204 Administrative Professionals jobs in Gaithersburg

**Job Title:** Administrative Assistant
**Location:** Sterling, VA
**Pay:** $18/hr
**Shift:** Monday-Friday, 8:30 AM-5:00 PM
Adecco is assisting a local client recruiting for **Administrative Assistant** opportunities in **Sterling, VA** . This is an excellent opportunity to join a winning culture and get your foot in the door with a company known for its innovative food production and strong team values. If **Administrative Assistant** sounds like something you'd be interested in, and you meet the qualifications listed below, apply now?
**Responsibilities for an Administrative Assistant include but are not limited to:**
- Schedule daily driver routes and manage volume-based planning
- Ensure compliance with DOT regulations and driver logs
- Communicate with 3rd party warehouse and track trailer usage
- Monitor truck temps, fuel usage, load security, and BOL/POD documentation
- Coordinate truck maintenance and handle accident follow-ups
**Candidates must meet the following requirements to be considered:**
- High school diploma or equivalent
- Prior experience in a logistics clerk role at a large warehouse
- Excellent Excel and data entry skills
- Strong communication, organizational, and teamwork skills
**What's in this Logistics Clerk position for you?**
- Pay: $8/hr
- Shift: Monday-Friday, 8:30 AM-5:00 PM
- Weekly paycheck
- Dedicated Onboarding Specialist & Recruiter
- Access to Adecco's Aspire Academy with thousands of free upskilling courses
This Administrative Assistant role is being recruited for by our Centralized Delivery Team and not your local branch. For instant consideration for this position and other opportunities with Adecco in Sterling, VA, apply today!
**MUST SEND UPDATED RESUME**
**Pay Details:** 18.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
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+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance

**Description**
**About Us:**
EMCOR Services Combustioneer is a wholly-owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Founded in 1929, Combustioneer offers complete mechanical contracting services from engineering, design, installation and service to HVAC, plumbing, process piping systems, refrigeration and building automation for commercial, institutional and industrial clients.
**Job Title: Administrative Assistant**
**Job Summary:**
EMCOR Services Combustioneer has an immediate opening for an Administrative Assistant in Lanham, Maryland. This position will be responsible for assisting operations and functional leadership in compliance with company policies, procedures and documentation. Administrative Assistant will report directly to the Division Manager.
**Essential Duties and Responsibilities:**
+ Manage daily incoming calls for the division
+ Issue purchase orders and sub agreements to suppliers and subcontractors as requested by managers and technicians
+ Match vendor invoices to POs and submit for manager's approval
+ Process procurement card purchases and maintain accurate records for division's cardholders
+ Set up and maintain files for projects, service contracts, and work orders
+ Process customer billings for service and project work on a weekly and monthly basis
+ Process weekly payroll and maintain accurate payroll records for the division
+ Assist with preparing monthly reports and meeting materials
+ Assist with customer bids
+ Assist with coordination of safety, compliance, and other training
+ Assist accounting department with annual audit requests and other compliance and research projects
+ Assist with onboarding new technicians
+ Prepare standard and ad hoc reports for management, as required
+ Provide administrative support to division's managers and technicians
+ Handle mailing, filing, scanning, and other office duties for the division
+ Other duties as assigned
**Qualifications:**
+ Associates Degree, or equivalent combination of education and experience.
+ Three (3) years in an administrative assistant's function; Microsoft Office, Adobe and ERP system experience required.
+ Outstanding communication and multitasking skills as well as handling high number of phone calls and emails from both external customers and internal stakeholders required.
+ Demonstrated proficiency with Microsoft Word and Excel
+ Experience with mean pivot tables, charts, data manipulation, light data modeling and formulas preferred
+ Previous experience with Industry Trade Services / Construction or similar industry desired.
+ Strong written and verbal communication, self-motivated and interpersonal skills.
+ Must have extreme attention to detail, experience handling sensitive and confidential data, superior organizational skills and multitasking ability to meet overlapping deadlines.
+ Highly motivated with ability to adjust to changing priorities in a fast-paced environment.
+ Must have professional and welcoming attitude and experience managing a processional office.
+ Experience in HVAC Service environment
**As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
**Compensation Range: $24-$30 per hour**
**Other Compensation:** **NA**
**Benefits: We are** **committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.**
**Notice to prospective employees:** **There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies** **list open positions here ( **. Please check our available positions to confirm that a post or email is genuine.**
**EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.**
#combust
#LI-NS1
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.

Job Title: Laboratory Administrative Assistant
Job Description
The Reporter Admin is responsible for delivering accurate and timely reports to clients under the supervision of General and Technical Supervisors. This role requires adherence to company procedures, policies, and HIPAA regulations, while maintaining professionalism in client interactions.
Responsibilities
+ Provide accurate results and reports to clients in a timely manner.
+ Comply with all company procedures and HIPAA regulations.
+ Conduct oneself professionally in all client interactions.
+ Answer and document phone calls professionally and helpfully.
+ Generate correct reports and distribute them within turnaround time.
+ Record and log any delayed results, notifying supervisors if necessary.
+ Ensure confirmations of sent results are stored correctly.
+ Complete required checklists and cover sheets accurately daily.
+ Follow up on pending reported results.
+ Resolve sample issues and document appropriately.
+ Communicate clearly with coworkers and clients to clarify questions and procedures.
+ Ensure remaining work at end of shift is covered or approved for completion next day.
+ Respond to emails promptly and appropriately.
+ Assist with new client registrations and editing in the LIS.
+ Identify and consult on problems affecting test results/reports.
+ Perform and document corrective actions as assigned.
+ Assist in quality control/improvement activities.
+ Complete and document all training activities.
+ Perform other duties as assigned.
Essential Skills
+ Proficiency in administrative support and customer service.
+ Experience with Microsoft Office Suite, especially Excel and Outlook.
+ 2-3 years of administrative and lab experience dealing with reports.
+ 2-3 years of data entry experience.
+ Ability to type at least 50 words per minute.
+ Attention to detail.
Work Environment
The position requires working in both lab and office settings, with 30% of the time spent in the lab and 70% in an office environment. Employees are provided with necessary gear such as gloves and lab coats. The role operates on a Tuesday through Saturday schedule, from 9 AM to 5 PM, and is 100% onsite. The work environment is casual and friendly, offering phenomenal benefits, solid 401K matching, and opportunities for remote work after transitioning to direct employment.
Pay and Benefits
The pay range for this position is $22.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Rockville,MD.
Application Deadline
This position is anticipated to close on Jul 30, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Job Title: Administrative AssistantJob Description
We are seeking an Administrative Assistant to support the Inside Sales process, including order entry, tracking, and confirmations. The role involves providing essential administrative support to the sales team to ensure smooth operations.
Responsibilities
+ Support the Inside Sales process, including order entry, tracking, and confirmations.
+ Provide administrative support and data entry for the sales team.
+ Assist with order processing, order entry, and follow-ups.
+ Utilize MS Dynamics or Dynamics 265 ERP systems for sales support.
+ Ensure accurate use of CRM software for customer relationship management.
Essential Skills
+ 1-3 years of administrative experience.
+ Proficiency in Microsoft Office Suite, particularly MS 365.
+ Experience with MS Dynamics or Dynamics 265 ERP systems.
+ CRM software experience.
+ High School diploma.
Additional Skills & Qualifications
+ Manufacturing experience is a plus.
+ Basic understanding of office equipment and clerical procedures.
+ Problem-solving skills and the ability to seek solutions through research.
+ Ability to rectify errors, perfect systems, and procedures.
+ Routine-oriented with a diplomatic, amiable, calm, tolerant, and consistent demeanor.
+ Adaptability in problem-solving, including finding root causes and implementing practical solutions.
+ Bilingual in Spanish is a plus.
Work Environment
This is an on-site role, requiring attendance 5 days a week for 8 ½ hours from 8 AM with a 30-minute unpaid lunch break. Flexibility to start later if needed. The work environment is family-oriented, with a focus on providing customized solutions across multiple industries. The team includes sales and account managers, technical sales staff, and an upcoming retiring team member, fostering a stable and tenure-based employee base.
Pay and Benefits
The pay range for this position is $25.00 - $27.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Frederick,MD.
Application Deadline
This position is anticipated to close on Jul 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Description
We are seeking an Administrative Assistant to join our team in Fairfax, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications.
Responsibilities:
- Manage inbound calls and provide exceptional customer service
- Perform data entry tasks with accuracy and efficiency
- Maintain effective email correspondence with customers and team members
- Utilize Microsoft Office Suite extensively, especially Excel and Outlook
- Schedule appointments and manage calendars for team members
- Provide administrative assistance in various office functions
- Contribute to administrative management tasks
- Contact members to communicate their eligibility status
- Manage and maintain accurate customer credit records
- Process customer credit applications efficiently.
