What Jobs are available for Administrative Professionals in Gaithersburg?

Description We are looking for a detail-oriented Administrative Assistant to join our team in Laurel, Maryland. In this part-time, contract position, you will play a key role in supporting daily office operations with a focus on organization and efficiency. If you excel at managing spreadsheets, handling administrative tasks, and ensuring smooth workflow processes, we encourage you to apply.
Responsibilities:
- Organize and maintain spreadsheets to ensure data accuracy and accessibility.
- Perform data entry tasks with a high level of precision and attention to detail.
- Handle incoming calls professionally, providing assistance and redirecting inquiries as needed.
- Manage receptionist duties, including welcoming visitors and maintaining a presentable office environment.
- Support administrative office tasks such as filing, scheduling, and document preparation.
- Collaborate with team members to optimize workflow and improve operational efficiency.
- Assist in the coordination of meetings, preparing agendas, and taking notes.
- Ensure compliance with office procedures and maintain confidentiality when handling sensitive information. Requirements - Proven experience in administrative roles, particularly with data entry and office support.
- Strong analytical skills and the ability to work with spreadsheets effectively.
- Excellent communication skills, both verbal and written.
- Ability to manage multiple tasks and prioritize in a fast-paced environment.
- Proficiency in common office software such as Microsoft Office Suite.
- Detail-oriented approach and solid organizational skills.
- Previous experience handling receptionist duties is a plus.
- High level of attention to detail and commitment to maintaining accuracy. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Title: Administrative Assistant
Job Description
We are seeking a dedicated Administrative Assistant to serve as an internal and external point of contact for administrative and shipment tracking support. This role involves fulfilling supply requests, managing inventory, and using FedEx and UPS software to ship packages. The ideal candidate will possess strong email and phone skills, and proficiency in Excel.
Responsibilities
+ Fulfill supply requests and prepare shipments using FedEx and UPS software.
+ Track and manage inventory of supply kits sent to and received from patients.
+ Perform high volume data entry and organization tasks in Excel.
+ Troubleshoot missed or delayed packages and provide customer service to resolve issues.
+ Maintain accurate and up-to-date logs.
+ Respond courteously and helpfully to all inquiries.
+ Complete additional administrative duties as assigned.
Essential Skills
+ Proficiency in data entry and Microsoft Office, including Excel.
+ Experience with UPS, FedEx, and shipment tracking.
+ Strong logistics and troubleshooting skills.
+ Customer service experience and ability to follow up effectively.
+ Typing speed of 50 words per minute.
+ At least 3 years of high-volume data entry/administrative assistant experience in a corporate office environment.
Additional Skills & Qualifications
+ Experience with a Laboratory Information System (LIS) or similar software is preferred.
+ Background in the medical industry is an advantage.
+ High School diploma or equivalent.
+ Motivated self-starter with strong interpersonal and problem-solving skills.
+ Ability to work collaboratively and resolve problems efficiently.
Work Environment
This role is based in an office environment located on the 4th floor, separate from the lab areas. The work hours are from 9 AM to 5 PM with a 30-minute break. The team culture is casual and friendly, with a focus on accountability and professional development. The company offers phenomenal benefits, including a solid 401K matching plan and comprehensive healthcare coverage. The office is located in Montgomery County, and local candidates are preferred.
Job Type & Location
This is a Contract to Hire position based out of Rockville, Maryland.
Pay and Benefits
The pay range for this position is $16.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Rockville,MD.
Application Deadline
This position is anticipated to close on Oct 31, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

**When you join Sunrise Senior Living, you will be able to use your unique skills to empower residents to live longer, healthier, and happier lives. Not only will you build meaningful relationships with residents, their families, and team members alike, you will also gain joy in serving others and deep fulfillment in your work. Explore how you can follow your passions and shed light on meaningful ways to serve, grow, and shine together.**
**Sunrise Senior Living was again certified as a Great Place to Work® by Activated Insights. This is the 8th time Sunrise has received this top culture and workplace designation, highlighting the special place Sunrise is to be a part of.**
**COMMUNITY NAME**
Maplewood Park Place
**Job ID**

**JOB OVERVIEW**
The Administrative Assistant is responsible for providing human resources and accounting generalist services and programs support to the community team members, department coordinators and Executive Director which meet and or exceed Sunrise quality service standards. Key areas of responsibility include processing payroll, daily time and attendance and human resource information system (HRIS), team member recruiting and on-boarding, tracking of training, setting up and maintaining the personnel files and employment binders, benefits and worker's compensation administration, generalist accounting and administration services and support.
**RESPONSIBILITIES & QUALIFICATIONS**
**Essential Duties**
As a part of the Sunrise team, supporting our Mission, Principles of Service and Core Values is a fundamental part of this job. Our foundational belief is the sacred value of human life. The unique responsibilities for this role include but are not limited to the essential functions listed as follows:
**Payroll and Time & Attendance Processing**
+ Perform daily, weekly, monthly, and annual payroll administration responsibilities according to Sunrise policies and procedures.
+ Process and distribute time and attendance reports daily and coordinate with department coordinators to review and approved all hours worked.
+ Review payroll and timekeeping edit reports and coordinate with department coordinators for approved corrections.
+ Notify Executive Director of excessive payroll variances.
+ Process approved labor/labour adjustments into timekeeping system.
+ Address payroll related concerns or questions timely and professionally.
+ Monitor systems (timekeeping, HRIS) to address and prevent potential concerns.
+ Process approved team member status changes, new hires, transfers, and terminations timely in HRIS according to business processes.
+ Monitor and track performance appraisal due dates, one-over-one review approvals, overall ratings, process approved merit increases, and file in team member personnel file.
**Recruitment & Training**
+ Coordinate the community's team member recruitment efforts in conjunction with Executive Director and in accordance with Sunrise standards, programs, and services expectations.
+ Partner with community leadership regarding all employment and recruitment policies and procedures such as but not limited to posting positions, placing advertisements, pre-employment screenings, reference checks, recruitment and selection processes, group interviews and documentation, job previews, and maintaining recruitment records.
+ Review and process all new hire paperwork and administration timely and prepare team member data for payroll and record keeping.
+ Assist with the orientation of new team member including new hire paperwork, overview of Team Member Handbook and policies, and Sunrise University Orientation.
+ Process community team member training and tracking in compliance with Sunrise standards, Sunrise University, federal, and state/province regulations.
**Risk Management**
+ Partner with the department coordinators in the processing of light duty and worker's compensation claims in order to expedite return to full duty, close the claims, promote positive team member relations, and to reduce overall cost.
+ Partner with department coordinators to ensure community is in compliance with national/provincial regulations pertaining to occupational health and safety requirements and promotion of Risk Management programs and policies.
**Benefits Administration**
+ Administer benefit plan offerings and enrollments for the community with Sunrise benefit sources.
+ Address and resolve benefit related concerns or questions timely and professionally.
+ Monitor benefit programs and processes to address and prevent potential concerns.
**Generalist Duties**
+ Ensure current federal, state/province, and Sunrise postings and pamphlets are posted accordingly.
+ Comply with federal, state/province, and Sunrise standards pertaining to employment laws.
+ Establish and maintain all personnel files and binders related to employment matters for the required length of time in accordance with federal, state/province and Sunrise requirements.
+ Maintain Tickler Reminder tracking system to monitor and update renewals as appropriate.
+ Review, read, notate, and initial Daily Log to document and learn about pertinent information.
+ Assist with unemployment, Equal Employment Opportunity (EEO), and Worker's Compensation matters as appropriate.
+ Log and distribute invoices to department coordinators for coding and approval.
+ Assist the Executive Director in the billing process and procedures.
+ Assist with new vendor set up administration.
+ Assist the Executive Director with general administration office duties.
+ Inventory and place orders for community office supplies and work room.
**Training, and Contributing to Team Success**
+ Participate actively as a member of a team and committed to working toward team goals.
+ Demonstrate in daily interactions with others, our Team Member Credo.
+ Commit to serving our residents and guests through our Principles of Service.
+ Contribute in the overall engagement programs and processes (customer and team member engagement) including participating in the team member engagement survey and engagement improvement planning workshops.
+ Attend regular meetings; Town Hall, Department Team Meetings, Cross Over, and others as directed by the Supervisor/ Department Coordinator.
+ Maintain compliance in assigned required training and all training required by state/province or other regulating authorities as applicable to this role to ensure that Sunrise standards are always met.
+ Perform other duties as assigned.
**Core Competencies**
+ Building Customer Loyalty
+ Building Trust
+ Communication
+ Contributing to Team Success
+ Managing Work (includes Time Management)
+ Planning and Organizing
+ Quality Orientation
+ Stress Tolerance
+ Technical / Professional Knowledge
**Experience and Qualifications**
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed throughout this job description are representative of the knowledge, skills, and abilities required.
+ High School degree / GED required
+ One (1) year experience in an administrative support role, preferably in a generalist human resource and or accounting role
+ One (1) year experience preferred in assisted living/long term care, home health, full service, skilled nursing, and or hospitality industries
+ Ability to handle multiple priorities
+ Ability to perform tasks with frequent interruptions
+ Possess written and verbal skills for effective communication and the ability to facilitate small group presentations and trainings
+ Competent in organizational, time management skills
+ Demonstrates good judgment, problem solving, and decision-making skills
+ Demonstration of proficiency in computer skills, Microsoft Office (Windows, Outlook, Excel) and Sunrise applications with the ability to learn new applications
+ As applicable, all Sunrise team members who drive a Sunrise vehicle must review and sign the Driver job description and understand the key essential duties for safety and regulatory compliance
**ABOUT SUNRISE**
Ready to take the next step and make a bigger impact than you ever imagined? As part of our team, you will help brighten the future for everyone at Sunrise and beyond. That is why we make it a priority to celebrate the unique ways you bring moments of togetherness and joy to everyone you serve. And when combined with the support, benefits, and growth opportunities we offer, the result is a career that PositivelyShines with everything you need to reach your goals - at work and in your life.
We also offer benefits and other compensation that include:
+ Medical, Dental, Vision, Life, and Disability Plans
+ Retirement Savings Plans
+ Employee Assistant Program / Discount Program
+ Paid time off (PTO), sick time, and holiday pay
+ myFlexPay offered to get paid within hours of a shift
+ Tuition Reimbursement
+ In addition to base compensation, Sunrise may offer discretionary and/or non-discretionary bonuses.The eligibility to receive such a bonus will depend on the employee's position, plan/program offered by Sunrise at the time, and required performance pursuant to the plan/program.
+ Some benefits have eligibility requirements
**_Apply today to learn why Sunrise Senior Living is a certified Great Place to Work®_**
**PRE-EMPLOYMENT REQUIREMENTS**
Sunrise considers the health and safety of its residents, family members, and team members to be one of its highest priorities. Employment with Sunrise is conditioned on completing and passing a drug test (which does not include marijuana), participating in testing requirements (e.g. Tuberculosis Test, Physical Evaluation). Covid-19 and Influenza vaccination is only required to the extent mandated by applicable federal, state, and local laws and authorities.
**COMPENSATION DISCLAIMER**
Selected candidates will be offered competitive compensation based on geographic location of community/office, skills, experience, qualifications, and certifications/licenses (where applicable).
**Location : Name** _Maplewood Park Place_
**Type** _Full-Time_
**_Location : Address_** _9707 Old Georgetown Road_
**_Location : City_** _Bethesda_
**_Location : State/Province (Full Name)_** _Maryland_
**Salary Range** _USD $18.75 - USD $23.45 /Hr._
**Variable Compensation** _No Bonus or Commissions_
Sunrise Senior Living is an Equal Opportunity Employer.

Description
We are looking for a detail-oriented Administrative Assistant to join our team in Columbia, Maryland. This is a Contract position with the potential to transition into a long-term role, offering an excellent opportunity to support daily office operations and enhance your administrative skills. The role is fully onsite, with working hours from Monday to Friday, 8:00 AM to 4:30 PM.
Responsibilities:
- Provide comprehensive administrative support to ensure smooth day-to-day office operations.
- Answer and direct inbound calls professionally, addressing inquiries or redirecting them as needed.
- Manage and maintain accurate data entry tasks, ensuring information is updated in a timely manner.
- Perform receptionist duties, including greeting visitors and handling general office correspondence.
- Organize and maintain office files, records, and documentation for easy accessibility.
- Support team members with scheduling, meeting coordination, and other administrative tasks.
Requirements - Proven experience in administrative support, including receptionist or office management tasks.
- Strong proficiency in data entry with attention to accuracy and detail.
- Excellent communication skills, both verbal and written, for handling calls and correspondence.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Tech-savvy with a good understanding of office software and tools.
- Detail-oriented approach with strong interpersonal skills for engaging with clients and team members.
- High school diploma or equivalent; additional certifications in office administration are a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Description
- Associate Degree or equivalent years of work experience
- Strong Data Management and organizational skills
- Strong Written and Verbal Communication skills
- Experience Receiving/ processing mail / distribution
* Prepare documents and emails.
* Schedule, attend and assist at meetings.
* Answering calls
* Greeting and assist visitors.
* Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it.
* Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing.
* Submitting all apprenticeship paperwork to the JATC.
Member Services
* Assisting members with any questions they may have.
* Investigation of members records for inaccuracies.
* Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.)
* Review of pending applications. Inform reps on any paperwork that is pending.
Office Upkeep
* Maintain files in correct order insuring that each member's documentation is in proper file.
* Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use.
* Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
Administrative Duties
* Prepare documents and emails.
* Schedule, attend and assist at meetings.
* Answering calls
* Greeting and assist visitors.
* Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it.
* Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing.
* Submitting all apprenticeship paperwork to the JATC. Bilingual (Spanish)

Description We are looking for a detail-oriented Administrative Assistant to join a leading non-profit organization on a contract basis in Washington, District of Columbia. In this role, you will provide essential support to the Planned Giving team, ensuring smooth operations and efficient handling of administrative tasks. This position is ideal for someone who thrives in a dynamic environment and has a passion for delivering high-quality results.
Responsibilities:
- Manage and monitor the case queue, tracking all activities within Salesforce.
- Process individual reply forms and create estate notification records in Salesforce.
- Coordinate with external partners to handle estate documentation efficiently.
- Collaborate with the Gift Operations and Finance teams to ensure accurate processing and acknowledgment of gifts.
- Develop and oversee Planned Giving opportunities in Salesforce.
- Assist with donor communications for unassigned Major Gifts donors and the Major Gifts pool within Salesforce.
- Prepare and submit expense reports for the Planned Giving and Partnerships teams.
- Facilitate the contract approval process and support invoice creation.
- Provide administrative support to two Senior Directors, including managing their calendars, coordinating travel arrangements, organizing event logistics, and handling team communications.
- Work closely with internal teams to ensure timely and accurate completion of assigned projects. Requirements - Proficiency in Salesforce or similar database systems is preferred.
- Strong organizational abilities with exceptional attention to detail.
- Capability to handle multiple tasks and meet deadlines in a fast-paced environment.
- Excellent written and verbal communication skills.
- Experience in supporting senior-level staff and managing administrative processes.
- Familiarity with coordinating travel arrangements and managing calendars.
- Ability to create and manage expense reports effectively.
- Prior experience in administrative roles within the non-profit sector is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Administrative Assistant**
**Category:** Administration
**Main location:** United States, District of Columbia, Washington
**Position ID:** J
**Employment Type:** Full Time
U.S. - CGI Federal roles - What we do matters ( playing this video you consent to Google/YouTube processing your data and using cookies -Learn more (xweb.asp?clid=21001&page=cookiespolicy#integrationofyoutube) .
**Position Description:**
CGI Federal is seeking an Administrative Assistant to support the Department of Justice in Washington, DC.
In addition to performing secretarial duties such as welcoming guests, filing, handling phone calls, scheduling appointments, and making travel arrangements, this position will provide administrative support to executive staff. Responsibilities will include office management tasks such as budgeting, maintaining personnel records, and managing payroll. The Administrative Assistant may also be required to work independently on projects that involve research and the preparation of briefing charts and other presentation materials.
**Your future duties and responsibilities:**
a. Compose correspondence on administrative matters and general office policies based on the supervisor's views, for their approval.
b. Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, and telephone calls, and keep the supervisor informed on relevant matters.
c. Review publications, regulations, and directives, taking action or referring important items to the supervisor and staff.
d. Prepare special or one-time reports, summaries, or responses to inquiries by selecting relevant information from various sources such as reports, documents, correspondence, and other offices, under general direction.
**Required qualifications to be successful in this role:**
- Excellent customer service skills and attention to detail.
- Proficiency with Microsoft Word applications, SharePoint, and Adobe Acrobat.
- Effective communication, strong writing, and organizational skills.
- Critical thinking abilities and knowledge of basic fact-gathering and research methodologies.
- Ability to work in a fast-paced environment and to read, interpret, and apply Federal policies, directives, and regulations.
- Experience providing administrative support to high-ranking executives.
Hourly Rate: $39.97/hour
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case.
CGI Federals benefits are offered to eligible professionals on their first day of employment to include:
Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category
401(k) Plan and Profit Participation for eligible professionals
Additional benefits determined by your Service Contract Act:
Paid Time Off (PTO)
Paid Federal Holidays
Health & Welfare Benefits
#CGIFederalJob
**Skills:**
+ Customer Service & Support
+ Data Entry
+ Document Management
+ Process Management
**What you can expect from us:**
**Together, as owners, let's turn meaningful insights into action.**
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because.
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.
Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team-one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. **Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.**
We make it easy to translate military experience and skills! Clickhere ( to be directed to our site that is dedicated to veterans and transitioning service members.
All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG's shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges.
In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization's extensive global network. The Group's operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC MANUBANK, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd.
The anticipated salary range for this role is between $48,000.00 and $95,000.00. The specific salary offered to an applicant will be based on their individual qualifications, experiences, and an analysis of the current compensation paid in their geography and the market for similar roles at the time of hire. The role may also be eligible for an annual discretionary incentive award. In addition to cash compensation, SMBC offers a competitive portfolio of benefits to its employees.
**Role Description**
We are looking for an experienced, self-motivated Administrative Assistance/Office Manager to support the Washington D.C. Office. The ideal candidate would be someone who is able to multi-task, is able to work in a team environment, and is willing to learn, take initiative, and grow.
**Role Objectives**
Provide administrative support by:
+ Handling business travel bookings and travel expense reimbursements using Concur.
+ Responsible for submission and management of reimbursement requests, and tracking and payment of expenses.
+ Maintain contacts and distribution lists for the team.
+ Scheduling and hosting meetings, in-person and online.
+ Arranging reception rooms for external guests and ordering catering or arranging dinner reservations as needed.
+ Ordering office supplies and business cards and other procurement issues via the Coupa system and managing building maintenance requests.
+ Deliver, copy, scan and file documents, faxes, letters, newspapers, and packages.
+ Maintain office handbook.
+ Respond to ad-hoc requests.
**Qualifications and Skills**
+ Experience in an administrative capacity, preferably in a corporate environment.
+ Experience with Concur (in travel booking, requesting and expensing).
+ Proficient in MS Office Suite (Excel, Word, PowerPoint, Access.) and Outlook.
+ Ability to multitask and work in the fast-paced environment.
+ Strong written and oral communication skills.
+ Possess strong organizational skills and excellent attention to detail.
+ Highly collaborative and flexible in a team environment and able to form good relationships.
+ Excellent time management skills and ability to multitask and prioritize work.
+ Preferred Education/Licenses/Certifications/Registrations: - Bachelor's degree preferred.
+ Other Skills, Abilities and/or Training: - Writing, reading, and verbal communication skills in Japanese is preferred.
SMBC's employees participate in a Hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process. Hybrid work may not be permitted for certain roles, including, for example, certain FINRA-registered roles for which in-office attendance for the entire workweek is required.
SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at
EOE, including Disability/veterans

**Koniag Government Services company** is seeking an Administrative Assistant to support our government customer in Washington, DC. Must be able to obtain and maintain a US Govt. Security Clearance. _This position is for a Future New Business Opportunity._
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
Koniag Government Solutions (KGS) is seeking a detail-oriented Administrative Assistant to provide comprehensive administrative support for our team. As an Alaska Native Corporation subsidiary, we combine administrative excellence with our cultural values to support mission success.
**Essential Functions, Responsibilities & Duties may include, but are not limited to:**
+ Manage filing systems and records
+ Handle incoming and outgoing phone calls
+ Schedule and coordinate appointments
+ Arrange travel and prepare expense reports
+ Process and distribute mail
+ Maintain calendar management
+ Support budget tracking and reporting
+ Assist with personnel record maintenance
+ Support payroll processing activities
+ Manage office supplies and inventory
+ Coordinate facility-related requests
+ Maintain office equipment and services
+ Prepare briefing materials and presentations
+ Conduct independent research
+ Create and edit correspondence
+ Maintain electronic and paper filing systems
+ Support meeting and event coordination
+ Manage document control procedures
**Requirements:**
+ Strong Knowledge of office procedures
+ Ability to work independently
+ Proficiency in Microsoft Office Suite
+ Experience with office management systems
+ Strong time management skills
+ Problem-solving capabilities
+ Customer service orientation
+ Ability to meet deadlines
+ Research capabilities
+ Professional demeanor
+ Strong organizational abilities
+ Excellence in written and verbal communication
+ Attention to detail
+ Proficiency in multitasking
+ Strong interpersonal skills
+ Experience with document preparation
**Desired Skills and Competencies:**
+ Bachelor's degree in related field
+ Experience with government contractors
+ Knowledge of financial tracking
+ Experience with scheduling software
+ Understanding of records management
+ Proficiency in presentation software
+ Experience with database management
+ Knowledge of travel systems
+ Understanding of budget tracking
+ Experience with virtual meeting platforms
+ Knowledge of document control
+ Experience with project coordination
+ Understanding of security protocols
+ Familiarity with procurement processes
+ Experience with quality control procedures
+ Knowledge of HR support functions
**Education:**
+ High School Diploma or G.E.D.
**Work Experience, Knowledge, Skills & Abilities:**
+ Minimum 2 years of office experience
**Our Equal Employment Opportunity Policy**
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at or by calling to request accommodations.
_Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _ _._
**_Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_**
**Job Details**
**Job Family** **Proposal Positions**
**Pay Type** **Salary**