62 Administrative Roles jobs in Capitola

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/Changes

Qualifications:

* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.

Skills:

* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.

Job Perks:

* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.

Sincerely,

Top Level Promotions HR Department

**JOB REQUISITION**
Talent Manager (Administrative & Customer Support)
**LOCATION**
CA SAN JOSE
**JOB DESCRIPTION**
**Job Summary**
Our **Talent Managers** work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients' projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half's presence in the local business community.
**Qualifications:**
+ BA/BS degree preferred.
+ 1+ years administrative or customer support experience preferred.
+ 2+ years' experience with Business Development in a Metrics Driven environment. At least one with success in developing new business in a multi‐call, multi‐decision maker environment.
+ Prior success marketing to and closing top level decision makers at small/medium sized businesses and cultivating mutually beneficial long term relationships.
+ Working knowledge of current Windows Operating System, Microsoft Office Suite, and any Contact Management Application (Salesforce).
+ Knowledge and familiarity with administrative and customer support department operations.
+ Positive attitude and an engaging businesslike approach.
Salary: The typical salary range for this position is $68,640 to $87,000. The salary is negotiable depending upon experience and location. The position is eligible for a bonus based upon achievement of performance objectives.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
CA SAN JOSE

Our client, a dynamic and fast-paced technology company, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to C-suite executives in San Jose, California . This is a demanding on-site role that requires exceptional attention to detail, superior time management skills, and the ability to anticipate needs and handle confidential information with the utmost discretion. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing and editing correspondence, reports, and presentations, and managing executive expenses. The ideal candidate will be a polished professional with excellent communication and interpersonal skills, capable of interacting effectively with internal teams, external partners, and clients at all levels. You will also assist with event planning, meeting coordination, and ad-hoc projects as required. A strong proficiency in Microsoft Office Suite and other relevant office productivity tools is essential. This role offers the opportunity to be an integral part of a high-performing executive team and contribute to the smooth operation of the organization.

Responsibilities:

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and calls.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Process and reconcile executive expense reports accurately and in a timely manner.
• Screen and prioritize incoming communications, including emails and phone calls.
• Act as a liaison between executives and internal/external stakeholders.
• Organize and manage executive meetings, including preparing agendas, taking minutes, and distributing action items.
• Assist with event planning and coordination for executive-level functions.
• Handle confidential and sensitive information with the utmost discretion.
• Provide general administrative support, such as managing office supplies and filing systems.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience supporting C-level executives in a fast-paced corporate environment.
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Excellent interpersonal skills and a professional demeanor.
• Experience with travel booking systems and expense reporting software.
• Ability to handle confidential information with discretion.
• Proactive approach and ability to anticipate needs.
• Adaptability and willingness to take on ad-hoc projects.

Our client, a rapidly growing technology firm, is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to our C-suite executives in San Jose, California, US . This is a critical role that requires exceptional professionalism, discretion, and the ability to anticipate needs and manage complex schedules effectively. You will serve as a key point of contact for internal and external stakeholders, ensuring seamless communication and efficient workflow. The ideal candidate possesses extensive experience supporting senior leadership, a deep understanding of corporate etiquette, and proficiency with a wide range of administrative and productivity tools. Responsibilities include complex calendar management, coordinating domestic and international travel arrangements, preparing detailed meeting agendas and materials, taking minutes, and tracking action items. You will manage executive correspondence, screen communications, and handle confidential information with the utmost discretion. Proactive anticipation of executive needs, such as preparing briefing documents, managing expense reports, and coordinating special projects, is essential. This role requires a polished demeanor, excellent interpersonal skills, and the ability to build strong relationships across the organization. You must be adept at prioritizing tasks, managing multiple demands simultaneously, and maintaining composure under pressure. A commitment to accuracy, efficiency, and providing a high level of support is paramount. Experience in a fast-paced, high-tech environment is highly advantageous. The successful candidate will be a resourceful problem-solver, capable of independently managing tasks and contributing to the smooth operation of the executive office.

Responsibilities:

• Manage complex calendars and scheduling for C-suite executives.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and visas.
• Prepare and edit correspondence, reports, presentations, and meeting materials.
• Take accurate minutes during meetings and track follow-up action items.
• Screen phone calls, emails, and visitors, prioritizing and redirecting as appropriate.
• Manage expense reporting and reconciliation for executives.
• Handle confidential information with the highest level of discretion and integrity.
• Anticipate executive needs and proactively manage tasks and projects.
• Organize and coordinate executive meetings, offsites, and special events.
• Act as a liaison between executives and internal/external stakeholders.
• Maintain and organize executive files and records.
• Provide general administrative support to the executive team.

