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56 Administrative Professionals jobs in Edwardsville

Administrative Assistant

63112 Saint Louis, Missouri Robert Half

Posted 12 days ago

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Job Description

Description
Administrative Assistant
Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)
We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.
How you will make an impact
· Fielding telephone calls
· Receiving and directing visitors
· Word processing, filing and faxing
· Support on diverse projects for other employees as needed
Please apply online or through our Robert Half app
Requirements
- Strong computer skills including Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Access
- Internet research skills
- Excellent written, verbal and social communication skills highly desired
- At least 1 year of Administrative Assistant experience preferred
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

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Administrative Assistant

63112 Saint Louis, Missouri Robert Half

Posted 15 days ago

Tap Again To Close

Job Description

Description
Administrative Assistant
Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)
We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.
How you will make an impact
· Fielding telephone calls
· Receiving and directing visitors
· Word processing, filing and faxing
· Support on diverse projects for other employees as needed
Please apply online or through our Robert Half app
Requirements
What we're looking for
- Strong computer skills including Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Access
- Internet research skills
- Excellent written, verbal and social communication skills highly desired
- At least 1 year of Administrative Assistant experience preferred
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

View Now

Executive Administrative Assistant

63101 St. Louis, Missouri $70000 Annually WhatJobs

Posted 5 days ago

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Job Description

full-time

Our client is searching for an exceptional Executive Administrative Assistant to provide high-level support to senior leadership. This is a fully remote position, offering the flexibility to manage complex schedules, coordinate critical meetings, and handle sensitive information with precision and discretion from anywhere within the US. You will be an indispensable partner to executives, ensuring seamless operations and efficient workflow.

Responsibilities:

Manage complex and dynamic calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
Coordinate domestic and international travel logistics, including flights, accommodations, and itineraries.
Prepare and edit correspondence, reports, presentations, and other documents.
Screen and prioritize incoming communications, including emails and phone calls.
Organize and maintain electronic and physical filing systems.
Prepare agendas, take minutes, and track action items for key meetings.
Conduct research and compile information for various projects and initiatives.
Process expense reports and manage departmental budgets as needed.
Act as a liaison between executives and internal/external stakeholders.
Handle confidential and sensitive information with the utmost discretion.
Anticipate the needs of executives and proactively address them.
Assist with event planning and coordination for team offsites or executive gatherings.
Troubleshoot and resolve minor IT or logistical issues.
Contribute to process improvements and administrative efficiency.

Qualifications:

High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
Minimum of 5 years of experience providing administrative support to C-level executives or senior management.
Proven ability to manage complex calendars and coordinate multi-stakeholder meetings.
Exceptional organizational skills and meticulous attention to detail.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams).
Excellent written and verbal communication skills.
Strong problem-solving abilities and a proactive, solution-oriented approach.
Ability to work independently, prioritize tasks effectively, and meet deadlines in a remote environment.
Discretion and confidentiality are paramount.
Experience with travel booking and expense reporting systems.
Adaptability and willingness to take on new responsibilities.

This role is designed for seamless remote collaboration, allowing you to support our executives effectively. The role is notionally based in St. Louis, Missouri, US , but is a fully remote opportunity.

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Executive Administrative Assistant

63101 St. Louis, Missouri $55000 Annually WhatJobs

Posted 5 days ago

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Job Description

full-time

Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in their dynamic St. Louis office. This role is pivotal in ensuring the smooth operation of executive functions and providing comprehensive support to foster productivity and efficiency. The successful candidate will manage complex calendars, coordinate domestic and international travel arrangements, prepare meeting materials, and handle confidential information with the utmost discretion. Responsibilities include preparing reports, presentations, and correspondence, as well as acting as a primary point of contact for internal and external stakeholders. You will be responsible for managing office supplies, organizing events, and overseeing general office administration. A keen eye for detail, exceptional problem-solving skills, and the ability to multitask in a fast-paced environment are essential. You will also assist with special projects as assigned, requiring adaptability and a willingness to take on new challenges. This is an exciting opportunity to contribute to a thriving organization and grow your career in a supportive and professional setting. The ideal candidate will possess strong communication and interpersonal skills, with a polished and professional demeanor. Experience with office management software and a proficiency in Microsoft Office Suite are required. This role requires a commitment to maintaining a positive and efficient work atmosphere. Located in the heart of St. Louis, Missouri, US , this position offers a blend of in-office collaboration and remote flexibility, ensuring a balanced work-life integration. We are looking for someone who is resourceful, detail-oriented, and eager to contribute to the success of our executive team.

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Administrative Assistant III

63103 St. Louis, Missouri $52000 Annually WhatJobs

Posted 5 days ago

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Job Description

full-time

Our client is seeking a highly organized and proactive Administrative Assistant III to support their busy office in St. Louis, Missouri, US . This role is essential for maintaining smooth office operations and providing comprehensive administrative support to management and staff. The ideal candidate will be detail-oriented, possess excellent communication skills, and have a proven ability to manage multiple tasks efficiently in a fast-paced environment.

Responsibilities:

Manage calendars, schedule meetings, and coordinate travel arrangements for executives and team members.
Prepare and edit correspondence, reports, presentations, and other documents.
Screen and direct phone calls, take messages, and respond to inquiries from internal and external stakeholders.
Organize and maintain physical and digital filing systems, ensuring information is readily accessible.
Greet visitors, manage reception area, and handle incoming/outgoing mail and deliveries.
Assist with event planning and coordination for meetings, workshops, and company gatherings.
Manage office supplies inventory and place orders as needed.
Process expense reports and assist with basic bookkeeping tasks.
Provide general administrative support to various departments as required.
Maintain confidentiality of sensitive information.
Support onboarding processes for new employees.
Ensure the office environment is orderly and presentable.

Qualifications:

Associate's degree or equivalent experience in a relevant field.
Minimum of 3-5 years of experience in an administrative support role, preferably at a Level III or higher.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software.
Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
Strong written and verbal communication skills.
Attention to detail and a high level of accuracy.
Professional demeanor and excellent interpersonal skills.
Ability to work independently and collaboratively as part of a team.
Experience with scheduling software and virtual meeting platforms.
Familiarity with basic accounting principles is a plus.
Knowledge of the local business community in St. Louis, Missouri, US is beneficial.

This is a key support role within the organization, offering a stable work environment and opportunities for professional development. If you are a dedicated and skilled administrative professional, we encourage you to apply.

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Executive Administrative Assistant

63101 St. Louis, Missouri $75000 Annually WhatJobs

Posted 7 days ago

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Job Description

full-time

Our client, a prominent financial services firm, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership at their St. Louis, Missouri, US office. This is a fast-paced role requiring the ability to anticipate needs, manage complex schedules, and handle sensitive information with the utmost discretion. You will be responsible for managing calendars, coordinating domestic and international travel arrangements, preparing meeting materials, taking minutes, and following up on action items. Extensive experience with expense report preparation and budget tracking is required. This role involves significant communication, both internally and externally, acting as a gatekeeper and liaison for executives. You will be expected to draft correspondence, screen calls, and manage correspondence with professionalism and efficiency. The ideal candidate will be proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), comfortable with modern office technologies, and possess excellent organizational and time management skills. The ability to multitask, prioritize effectively, and adapt to changing demands is crucial. Maintaining a high level of professionalism, integrity, and confidentiality is paramount. A proven track record of at least 5 years supporting C-level executives in a corporate environment is required. Experience in the financial services industry is a plus. A Bachelor's degree or equivalent work experience is preferred. This is an essential on-site role, supporting the smooth functioning of our executive team within our St. Louis location.

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Executive Administrative Assistant

63101 St. Louis, Missouri $70000 Annually WhatJobs

Posted 7 days ago

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Job Description

full-time

Our client, a prestigious financial services firm, is seeking an exceptionally organized and detail-oriented Executive Administrative Assistant to support their senior leadership team in St. Louis, Missouri, US . This role is critical in ensuring the smooth and efficient operation of executive offices. The successful candidate will manage complex calendars, coordinate domestic and international travel arrangements, and prepare detailed meeting agendas and minutes. You will act as a primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion at all times. Responsibilities include managing correspondence, preparing reports and presentations, and handling confidential information with the utmost integrity. The ideal candidate will have a proven track record of supporting C-level executives, with at least 7 years of experience in a similar capacity. Exceptional organizational skills, proactive problem-solving abilities, and a mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) are essential. Superior communication and interpersonal skills are required to effectively interact with diverse individuals at all levels. A Bachelor's degree or equivalent experience is preferred. This is a demanding role that requires a high degree of reliability, adaptability, and initiative. The ability to anticipate needs and manage multiple priorities in a fast-paced environment is crucial. Join our client in St. Louis, Missouri, US and become an integral part of their executive support function, contributing to the success of key leaders. We offer a competitive salary, comprehensive benefits, and a professional work environment.

Apply Now

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Executive Administrative Assistant

63103 St. Louis, Missouri $65000 Annually WhatJobs

Posted 7 days ago

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Job Description

full-time

Our client is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership in St. Louis, Missouri, US . This hybrid role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for providing comprehensive administrative support, including managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and acting as a primary point of contact for internal and external stakeholders. The ideal candidate possesses excellent communication skills, a strong command of office software, and the ability to anticipate needs and proactively solve problems. Your professionalism and efficiency will be crucial in facilitating the smooth operation of executive functions.

Key Responsibilities:

Manage and maintain complex executive calendars, scheduling meetings, appointments, and calls.
Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
Organize and manage executive meetings, including preparing agendas, taking minutes, and tracking action items.
Serve as a liaison between executives and internal/external contacts, fielding inquiries and managing communications.
Handle confidential information with the utmost discretion and professionalism.
Manage expense reporting and invoice processing.
Maintain organized filing systems, both physical and electronic.
Assist with special projects and ad-hoc administrative tasks as needed.
Provide general office support, including answering phones and managing mail.

A Bachelor's degree or equivalent experience is preferred. A minimum of 5 years of experience supporting C-level executives or senior management is required. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential. Experience with virtual meeting platforms (Zoom, Teams) and expense management software is highly desirable. Exceptional organizational, time management, and multitasking skills are crucial. Strong written and verbal communication abilities are necessary. A proactive, detail-oriented approach and the ability to work independently while maintaining strong collaborative relationships are key to success in this role.

Apply Now

Executive Administrative Assistant

63101 St. Louis, Missouri $55000 Annually WhatJobs

Posted 7 days ago

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Job Description

full-time

Our client is a distinguished organization in St. Louis, Missouri, US seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to senior leadership. This on-site position requires exceptional attention to detail, discretion, and the ability to manage a wide range of administrative tasks efficiently and effectively. The ideal candidate will be adept at anticipating needs, managing complex schedules, and serving as a key point of contact.

As an Executive Administrative Assistant, your responsibilities will include managing calendars, scheduling meetings and appointments, making travel arrangements (domestic and international), and preparing correspondence. You will be responsible for organizing and maintaining confidential files, preparing reports and presentations, and handling expense reporting. Screening phone calls, managing email correspondence, and acting as a liaison between executives and internal/external stakeholders are crucial aspects of this role. You will also assist with event planning and coordination, ensuring seamless execution of executive engagements.

The ability to multitask, prioritize effectively, and maintain a high level of professionalism under pressure is essential. You will be expected to exercise sound judgment and initiative in handling sensitive information and resolving administrative issues independently. Maintaining a professional office environment and contributing to the overall efficiency of the executive team are key objectives. Familiarity with office management procedures and standard office equipment is required.

Qualifications:

High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
Minimum of 5 years of experience as an Administrative Assistant, Executive Assistant, or in a similar role, supporting C-level executives.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
High level of discretion and confidentiality.
Ability to multitask and prioritize tasks effectively.
Proactive and resourceful problem-solving abilities.
Professional demeanor and positive attitude.

This is a vital support role offering the opportunity to work closely with influential leaders and contribute directly to the smooth operation of a respected company. If you are a dedicated administrative professional seeking a challenging and rewarding on-site position, we encourage you to apply.

Apply Now

Executive Administrative Assistant

63101 St. Louis, Missouri $70000 Annually WhatJobs

Posted 7 days ago

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Job Description

full-time

Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership in St. Louis, Missouri, US . This role requires exceptional professionalism, discretion, and the ability to manage complex schedules, coordinate travel, and handle sensitive information with utmost confidentiality. You will be instrumental in ensuring the smooth operation of executive offices, acting as a key point of contact for internal and external stakeholders. The ideal candidate possesses excellent communication skills, strong problem-solving abilities, and a mastery of administrative best practices.

Responsibilities:

Manage and maintain complex calendars for executives, including scheduling meetings, appointments, and conference calls.
Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
Prepare and edit correspondence, reports, presentations, and other documents.
Screen and prioritize incoming communications, responding as appropriate.
Serve as a liaison between executives and internal/external stakeholders.
Organize and manage executive files and records, both physical and digital.
Process expense reports and manage office supplies.
Plan and coordinate executive meetings, including logistics, agendas, and minutes.
Conduct research and prepare background materials for meetings and projects.
Handle confidential information with discretion and professionalism.

Qualifications:

Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
5+ years of experience providing administrative support to senior executives.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite.
Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
Strong written and verbal communication skills.
High level of discretion and confidentiality.
Experience with calendar management and travel coordination.
Ability to anticipate needs and proactively solve problems.
Professional demeanor and strong interpersonal skills.
Experience with project coordination is a plus.

This hybrid role offers a competitive salary, comprehensive benefits package, and the opportunity to work in a dynamic environment supporting key decision-makers. Join us and contribute to the efficiency and success of our executive team.

Apply Now

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56 Administrative Professionals jobs in Edwardsville

Administrative Assistant

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Administrative Assistant

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Executive Administrative Assistant

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Executive Administrative Assistant

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Administrative Assistant III

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Executive Administrative Assistant

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Executive Administrative Assistant

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Executive Administrative Assistant

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Executive Administrative Assistant

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Executive Administrative Assistant

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