40 Administrative Roles jobs in Bernardsville

A Medical Office Assistant position in Newark, NJ is now available through Adecco Healthcare and Life Sciences. This role is patient-centered, and you will be working in a major medical center. You will perform patient registration, verifying orders, appointment reminders, calling past due patients, check-in's, insurance verification, no-show calls, mailing letter, request prior films, and all other duties assigned.
**Contract type:** Temp-hire
**Work hours:** Monday-Friday- 8:00am-4:30pm
**Hourly pay rate:** $ 20.92/hr.
**Essential Duties and Job Responsibilities:**
Actively contributes to creating a friendly, welcoming, and safe environment for UH customers.
Communicates clearly to ensure understanding.
Responds to complaints and concerns by resolving issues immediately whenever possible.
Organizes work process to accommodate customer needs, including internal customers and co-workers.
Meets or exceeds customer expectations for service.
Acts as a role model for Service Excellence.
Maintains professional composure in the workplace.
Works effectively with team to ensure customer service scores for work area meet/exceed targets.
Demonstrates respect for patient rights.
Greets patients and visitors in a prompt and courteous manner, explaining clinic procedures, answering routine questions, and facilitating adherence to schedule of appointments.
Accurately schedules/cancels/confirms patients' appointments according to the criteria of the department.
Provides information such as directions, pre-visit instructions, insurance form requirements, etc.
Conducts reminder calls to all patients.
Performs pre-registration when scheduling appointments.
Performs check-in and check-out processes "real time".
Productivity & quality meets/exceeds department standards.
Registers patients completely and accurately.
Ensures that pertinent data is obtained, updated, verified, and accurately entered into the computer system on all patients at each visit.
Secures appropriate signatures on all mandatory hospital documentation and consents.
Interviews all patients in a professional and courteous manner.
Serves as an interdepartmental liaison.
Verifies third party information.
Ensures referrals are obtained and collected; and that pre-authorization for services is verified.
Answers phone calls, takes accurate messages, and refers caller or message to appropriate party.
Researches non-routine questions and responds back to the caller in a timely manner.
Ensures entries pertaining to the patient are made in the electronic record.
As directed, communicates with various hospitals and physician offices regarding patient related information and documents.
Provides information in accordance with patient confidentiality standards.
Covers the new patient intake telephone line.
Enters patient intake information into the transplant electronic medical record.
Obtains medical records as required.
Notifies patient navigator and nurse reviewer regarding necessary follow-ups.
Performs initial intakes for inpatient transfers and promptly notifies patient navigator.
Mails out information packets and directions.
Makes referrals to the financial coordinators as needed.
Review and follow-up with MyChart folders i.e., patient scheduling request, patient advice.
Maintains an accurate filing system to meet the needs of the department, following established guidelines. Ensures that lab slips, x-ray reports, etc. are filed and/or prepped for scanning and/or scanned in a timely manner for Medical Records.
Assists with billing procedures and forms, assists in the preparation of documents and forms sent to/received from referring physician directed.
Prepares information for billing/processing by Finance.
Collects statistics as directed for administrative and regulatory purposes and produces reports as required.
Collects payments for services and follows established policies for cash collection and reconciliation.
Provides additional support to our Physician Referral System forms process.
**Qualifications:**
· Minimum of 2 years' experience working as a Medical Office Assistant or Patient Care Coordinator.
· Must have experience working with EPIC.
· Spanish speaking is preferred but not required.
**Why work for Adecco?**
· Weekly Pay
· 401(k) Plan
· Skills Training
· Excellent medical, dental, and vision benefits
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or other paid leave required by Federal, State, or local law, as well as Holiday pay upon meeting eligibility criteria. IMPORTANT: This job is being recruited for by Adecco's Medical and Science division, not your local Adecco Branch Office.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to .
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws, and/or security clearance requirements, including, as applicable:
v The California Fair Chance Act
v Los Angeles City Fair Chance Ordinance
v Los Angeles County Fair Chance Ordinance for Employers
v San Francisco Fair Chance Ordinance
**Pay Details:** $20.92 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Title

US Administrative Assistant- Temporary and Part Time Hours

Job Purpose

This role is expected to handle day-to-day administrative work, HR & Onboarding support, and ad hoc functions. You will act as the first point of contact for office administrative requests and queries. This position works with highly confidential information and the assistant must be a self-starter, dependable and disciplined employee who can multi-task and be a team player.

Duties and Responsibilities

• Main POC for all office management related queries/issues in coordination with Building Manager
• Answers phone calls, schedules meetings and supports visitors
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results
• Process expense report submissions and assist on coordination of expense management
• Coordinate and complete special projects for Operations, Compliance, Accounting and Human Resources departments
• Sensitivity to confidential matters
• Requires some accounting knowledge for tracking budgets and expenses
• Assist with development and submission of new business proposals
• Makes travel arrangements for senior staff and others as requested such as booking flights, cars, and hotel or restaurant reservations
• Exhibits polite and professional communication via phone, e-mail, and mail
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
• Main POC for all office management related queries/issues in coordination with Building Manager
• Responsible for logistical coordination with Hiring Manager, HR and IT of new hire setup or admin related issues of current employees
• Responsible for office program/event coordination, announcement & notifications

Qualifications

• High school diploma or equivalent education required
• Prior administrative experience required
• Experience supporting executive level positions preferred
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat
• Must be comfortable speaking on the phone
• Exceptional communication and interpersonal skills
• Excellent analytical and assessment capability
• High level of attention to detail
• Ability to learn and utilize new skills and programs quickly
• Ability to multitask and meet tight deadlines

Additional Requirements:

• Must have basic understanding of travel logistics
• Possesses the understanding of customer service & coordination
• Has the ability to apply sense of urgency and verse in business acumen
• Excellent work ethic and able to work independently
• Valid driver’s license and current automobile insurance

Hours and Benefits:

This position requires an employee to work a schedule with a minimum of 3 days on site with flexibility should there be business need to modify.

25 hours a week, temporary, with potential to go full time.

Can look at the $20/hr range depending on experience.

IF/when full time - Mindlance offers its employees a comprehensive benefit package including, but not limited to: Major Healthcare insurance including medical, dental, vision, and pharmacy; Short Term Disability Insurance, Basic Life Insurance, Accident Insurance, Critical Illness Insurance, etc.

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

Job Title: Administrative Assistant
Location: Pennsauken, NJ
Summary:
The Administrative Assistant supports the Plant Manager and Management Team, ensuring smooth daily operations through professional reception and administrative services. This role serves as the first point of contact for visitors, vendors, employees, and customers, requiring a professional demeanor and commitment to representing organizational values and culture. The position contributes to an inclusive, respectful, and collaborative workplace environment and supports all plant employees by fostering a consistent and positive employee experience.
Key Responsibilities:
+ Greet and assist visitors, determine visit purpose, and direct accordingly
+ Maintain accurate visitor records and ensure proper registration
+ Notify personnel of visitor arrivals and arrange escorts when necessary
+ Provide guest access credentials including internet passwords and user IDs
+ Conduct inspections of personal items for visitors and employees as required
+ Support management with calendar management, meeting coordination, and document preparation
+ Serve as point of contact for service vendors and oversee service delivery
+ Manage office and break room supplies, including ordering and distribution
+ Handle incoming mail and coordinate express mail services
+ Coordinate lunch orders and meeting/event logistics
+ Manage uniform distribution and vendor communication
+ Support employee experience initiatives and HR onboarding logistics
+ Create and track purchase requisitions using TAP/SAP
+ Arrange travel accommodations for staff
+ Coordinate customer visits in collaboration with the sales team
+ Maintain cleanliness and functionality of office areas and equipment
+ Assist with employee engagement activities and recognition events
+ Use good judgment and problem-solving skills for issue resolution
Work Environment:
Manufacturing environment with an office setting. Occasional interaction with production personnel and visits to the production floor may be required.
Schedule:
Part-time to start (Monday, Wednesday, Friday), 7:00 AM - 4:00 PM
Full-time transition expected in the new year.
Pay and Benefits
The pay range for this position is $23.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Cherry Hill,NJ.
Application Deadline
This position is anticipated to close on Oct 17, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Description We are looking for a motivated and detail-oriented Administrative Assistant to join a leading real estate management firm in Fairfield, New Jersey. This Contract-to-permanent position offers an excellent opportunity to contribute to the efficient operations of residential property management while supporting the team in delivering outstanding tenant experiences. If you thrive in a dynamic environment and excel at multitasking, we encourage you to apply.
Responsibilities:
- Process and code invoices from vendors and contractors with precision and attention to detail.
- Input tenant, vendor, and maintenance service request data into property management software systems.
- Reconcile monthly vendor statements against invoices within the accounting system.
- Organize and maintain property management records, including contracts, insurance certificates, invoices, permits, and operating budgets.
- Prepare and update daily, weekly, and monthly property reports such as leasing activity and stacking plans.
- Support monthly and quarterly financial close activities and reporting processes.
- Assist in the development and preparation of financial reports for management review.
- Perform clerical tasks such as scanning, copying, drafting correspondence, and arranging meetings.
- Manage general office duties, including retrieving mail and answering inbound calls.
- Take on additional responsibilities to support the office and commercial property management team as needed. Requirements - Prior experience in administrative assistance or office management roles.
- Proficiency in data entry and familiarity with property management software.
- Strong organizational skills with the ability to maintain accurate records and documentation.
- Excellent communication skills for drafting correspondence and interacting with tenants and vendors.
- Comfortable handling receptionist duties, including answering calls and managing mail.
- Ability to manage multiple tasks efficiently in a fast-paced environment.
- Familiarity with basic accounting tasks, such as invoice reconciliation and financial reporting.
- Willingness to adapt and tackle challenges in a growing company environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills.
Responsibilities:
- Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.
- Assist with the client intake process, including gathering relevant information and documentation.
- Obtain and manage medical records from clients as part of case preparation.
- Help clients with completing applications for Social Security disability benefits.
- Answer inbound and outbound calls, addressing client needs and scheduling appointments.
- Maintain accurate records through data entry and document management.
- Coordinate and manage email correspondence in a timely and organized manner.
- Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.
- Ensure schedules are organized and appointments are confirmed for clients and staff.
Requirements - Bilingual proficiency in English and Spanish is required.
- Strong customer service skills with the ability to interact professionally with diverse clients.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Experience in handling inbound and outbound calls effectively.
- Ability to manage data entry and maintain accurate records.
- Familiarity with client intake processes and application assistance, particularly for Social Security disability.
- Excellent organizational skills and attention to detail.
- Previous experience in a legal or non-profit setting is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

The salary for this position is between $60,000 and $80,000 depending on experience
Tutor Perini Corporation is seeking an **Administrative Assistant** to join our project site at **Newark International Airport.**
**_Extraordinary Projects, Exceptional Performance_**
The world relies on infrastructure - to ensure public safety, maintain a quality of life and support a healthy economy. For more than a century, Tutor Perini Corporation's family of civil construction companies has supported the development and maintenance of infrastructure across our great nation.
We construct and rehabilitate highways, bridges, tunnels, mass-transit systems, and water management and wastewater treatment facilities. In short, we help our clients make "public works" work. Our corporate integrity, financial strength and outstanding record of performance makes us an attractive partner on large, sophisticated infrastructure projects.
From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, East Side Access projects and the Hudson Yards Platform in New York, Central Subway Third Street Light Rail in San Francisco, and multiple airport expansions and bridge projects. At Tutor Perini Civil you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.
**_Extraordinary Projects need Exceptional Talent_**
**DESCRIPTION:**
As an **Administrative Assistant** at Tutor Perini Corp., reporting to the **Project Executive** you will have the opportunity to:
+ Field office - assist safety manager
+ Compose and/or edit letters, memos, reports, procedures, etc., as required.
+ Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, safety documentation, etc.) per supervisor's authorization
+ Manage Safety needs for training documentation purposes
+ Monitors all accidents and maintains appropriate file records
+ Sets up drug testing appointments for new craft employees
+ Maintains Safety audits
**REQUIREMENTS:**
+ Educational and experience requirements include: High School diploma. A technical degree a plus.
+ Minimum 2 years administrative experience or equivalent combinations training and related experience.
+ Working knowledge of general office procedures plus ability to organize and coordinate group work efforts required.
+ Proficient in web based research and Microsoft Office software
+ Excellent written and verbal skills
**Equal Opportunity Employer**

Description We are looking for a dedicated Administrative Assistant to join our team in Edison, New Jersey. As the primary face of the office, this position requires an attentive and welcoming demeanor to manage reception and administrative tasks effectively. This is a long-term contract opportunity offering a dynamic and collaborative work environment.
Responsibilities:
- Greet visitors and clients at the front desk, ensuring an attentive and welcoming experience.
- Oversee day-to-day reception and front office management, including conference room scheduling and readiness.
- Conduct daily walkthroughs of the facility to ensure cleanliness and adequate office supplies.
- Manage mailroom operations, including shipping tasks through FedEx and other carriers.
- Order and maintain supplies for the pantry, copiers, and general office needs.
- Coordinate with building management to address equipment maintenance and cleanliness.
- Assist with preparing for client visits and special events as needed.
- Ensure adherence to security protocols, including ID badge management.
- Provide support for printing requests and other administrative functions.
- Collaborate with team members to handle additional tasks assigned by the supervisor. Requirements - Associate degree preferred.
- 4-7 years of experience in reception or administrative roles within a medium-sized facility.
- Strong verbal and written communication skills in English.
- Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
- Knowledge of office management, procurement processes, and front office operations.
- Ability to work collaboratively in a diverse and multicultural environment.
- Excellent organizational, planning, and problem-solving skills.
- Flexibility to adjust work hours and travel to support other office locations when necessary. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .