7,722 Administrative Professional jobs in the United States

Description

Are you a systematic organizer with computer knowledge and a passion for helping others? Join the Personal Touch Insurance & Benefits team and make a difference in people's lives.

We are a growing Insurance organization and are looking for more amazing team members who want to develop a long-term career. Must be friendly, organized, detail-oriented, with good phone, computer, and conversational skills.

As an independent insurance agency representing all major insurance carriers, we're dedicated to finding clients the most affordable and quality coverage to fit their needs. Your role as Agent Support will be to provide services to members and prospects, answer questions about health plans and benefits, and act as a liaison between carriers and members.

With your excellent communication skills, you'll develop relationships with existing accounts and members, respond to inquiries, and communicate meeting outcomes, competitive information, and customer needs. No prior insurance experience is required, as we offer comprehensive training to ensure your success.

• Must pass a background and drug test.
• Have a home office that is private. This is a Hybrid job, and you must live around Boise, ID / Treasure Valley area.
• Extensive knowledge of Zoom
• Ability to work a flexible schedule; Mandatory OT during Annual Enrollment Period (Oct 15 through Dec 15) hours during open enrollment CAN BE -12 hrs per day 6 days a week. Time off is very limited during this time. The rest of the year, it is 8 am-5 pm M-F, and I can be flexible the rest of the year.

Compensation

This position is a W2 wage-earning position paid on an hourly basis.

This is for long-term employment. Opportunities for advancement and bonus money do exist if you prove to be a perfect fit for the company, and vice versa. Job Type: Full-time, Base pay plus commission.

Benefits:

• Paid time off
• Flexible Job Type: Full-time Base pay plus commission.
• Pay: $41,600 per year
• Flexible schedule (Jan-Sept)
• Opportunity to get an Idaho insurance license

Bring your:

• Positive Can-Do Attitude
• Be Reliable
• Work Ethic
• Coachable
• People skills
• Process and Systems Driven
• Integrity
• Proactivity
• Attention to detail
• High standards
• Poise

Ready to be a part of the Personal Touch Insurance & Benefits team and help people protect their future health and financial security?

Apply now!

Thank You,

CarrieAnne Kowalczyk

Responsibilities

• Do What's Needed Clause - Do ANYTHING that can free up the agents' time so we can serve more clients.
• Inform team members regularly about the status of projects and any setbacks or achievements
• Facilitate communication between our customers and team to ensure customer satisfaction
• Strengthen existing abilities and gain new ones by participating in training opportunities
• Create and implement data entry protocols to streamline processes and increase productivity

Qualifications

• Attention to detail: You will be tasked with staying organized with all the paperwork and data given to you.
• Zoom: Extensive knowledge of Zoom.
• Home office that is private.
• HIPAA understanding and past experience are a plus.
• Technologically savvy; basic knowledge of Microsoft Office Word and Excel programs and filing systems with the ability to learn new programs quickly and troubleshoot common issues
• Display excellent written, problem-solving, and verbal communication skills
• Shows ability to quickly finish very detailed work

We are in search for a exceptional Administrative Assistant for a fast and growing practice! This individual should be able to think on their feet and has amazing multitasking abilities. They are the face of our office when new patients and current patients walk in the door. If you do not like SMILING and do not have a genuine CARE for people, please do not apply. We are a fast paced chiropractic office. We are striving to improve our patient’s lives and our community through structurally and neurologically based chiropractic care. Responsibilities: • Welcome each patient and visitor with a friendly and professional manner. • Create and maintain a positive and uplifting environment in the office • Answering phone calls • Patient coordinating and scheduling • Handling patient transactions and billing • Assist the doctor in various duties as needed • Maintain proper inventory and supplies • Effective communication with other staff members • Preparing reports, documents, and spreadsheets Qualifications: • High school graduation or the equivalent. • Excellent communication in both written and word • Able to multitask, especially with handling phones • Must work well with computers (Word, Excel, Powerpoint, etc.) • Must be comfortable in a fast pace environment • Professional appearance and manner • Have a background in customer service • Must be able to work 10 hour days Compensation: $18 - $25 hourly

• Welcome each patient and visitor with a friendly and professional manner. • Create and maintain a positive and uplifting environment in the office • Answering phone calls • Patient coordinating and scheduling • Handling patient transactions and billing • Assist the doctor in various duties as needed • Maintain proper inventory and supplies • Effective communication with other staff members • Preparing reports, documents, and spreadsheets

Administrative Professional

VISTA Technology Services, Inc. (VISTA) is currently seeking Administrative Associates in Washington, DC. The successful candidates will be part of a highly professional, results-oriented company and will provide the following support:

Position Requirements

• Performs administrative duties in a staff activity.
li>Performs specialized assignments relating to typing, word processing, graphics illustration using computers with very little direction.
• Performs a variety of support services such as operation of reproduction equipment to produce large volumes of documents, courier service and mail service, etc.
• Maintains personnel and other files; prepares correspondence, schedules and coordinates travel.
• Assists in the preparation of documents and supports the development of contract deliverables and reports.
• Responsible for integrating the graphics generated with automated tools and the deliverable documents.

Position Qualifications

• Junior – 0-4 years relevant experience, mid-level - 4 – 14 years of relevant experience, senior level - 15+ years of relevant experience.

Applicants selected for this position will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Only US citizens are eligible for a security clearance. For this position, VISTA will consider only applicants with security clearances or applicants who are eligible for security clearances.

VISTA offers a strong compensation package and a competitive leave package. A generous benefit plan includes medical, dental, vision, life and disability insurance, tuition assistance and employer matching 401(k) plan.

To learn more about VISTA and to apply for this position, please visit our website at

VISTA is an AA/Equal Opportunity Employer/Minorities/Disability/Veterans Employer

Position Title: Senior Administrative Professional
Location: El Segundo, CA
Work Schedule: On-Site Monday through Friday
Clearance Requirement: Active Secret Clearance

Position Overview:
OMNI is seeking a highly organized and experienced Senior Administrative Professional to provide critical Human Resources support in the area of civilian performance management. The ideal candidate will support tracking and reporting activities related to civilian performance status and metrics for both the Acquisition Demonstration Project (AcqDemo) and the Department of Defense Performance Management and Appraisal Program (DPMAP).

Key Responsibilities:

• Monitor, track, and update civilian performance status across multiple units
• Maintain accurate performance metrics and ensure alignment with AcqDemo and DPMAP requirements
• Assist with documentation, record-keeping, and deadline tracking for performance appraisals and reviews
• Coordinate with HR personnel and supervisors to ensure compliance with civilian personnel policies
• Prepare briefings, reports, and summaries related to performance management status
• Provide administrative support to senior leadership related to civilian HR processes
• Ensure timely and accurate submission of performance documentation

• Bachelor's degree in Human Resources, Business Administration, or a related field
• Minimum of 10 years of relevant administrative or HR support experience
• Strong understanding of civilian performance management systems, particularly AcqDemo and DPMAP
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Must hold an active Secret security clearance
• Excellent organizational, communication, and time management skills
• Ability to work independently and manage multiple tasks in a fast-paced environment

Why Join OMNI?
OMNI Consulting Solutions is a boutique consulting firm specializing in creating game-changing value and simple solutions for complex demands. OMNI is built on the idea that change moves the world forward and through creative and entrepreneurial leadership Omni maintains a bold reputation within the DoD/Aerospace community and across the various other industries we support.

As an OMNI employee, you can be assured of extensive growth opportunities, inordinately competitive salary compensation packages, and the unparalleled support of the OMNI family. We are an equal opportunity employer, and our benefits packages are designed to meet the needs of all our employees and dependents:

• Medical Coverage
• Dental Benefits
• Vision Benefits
• Life Insurance
• 401(k) Retirement Plan with Employer Matching
• Fully Vested on Day 1 of Employment
• Paid Time Off & Sick Leave
• Company-Sponsored Social Events

IS IT A MATCH?

If you are interested in this position or other opportunities at OMNI, please let us know! We only need your resume and some basic details to get things started.

Even if you aren't a match, we may still be interested! We will keep your resume on file and will let you know if something matching your skills comes along.

(Position Code: 7.25.6)

At PF Wealth Management Group, we’re more than just financial planners—we’re guides helping business owners and families align their wealth with their values. As a boutique firm of CERTIFIED FINANCIAL PLANNER™ professionals, we prioritize people first in everything we do. We’re seeking a detail-oriented, proactive Administrative Office Professional to help us deliver an exceptional, high-touch experience to clients. This is an opportunity to be the heartbeat of a purpose-driven firm that transforms financial success into meaningful impact. Responsibilities: • Facilitate communication between our customers and team to ensure customer satisfaction • Manage all paperwork in the office and create a process for team members to follow to ensure efficiency • Generate status reports as requested so the team is informed with progress reports • Serve as the first point of contact—warmly greeting clients and ensuring their experience reflects our people-first values. • Coordinate scheduling, prepare meeting materials, and manage calendars for advisors. • Maintain accurate client records in our CRM (e.g., Redtail) and other platforms. • Support client onboarding, document processing, and compliance tracking. • Liaise with custodians and partners to ensure smooth operations. • Help organize internal workflows and contribute to process improvements. Qualifications: • Shows ability to quickly finish very detailed work • Proficient in basic computer software and can quickly learn to use new programs • Enjoys talking with customers and can communicate through verbal and written channels • Warm, professional communicator with a client-first mindset. • Able to manage multiple priorities while maintaining accuracy. • Exceptionally organized with keen attention to detail. Compensation: $22 - $27 hourly

• Serve as the first point of contact—warmly greeting clients and ensuring their experience reflects our people-first values. • Coordinate scheduling, prepare meeting materials, and manage calendars for advisors. • Maintain accurate client records in our CRM (e.g., Redtail) and other platforms. • Support client onboarding, document processing, and compliance tracking. • Liaise with custodians and partners to ensure smooth operations. • Help organize internal workflows and contribute to process improvements.

**About Us**
We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead. 
Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!
If you are an **Executive Administrative Professional** looking for an opportunity to grow, we have an exciting opportunity for you! Based in **St. Louis, MO** , this role will provide excellent, comprehensive administrative, operational, and strategic support. The highly motivated, customer-centric candidate will be responsible for traditional executive assistant duties as well as project management, operational leadership, and acting as a Chief of Staff partner to senior executives.
**AS AN EXECUTIVE ADMINISTRATIVE PROFESSIONAL, YOU WILL:**
+ Prepare and manage complex travel scheduling for executives, including domestic and international arrangements.
+ Answer and direct incoming calls; greet, direct, and assist visitors with professionalism.
+ Maintain and create office documents, department reports, customer files, including legal contracts, with accuracy and discretion.
+ Manage and audit department expenses using multiple company cards and enter capital purchases into Oracle.
+ Schedule and coordinate meetings and appointments including team meetings, gate reviews, customer visits, lab tours, and executive calendars.
+ Coordinate the purchase and maintenance of office equipment, supplies, and technology systems.
+ Serve as a trusted partner to executives by managing key projects, initiatives, and cross-functional priorities from inception through completion.
+ Facilitate communication and alignment across departments, proactively identifying and resolving issues to enable effective decision-making.
+ Assist in strategic planning, preparing executive briefings, and synthesizing information for leadership discussions.
+ Support preparation and follow-up for Board meetings, executive committees, and senior leadership forums.
+ Document meeting actions, track commitments, and ensure timely follow-up to move initiatives forward.
+ Draft and prepare correspondence for internal communications, executive announcements, and external stakeholder engagement.
+ Coordinate and help execute off-site leadership meetings, team summits, and customer events.
+ Act as a liaison between executives and internal/external stakeholders to streamline workflows and improve operational efficiency.
+ Be responsive and available to support executives' needs via email, text, and phone calls, including outside normal business hours when necessary.
**REQUIRED EDUCATION, EXPERIENCE, & SKILLS:**
+ Minimum 5 years of relevant experience or equivalent combination of education and experience.
+ Demonstrated project management skills, including the ability to manage timelines, drive initiatives, and coordinate across multiple stakeholders.
+ Superior organizational skills; self-motivated, resourceful, detail-oriented, and energetic.
+ Outstanding writing, editing, and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
+ Excellent communication and interpersonal skills, with a proven ability to handle confidential information and manage multiple priorities effectively.
+ Ability to build trusted relationships and collaborate with executive leadership and cross-functional teams.
+ Comfortable working in a fast-paced environment with a positive, proactive attitude.
+ Ability to travel up to 5% of the time.
+ Legal work authorization in the United States - sponsorship will not be provided.
**PREFERRED EDUCATION, EXPERIENCE, & SKILLS:**
+ Bachelor's degree preferred.
+ Experience supporting senior executives such as Presidents, CFOs, or Functional VPs.
+ Exposure to manufacturing or industrial sectors is a plus.
+ Budget and office management experience.
+ Experience supporting publicly traded company executives and interacting with Boards of Directors.
+ Proven ability to organize, facilitate, and execute large-scale meetings, events, or customer-facing summits.
+ Familiarity with Oracle or similar enterprise systems.
+ Experience with project management tools and methodologies (e.g., MS Project, Smartsheet, Asana) is highly desirable.
+ Ability to apply critical business insight and provide strategic recommendations.
**Why Work in St. Louis, Missouri**
Our facility is located in St. Louis, famous for its Gateway Arch standing at 630 feet tall. St. Louis is a family-friendly, historic metropolitan area with a low cost of living and first-class schools. The city offers excellent restaurants, shopping areas, art galleries, and numerous festivals throughout the year, making this an exciting place to live and work.
**About Our Location**
Our location is the host of Copeland's corporate headquarters. Our products have become household names that support the comfort and well-being of our customers. The employees at this location provide support to the various businesses within the platform, allowing for many networking opportunities across businesses.
#LI-AB2 #LI-Hybrid
**Our Commitment to Our People**
Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That's why everything we do is geared toward a sustainable future-for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.
Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.
Flexible and competitive benefits plans offer the right options to meet your individual/family needs: medical insurance plans, dental and vision coverage, 401(k) and more. We provide employees with flexible time off plans, including paid parental leave, vacation and holiday leave. 
Together, we have the opportunity - and the power - to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!
**Our Commitment to Inclusion & Belonging**
At Copeland, we cultivate a strong sense of inclusion and belonging where individuals of all backgrounds, and with diverse perspectives, are embraced and treated fairly to enable a stronger workforce. Our employee resource groups play an important role in culture and community building at Copeland.
**Work Authorization**
Copeland will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1 with OPT or CPT, H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.
**Equal Opportunity Employer**
Copeland is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.
If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact:
With $5B of global revenue, Copeland is a leading provider of compression products, electronics, software, and solutions across many applications within Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR), where macro and regulatory trends towards environmental sustainability, leads to changes in HVACR technology. Other products include other heating applications, food service and retail, transportation, and healthcare/life sciences. This new business also has a solution portfolio that manages, monitors, and controls refrigeration units in the commercial setting, as well as software solutions that measure and monitor temperature conditions of refrigerated goods in transit, where there is a greater emphasis on energy management/sustainability solutions globally.

Job Description

Job Description

Vanguard Cleaning Systems of Southern CA is looking to add an experienced Accounting Administrative Professional to assist the Director of Accounting in our Buena Park, CA office. Job responsibilities would include but are not limited to:

Open and sort daily mail.

Post checks to accounts

Scan checks with desktop scanner for daily bank deposit

Process daily A/R forms

Set up new customers in computer and file folder

Invoice customers for additional services

Process increases/decreases for services performed.

Issue credits to invoices

Invoice customers for supply orders

Invoice partial month/or process credits for cancelled customers

File invoice copies to customer files

Scan documents for efile

Print/Email monthly service invoices on the first business day of the month

Process monthly franchisee remittance payments

Check supplier statement to supply invoices for payment.

Benefits

Competitive Salary, Bonus

Paid Company Health and Dental Insurance

Paid Vacation

401(k)

Job Requirements

3 years accounting experience

Proficient with Quickbooks.

Must be able to work independently and work closely with Director of Accounting

Excellent analytical skills and attention to detail

Outstanding written and verbal skills. Bi-Lingual (English/Spanish) is preferred.

Hours are 8:00am to 5pm. Monday-Friday

**Requisition Number:** 208057
**Job Description**
Cintas is seeking an Administrative Support Professional to support a manager and/or department. Responsibilities may include typing, filing, data entry, answering phones, managing travel arrangements, obtaining supplies, running and preparing reports and working on special projects, preparing reports, managing all incoming and outgoing mail, composing letters, memos and proposals, communicating with executives and creating presentations. This role interacts with diverse groups composed of internal and external customers at all levels. Independent judgment is required to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures.
**Skills/Qualifications**
Required
+ High School Diploma/GED
+ Minimum 2 years' administrative experience
+ Intermediate/advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet
+ Strong communication and customer service skills
+ Ability to work with a sense of urgency and manage multiple tasks at one time
+ Ability to keep confidential matters regarding our business and partners in full confidence
+ Ability to meet pending deadlines, prioritize work and emergency work requests
Benefits
Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost.
Additionally, our employee-partners enjoy:
- Competitive Pay
- 401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)
- Disability, Life and AD&D Insurance, 100% Company Paid
- Paid Time Off and Holidays
- Skills Development, Training and Career Advancement Opportunities
Company Information
Cintas Corporation helps more than one million businesses of all types and sizes get Ready to open their doors with confidence every day by providing products and services that help keep their customers' facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor's 500 Index and Nasdaq-100 Index.
Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law.
This job posting will remain open for at least five (5) days.
**Job Category:** Office Administration
**Organization:** Rental
**Employee Status:** Regular
**Schedule:** Full Time
**Shift:** 1st Shift

**Requisition Number:** 209289
**Job Description**
Cintas is seeking an Administrative Support Professional to support a manager and/or department. Responsibilities may include typing, filing, data entry, answering phones, managing travel arrangements, obtaining supplies, running and preparing reports and working on special projects, preparing reports, managing all incoming and outgoing mail, composing letters, memos and proposals, communicating with executives and creating presentations. This role interacts with diverse groups composed of internal and external customers at all levels. Independent judgment is required to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures.
**Skills/Qualifications**
Required
+ High School Diploma/GED
+ Minimum 2 years' administrative experience
+ Intermediate/advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and intranet/internet
+ Strong communication and customer service skills
+ Ability to work with a sense of urgency and manage multiple tasks at one time
+ Ability to keep confidential matters regarding our business and partners in full confidence
+ Ability to meet pending deadlines, prioritize work and emergency work requests
Benefits
Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost.
Additionally, our employee-partners enjoy:
- Competitive Pay
- 401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)
- Disability, Life and AD&D Insurance, 100% Company Paid
- Paid Time Off and Holidays
- Skills Development, Training and Career Advancement Opportunities
Company Information
Cintas Corporation helps more than one million businesses of all types and sizes get Ready to open their doors with confidence every day by providing products and services that help keep their customers' facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday®. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor's 500 Index and Nasdaq-100 Index.
Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law.
This job posting will remain open for at least five (5) days.
**Job Category:** Office Administration
**Organization:** Rental
**Employee Status:** Regular
**Schedule:** Full Time
**Shift:** 1st Shift