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PMI Management is seeking a professional and detail-oriented Administrative Assistant to support our growing property management operations across the United States. We are a Miami-based firm focused on simplifying rentals, providing exceptional tenant service, and maintaining high standards of communication and organization.

As an Administrative Assistant, you will play an essential role in managing our daily business operations. Your duties will include handling correspondence, maintaining organized records, assisting with property listings, coordinating with tenants, and supporting the management team with reporting and scheduling.

Key Responsibilities:

• Respond promptly to tenant and client inquiries
• Organize and maintain digital filing systems for property records
• Assist with scheduling, reporting, and email communications
• Support the management team in coordinating property listings and documentation
• Ensure accurate data entry and information management across departments

Requirements:

• Excellent written and verbal communication skills
• Strong attention to detail and time management abilities
• Basic computer literacy (Google Workspace, Word, Excel, or similar)
• Previous administrative experience preferred but not required
• Reliable internet connection and ability to work independently

Compensation & Schedule:

• $45 per hour
• 3 hours per day, 7 days per week
• Fully remote position with flexible working hours

Join a company that values reliability, communication, and professional growth. PMI Management offers a supportive remote work environment and opportunities for long-term advancement within the property management industry.

1. Job Summary:
Provide efficient administrative and clerical support to ensure the smooth operation of daily business activities within the organization.

2. Key Responsibilities:
• Manage and organize office files, documents, and records.
• Schedule appointments, meetings, and travel arrangements.
• Handle incoming calls, emails, and correspondence.
• Prepare reports, memos, and presentations.
• Maintain office supplies and equipment inventory.
• Support HR and finance teams with data entry and recordkeeping.
• Coordinate communication between departments and external partners.

3. Skills and Qualifications:
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Attention to detail and problem-solving mindset.
• Ability to work independently and as part of a team.

4. Education and Experience:
• High school diploma or equivalent (Associate’s or Bachelor’s preferred).
• Previous experience in an administrative or office support role is a plus.

5. Work Environment:
• Office-based setting with occasional virtual or hybrid work.
• Interaction with all levels of management and staff.

Job brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

What does an Administrative Assistant do?

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Position Title: Administrative Assistant

Overview: The Administrative Assistant provides essential support to ensure smooth office operations. This role involves managing administrative tasks, coordinating schedules, and assisting teams to enhance productivity and efficiency.

Key Responsibilities: Office Support Answer phones, respond to emails, and handle correspondence. Schedule Management Arrange meetings, appointments, and travel for staff. Document Preparation Create, edit, and organize reports, presentations, and memos. Data Entry Input and maintain accurate records in databases and spreadsheets. File Management Organize and maintain physical and digital filing systems. Meeting Support Prepare agendas, take minutes, and distribute meeting materials. Customer Interaction Greet visitors and provide professional assistance. Supply Coordination Monitor and order office supplies to ensure availability.

Qualifications: High school diploma or equivalent, associate’s or bachelor’s degree in business administration preferred. Experience in administrative or clerical roles. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office and basic office equipment. Ability to prioritize tasks and work in fast-paced environments.

Salary: Competitive based on experience, benefits include health insurance, paid leave, and professional development opportunities.

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

We are seeking an organized and proactive Administrative Assistant to join our organization. When guests arrive at the office, you will greet them and determine the reason for their visit. You will support our staff with clerical duties, including answering phones, making copies, and organizing files. When necessary, you will also input information into our database to ensure our electronic files are updated. We prefer candidates who have some administrative support experience, but we are willing to train the right person.

• Welcome and greet clients and office guests
• Support office staff and executives with clerical tasks
• Plan and schedule meetings, presentations, other office-related events, and travel arrangements; send reminders regarding upcoming appointments
• Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
• Type out paper and electronic correspondence and prepare outgoing mail and packages for executives
• Help prepare presentation materials
• Monitor and maintain office equipment and supplies; request repair or restocking when necessary
• Ensure office is kept clean and organized at all times

• High school diploma or GED certificate
• 1+ years of experience as an administrative assistant a plus
• Fast, proficient, and accurate typist
• Proficient with Microsoft Suite and common office equipment
• Excellent customer service and communication skills
• Self-starter who works well independently
• Professional demeanor

The Administrative Assistant will provide clerical and administrative support to ensure efficient operation of the office. You will handle a variety of tasks such as answering phones, scheduling appointments, data entry, filing, and assisting with customer and technician communication. This role is key to keeping our office organized, professional, and customer-focused.

• Answer and direct phone calls in a polite and professional manner
• Greet and assist visitors and clients in person
• Schedule service and installation appointments
• Prepare and manage work orders, service records, and other documents
• Perform data entry and maintain accurate customer records in the system
• Assist with invoicing, billing, and payment processing
• Coordinate with service technicians and dispatchers as needed
• Order office supplies and maintain inventory
• Support company projects, special tasks, and team members as assigned

• High school diploma or GED required; associate degree preferred
• Prior administrative, office assistant, or customer service experience preferred (experience in HVAC or trades a plus)
• Strong organizational and time management skills
• Excellent verbal and written communication
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable with computer systems
• Ability to multitask in a fast-paced environment
• Friendly, positive attitude and team-oriented mindset

• Competitive pay based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Opportunities for training and advancement
• A respectful, team-oriented work environment

The Administrative Assistant will provide essential support to our team, managing daily administrative tasks to ensure our company’s workflow runs smoothly. This role involves organizing and managing files, acting as a point of contact, and scheduling and coordinating meetings.

Key Responsibilities:

• Administrative Support: Provide administrative support to ensure efficient operation of the office. This includes organizing files, scheduling appointments, writing correspondence, and managing email and phone communications.
• Meeting Coordination: Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
• Document Management: Prepare and edit correspondence, communications, presentations, and other documents.
• Data Entry and Record Keeping: Perform data entry and update internal databases with new information as needed.
• Office Management: Maintain supply inventory, manage office organization, and assist in budget monitoring activities.
• Customer Service: Handle customer inquiries and complaints. Provide general support to visitors.
• Event Planning: Assist with event planning and implementation.
• Report Preparation: Assist in the preparation of regularly scheduled reports.