Requirements
- Minimum of 2+ years of experience as an Administrative Assistant or in a similar role
- Proficiency in Microsoft Office Suite including Microsoft Word, Excel, PowerPoint, and Outlook
- Experience with administrative and clerical procedures, managing files and records, and other office procedures and terminologies
- Proficient in data entry and management
- Ability to answer inbound calls and provide excellent customer service
- Experience in scheduling appointments and managing calendars
- Excellent written and verbal communication skills, including email correspondence
- Must be able to provide administrative assistance and manage administrative office tasks effectively
- Ability to multitask, prioritize, and manage time efficiently
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Administrative Assistant Arlington, VA, USA ? Pentagon City, Arlington, VA 22202, USA Req #686 Friday, July 11, 2025 Koniag IT Systems (KITS), a Koniag Government Services (KGS) company, currently has an opening for an Administrative Assistant. This position will be in Arlington, VA and will support KITS and our government customer. This opportunity offers the chance to work with some of the best and brightest minds in the Department of Defense and US Industry to develop, implement, and transition Artificial Intelligence (AI) capability across the Department. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more. Koniag IT Systems (KITS) is searching for an exceptionally talented Administrative Assistant to assist the Department of Defense Office of the Chief Digital and Artificial Intelligence (CDAO) with administrative support to senior executives in the CDAO Front Office. This will include primarily clerical and administrative functions, including but not limited to, staff action package support for the Executive Secretariat office, CATMS support, scheduling meetings and engagements; maintaining calendars; arranging travel; planning, coordinating, and facilitating meetings and events; managing supplies and equipment; preparing correspondences, reports, and presentations; preparing, managing, and coordinating taskers; and assisting the client management of projects. This position requires a person with impeccable multitasking abilities, superior professional demeanor, and the ability to accomplish a wide variety of day-to-day responsibilities that ensure program success. Responsibilities: + Executive Assistant office support + Staff action package support; CATMS tasker management support; Freedom of Information Act (FOIA) request support + Provides comprehensive administrative support services for daily operations. + Performs clerical functions such as scheduling meetings and engagements; maintaining calendars; arranging travel; planning, coordinating, and facilitating meetings and events; managing supplies and equipment; preparing correspondences, reports, and presentations; preparing, managing, and coordinating taskers; and assisting the client managing projects. + Support engagements by making travel arrangements for foreign and domestic travel as well as arranging for local travel via government vehicles and for parking at local DoD Facilities. + Support the mission initiative team members in the preparation of deliverables, reports, briefings, and related products associated with the respective mission area. + Coordinates and communicates behalf of the clients, including calls, responding to email and interfacing, with stakeholders or their staff at all levels. + Taking notes in meeting and assisting with presentations Requirements: + To be considered, you must have a CURRENT/ACTIVE TOP SECRET/SCI security clearance + 5 years of office administration; 2 years supporting a GO/SES; and 2 years working in DoD + Experience providing a wide variety of the administrative support services, including but not limited to scheduling meetings and engagements; maintaining calendars; arranging travel; planning, coordinating, and facilitating meetings and events; managing supplies and equipment; preparing, managing, and coordinating taskers; and assisting the client managing projects + Experience supporting the developing of correspondences, presentations, reports, and other professional documents + Excellent communication skills, a high level of integrity, critical thinking, and leadership courage. + Ability document, track, report, and maintain an action item database from multiple sources. + Ability to use a tracking software to manage, update, and track staff actions. + Must be a self-starter that can recognize needs and act with little to no guidance. + Ability rapidly understand and apply new concepts. + Strong organizational and problem-solving skills with impeccable multi-tasking abilities. + Advanced MS Word skills; proficient PowerPoint, Excel, and Outlook application skills. + Bachelor's Degree **Our Equal Employment Opportunity Policy** The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristicprotected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment. The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at (email protected) or by calling to request accommodations. Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit **_Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_** **Other details** + Job Family Administrative & Facilities Services + Job Function Executive Secretary + Pay Type Salary + Arlington, VA, USA + Pentagon City, Arlington, VA 22202, USA <

This Opportunity
WSP is currently initiating a search for an Administrative Assistant for our Columbia, MD office. Be involved in projects with our CM Team and be part of a growing organization that meets our client's objectives and solve their challenges.
Your Impact
+ Provides clerical tasks as assigned by the Depot Manager
+ Reviews invoicing for accuracy
+ Tracks certifications of the inspectors
+ Assists with day to day office functions
+ Assist the Construction Management and Inspection staff as required
+ Attend staff meetings as scheduled
+ Obtain required certifications and training as prescribed
+ Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP's Code of Conduct, and related policies and procedures.
+ Perform additional responsibilities as required by business needs.
Who You Are
**Required Qualifications**
+ High school diploma or equivalent
+ Minimum of 3 years of relevant experience
+ Communicates effectively orally and in writing and able to work in a team environment
+ Basic knowledge of computer programs, including but not limited to Word, Excel and Office Outlook
+ Must fluently communicate in English, both orally and in writing
+ Proven track record of upholding workplace safety and ability to abide by WSP's health, safety and drug/alcohol, and harassment policies.
**Preferred Qualifications**
+ Experience using Microsoft Word and Excel
+ Experience using eBuilder
WSP Benefits:
WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee's career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation:
Expected Salary (all locations): $26-$30/hour
WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant's education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, and/or federal law.
**About WSP**
WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee's career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.
**NOTICE TO THIRD PARTY AGENCIES:**
WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

Job Description
- Associate Degree or equivalent years of work experience
- Strong Data Management and organizational skills
- Strong Written and Verbal Communication skills
- Experience Receiving/ processing mail / distribution
* Prepare documents and emails.
* Schedule, attend and assist at meetings.
* Answering calls
* Greeting and assist visitors.
* Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it.
* Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing.
* Submitting all apprenticeship paperwork to the JATC.
Member Services
* Assisting members with any questions they may have.
* Investigation of members records for inaccuracies.
* Keeping track of pending paperwork for missing forms (Reinstatement forms, Journeyman forms, Ullico etc.)
* Review of pending applications. Inform reps on any paperwork that is pending.
Office Upkeep
* Maintain files in correct order insuring that each member's documentation is in proper file.
* Office/Break Room/Bathroom/stationery supplies -- Make sure we have what we need for daily use.
* Training paperwork packets- make sure the trainees have sets of paperwork to pick up if needed.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
Administrative Duties
* Prepare documents and emails.
* Schedule, attend and assist at meetings.
* Answering calls
* Greeting and assist visitors.
* Receiving/ processing mail / distribution --Reviewing mail and determining how to distribute it.
* Processing new member paperwork and making sure all necessary forms, documentation and information are obtained before being turned in for final processing.
* Submitting all apprenticeship paperwork to the JATC. Bilingual (Spanish) null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

Description
We are looking for a detail-oriented Administrative Assistant o join a reputable Wealth Management firm in Washington, District of Columbia. In this role, you will play a key part in providing administrative and operational support to a team of Financial Advisors while delivering exceptional service to clients. This position offers an excellent opportunity to contribute to a dynamic team and gain valuable experience in the financial services sector.
Responsibilities:
- Coordinate scheduling for client meetings, advisor appointments, and company events using Outlook calendars.
- Prepare and proofread memos, client reports, and other documents to ensure accuracy and professionalism.
- Maintain accurate records of client information, contracts, portfolio logs, and industry-specific forms.
- Track paperwork for pending business, update summaries for advisor review, and manage weekly tallies of outstanding items.
- Receive and screen incoming calls, prioritize responses, and transfer client inquiries to advisors when necessary.
- Proactively anticipate the needs of Financial Advisors and address them efficiently.
- Foster strong relationships with clients through excellent customer service and account maintenance.
- Assist with event planning and coordination to support company initiatives.
All interested candidates in the Admin Assistant opportunity and other fulltime opportunities please send your resume to Justin Decker via LinkedIN.
Requirements
- Minimum of 3 years of experience in an administrative role, preferably in financial services or banking.
- Bachelor's degree from an accredited four-year institution.
- Proficiency in Microsoft Office Suite, including advanced skills in PowerPoint, Word, Outlook, and Excel.
- Exceptional written and verbal communication skills.
- Strong organizational abilities and attention to detail.
- Consistent work history demonstrating reliability and commitment.
- Experience in customer service and account analysis is highly desirable.
All interested candidates in the Admin Assistant opportunity and other fulltime opportunities please send your resume to Justin Decker via LinkedIN.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .