12,214 Administrative Role jobs in the United States
Administrative
Posted 5 days ago
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Job Description
OBXtek is currently staffing for an Administrative Assistant II . The Administrative Assistant is responsible for day-to-day administrative activities of the organization. The Administrative Assistant also provides comprehensive executive support to the Office Director. The position is a key member in an agile team that requires a self-starter with the adaptability skills to shift approach to respond to changing ideas, responsibilities, and expectations. An ideal candidate will have the ability to anticipate needs, think critically and independently and be highly organized. The incumbent exercises independent judgment and requires intermittent and infrequent supervision to navigate the established program policies and procedures.
Major Duties:- Serves as an Executive Assistant to the Office Director by scheduling and coordinating meetings, making travel arrangements, preparing readaheads/documents, and capturing meeting minutes;
- Provides professional administrative support to other staff on various projects by navigating complex bureaucracy regulations;
- Serves as the primary timekeeper and maintains timesheet reports to comply with auditing and regulation procedures;
- Provides operational support services for the organization this includes managing staff onboarding/offboarding, ensuring various office locations are organized and operational, tracking project status, and maintaining accurate records;
- Assists in administrative plans and procedures needed to implement administrative regulations and edits standard operating procedures;
- Generates and complies data calls for weekly activities reports, other routine reports, correspondence, memos, and briefing materials;
- Acts as a branding gatekeeper and correspondence quality control manager by reviewing and tracking correspondences, after actions, meetings, briefings, and coordinates materials for management review.
- Must possess a high school diploma, associate degree preferred;
- Five (5) years of administrative experience working in a fast-paced collaborative team environment which required strong communication skills to frequently interact with people at all levels of the organization;
- Intermediate knowledge of administrative or program management procedures regarding planning, implementing, and problem-solving capabilities;
- A high attention to detail, self-starter, results driven, and ability to follow through on details is essential;
- Demonstrated skill of shifting approach in response to the demands of a changing situation;
- Proficient in MS Office and excellent written and verbal communication skills;
- Ability to handle multiple tasks simultaneously;
- Experience in Department of State E2 Travel System, Electronic Country Clearances, Passport Special Issuance Agency, and WebTATEL system is preferred.
Must be a U.S. citizen and possess a SECRET clearance.
Security Clearance Secret Company InformationHeadquartered in McLean, Virginia and founded in 2009, OBXtek is a growing leader in the government contracting field. Our mission is Our People…Our Reputation. Our people are trained professionals who enhance our customers’ knowledge and innovation using technology, collaboration, and education.
We offer a robust suite of benefits including comprehensive medical, dental and vision plans, Flexible Spending Accounts, matching 401K, paid time off, tuition reimbursement program and much more.
OBXtek pairs lessons learned across disciplines with best practices and industry standard quality practices such as CMMI-Dev Level III, ITIL, 6Sigma, PMI, and ISO. Our rapid growth has been recognized by INC500, the Washington Business Journal, and Washington Technology magazine.
OBXtek is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, age, national origin, gender identity, disability, veteran status, sexual orientation or any other classification protected by federal, state or local law.*MON
Administrative
Posted 10 days ago
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Job Description
Administrative Assistant – Property Management
Are you looking for a rewarding career in the property management industry? Join our team and be part of a dynamic company that values professionalism, collaboration, and exceptional service. We are seeking a reliable and enthusiastic Administrative Assistant to support our office team and help maintain smooth daily operations across all aspects of property management.
Key Responsibilities:
- Professionally answer and manage incoming phone calls from prospective tenants, current residents, vendors, and internal team members.
- Process lease applications and assist in applicant screening and verification. Communicate results to prospective tenants.
- Maintain accurate and up-to-date client and property records in accordance with company policies.
- Prepare and update daily operational reports, including notices to vacate, vacancy summaries, and activity logs.
Qualifications:
- Minimum of 1 year of customer service experience (preferably in a fast-paced environment).
- Strong written and verbal communication skills.
- Energetic, organized, and able to multitask efficiently.
- Warm, friendly, and professional demeanor in person and over the phone.
- Proficient in basic computer use, including typing and creating memos, emails, and correspondence.
- Valid driver’s license and reliable transportation.
- High School Diploma or equivalent required.
- Availability to work weekends.
What We Offer:
- Competitive pay
- Bonus opportunities
- Housing discount
- Comprehensive benefits package
We are proud to be an Equal Opportunity Employer and value a diverse and inclusive workplace.
Administrative &
Posted 12 days ago
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Job Description
- Provides employees discounts to dine at all 1500+ Haidilao Hot Pot locations globally
- Provides on-site staff meal
- Provides medical insurance to qualified full-time employees
- Provides 401k match to qualified employees
- Provides Birthday gift and celebration
Education / Qualifications:
- Bachelor's Degree in Finance or HR related field (preferred)
- Previous HR experience is preferred
- Fluent in English / Preferred languages: Mandarin and Spanish
- Majored in HR and be familiar with the local HR laws and is ordinary regulations. (Preferred)
- Majored in Finance or have finance experience. (Preferred)
- More than 1 years of HR work experience, restaurants work experience is preferred
- Ability to work independently in a fast-paced, dynamic environment with varied projects, deadlines and priorities
- Advanced problem solving/judgment skills, and high level of attention to detail and accuracy
- Hardworking, professional dedication, strong interpersonal communication skills, and strong teamwork spirit
- Count daily sales and performs other accounting duties.
- Responsible for leading the procedures of recruiting, employment, changes, vacation, and resignation.
- Performs the onboarding process for new employees and verifies employee documentation
- Conduct new hire orientation including review of the Employee handbook and completing new hire documentation
- Updates and maintains employee personnel files and records
- Conduct payroll processing on ADP, attend to payroll related problem, and report back to the HR department.
- Distribute and pass on company files and other HR notification to employees
- Maintain database records and compiles reports from database as needed
- Takes proactive approaches when dealing with employee concerns
- Partner with front house manager and back house manager to support the operation
- Performs other duties as assigned
Administrative
Posted 12 days ago
Job Viewed
Job Description
Position number: 312216
Position: Administrative
Specialty/ Unit Type: Admin
Shift posted for job: 9
Shifts Needed: Days
Weekly Gross Pay $: 1028.95
Location - City: West Hollywood, California
Duration (Weeks): 13
Qualifications:
- 2 years of recent experience in area of unit type preferred
- Valid licensure and / or certifications for state of work
- Candidates must demonstrate ability to be flexible, adapt to fast paced environment, and remain professional during times of stress and change
- Drug screen and Background check
- Medical, Dental, and Vision Insurance
- Life and Disability insurance
- 401K Flex Spending
- Referral Bonus Program
- Weekly Direct Deposit
- Clinical Support
About Us:
RCM Health Care Services' mission is to provide opportunities for qualified candidates across medical professions. We deliver timely results and have built a reputation of trust with our clients and candidates. Since 1975, we have been providing staffing solutions to many of the finest healthcare institutions across the nation and careers for thousands of candidates. As professional career opportunity matchmakers, we follow up and follow through to help our clients and candidates to reach their career and life goals.
We proudly hold the Joint Commission Gold Seal of Approval as well.
Administrative
Posted 16 days ago
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Job Description
A respected client of ours is seeking a dependable and detail-oriented Administrative Assistant to support day-to-day operations. This full-time position is ideal for someone with strong communication skills, organizational abilities, and a proactive attitude. If you enjoy working in a fast-paced office environment and are looking for a long-term opportunity, we encourage you to apply today.
**Key Responsibilities:**
+ Answer and direct phone calls professionally
+ Greet and assist visitors or clients in person or via email
+ Manage scheduling, calendars, and appointment setting
+ Prepare and edit documents, reports, and correspondence
+ Maintain accurate records and organize files (paper and digital)
+ Assist with data entry and updating internal systems
+ Support team members and departments with administrative tasks
+ Handle incoming and outgoing mail or deliveries
+ Order and manage office supplies inventory
+ Maintain a clean and organized front office/reception area
**Qualifications:**
+ 1+ year of administrative, clerical, or office support experience
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
+ Strong written and verbal communication skills
+ Excellent time management and attention to detail
+ Ability to multitask and prioritize responsibilities
+ High school diploma or equivalent (Associate's degree preferred but not required)
+ Professional demeanor and customer service mindset
+ Must be reliable with good attendance
**What We Offer:**
+ Competitive pay: $18.00-$0.00/hour DOE
+ Full-time schedule with consistent hours
+ Weekly pay
+ Opportunity for permanent hire with the client
+ Supportive team and on-the-job training
+ Access to benefits
**Pay Details:** 18.00 to 20.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Data Entry/Administrative Assistant
Posted 2 days ago
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Job Description
This position is responsible for accurate and efficient inputting of employee time and attendance data from time sheets into payroll software, verifying data for accuracy, and assisting with payroll/human resources administrative processes.
Essential Duties and Responsibilities:
Data Entry:
- Inputting employee time, including start and end times, and any other relevant information from time sheets
- Entering data into company software or databases, ensuring accuracy and completeness
- Verifying data entered against source documents to identify and correct errors
- Checking time sheets for accuracy and completeness, including time in/out, dates, and employee/supervisor signatures
- Identifying and resolving discrepancies or errors in time data
- Ensuring data integrity and maintaining accurate records
- Reviewing and generating facility access reports for employees, subcontractors and guests
Maintain, organize, and scan records of time sheets and related documents
Responding to inquiries regarding time data
Time and Labor reporting
Providing human resources and administrative support as needed
Requirements
Education and/or Work Experience Requirements:
- High school diploma required.
- Minimum of 1+ years data entry or related experience.
- QuickBooks, Paylocity experience a plus
- Ability to perform work accurately and thoroughly
- Strong ability to be reliable, dependable, and work as a team
- Efficient and accurate data entry skills
- Must be reliable, detail oriented, with a high level of integrity
- Ability to apply discretion and trust with confidential material A MUST
- Must be reliable , punctual and on task.
- Must be proficient in Microsoft Office Suite or related programs
- Must be able to learn other accounting software systems
- Excellent organizational skills and attention to detail
- Ability to maintain confidential and meticulous records
- Ability to identify and resolve discrepancies or errors in time data
- Ability to perform calculations related to time worked
- Ability to read and interpret documents and instructions
- Ability to take directions and follow instructions
- Ability to communicate effectively in English
- Ability to communicate in Spanish a plus
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job are medium/heavy in nature.
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
Salary Description
$20 - $23/hour DOE
Data Entry/Administrative Assistant
Posted 12 days ago
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Job Description
Company seeks Administrative Assistance.To provide Administrative support to ensure that municipal operations are maintained in an effective, up to date and accurate manner maintain good communication with clients, customer service skills, and phone support
seeks hard working individual for the position of Administrative assistant to support and ensure that municipal operations are maintained in an effective, up to date and accurate manner good communication with clients, phone support. Expecting trusworthyness leadership and good quality support to insure that you may be the perfect canidate for this position
seeking for people that are willing to work
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Administrative Assistant
Posted today
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Job Description
We are seeking a detail-oriented and proactive Administrative Assistant to support daily office operations and ensure smooth functioning of our team. The ideal candidate is organized, communicative, and capable of handling multiple tasks efficiently in a fast-paced environment.
Key Responsibilities:- Provide general administrative and clerical support, including mailing, scanning, faxing, and copying.
- Answer and direct phone calls, take messages, and handle correspondence.
- Maintain electronic and physical filing systems.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
- Assist in the preparation of regularly scheduled reports.
- Order and maintain office supplies and manage inventory.
- Handle sensitive information in a confidential manner.
- Support other departments as needed.
- High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
- Proven experience as an administrative assistant or in a similar role.
- Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Attention to detail and problem-solving skills.
- Experience with calendar management tools (e.g., Google Calendar, Outlook).
- Knowledge of office management systems and procedures.
- Ability to work independently and as part of a team.
- Health Insurance (Medical, Dental, Vision)
- Retirement Plan (e.g., 401(k) with employer match)
- Paid Time Off (PTO)
- Vacation days
- Sick leave
- Personal days
- Paid holidays
- Life Insurance and Disability Insurance
- Flexible Work Schedule or Hybrid Work Options
- Employee Assistance Program (EAP)
Company Details
Administrative Assistant
Posted today
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Job Description
We are looking for a focused data entry clerk to continuously update our company's databases. The data entry clerk will liaise with and follow up with employees within the company as well as with customers to collect information. The data entry clerk will capture the data into relevant databases in a timely and accurate manner. You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary.
To do well in this job, you should collect information and capture data promptly to ensure the business’ databases are current to accurately reflect its developments, updates and transactions. Top candidates will be focused, diligent, energetic and have good people’s skills.
Data Entry Clerk Responsibilities:- Gathering invoices, statements, reports, personal details, documents and information from employees, other departments and clients.
- Scanning through information to identify pertinent information.
- Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing.
- Creating accurate spreadsheets.
- Entering and updating information into relevant databases.
- Ensuring data is backed up.
- Informing relevant parties regarding errors encountered.
- Storing hard copies of data in an organized manner to optimize retrieval.
- Handling additional duties from time to time.
- High school diploma.
- 1+ years experience in a relevant field.
- Good command of English.
- Excellent knowledge of MS Office Word and Excel.
- Strong interpersonal and communication skills.
- Ability to concentrate for lengthy periods and perform accurately with adequate speed.
- Proficient touch typing skills.
Company Details
Administrative Assistant
Posted today
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Job Description
An Administrative Assistant in a remote setting plays a crucial role in supporting the daily operations of an organization. This position typically involves a variety of tasks that require strong organizational skills, attention to detail, and effective communication abilities.
Key Responsibilities- Communication Management : Handle incoming and outgoing communications, including emails, phone calls, and messages, ensuring timely responses and appropriate follow-up.
- Scheduling and Calendar Management : Organize and maintain schedules for meetings, appointments, and events, coordinating with team members and external stakeholders.
- Document Preparation : Create, edit, and format documents, reports, and presentations, ensuring accuracy and adherence to company standards.
- Data Entry and Management : Maintain databases and filing systems, ensuring that all information is up-to-date and easily accessible.
- Support for Team Projects : Assist in project management tasks, including tracking progress, preparing materials, and coordinating team efforts.
- Administrative Support : Provide general administrative support, including ordering supplies, managing invoices, and assisting with travel arrangements.