Qualifications:

• Associate's or Bachelor's degree in Business Administration or a related field, or equivalent experience.
• 5+ years of experience providing high-level administrative support to C-suite executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and G Suite.
• Experience with calendar management tools and travel booking platforms.
• Exceptional organizational, time management, and prioritization skills.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with diverse individuals.
• Discretion and confidentiality are paramount.
• Ability to multitask and thrive in a fast-paced, demanding environment.
• Proactive, resourceful, and possesses strong problem-solving abilities.
• Experience in the technology industry is a significant plus.

Our client, a dynamic skin care organization, is seeking a Receptionist Office Assistant to join their team. As a Receptionist Office Assistant, you will be part of the Human Resources department supporting various teams across the organization. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask, which will align successfully with the organization's goals.
**Job Title:** Receptionist Office Assistant
**Location:** San Jose, CA
**Pay Range:** $24 hr.
**What's the Job?**
+ Answer and transfer incoming calls, ensuring callers are directed to the appropriate person.
+ Maintain office supplies and order necessary items to support daily operations.
+ Greet and sign-in visitors, providing a welcoming atmosphere.
+ Assist with various administrative tasks and departmental projects as needed.
+ Manage the front desk area, ensuring it remains tidy and organized.
**What's Needed?**
+ 2+ years of experience in a receptionist role.
+ Excellent written and verbal communication skills.
+ Intermediate computer skills, including proficiency in Microsoft Office and Excel.
+ Strong organizational skills and attention to detail.
+ Ability to multitask and manage time effectively in a fast-paced environment.
**What's in it for me?**
+ Opportunity to work in a collaborative and supportive environment.
+ Gain valuable experience in a key administrative role.
+ Engage with various departments and enhance your professional network.
+ Be part of a team that values your contributions and growth.
+ Develop your skills in a dynamic workplace setting.
**Upon completion of waiting period associates are eligible for:**
+ Medical and Prescription Drug Plans
+ Dental Plan
+ Supplemental Life Insurance
+ Short Term Disability Insurance
+ 401(k)
If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
**About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells**
_ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

White Blossom Care Center is looking for Business Office Assistant.

We are looking for a skilled nursing facility office assistant to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Office duties and responsibilities include

• Billing for numerous different insurance companies
• managing residents Trust account
• meeting numerous deadlines
• Medical Application

A successful Office Assistant should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Responsibilities:

Serve as the point person for office manager duties including: billing and collections
Manage resident's Trust accounts
Verify patients insurance benefits and ensure accuracy of billing
Schedule meetings and appointments
Update and maintain office policies as necessary
Ensure that all items are invoiced and paid on time
Provide general support to visitors

Skills:

Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements

Vasona Creek Healthcare is looking for Business Office Assistant.

We are looking for a skilled nursing facility office assistant to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Office duties and responsibilities include

• Billing for numerous different insurance companies
• managing residents Trust account
• meeting numerous deadlines
• Medical Application

A successful Office Assistant should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Responsibilities:

Serve as the point person for office manager duties including: billing and collections
Manage resident's Trust accounts
Verify patients insurance benefits and ensure accuracy of billing
Schedule meetings and appointments
Update and maintain office policies as necessary
Ensure that all items are invoiced and paid on time
Provide general support to visitors

Skills:

Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements

Vasona Creek Healthcare is looking for Business Office Assistant.

We are looking for a skilled nursing facility office assistant to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Office duties and responsibilities include

• Billing for numerous different insurance companies
• managing residents Trust account
• meeting numerous deadlines
• Medical Application

A successful Office Assistant should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Responsibilities:

Serve as the point person for office manager duties including: billing and collections
Manage resident's Trust accounts
Verify patients insurance benefits and ensure accuracy of billing
Schedule meetings and appointments
Update and maintain office policies as necessary
Ensure that all items are invoiced and paid on time
Provide general support to visitors

Skills:

Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements

White Blossom Care Center is looking for Business Office Assistant.

We are looking for a skilled nursing facility office assistant to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Office duties and responsibilities include

• Billing for numerous different insurance companies
• managing residents Trust account
• meeting numerous deadlines
• Medical Application

A successful Office Assistant should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Responsibilities:

Serve as the point person for office manager duties including: billing and collections
Manage resident's Trust accounts
Verify patients insurance benefits and ensure accuracy of billing
Schedule meetings and appointments
Update and maintain office policies as necessary
Ensure that all items are invoiced and paid on time
Provide general support to visitors

Skills:

Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements