5 Administrative Roles jobs in Bridgewater

As Needed

KNOWLEDGE, SKILLS AND ABILITIES

General knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and arithmetic; ability to word process accurately and at a reasonable rate of speed; ability to make arithmetical calculations; ability to meet the public effectively; ability to operate a variety of office equipment; skill in the use of data and word processing equipment; ability to establish and maintain effective working relationships with others; ability to follow oral and written instructions.

EDUCATION AND EXPERIENCE

Candidate must possess any combination of education and experience equivalent to graduation from high school including or supplemented by courses in general office practices and procedures and clerical experience.

EEO

Job Description

Salary Scale

• Process grower flock records for accuracy, enter flock records into database, note any issues with records and report them to the Compliant Specialist. Assist with collecting information for corrective actions.
• Mail weekly flock records to growers for upcoming flocks.
• Print and mail Grower settlements upon approval.
• Responsible for ensuring order confirmations, chick delivery invoices, and chick invoices are accurate that create new flock files.
• Assist with Grower onboarding process and maintaining file system for Grower records.
• Assist in preparation for audits and inspections to include reporting, pulling files and checking for accuracy.
• Assist in organizing Grower meetings and events.

• All other related duties as assigned by Management.

• Minimum High School Diploma or equivalent GED certificate required.
• Knowledge of standard agricultural practices.
• Ability to work in a fast-paced environment.
• Proactive team building and relationship building, including the ability to work individually and as a team member.
• Proficient PC skills (Microsoft Word, Excel, SMART devices, and internal Company programs/ applications).
• Proficient math skills (addition, subtraction, multiplication, division, common fractions, and decimals).
• Demonstrate ability to communicate effectively in both oral and written communications.
• Proficient skills in reading, writing, and speaking the English language.
• Ability to pay attention to detail.
• Effective problem solving, resolution skills, and ability to exercise good judgement.
• Demonstrated customer services skills, ability to relate effectively and tactfully with all levels of the organization.
• Commitment to and demonstration of high ethical standards governing professional behavior and interactions.
• Ability to adapt effectively to workplace changes and new job duties and responsibilities.

• Regularly uses a telephone/cell phone, computer (including keyboard), SMART devices, email and/or fax for necessary communications.
• Requires the essential use of hands, speech, eyesight, and hearing.
• Vision requirements include close and distance vision, peripheral and depth vision, and the ability to adjust focus as needed. Must possess color vision.
• The noise level for this work environment is typically low to moderate.

• May need to physically move light equipment or supplies from one place to another.
• Must have fine hands and finger dexterity.
• Positive attitude, good judgment, and excellent time management skills.
• Must be willing to participate on the audit team.

1. Preference given to individuals with any combination of education and experience equivalent to graduation from high school, supplemented by courses in business, mathematics and accounting with experience in general office work.
2. Demonstrate a thorough knowledge of standard office practices and procedures.
3. Ability to effectively operate a multi-line telephone switchboard.
4. Ability to establish and follow detailed work procedures with speed and accuracy while navigating competing priorities.
5. Ability to communicate effectively and courteously with students, staff, parents, and the general public.
6. Effectively demonstrates the ability to perform the essential functions of the job and possesses a willingness to learn and grow in the work.
7. Experience working directly with individuals and families from diverse racial, ethnic, and socioeconomic backgrounds.
8. Familiarity with equity and inclusion frameworks. Models non-discriminatory practices in all activities. Respects the worth, dignity and individual differences of others.
9. Excellent written and verbal communication skills and the ability to present to diverse audiences to foster professional relationships and express and/or exchange ideas.
10. Excellent interpersonal skills.
11. Proficiency in the use of a variety of office/instructional equipment and technology with experience using Microsoft Office, Google Workspace, and email.
12. Demonstrated leadership qualities and personal characteristics necessary for working effectively with students, teachers, administrators, and the community.
13. Bilingualism (Spanish-English) preferred.

1. Greets all visitors while assessing their needs, directing them to the appropriate person or meeting location, and/or helping find an answer to their inquiry.
2. Answers School Board Office phone lines and directs calls to the appropriate person.
3. Sorts and routes incoming and outgoing mail and maintains the postage machine.
4. Provides support and assistance with recruitment, onboarding and retention of staff as directed.
5. Supports scheduling coordination for building conference rooms.
6. Assists Director of HR with distributing annual training requirements for staff.
7. Supports onboarding process for division wide volunteers and practicum students.
8. Shares responsibility for establishing and maintaining files (paper and electronic) for all division staff.
9. Takes all industry standard precautions to protect students, staff, equipment, materials, and facilities.
10. Assumes responsibility for and participates in staff development (professional growth) and training to keep materials, supplies, and skills up-to-date.
11. Follows appropriate safety procedures and properly maintains equipment.
12. Actively participates in and attends all required meetings.
13. Maintains confidentiality when appropriate.
14. Complies with and supports school division policies, regulations, procedures, and the HCPS Strategic Plan.
15. Effectively performs other duties as assigned by the immediate supervisor.