channels.

 Essential Job Function

Communication Channels

• Phone: Answering organizational phone line(s) and dispatching callers to appropriate individuals within the MMO
• Email: Monitoring organizational inboxes, handling common correspondence, or delegating action to appropriate individuals within the MMO
• Mail: Receiving, handling, storing, and distributing both classified and unclassified mail/media in accordance with applicable security guidelines and instructions

Records Management

• Serve as the Records Custodian (RC) for the MMO, actively managing both the organizational file plan (across classification domains) and records therein
• Support all aspects of the records management lifecycle, implementing applicable policies and processes - including those of the Department of Defense Scientific and Technical Information (STINFO) office and the Defense Technical Information Center (DTIC) pertaining to Research & Development (R&D) case files
• Use applicable DoD, DAF, AFMC, and/or AFRL enterprise records management systems and tools

Workflow Management

• Serve as the workflow focal point for the MMO, actively tracking and coordinating (to resolution) all taskers and workflow actions
• Responsibilities include tracking deadlines, following up with collaborators, integrating inputs, verifying completion status, submitting responses, archiving supporting documentation, and communicating status to MMO leadership
• Retrieve essential status information from established workflows using queries and reports

Document Preparation

• Serve as the workflow focal point for the MMO, actively tracking and coordinating (to resolution) all taskers and workflow actions
• Prepare documents and correspondence per standard government formats and staffing instructions
• Track document status (e.g., draft, pre-decisional, final, awaiting signature, signed) in accordance with the organizational file plan and associated workflows

Calendar Management

• Manage and maintain all organizational calendars
• Responsibilities include appointment and resource scheduling for meetings, activities, or events affiliated with the MMO or its membership

Meeting Logistics

• Serve as the meeting focal point for coordinating, collecting, and staging necessary materials for routine virtual or in-person meetings
• Responsibilities include managing attendees (and verifying clearances, as applicable), securing required meeting resources (e.g., conference rooms or audio/visual equipment), coordinating refreshments, or providing for other typical host requirements

Inventory and Supply

Coordinate routine supply and equipment orders and actively manage the inventory necessary to fulfill MMO requirements 

 Minimum Qualifications

Education and Experience

• Bachelor’s degree in Business Administration, Management, or a related field
• 5+ years of administrative experience in a high-security environment, preferably within a DoD or military setting

Skills and Competencies

• Strong communication skills: Proficiency in managing phone, email, and mail communications
• Records management expertise: Experience as a Records Custodian (RC) and familiarity with DoD Scientific and Technical Information (STINFO) and Defense Technical Information Center (DTIC) policies
• Workflow management: Ability to track, coordinate, and resolve taskers and workflow actions.
• Document preparation: Competence in preparing documents and correspondence per standard government formats
• Calendar management: Experience in managing organizational calendars, scheduling appointments, and coordinating resources
• Meeting logistics: Skill in coordinating and staging materials for meetings, managing attendees, and securing meeting resources
• Inventory and supply management: Ability to coordinate routine supply and equipment orders and manage inventory
• Technical Proficiency
• Proficiency in using DoD, DAF, AFMC, and/or AFRL enterprise records management systems and tools
• Competency with standard office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Additional Requirements

• Active Top Secret Clearance
• US Citizen 

 Desired Qualifications

• Master’s degree in Business Administration, Management, Information Systems, or a related field
• Professional certifications such as Certified Administrative Professional (CAP), Project Management Professional (PMP), or equivalent
• Experience in military or government environments: Extensive experience working within the U.S. Department of Defense (DoD) or other government agencies
• Experience with simulation and modeling tools: Familiarity with AFSIM or other military simulation frameworks

 
 Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.
STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.
If you need assistance or an accommodation due to a disability, you may contact us at or you may call us at 1 .
 
*This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.

The Division of the State Fire Marshal keeps Ohioans safe when they are at home, and out and about. This includes modernizing and enforcing the Ohio Fire Code; training and certifying firefighters; teaching fire prevention and safety education to businesses, industry, schools and the public; investigating the origin and cause of fires and explosions; and regulating and licensing fireworks companies, underground storage tanks and other fire-related industries. This position is being reposted. You must apply to this requisition to be considered.

• Provides direct administrative support to the Bureau Chief of Fire Prevention, assisting with daily operations & communication.
• Coordinate essential business functions of the Fire Prevention Bureau, including coordinating requests from the public, maintaining inventories, and supporting various bureau programs & services.
• Acts as the bureau's purchasing point of contact by processing & tracking orders, maintaining purchase records, & providing customer service via phone, email and in person.
• Proctors the administration of International Fire Service Accreditation Congress (IFSAC) certification exams for on & off campus.
• Enters data & information into a variety of internal systems to support bureau operations & record keeping.
• Assists the Bureau Chief in preparing bi-weekly, monthly & yearly reports through Microsoft applications.

18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field.

• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.
• Or 6 mos. exp. as Administrative Professional 1, 16871.
• Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Administrative Support/Services

TLT Legal Administrative Professional III - Records - Seattle at King County, WA summary:

The Legal Administrative Professional III supports the King County Prosecuting Attorney's Office by managing various legal records and calendars, ensuring accurate data entry, and assisting attorneys, courts, and the public. This role requires thorough knowledge of criminal legal procedures, strong organizational skills, and the ability to work under pressure while maintaining attention to detail. The position also involves active participation in race, equity, and social justice initiatives within the office.

Salary: $34.09 - $3.21 Hourly
Location : Seattle, WA
Job Type: Term Limited Temporary, Full Time, 40 hrs/wk
Job Number:
Department: PAO - Prosecuting Attorneys
Opening Date: 08/22/2025
Closing Date: 9/5/2025 5:00 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: F4 : L117-PAO
Full- or Part-Time: Full Time
Summary
The King County Prosecuting Attorney's Office is seeking to hire a motivated individual as a Term-Limited-Temporary Legal Administrative Professional II I to join our office. The Legal Administrative Professional III, handles a variety of legal office support tasks performed under general supervision, requiring an ability to exercise sound independent judgment. If you seek enriching, meaningful work and a chance to serve your community while working as part of a collaborative team, this opportunity may be for you.
About the King County Prosecuting Attorney's Office
Our mission is to do Justice:

• We exercise the power given to us by the people with fairness and humility.
• We serve our diverse community, support victims and families, and hold individuals accountable.
• We develop innovative and collaborative solutions for King County and the State of Washington.

We are guided by our core values of Integrity, Compassion, Professionalism, and Leadership. Our office is comprised of six divisions that are further organized into specialized units: To learn more about the Prosecuting Attorney's Office (PAO), please .
We value diversity and strive to hire a workforce that reflects the community that we serve. It is essential to our mission that we create and maintain an office that is diverse and inclusive. All PAO employees are expected to participate in PAO equity work and attend equity trainings and discussions. PAO employees are expected to comply with race, equity, and social justice principles, and to work with PAO colleagues and management to identify opportunities for improvement.
Who May Apply: This position is open to all qualified applicants.
Work Location: King County Courthouse, 516 3rd AVE, Seattle, WA 98104
Work Schedule: This position works a 40-hour work week schedule, Monday-Friday-this position rotates court calendars/positions monthly within the Records Unit. Schedules will vary based upon the rotation:
Investigation Calendar: 7:00 a.m. - end of calendar (overtime necessary)
Competency Calendar: 7:30 a.m. - 4:30 p.m.
Omnibus Calendar: 8:00 a.m. - 5:00 p.m.
Arraignment Calendar: 7:00 a.m. - 4:00 p.m.
Front Desk: 8:00 a.m. - 5:00 p.m.
Employees assigned to these positions are deemed Mission Critical. Mission-critical employees are those who provide for and maintain the essential functions of the PAO. Mission-critical employees must be available to perform their duties as determined by management. These positions have limited telework opportunities, they are primarily physically present in the office . This position requires overtime when the calendars run long. Holiday and Saturday calendar coverage is also occasionally required, and employee receives overtime. Volunteers coverage is first sought before assigning Saturday and/or holiday coverage.
Salary: Range 46- 34.08 (step one) - 43.20 (step ten)
Union Membership: Positions in this classification are represented by Teamsters Local No. 117.
Application Process:
Interested individuals must complete the three application components:
1) Submit a resume
2) Respond to the supplemental questions
3) Fully complete King County application. **
***Applications and/or supplemental questionnaires that state "see my resume" or are blank, are considered incomplete and will not be considered competitive.
Selection Process
Materials will be reviewed for qualifications, and the most competitive candidates may be invited to participate in a panel interview process. Current PAO employees who are represented by Teamsters Local No. 117 will receive priority consideration.
For more information regarding this recruitment, please contact:
Selene Poulsen (She/Her)
Sr. Human Resource Analyst
Special Requirements
Finalists must successfully submit to a criminal background check, reference check, and be fingerprinted.
* In addition to the benefits listed on the benefits tab, employees with less than 2 years of service will receive .25 per hour less than the hourly salary table due to a mandatory contribution toward the Teamsters Pension Trust that was voted by members of the collective bargaining agreement between our office and Teamsters Local No. 117. This contribution is made by the employee and after two years it is paid by the employer.
Job Duties
Investigation Calendar : 7:00 a.m. - end of calendar (overtime necessary)
Input new investigation referrals and defendants in our PBK database. Prepare calendar and paperwork for all individuals booked under a criminal investigation. Attend court with prosecutor to prepare all bail and conditions of release paperwork ordered by the judge. Docket all bail and Conditions of Release in our database.
Omnibus Calendar : 8:00 a.m.- 5:00 p.m.
Omnibus: prepare omnibus calendar, docket, update completed pleas, heavy data entry
Front Desk : 8:00 a.m.- 5:00 p.m.
Answer phones from general public and other agencies. Assist anyone who comes to the Records window or direct them to appropriate place. Scan Investigation packets into PBK. Prepare the daily bond calendar. Process Judgement and Sentence paperwork. Process posted bonds. Provide discovery to defense attorneys.

• Actively participate in PAO equity work, attending equity trainings and discussions.

Experience, Qualifications, Knowledge, Skills

• Thorough knowledge of office practices and procedures, particularly in the criminal legal system.

• Skill in maintaining an overview of complex processes involving many steps; learning each calendar from beginning to end; and the ability to obtain all information needed for completion.
• Skill in functioning well and efficiently under high pressure and short deadlines.
• Ability to anticipate needs of the calendar Deputy Prosecuting Attorney's (DPA) and court.
• Must respond in a timely manner to questions from the court and the jail.
• High attention to detail.
• Skill in working independently, exercising initiative, and following through on work assignments with little direct supervision.
• Ability to recognize issues and take quick and effective actions all while using good judgment.
• Excellent computer skills required.
• Comfortable with receiving and sending information in many different formats - email, reminders, hard copy format, cloud, etc.
• Skills in expressing ideas orally and in writing.
• Skill in maintaining effective working relationships with attorneys, the court, other employees, and the general public.
• Demonstrated predictable and reliable attendance.
• Desire and ability to work in a team environment.
• Must be able to accept feedback and supervision.
• Commitment to Race, Equity and Social Justice work, including ongoing cultural humility development.
• Provide support for the Race, Equity and Social Justice policy and principles, work with PAO colleagues and management to identify opportunities for improvement.

Supplemental Information
The Prosecuting Attorney's Office is dedicated to making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what's best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12 paid holidays each year plus two personal holidays
• Generous vacation and paid sick leave
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01
Please describe your experience working in a fast-paced high-pressure environment.
02
Do you have experience or knowledge of the criminal legal system, as well as general office principles and practices?

• Yes
• No

03
Do you have any experience working in a legal and/or office setting? If so, please explain:
04
Please describe a race, equity and social justice issue that is important to you.
Required Question

Keywords:

legal administration, criminal justice support, legal records management, court calendar management, data entry, public assistance, legal office procedures, equity and social justice, calendar docketing, prosecuting attorney office