16 Administrative Roles jobs in Capitola

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

Office Assistant positions are available in your area. Experience required. Part-time and full-time positions are in high demand. Don't delay, start your exciting new career today!The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.Responsibilities- Organize office and assist associates in ways that optimize procedures- Sort and distribute communications in a timely manner- Create and update records ensuring accuracy and validity of information- Schedule and plan meetings and appointments- Monitor level of supplies and handle shortages- Resolve office-related malfunctions and respond to requests or issues- Coordinate with other departments to ensure compliance with established policies- Maintain trusting relationships with suppliers, customers and colleagues- Perform receptionist duties when neededRequirements- Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role- Knowledge of back-office computer systems (ERP software)- Working knowledge of office equipment- Thorough understanding of office management procedures- Excellent organizational and time management skills- Analytical abilities and aptitude in problem-solving- Excellent written and verbal communication skills- Proficiency in MS Office

• Providing general office/administrative/accounting support
• Manage emails, calendar, coordinate travel arrangements
• Create & enter Accounts Payable
• Edit Hourly Time Sheets into ADP
• Assist employees, temps & NPO groups on clocking in/out during game day
• Providing general office automation/clerical support: copying, faxing, filing, correspondence, telephone inquiries
• Filing maintenance: maintain files; ensuring compliancy and accuracy in files

• High School graduate or equivalent
• Minimum three years of business, general office, and/or accounting experience to upper level executives
• Knowledge & skill in using computer software, including MS, Word/PowerPoint/Excel/Outlook
• Ability to adhere to a high level of attention to detail
• Ability to maintain open, direct, positive, and objective lines of communication with management
• Ability to work in a fast-paced environment while handling multiple tasks calmly, professionally, and with flexibility.
• Strong verbal and written skills; ability to communicate in a professional, knowledgeable, and courteous manner with employees, clients, vendors, business contacts, etc.
• Ability to be self-directed in a team-oriented environment
• Ability to work evenings and weekends, if necessary, as required in an event-driven environment
• Ability to work overtime hours, if necessary
• Ability to sit and stand for a long period of time
• Ability to adhere to highest standards of confidentiality and discretion in all proprietary business, financial, and employee matters

Keish Environmental is looking for a self-motivated, enthusiastic individual to join our team as an Office Engineer/Assistant Resident Engineer. This senior-level role involves working with government and private clients to ensure projects adhere to contract documents, plans, and specifications.

Key Responsibilities:

• Independently manage a team overseeing large-scale public infrastructure projects.
• Provide technical inspection and ensure construction compliance.
• Handle contract management, scheduling, and budgeting.
• Travel to work sites for meetings, inspections, and client advisories.
• Work primarily on-site in a Santa Cruz, CA project office.

• Experience:
  • Minimum five years of experience in construction management of highways or major public works projects as an architect's, engineer's, or owner's representative.
  • OR five years as a construction superintendent on infrastructure highway and major public works projects.
• Education:
  • Bachelor's degree in Engineering, Construction Management, or a related field from an ABET-accredited school.
  • OR a master's or doctorate degree in Engineering, Construction Management from an ABET-accredited program.
  • Possession of a valid Engineer-in-Training certificate can substitute for the required education.
• Certifications:
  • Current CA Professional Engineer license (preferred) or Engineer-in-Training.
  • Valid Construction General Permit Qualified SWPPP Practitioner (QSP) and/or Developer (QSD) certification preferred.

• Knowledge of: Construction materials and methods, building trades, safety codes, concrete and steel construction, soil compaction, and MEP systems.
• Ability to: Detect poor quality materials/workmanship, read and interpret plans, perform field tests, calculate material quantities, and prepare comprehensive reports.

• 5+ years of inspection experience in bridge, highway, and roadway projects.
• Experience with Federal Aid projects.
• Strong organizational and project management skills.
• Ability to work independently and with diverse teams.
• Flexibility to work nights and weekends as needed.
• Strong technical reading, writing, and reporting skills.

• $90K-$130K annual salary based on experience.
• Health Insurance (Medical, Dental, Vision, Life, Long-Term Disability).
• 401(k) with company match.
• Nine paid holidays plus accrued vacation.
• Flexible work hours and location.

Join our dynamic team as the Assistant Office Manager at Enterprise Singapore! You will play a vital role in supporting the Regional Director at our San Francisco Overseas Centre by managing various administrative, accounting, events, and logistics functions.

Key Responsibilities:

• Independently plan and execute events and business trips to ensure smooth operations.
• Handle end-to-end administrative and accounting functions, including procurement, payments, office maintenance, contract management, and financial reporting for our US Overseas Centres.
• Collaborate with relevant departments in our Singapore HQ and the DC Mission, taking a proactive role in updating the employee handbook and corporate functions related to administration, finance, and audits.
• Coordinate with external agencies and vendors to manage procurement, delivery of goods/services, and payments efficiently.
• Undertake additional duties as assigned to support office operations.

Qualifications:

• Proficiency in English with excellent written and verbal communication skills.
• Detail-oriented individual with strong numerical skills.
• Proven experience in organizing and managing events.
• Familiarity with administrative and accounting functions.
• At least 2 years of relevant experience preferred.
• Able to adhere to standard operating procedures (SOPs).
• Proficient in Microsoft Word and Excel; experience with SAP is a bonus.

By applying for this position, you consent to relevant government agencies obtaining and verifying information to assess your application and sharing your personal data for recruitment and reporting purposes.