208 Administrative Professionals jobs in Virginia
Administrative Assistant - Administrative Services Support
22096 Reston, Virginia
ABBTECH Professional Resources, Inc.
Posted 3 days ago
Job Viewed
Job Description
Job Summary:
In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.
Major Responsibilities:
- Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
- Handles routine and complicated items independently and anticipates problems and changing priorities
- Coordinate meetings arrange for conference rooms, equipment, and refreshments.
- Organize material for meetings, presentations, and training sessions.
- Organize presentations and training material on the share drives while maintaining version control.
- Maintain professional appearance of conference rooms. Replenish supplies, as needed.
- Coordinate service awards luncheons and dinners
- Ability to operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.
- Maintain and update distribution lists for email distribution.
- Must be able to demonstrate basic to intermediate proficiency using Microsoft Excel, Word, Outlook, and PowerPoint. A skills assessment will be administered to test proficiency.
- Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information
- Maintains a file of important matters for the executive's attention upon return
- Anticipates changing priorities and problems, alerting the manager as required
- Coordinates travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required
- Order catering for meetings and confirm that after meeting the conference room is ready for the next meeting
- Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to the client's document management system
- Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
- Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings
- Assigns document numbers, prepares documents, and transmits documents so that they can be entered e into Bechtel electronic document management system
- Assists with ML2 Construction Badging for visitors and new hires
- Assists with Area Access Requests
- Maintains departmental forms, databases, and tracking tools.
- Order Supplies for designated areas
- Provide timecard input or proxy for the project manager and/or team, as required.
- Prepare and proofread standard forms, correspondence, and reports.
- Assemble, copy, and distribute documentation packages.
- May coordinate project seating requirements.
- Work closely with IS&T to assure that employees have access to computers and shared drives.
Education and Experience Requirements:
Requires 2-4 years of related experience
Required Knowledge, Skills, and Abilities:
- Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
- Extensive experience in all phases of administrative and secretarial functions.
- Ability to coordinate manager-level meetings and adhere to project protocol.
- Must be proactive, have above average organizational skills, use individual initiative, and follow through on assignments until completion.
- Must be able to multitask while maintaining attention to detail and accuracy.
- Must be able to work effectively in an extremely fast-paced, high-energy environment.
- Must be flexible and willing to take on unexpected and/or unanticipated assignments as needed.
- Must be able to demonstrate professionalism and be able to interact with all levels of the organization.
- Must be able to independently anticipate problems and changing priorities.
- Must be willing and able to work overtime with little or no notice.
- Experience arranging travel and processing expense reports using an electronic system.
- The ability to extract, compile, and analyze non-technical and semi-technical data for complex reports.
**Position Details:**
+ Pay Rate / Range: $20 - $31.25
_The above salary range represents the range expected for the position; however, final salary offers are based on a number of factors such as the position's responsibilities; the candidate's experience, education, and skills; location; travel required; and current market conditions._
This program requires US Citizenship
+ Benefits (Regular, Full Time Employees):
+ Medical, Dental, and Vision offerings
+ Weekly Direct Deposit
+ Paid Holidays and Personal Time Off
+ 401(k) with match
+ Voluntary Life and AD&D, Short / Long Term Disability, plus other voluntary coverages
+ Pre-Paid Legal and Employee Assistance Programs
+ Northwest Federal Credit Union Membership
+ BB&T @ Work Program
**_ABBTECH is an EOE/Minorities/Women/Disabled Individuals/Veterans_**
In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.
Major Responsibilities:
- Performs routine to complicated administrative duties of a responsible and confidential nature, under minimal supervision
- Handles routine and complicated items independently and anticipates problems and changing priorities
- Coordinate meetings arrange for conference rooms, equipment, and refreshments.
- Organize material for meetings, presentations, and training sessions.
- Organize presentations and training material on the share drives while maintaining version control.
- Maintain professional appearance of conference rooms. Replenish supplies, as needed.
- Coordinate service awards luncheons and dinners
- Ability to operate a variety of audiovisual equipment in the presentation of programs, orientation, and conferences.
- Maintain and update distribution lists for email distribution.
- Must be able to demonstrate basic to intermediate proficiency using Microsoft Excel, Word, Outlook, and PowerPoint. A skills assessment will be administered to test proficiency.
- Duties require accuracy, judgment, a moderate degree of initiative, discretion, diplomacy, and knowledge of protocol; Works with confidential information
- Maintains a file of important matters for the executive's attention upon return
- Anticipates changing priorities and problems, alerting the manager as required
- Coordinates travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required
- Order catering for meetings and confirm that after meeting the conference room is ready for the next meeting
- Composes routine correspondence for appropriate signature; Reviews outgoing correspondence to ensure accuracy and proper format; May be required to send documents to the client's document management system
- Assists in coordinating internal and/or external meetings, maintaining calendar for responsible manager using Outlook or other calendar software, as appropriate
- Compiles and distributes conference notes and meeting minutes, and the action items that result from the conferences and meetings
- Assigns document numbers, prepares documents, and transmits documents so that they can be entered e into Bechtel electronic document management system
- Assists with ML2 Construction Badging for visitors and new hires
- Assists with Area Access Requests
- Maintains departmental forms, databases, and tracking tools.
- Order Supplies for designated areas
- Provide timecard input or proxy for the project manager and/or team, as required.
- Prepare and proofread standard forms, correspondence, and reports.
- Assemble, copy, and distribute documentation packages.
- May coordinate project seating requirements.
- Work closely with IS&T to assure that employees have access to computers and shared drives.
Education and Experience Requirements:
Requires 2-4 years of related experience
Required Knowledge, Skills, and Abilities:
- Must demonstrate a positive attitude and work effectively with all levels of internal and external customers.
- Extensive experience in all phases of administrative and secretarial functions.
- Ability to coordinate manager-level meetings and adhere to project protocol.
- Must be proactive, have above average organizational skills, use individual initiative, and follow through on assignments until completion.
- Must be able to multitask while maintaining attention to detail and accuracy.
- Must be able to work effectively in an extremely fast-paced, high-energy environment.
- Must be flexible and willing to take on unexpected and/or unanticipated assignments as needed.
- Must be able to demonstrate professionalism and be able to interact with all levels of the organization.
- Must be able to independently anticipate problems and changing priorities.
- Must be willing and able to work overtime with little or no notice.
- Experience arranging travel and processing expense reports using an electronic system.
- The ability to extract, compile, and analyze non-technical and semi-technical data for complex reports.
**Position Details:**
+ Pay Rate / Range: $20 - $31.25
_The above salary range represents the range expected for the position; however, final salary offers are based on a number of factors such as the position's responsibilities; the candidate's experience, education, and skills; location; travel required; and current market conditions._
This program requires US Citizenship
+ Benefits (Regular, Full Time Employees):
+ Medical, Dental, and Vision offerings
+ Weekly Direct Deposit
+ Paid Holidays and Personal Time Off
+ 401(k) with match
+ Voluntary Life and AD&D, Short / Long Term Disability, plus other voluntary coverages
+ Pre-Paid Legal and Employee Assistance Programs
+ Northwest Federal Credit Union Membership
+ BB&T @ Work Program
**_ABBTECH is an EOE/Minorities/Women/Disabled Individuals/Veterans_**
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0
Administrative Assistant
22904 Charlottesville, Virginia
LHH
Posted today
Job Viewed
Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our team in Charlottesville, VA. This fully onsite, contract-to-hire position plays a critical role in ensuring seamless service delivery and operational support across departments.
Pay: $20-$23hr
Key Responsibilities:
- Coordinate and schedule service appointments, ensuring timely and efficient delivery.
- Serve as the primary point of contact for clients, technicians, and internal teams.
- Maintain accurate service records, documentation, and reports.
- Monitor service requests and follow up to ensure resolution and customer satisfaction.
- Support inventory tracking, order processing, and vendor communication.
- Assist with administrative tasks and special projects as needed.
Qualifications:
- Proven experience in a service coordination, administrative, or customer support role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and scheduling software.
- High school diploma or equivalent required; associate degree preferred.
What We Offer:
- Opportunity to transition to a permanent role based on performance.
- Collaborative and supportive work environment.
- Competitive hourly pay with potential for growth.
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance
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1
Administrative Assistant
22102 McLean, Virginia
Robert Half
Posted 1 day ago
Job Viewed
Job Description
Description
We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications.
Responsibilities:
- Undertake the responsibility of maintaining up-to-date and organized records.
- Manage inbound calls and provide exceptional customer service
- Perform data entry tasks with accuracy and efficiency
- Maintain effective email correspondence with customers and team members
- Utilize Microsoft Office Suite extensively, especially Excel and Outlook
- Schedule appointments and manage calendars for team members
- Provide administrative assistance in various office functions
- Contribute to administrative management tasks
- Contact members to communicate their eligibility status
- Provide ad-hoc administrative assistance as required.
- Take charge of filing duties to keep all documents properly managed.
Requirements
- Minimum of 3+ years of experience in an Administrative Assistant
- Proven ability to provide Administrative Assistance in a detail-oriented setting
- Prior experience working within real estate or property management a BIG PLUS
- Proficient in using office software including Microsoft Office Suite
- Strong communication skills, both written and verbal
- Excellent knowledge working with computers
- Ability to multitask and prioritize work based on urgency and importance
- Ability to learn new system quickly
- Prior experience processing invoices PLUS
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications.
Responsibilities:
- Undertake the responsibility of maintaining up-to-date and organized records.
- Manage inbound calls and provide exceptional customer service
- Perform data entry tasks with accuracy and efficiency
- Maintain effective email correspondence with customers and team members
- Utilize Microsoft Office Suite extensively, especially Excel and Outlook
- Schedule appointments and manage calendars for team members
- Provide administrative assistance in various office functions
- Contribute to administrative management tasks
- Contact members to communicate their eligibility status
- Provide ad-hoc administrative assistance as required.
- Take charge of filing duties to keep all documents properly managed.
Requirements
- Minimum of 3+ years of experience in an Administrative Assistant
- Proven ability to provide Administrative Assistance in a detail-oriented setting
- Prior experience working within real estate or property management a BIG PLUS
- Proficient in using office software including Microsoft Office Suite
- Strong communication skills, both written and verbal
- Excellent knowledge working with computers
- Ability to multitask and prioritize work based on urgency and importance
- Ability to learn new system quickly
- Prior experience processing invoices PLUS
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
2
Administrative Assistant
23274 Richmond, Virginia
Kelly Services
Posted 2 days ago
Job Viewed
Job Description
- **Location:** Richmond, VA
- **Pay Rate:** $17/hr
- **Shift:** Monday-Thursday 11am-5pm, Friday 11am-3pm
**Roles and Responsibilities:**
- Perform general office administrative duties to ensure smooth operations.
- Answer incoming phone calls and respond to client inquiries with professionalism.
- Welcome clients in reception with a warm and friendly demeanor.
- Manage and respond to emails efficiently.
- Scan documents and maintain digital records.
- Cross-train on client intake processes to enhance team support.
- Adhere to all HIPAA standards and regulations on-site.
**Qualifications & Skills:**
- Minimum baseline knowledge of HIPAA compliance.
- Ability to work effectively with individuals in heightened emotional states.
- Experience in an office environment.
- Preferred: 1 year of experience in behavioral health
**If interested, please give me a call at** ** ** **!**
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly ® .
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
- **Pay Rate:** $17/hr
- **Shift:** Monday-Thursday 11am-5pm, Friday 11am-3pm
**Roles and Responsibilities:**
- Perform general office administrative duties to ensure smooth operations.
- Answer incoming phone calls and respond to client inquiries with professionalism.
- Welcome clients in reception with a warm and friendly demeanor.
- Manage and respond to emails efficiently.
- Scan documents and maintain digital records.
- Cross-train on client intake processes to enhance team support.
- Adhere to all HIPAA standards and regulations on-site.
**Qualifications & Skills:**
- Minimum baseline knowledge of HIPAA compliance.
- Ability to work effectively with individuals in heightened emotional states.
- Experience in an office environment.
- Preferred: 1 year of experience in behavioral health
**If interested, please give me a call at** ** ** **!**
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly ® .
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
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3
Administrative Assistant
22037 Fairfax, Virginia
Robert Half
Posted 3 days ago
Job Viewed
Job Description
Description
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Fairfax, Virginia. This is a long-term contract position that offers the opportunity to provide essential support across various administrative functions within the office. The ideal candidate will excel in communication, organization, and multitasking, ensuring the smooth daily operations of the workplace.
Working Part Time Onsite Monday through Thursday 9:00am-3:00pm
Responsibilities:
- Perform general administrative tasks such as scheduling appointments, managing calendars, and maintaining office records.
- Handle incoming calls and direct them to the appropriate personnel or department professionally.
- Provide receptionist duties, including greeting visitors and ensuring a welcoming office environment.
- Assist with data entry and ensure accuracy and completeness in all records.
- Organize and maintain filing systems to ensure easy access to information when needed.
- Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.
- Collaborate with team members to support project-related administrative needs.
- Monitor office supplies and place orders as necessary to maintain inventory.
- Ensure all communications and correspondence are handled promptly and professionally.
Requirements - Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Strong organizational skills with the ability to manage multiple tasks effectively.
- Excellent verbal and written communication skills.
- Attention to detail and a commitment to accuracy in all work.
- Ability to handle inbound calls and deliver attentive customer service.
- Experience in receptionist duties and creating a welcoming office environment.
- Reliable and able to work onsite Monday through Thursday. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Fairfax, Virginia. This is a long-term contract position that offers the opportunity to provide essential support across various administrative functions within the office. The ideal candidate will excel in communication, organization, and multitasking, ensuring the smooth daily operations of the workplace.
Working Part Time Onsite Monday through Thursday 9:00am-3:00pm
Responsibilities:
- Perform general administrative tasks such as scheduling appointments, managing calendars, and maintaining office records.
- Handle incoming calls and direct them to the appropriate personnel or department professionally.
- Provide receptionist duties, including greeting visitors and ensuring a welcoming office environment.
- Assist with data entry and ensure accuracy and completeness in all records.
- Organize and maintain filing systems to ensure easy access to information when needed.
- Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations.
- Collaborate with team members to support project-related administrative needs.
- Monitor office supplies and place orders as necessary to maintain inventory.
- Ensure all communications and correspondence are handled promptly and professionally.
Requirements - Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
- Strong organizational skills with the ability to manage multiple tasks effectively.
- Excellent verbal and written communication skills.
- Attention to detail and a commitment to accuracy in all work.
- Ability to handle inbound calls and deliver attentive customer service.
- Experience in receptionist duties and creating a welcoming office environment.
- Reliable and able to work onsite Monday through Thursday. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
4
Administrative Assistant
23093 Louisa, Virginia
TAD PGS, Inc.
Posted 3 days ago
Job Viewed
Job Description
We have an outstanding Contract to Hire position for anAdministrative Assistantto join a leading Company located in theLouisa, VAsurrounding area.
We are seeking a detail-oriented Administrative Assistant to provide short-term support to the scheduling team. The ideal candidate will be dependable, organized, and able to follow instructions accurately in a fast-paced administrative environment.
Job Responsibilities:
+ Provide administrative and data entry support to the scheduling department
+ Input and maintain accurate data within company systems and spreadsheets
+ Assist with daily scheduling tasks and documentation
+ Follow established procedures and instructions with close attention to detail
+ Communicate effectively with team members to ensure smooth workflow
+ Perform general office support as needed
Basic Hiring Criteria:
+ Strong data entry skills and computer literacy (Microsoft Office proficiency preferred)
+ Excellent attention to detail and organizational skills
+ Ability to follow instructions accurately and work independently
+ Reliable and punctual with a strong work ethic
+ Prior administrative or clerical experience preferred
Military connected talent encouraged to apply.
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
We are seeking a detail-oriented Administrative Assistant to provide short-term support to the scheduling team. The ideal candidate will be dependable, organized, and able to follow instructions accurately in a fast-paced administrative environment.
Job Responsibilities:
+ Provide administrative and data entry support to the scheduling department
+ Input and maintain accurate data within company systems and spreadsheets
+ Assist with daily scheduling tasks and documentation
+ Follow established procedures and instructions with close attention to detail
+ Communicate effectively with team members to ensure smooth workflow
+ Perform general office support as needed
Basic Hiring Criteria:
+ Strong data entry skills and computer literacy (Microsoft Office proficiency preferred)
+ Excellent attention to detail and organizational skills
+ Ability to follow instructions accurately and work independently
+ Reliable and punctual with a strong work ethic
+ Prior administrative or clerical experience preferred
Military connected talent encouraged to apply.
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
View Now
5
Administrative Assistant
23274 Richmond, Virginia
MasTec Advanced Technologies
Posted 3 days ago
Job Viewed
Job Description
Overview
**Company Summary**
**MasTec Utility Services** delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.
MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work.
MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.
**Job Summary**
The **Administrative Assistant** will provide administrative and general office support to the site and regional operations. The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to the field. The Administrative Assistant will act as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers.
Responsibilities
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Perform other duties as required and/or assigned.
+ Assist and support field management on projects and daily business needs.
Qualifications
**Minimum Qualifications**
+ A High School Diploma, or equivalent.
+ 1 year of related clerical or administrative experience related to work orders and invoice processing.
+ Abilities to perform duties associated with scheduling, prioritizing work orders, and payroll.
+ Strong organizational skills with high attention to detail and quality of work.
+ Ability to work under pressure to meet deadlines in a fast-paced, dynamic environment while managing multiple tasks.
+ Ability to establish and maintain strong relationships and deliver exceptional customer service experience to both internal and external customers.
+ Ability to effectively take action to solve problems while exhibiting sound judgement.
+ Excellent written and verbal communication skills.
+ Ability to be results-oriented, taking initiative to make things happen, accept accountability, and have a "can do" attitude.
+ Advanced proficiency in Microsoft Office applications.
+ Must be proficient in Excel.
**Preferred Qualifications**
+ An Associate Degree in Business Management or similar discipline.
+ Experience in a construction or project environment.
+ very strong background in Microsoft Excel.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 20 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, military or veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
**Minimum Qualifications**
+ A High School Diploma, or equivalent.
+ 1 year of related clerical or administrative experience related to work orders and invoice processing.
+ Abilities to perform duties associated with scheduling, prioritizing work orders, and payroll.
+ Strong organizational skills with high attention to detail and quality of work.
+ Ability to work under pressure to meet deadlines in a fast-paced, dynamic environment while managing multiple tasks.
+ Ability to establish and maintain strong relationships and deliver exceptional customer service experience to both internal and external customers.
+ Ability to effectively take action to solve problems while exhibiting sound judgement.
+ Excellent written and verbal communication skills.
+ Ability to be results-oriented, taking initiative to make things happen, accept accountability, and have a "can do" attitude.
+ Advanced proficiency in Microsoft Office applications.
+ Must be proficient in Excel.
**Preferred Qualifications**
+ An Associate Degree in Business Management or similar discipline.
+ Experience in a construction or project environment.
+ very strong background in Microsoft Excel.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 20 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, military or veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Perform other duties as required and/or assigned.
+ Assist and support field management on projects and daily business needs.
**Company Summary**
**MasTec Utility Services** delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.
MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work.
MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.
**Job Summary**
The **Administrative Assistant** will provide administrative and general office support to the site and regional operations. The Administrative Assistant directly impacts business operations by providing efficient and effective support directly to the field. The Administrative Assistant will act as the primary point of contact for site personnel, Operations Managers, and Regional Support Managers.
Responsibilities
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Perform other duties as required and/or assigned.
+ Assist and support field management on projects and daily business needs.
Qualifications
**Minimum Qualifications**
+ A High School Diploma, or equivalent.
+ 1 year of related clerical or administrative experience related to work orders and invoice processing.
+ Abilities to perform duties associated with scheduling, prioritizing work orders, and payroll.
+ Strong organizational skills with high attention to detail and quality of work.
+ Ability to work under pressure to meet deadlines in a fast-paced, dynamic environment while managing multiple tasks.
+ Ability to establish and maintain strong relationships and deliver exceptional customer service experience to both internal and external customers.
+ Ability to effectively take action to solve problems while exhibiting sound judgement.
+ Excellent written and verbal communication skills.
+ Ability to be results-oriented, taking initiative to make things happen, accept accountability, and have a "can do" attitude.
+ Advanced proficiency in Microsoft Office applications.
+ Must be proficient in Excel.
**Preferred Qualifications**
+ An Associate Degree in Business Management or similar discipline.
+ Experience in a construction or project environment.
+ very strong background in Microsoft Excel.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 20 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, military or veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
**Minimum Qualifications**
+ A High School Diploma, or equivalent.
+ 1 year of related clerical or administrative experience related to work orders and invoice processing.
+ Abilities to perform duties associated with scheduling, prioritizing work orders, and payroll.
+ Strong organizational skills with high attention to detail and quality of work.
+ Ability to work under pressure to meet deadlines in a fast-paced, dynamic environment while managing multiple tasks.
+ Ability to establish and maintain strong relationships and deliver exceptional customer service experience to both internal and external customers.
+ Ability to effectively take action to solve problems while exhibiting sound judgement.
+ Excellent written and verbal communication skills.
+ Ability to be results-oriented, taking initiative to make things happen, accept accountability, and have a "can do" attitude.
+ Advanced proficiency in Microsoft Office applications.
+ Must be proficient in Excel.
**Preferred Qualifications**
+ An Associate Degree in Business Management or similar discipline.
+ Experience in a construction or project environment.
+ very strong background in Microsoft Excel.
**Physical Demands and Work Environment**
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 20 pounds.
_Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities._
Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).
Equal Employment Opportunity:
The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, military or veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.
+ Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved.
+ Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues.
+ Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
+ Assist customers with immediate needs and help employees with tasks related to customer requests.
+ Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log.
+ Organize and coordinate staff and other meetings, including preparing materials pertaining to agenda items, following up with staff members regarding status of action items, etc.
+ Respond timely to requests from Resource Management and Field Operations.
+ Keep site bulletin boards updated and neatly organized with company newsletters, safety bingo, daily scorecards, federal posters, workers compensation information, etc.
+ Attend crew meetings as needed to collect documents, communicate information, and respond to inquiries.
+ Maintain safe work environment by following and supporting safe practices.
+ Prepare and submit expense reports weekly in accordance with company policy, including for traveling technicians and new hires.
+ Receive payroll timesheets and input in a timely fashion to ensure employees get paid on time.
+ Assist/provide backup support to other office support employees as required.
+ Coordinate special projects as assigned.
+ Perform other duties as required and/or assigned.
+ Assist and support field management on projects and daily business needs.
View Now
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6
Administrative Assistant
23005 Ashland, Virginia
Adecco US, Inc.
Posted 6 days ago
Job Viewed
Job Description
**Job Title:** Administrative Assistant
**Location:** Ashland, VA
**Employment Type:** Full-Time (Monday - Friday, 8:00 AM - 5:00 PM)
**Pay:** $21/hour
**About the Role:**
We are looking for a highly organized and detail-oriented **Administrative Assistant** to join our team in Ashland, VA. This role is key to keeping our office running smoothly, supporting daily operations, and providing excellent administrative and clerical support. If you thrive in a fast-paced environment, enjoy coordinating multiple tasks, and take pride in maintaining professional and efficient workflows, this opportunity is for you!
**What You'll Do:**
+ Provide comprehensive administrative support to ensure the office operates efficiently.
+ Answer and direct phone calls, greet visitors, and respond to inquiries professionally.
+ Perform accurate data entry, including sales orders, invoicing, and recordkeeping.
+ Create, edit, and format documents, reports, and spreadsheets.
+ Complete clerical tasks such as filing, scanning, copying, binding, and mail distribution.
+ Assist in preparing and maintaining schedules for preventative maintenance on warehouse equipment and trucks.
+ Help coordinate meetings, office operations, and internal communications.
+ Maintain professional and courteous communication with all team members, vendors, and visitors.
**What We're Looking For:**
+ Exceptional organizational and time-management skills with the ability to manage multiple priorities.
+ Strong written and verbal communication skills.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
+ Ability to handle confidential information with discretion and integrity.
+ Detail-oriented with strong problem-solving abilities.
+ Professional demeanor with a customer-service mindset.
**Education & Experience:**
+ High school diploma or equivalent required; associate degree or higher preferred.
+ Previous experience in an administrative or office support role is strongly desired.
**Why Join Us:**
+ Support a collaborative and professional team environment.
+ Contribute to smooth and efficient office operations.
+ Gain exposure to a variety of administrative tasks and responsibilities.
**Pay Details:** $21.00 per hour
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
**Location:** Ashland, VA
**Employment Type:** Full-Time (Monday - Friday, 8:00 AM - 5:00 PM)
**Pay:** $21/hour
**About the Role:**
We are looking for a highly organized and detail-oriented **Administrative Assistant** to join our team in Ashland, VA. This role is key to keeping our office running smoothly, supporting daily operations, and providing excellent administrative and clerical support. If you thrive in a fast-paced environment, enjoy coordinating multiple tasks, and take pride in maintaining professional and efficient workflows, this opportunity is for you!
**What You'll Do:**
+ Provide comprehensive administrative support to ensure the office operates efficiently.
+ Answer and direct phone calls, greet visitors, and respond to inquiries professionally.
+ Perform accurate data entry, including sales orders, invoicing, and recordkeeping.
+ Create, edit, and format documents, reports, and spreadsheets.
+ Complete clerical tasks such as filing, scanning, copying, binding, and mail distribution.
+ Assist in preparing and maintaining schedules for preventative maintenance on warehouse equipment and trucks.
+ Help coordinate meetings, office operations, and internal communications.
+ Maintain professional and courteous communication with all team members, vendors, and visitors.
**What We're Looking For:**
+ Exceptional organizational and time-management skills with the ability to manage multiple priorities.
+ Strong written and verbal communication skills.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
+ Ability to handle confidential information with discretion and integrity.
+ Detail-oriented with strong problem-solving abilities.
+ Professional demeanor with a customer-service mindset.
**Education & Experience:**
+ High school diploma or equivalent required; associate degree or higher preferred.
+ Previous experience in an administrative or office support role is strongly desired.
**Why Join Us:**
+ Support a collaborative and professional team environment.
+ Contribute to smooth and efficient office operations.
+ Gain exposure to a variety of administrative tasks and responsibilities.
**Pay Details:** $21.00 per hour
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
View Now
7
Administrative Assistant
22102 McLean, Virginia
Robert Half
Posted 8 days ago
Job Viewed
Job Description
Description
We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. You will be working onsite Monday to Friday.
Responsibilities:
- Undertake the responsibility of maintaining up-to-date and organized records.
- Manage inbound calls and provide exceptional customer service
- Perform data entry tasks with accuracy and efficiency
- Maintain effective email correspondence with customers and team members
- Utilize Microsoft Office Suite extensively, especially Excel and Outlook
- Schedule appointments and manage calendars for team members
- Provide administrative assistance in various office functions
- Contribute to administrative management tasks
- Contact members to communicate their eligibility status
- Provide ad-hoc administrative assistance as required.
- Take charge of filing duties to keep all documents properly managed.
Requirements
- Minimum of 3+ years of experience in an Administrative Assistant
- Proven ability to provide Administrative Assistance in a detail-oriented setting
- Prior experience working withing property management is a plus
- Prior experience processing invoices
- Strong communication skills, both written and verbal
- Excellent time management abilities
- Ability to multitask and prioritize work based on urgency and importance
- Proficient in using office software including Microsoft Word, Excel, and PowerPoint
- Ability to work independently and with a team
This is an immediate start.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. You will be working onsite Monday to Friday.
Responsibilities:
- Undertake the responsibility of maintaining up-to-date and organized records.
- Manage inbound calls and provide exceptional customer service
- Perform data entry tasks with accuracy and efficiency
- Maintain effective email correspondence with customers and team members
- Utilize Microsoft Office Suite extensively, especially Excel and Outlook
- Schedule appointments and manage calendars for team members
- Provide administrative assistance in various office functions
- Contribute to administrative management tasks
- Contact members to communicate their eligibility status
- Provide ad-hoc administrative assistance as required.
- Take charge of filing duties to keep all documents properly managed.
Requirements
- Minimum of 3+ years of experience in an Administrative Assistant
- Proven ability to provide Administrative Assistance in a detail-oriented setting
- Prior experience working withing property management is a plus
- Prior experience processing invoices
- Strong communication skills, both written and verbal
- Excellent time management abilities
- Ability to multitask and prioritize work based on urgency and importance
- Proficient in using office software including Microsoft Word, Excel, and PowerPoint
- Ability to work independently and with a team
This is an immediate start.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
8
Administrative Assistant
22102 McLean, Virginia
Robert Half
Posted 9 days ago
Job Viewed
Job Description
Description
We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. You will be working onsite.
Responsibilities:
- Undertake the responsibility of maintaining up-to-date and organized records.
- Manage inbound calls and provide exceptional customer service
- Perform data entry tasks with accuracy and efficiency
- Maintain effective email correspondence with customers and team members
- Utilize Microsoft Office Suite extensively, especially Excel and Outlook
- Schedule appointments and manage calendars for team members
- Provide administrative assistance in various office functions
- Contribute to administrative management tasks
- Contact members to communicate their eligibility status
- Provide ad-hoc administrative assistance as required.
- Take charge of filing duties to keep all documents properly managed.
Requirements
- Minimum of 3+ years of experience in an Administrative Assistant role
- Proven ability to provide Administrative Assistance in a detail-oriented setting
- Proficient in Filing, with a keen eye for detail and organization
- Strong communication skills, both written and verbal
- Excellent time management abilities
- Ability to multitask and prioritize work based on urgency and importance
- Proficient in using office software including Microsoft Office Suite
- High level of detail orientation and ability to interact with individuals at all levels of the organization
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. You will be working onsite.
Responsibilities:
- Undertake the responsibility of maintaining up-to-date and organized records.
- Manage inbound calls and provide exceptional customer service
- Perform data entry tasks with accuracy and efficiency
- Maintain effective email correspondence with customers and team members
- Utilize Microsoft Office Suite extensively, especially Excel and Outlook
- Schedule appointments and manage calendars for team members
- Provide administrative assistance in various office functions
- Contribute to administrative management tasks
- Contact members to communicate their eligibility status
- Provide ad-hoc administrative assistance as required.
- Take charge of filing duties to keep all documents properly managed.
Requirements
- Minimum of 3+ years of experience in an Administrative Assistant role
- Proven ability to provide Administrative Assistance in a detail-oriented setting
- Proficient in Filing, with a keen eye for detail and organization
- Strong communication skills, both written and verbal
- Excellent time management abilities
- Ability to multitask and prioritize work based on urgency and importance
- Proficient in using office software including Microsoft Office Suite
- High level of detail orientation and ability to interact with individuals at all levels of the organization
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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