32 Administrative Roles jobs in Bernardsville

**Pharmacy Support Administrative Assistant - New Providence, NJ (Hybrid Role)**
**Pharmacy Support** **Administrative Assistant** **- New Providence, NJ (Hybrid Role)**
**Job Description:** We are seeking a highly organized and detail-oriented Program Admin to join our Shared Services Mail Room team. This successful candidate will be responsible for managing and directing emails, e-faxes, and messages with accuracy. This role would be responding to and maintaining records of incoming and outgoing electronic/physical mail correspondence.
**Key Responsibilities:**
+ Manage and direct emails, e-faxes, and messages with accuracy.
+ Responsible for both electronic and physical filing of mail correspondences.
+ Serve as one of the primary contacts for email inquiries from clients, pharmacies, and medical professionals.
+ Write and distribute email, correspondence memos, letter, faxes, and forms.
+ Maintain contact list.
+ Provide comprehensive administrative support to dedicated teams.
+ Documents information specific to the resolution and escalates unresolved issues expeditiously to the appropriate area.
+ Requires the ability to recognize operational challenges and suggest recommendations to management, as necessary.
+ Responsible for inbound/outbound mailing (sorting/batching/printing/assembling/etc.).
+ Responsible for identification and appropriate reporting of Adverse Events.
+ Works under minimal supervision.
**Minimum Education & Experience:**
+ High School Diploma or equivalent
+ College Degree preferred.
+ 1 year of administrative experience required.
+ Currently working on an IQVIA PAAS Project preferred
**Location** : Hybrid (1-2 days a week in New Providence, NJ office) and as needed basis
#LI-CES
#LI-DNP
IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable law. potential base pay range for this role is $18.00 per hour. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.
IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create connections that accelerate the development and commercialization of innovative medical treatments. Everything we do is part of a journey to improve patient outcomes and population health worldwide.
To get there, we seek out diverse talent with curious minds and a relentless commitment to innovation and impact. No matter your role, everyone at IQVIA contributes to our shared goal of helping customers improve the lives of patients everywhere. Thank you for your interest in growing your career with us.
EEO Minorities/Females/Protected Veterans/Disabled

The salary for this position is between $60,000 and $80,000 depending on experience
Tutor Perini Corporation is seeking an **Administrative Assistant** to join our project site at **Newark International Airport.**
**_Extraordinary Projects, Exceptional Performance_**
The world relies on infrastructure - to ensure public safety, maintain a quality of life and support a healthy economy. For more than a century, Tutor Perini Corporation's family of civil construction companies has supported the development and maintenance of infrastructure across our great nation.
We construct and rehabilitate highways, bridges, tunnels, mass-transit systems, and water management and wastewater treatment facilities. In short, we help our clients make "public works" work. Our corporate integrity, financial strength and outstanding record of performance makes us an attractive partner on large, sophisticated infrastructure projects.
From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, East Side Access projects and the Hudson Yards Platform in New York, Central Subway Third Street Light Rail in San Francisco, and multiple airport expansions and bridge projects. At Tutor Perini Civil you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.
**_Extraordinary Projects need Exceptional Talent_**
**DESCRIPTION:**
As an **Administrative Assistant** at Tutor Perini Corp., reporting to the **Project Executive** you will have the opportunity to:
+ Field office - assist safety manager
+ Compose and/or edit letters, memos, reports, procedures, etc., as required.
+ Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, safety documentation, etc.) per supervisor's authorization
+ Manage Safety needs for training documentation purposes
+ Monitors all accidents and maintains appropriate file records
+ Sets up drug testing appointments for new craft employees
+ Maintains Safety audits
**REQUIREMENTS:**
+ Educational and experience requirements include: High School diploma. A technical degree a plus.
+ Minimum 2 years administrative experience or equivalent combinations training and related experience.
+ Working knowledge of general office procedures plus ability to organize and coordinate group work efforts required.
+ Proficient in web based research and Microsoft Office software
+ Excellent written and verbal skills
**Equal Opportunity Employer**

Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire protection company, providing installation, maintenance, inspection, monitoring, and retrofit of fire safety systems. Come join a dynamic team of fire protection professionals, many of whom carry NICET and manufacturer certifications in leading brands. Impact Fire has deep experience supporting many industries including retail, healthcare, education and restaurants. Today, we operate over 30+ district offices and employ over 1,100 employees across multiple states throughout the USA.
At Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
**Why work with us?**
At Impact Fire, we are a group of hardworking, dedicated fire protection professionals committed to protecting lives and property from fire. Our cohesive team spirit and customer service-oriented culture are expressed in all that we do. We operate with the belief that every team member plays a critical role in our success. We operate in 30+ district office locations across the United States, supporting industries ranging from retail and healthcare to education and restaurants.
**Please text "ImpactFire" to to connect with Ember, Impact Fire's Recruiting Assistant, to learn more about this position and the company.**
**Benefits of joining Impact Fire Services**
When you join Impact Fire you will receive:
+ Competitive compensation
+ Pay is on a weekly cycle, every Friday
+ Career Advancement Opportunities
+ Competitive benefits, including healthcare, dental, vision, life insurance, paid time off and holidays
+ Company paid short and long-term disability
+ Immediately vested in our 401(k) company match
+ Exceptional guidance and support from our managers
+ Collaborative culture & environment
+ Robust training opportunities with company reimbursement upon achieving required licensing
+ Apprenticeship programs for fire sprinkler, fire alarm and inspection positions
+ Opportunity to work alongside some of the best talent in the fire protection industry
The main objectives of this position are to support the operations management team in a dispatching/administrative assistant role. This position is a scheduling and administrative position and reports to the branch manager. You will be responsible for having a strong focus on customer service/support. You will also be responsible for any other administrative tasks assigned by the branch manager. This is a fast-paced environment servicing commercial customers.
**Job Responsibilities include**
+ Performing triage on incoming customer calls
+ Scheduling service for customers as necessary
+ Dispatching technicians to perform service at customer sites as necessary
+ Answer phone calls, text or email messages
+ Provide customer support as necessary
**Job Requirements include**
+ Prior administrative/dispatching experience
+ Strong customer service skills
+ Above average typing speed
+ Strong grammatical and spelling skills
+ Competency with Microsoft Office Suite
+ Pleasant and professional phone manner
+ Excellent listening and communication skills
+ The ability to manage multiple priorities and work in fast paced environment
+ A strong work ethic and professional
+ Prior employment with a Fire Protection industry company is a strong plus.
Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.
We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.
Employment with an Equal Opportunity Employer (EOE) including disability/veterans.
**Job Details**
**Pay Type** **Hourly**

Job Description
Insight Global is looking for an Administrative Assistant for one of our animal health clients in Madison, NJ. This resource will work on a hybrid schedule so must be comfortable going onsite a couple days per week. The primary purpose of this position is to support daily operations of the PV Department. The candidate will mainly be responsible for processing compensation requests and lab reports in an efficient manner. Their day to day also involves data entry and payment processing, supporting the Technician and Veterinarian Teams in responding to customer inquiries, and ensuring proper case documentation. It also may involve triaging voicemail, telephone calls, faxes, written correspondence and e-mails as needed to ensure routing to the appropriate personnel. They must be detail oriented and exhibit strong problem-solving skills.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
-High School Degree; Associates or Bachelors degree preferred
-2+ years experience in an administrative/operational support role
-Proficient in the entire Microsoft Suite
-Advanced data entry and documentation skills
-Must be a problem solver and detail oriented null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

**Administrative Assistant**
**Location:** Woodbridge, NJ
**Pay Rate:** $25/hour
**Schedule:** 30 hours/week
+ Monday, Wednesday & Friday: 8:30 AM - 5:00 PM
+ Thursday: 9:00 AM - 3:00 PM **Type:** Temporary through the end of February (potential to become permanent if position opens or current staff member does not return)
We are seeking a **reliable, detail-oriented Administrative Assistant** to provide day-to-day support for office operations and direct administrative assistance to the Executive Vice President. This temporary role is essential in ensuring smooth workflow, supporting key projects, and collaborating with operational staff.
**Key Responsibilities**
+ Provide administrative support to the Executive Vice President
+ Manage calendars, schedule meetings, and coordinate events
+ Assist with preparing meeting materials and documentation
+ Process and distribute incoming/outgoing mail
+ Answer and direct phone calls professionally
+ Maintain task lists and track deadlines
+ Support operational and project-related activities as needed
**Qualifications**
+ Strong organizational and time management skills
+ Excellent verbal and written communication abilities
+ Professional phone etiquette and interpersonal skills
+ Ability to manage multiple priorities in a fast-paced environment
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
+ Dependable, punctual, and a strong team player
This is an excellent opportunity to join a collaborative team in a professional environment, with the possibility of transitioning into a permanent position.
**To Apply:** Send your resume to ** ** for immediate consideration.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Trust the office staffing pioneer.
Finding the right job isn't always easy. Kelly ® Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobs-so you could say we're pretty good at it!
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

**Position Purpose:**
This position will provide administrative support to one or more District Managers and/or district. They will perform a broad range of administrative and clerical duties to support the daily business operations including filing, data entry, fielding calls and scheduling meetings. In addition, this position must be able to manage confidential business, associate, and candidate information.
**Key Responsibilities:**
+ Administrative Duties: Handles District Manager calendar, processes expenses, maintain files and department supplies. Researches and compiles information for weekly, monthly and yearly reports.
+ Performs other administrative duties as assigned.
+ Project Coordination: Handles meeting schedule, agenda, preparation, and presentation ensuring that all meeting materials are prepared in advance and accessible to the leaders. Coordinates the on-boarding process for new associates.
+ Event Planning: Coordinates and executes internal and external events; including securing locations, handling logistics, meeting set up and catering as needed.
+ Travel Planning: Assists with internal and external event planning; including securing locations, handling logistics, meeting set up and catering as needed.
**Direct Manager/Direct Reports:**
+ May support one or more District Managers and/or districts
+ Duties are broad in nature and require exercise of sound judgment related to assignments
+ No direct reports.
**Travel Requirements:**
+ Typically requires overnight travel less than 10% of the time.
**Physical Requirements:**
+ Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
**Working Conditions:**
+ Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
**Minimum Qualifications:**
+ Must be eighteen years of age or older.
+ Must be legally permitted to work in the United States.
**Preferred Qualifications:**
+ Previous experience supporting District Manager and above, preferably within a larger corporate professional environment.
+ Ability to work well under pressure with composure.
+ High-level proficiency in Microsoft Office suite of products.
+ Strong teamwork skills and a strong ability to offer suggestions to improve processes.
+ Ability to work collaboratively with others.
+ Ability to be flexible and adaptable in responses to changing Priorities and needs
**Minimum Education:**
+ The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.
**Preferred Education:**
+ No additional education
**Minimum Years of Work Experience:**
+ 2
**Preferred Years of Work Experience:**
+ No additional years of experience
**Minimum Leadership Experience:**
+ None
**Preferred Leadership Experience:**
+ None
**Certifications:**
+ None
**Competencies:**
+ None
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. - $25.00 - $30.00

Description We are looking for a detail-oriented Administrative Assistant to join our team in Mt. Arlington, New Jersey. This Contract-to-continuous position offers an excellent opportunity to contribute to the daily operations of our office while developing valuable skills. The ideal candidate will provide essential administrative support and ensure smooth office workflows.
Responsibilities:
- Welcome visitors and notify staff of their arrival in a courteous and organized manner.
- Manage incoming and outgoing mail, ensuring timely distribution and adherence to office procedures.
- Maintain organized filing systems by creating and updating files as directed by the Office Manager.
- Prepare various documents including memos, letters, agendas, and minutes, as requested.
- Monitor office supply inventory and handle replenishment to maintain adequate stock levels.
- Keep the kitchen organized and ensure supplies are stocked appropriately.
- Coordinate messenger services and shipments, including FedEx and other delivery providers.
- Support daily administrative tasks and assist with special projects as needed.
- Handle insurance claim folders and oversee related correspondence.
- Perform other duties as assigned by the Office Manager to support overall office operations. Requirements - Minimum of 1 year of experience in an administrative or office support role.
- Proficiency in mail distribution and related procedures.
- Strong organizational skills with the ability to maintain detailed filing systems.
- Excellent written and verbal communication skills for document preparation and visitor interactions.
- Ability to manage inventory and order supplies efficiently.
- Familiarity with coordinating delivery services and messenger tasks.
- High level of attention to detail and ability to handle multiple responsibilities.
- Experience with data entry and basic administrative tasks. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Mount Olive, New Jersey. This role offers an excellent opportunity to support HR operations and recruitment efforts while utilizing your organizational and technical skills. The ideal candidate will be adept at managing data, appointments, and other administrative tasks efficiently.
Responsibilities:
- Organize and maintain data using advanced Excel functions, including pivot tables, to ensure accurate tracking and reporting.
- Assist with HR operations, including recruitment activities, scheduling interviews, and onboarding processes.
- Manage calendars and set appointments to support recruitment and corporate scheduling needs.
- Provide administrative support for benefits-related tasks and compensation processes.
- Collaborate with team members to track and manage organizational data effectively.
- Ensure timely and accurate communication between departments and external contacts.
- Support corporate recruiting initiatives by coordinating job postings and candidate communications.
- Maintain confidentiality and handle sensitive information with professionalism. Requirements - Proficiency in Microsoft Excel, including the ability to create and work with pivot tables.
- Experience in human resources administration and recruitment activities.
- Strong organizational skills and attention to detail.
- Ability to manage calendars and schedule appointments effectively.
- Familiarity with compensation and benefits processes.
- Excellent communication skills, both written and verbal.
- Demonstrated ability to handle sensitive information with discretion.
- Prior experience in corporate recruiting or administrative roles is preferred. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .