10 Administrative Roles jobs in Cidra

**Overview**
ADMINISTRATIVE ASSISTANT (PRPD-2025-22578):
Bowhead seeks an Administrative Assistant that will provide multiple tier support to the Puerto Rico Hidta/FURA contract which will have locations in Ponce and San Juan.
**Responsibilities**
Essential functions will include:
+ Assists with the creation, tracking and reconciliation of purchase requisions, shipments, and invoices.
+ Runs custom reports on multiple software platforms.
+ Performs general office assignments such as answering phone calls, e-mails, and visitors.
+ Tracks project status and required deliverables for submission to the customer.
+ Establishes schedules, maintains spreadsheets, and updates daily.
+ Performs duties as requested by the Program Manager and assistant Program Manager.
**Qualifications**
+ 3+ years professional experience including office assistance and administrative functions
+ 2+ years professional experience including basic ordering/contract-review experience
+ Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint
+ Ability to communicate effectively with all levels of employees and outside contacts. To receive and respond to instructions/assignments.
+ Strong interpersonal skills and good judgment with the ability to work alone or as part of a team.
Physical Demands:
+ Must be able to lift up to 35 pounds
+ Must be able to stand and walk for prolonged amounts of time
+ Must be able to twist, bend and squat periodically
SECURITY CLEARANCE REQUIREMENTS: Must currently hold a security clearance at the Secret level. US Citizenship is a requirement forSecretclearance at this location.
#LI-BG1
Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC's Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant's resume/application may be subject to verification.
Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.
UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
All candidates must apply online at and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance ( contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.
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**ID** _2025-22578_
**Category** _Admin/Office Support_
**Location : Location** _PR-San Juan_
**Clearance Level Must Be Able to Obtain** _Secret_
**Minimum Clearance Required** _Secret_
**Travel Requirement** _N/A_

Job Description

Job Description

Summary

Provide high-level administrative support to executives by managing schedules, preparing reports, coordinating meetings, and handling communication efficiently. This role requires discretion, attention to detail, and the ability to manage multiple priorities.

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Key Responsibilities

• Draft and prepare correspondence, reports, memos, and other documents using Microsoft Office tools.

• Manage calendars, schedule meetings, and coordinate conference calls.

• Handle phone calls, emails, and visitors; route communication appropriately.

• Organize meetings, prepare agendas, take minutes, and distribute them.

• Maintain filing systems and manage internal records and databases.

• Conduct research and compile data for presentations and executive reports.

• Assist with basic bookkeeping and financial tracking.

• Coordinate office services, including supplies, housekeeping, and vendor relations.

• Process payroll information and support HR functions when needed.

• Support social media management and use of Google Apps and QuickBooks (preferred).

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Requirements

Education :

• Bachelor’s degree in Office Management, Business Administration, or a related field.

Experience :

• Minimum of 2 years in an administrative support role.

Language :

• Fluent in both Spanish and English (oral, written, and reading comprehension).

Technical Skills :

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Strong knowledge of administrative procedures and office management systems.

• Experience with QuickBooks, Google Apps, and social media tools (preferred).

Soft Skills :

• Excellent written and verbal communication.

• High ethical standards, self-motivated, and able to work independently.

• Attention to detail, strong organizational skills, and problem-solving ability.

• Service-oriented and professional demeanor.

---

Other Requirements :

• Must be legally authorized to work in Puerto Rico.

• Ability to use standard office equipment (computer, printer, etc.).

8 hour shift

Job Description

Job Description

Overview

SP+, a Metropolis company, is an artificial intelligence company for the real world. We use computer vision to enable checkout-free parking experiences. So there’s no fumbling with tickets, machines, apps, or credit cards. You just “drive in and drive out.”

We are the largest parking network in America, with over 23,000 employees powering mobility at over 4,000 locations across North America and Europe.

Today, we are reinventing parking. Because it’s important, it's everywhere and impacts everyone. Tomorrow, we will power checkout-free experiences anywhere you go to make the everyday experiences of living, working, and playing remarkable - giving us back our most valuable asset, time.

Responsibilities

The duties listed below are intended only as an illustration of the various types of responsibilities that may be assigned to this role. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Answer incoming telephone calls
• Compose, edit and/or type business correspondence and basic business documents
• Maintain organizational charts for Department
• Develop PowerPoint presentations for client meetings
• Distribute and sort incoming mail and faxes for office staff
• Send out departmental mail via UPS, FedEx, US Mail, and courier service and/or accept deliveries.
• Maintain and order office supplies
• Coordinate conference room reservations or group meetings
• Assist with office management duties as needed (e.g. operate and arrange maintenance of copier, fax machines, computer and other office equipment).
• Maintain correspondence files and other electronic filing and/or hard copy filing either on-site or in storage.
• Complete other administrative duties as assigned, such as:
• Make travel arrangements
• Process and submit expense reports on behalf of direct managers.
• Submit payment requests for invoices to the Accounts Payable Department
• Respond to customer inquiries (e.g. answer questions regarding the company’s parking facilities and requests for refunds).

Qualifications

• Must be professional and have excellent verbal and written communication skills; Excellent grammar and spelling skills required
• Must be diligent and conscientious; self-starter who can work with minimal supervision.
• Must have excellent time management and organizational skills (multi-tasking, prioritization, deadline orientation)
• Must have excellent typing skills (speed and accuracy); Preferably at least 40 WPM or better
• Proficiency using Microsoft Office Suite (Word, Excel, PowerPoint); Google Mail, Calendars and Docs.
• Ability to interact professionally and courteously with clients, customers, office personnel and contractors.
• Knowledge of modern office practices and procedures.
• A professional appearance/presentation.

Salary Range : $15.00 per hour

Benefits : Eligible employees will participate in the various benefits plans including medical, dental, vision, flexible spending accounts, long/short term disability, life insurance, accident insurance, 401k and paid time off.

SP+ is an equal opportunity employer committed in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, color, ancestry, religion, sex, age, national origin, citizenship status, marital status, sexual orientation, veteran status, gender identity, disability or other classes protected by federal or state law. SP+ does not tolerate harassment or retaliation against any employee or applicant based on these characteristics or because the individual exercised their EEO rights.

Right to Work Poster

SP+, a Metropolis Company, may utilize an automated employment decision tool (AEDT) to assess or evaluate your candidacy for employment or promotion. AEDTs are used to assist in assessing a candidate’s application relative to the required job qualifications and responsibilities listed in the job posting.

As part of this process, SP+ retains data relevant to your candidacy, including personal information, for a period that is reasonably necessary for the use of the tool. If you are hired for the position, your data may become part of your employee records.

If you are an applicant to a New York City job posting and wish to request an alternative selection process accommodation or have questions about our data retention policy, please contact We are here to assist you.

**Job Description**
Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.
As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.
We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. This is a full-time in-office role ideally based in our Nashville or Seattle offices, although remote flexibility can be considered for the right candidate.
**Responsibilities**
**Job Requirements: **
Demonstrated strong organizational skills.
Handles details of a highly confidential and critical nature.
Fast, resourceful, proactive, and with excellent follow-through.
Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.
Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
Exercises critical judgment within defined procedures and practices to determine appropriate action.
Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.
Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
Values align with OCI values.
**Minimum Qualifications: **
10+ years executive and/or office management experience required. 
Anticipating and solving problems proactively is essential. 
Outlook calendar management is critical.
Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
BA/BS degree or equivalent.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $4.13 per hour; from: 56,300 to 112,600 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling +1 in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

Job Description

Job Description

Position Summary:

As a key member of our CPA firm, the Receptionist / Administrative Assistant is responsible for ensuring the smooth and efficient operation of daily front-office activities. This role involves managing reception duties, providing comprehensive administrative support to the Management Team, and serving as a friendly and professional first point of contact for clients. The ideal candidate will possess exceptional interpersonal and organizational skills, discretion, and thrive in a fast-paced, client-oriented environment.

Key Responsibilities:

Reception Duties:

• Greet and welcome clients, visitors, and guests in a professional and courteous manner while directing them appropriately, notifying company personnel of arrival.
• Answer and direct incoming calls; take accurate messages when necessary.
• Manage the reception area to ensure a clean, welcoming, and professional environment.
• Schedule and confirm appointments and meetings.

Administrative Support:

• Assist with document preparation, formatting, and proofreading, including client letters, tax forms, and engagement agreements.
• Scan, copy, file, and organize physical and electronic documents.
• Maintain office supplies inventory and place orders as needed.
• Handle incoming and outgoing mail.
• Support the Management team with data entry, client follow-ups, and scheduling.
• Assist in assembling tax returns and client financial documents in accordance with firm procedures.
• Research and compile materials needed for meetings, calls projects, etc.
• Coordinate travel arrangements and travel itinerary for management as per requested.
• Coordinate in-house meetings, including conference room set-up, food and beverage etc.
• Maintain client files, contacts database and record keeping needs for organization
• Prepare monthly status reports
• Any other task assigned by management

Qualifications:

• Associate degree or equivalent in knowledge and experience.
• Minimum of 2 years of experience in an administrative or front-desk role, preferably in a professional service or accounting environment.
• Proficiency in Microsoft Office (Word, Excel, Power Point, Outlook, Teams), Canvas; familiarity with Adobe Acrobat and document management systems is a plus.
• Excellent verbal and written communication skills.
• Strong attention to detail, time management, and organizational skills.
• Ability to work independently and collaboratively within a team.
• Bilingual (English/Spanish) required.

Eurest
+ We are hiring immediately for a full time **ADMINISTRATIVE ASSISTANT** position.
+ **Location** : Amed Torres - Road 183 KM 19.8, Las Piedras, PR 0071. _Note: online applications accepted_ _only_ _._
+ **Schedule** : Full time schedule. Monday through Friday, 7:00 am to 3:30 pm; more details upon interview.
+ **Requirement** : Previous administrative experience with computer skills is preferred, but not required. _*Internal Employee Referral Bonus Available_
+ **Pay Range** : $11.50 per hour to $12.00 per hour
**We Make Applying Easy!** Want to apply to this job via text messaging? Text **JOB** to **75000** and search **requisition ID number** **1443503.**
The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply.
Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!
Eurest is recognized worldwide for standards of service and excellence within the foodservice industry. Embracing an ownership mindset, Eurest leverages global resources, promotes a local presence and enriches the communities we serve. The Eurest Promise, "connect with people, inspire through food, create solutions, and live our promise," is exemplified throughout our organization. Eurest is proud to serve the world's most respected successful corporations, including many of the Fortune 500.
**Job Summary**
**Summary:** Responsible for clerical functions and administrative support of food service programs.
**Essential Duties and Responsibilities:**
+ Answer telephones and direct inquiries in a professional and client centric manner.
+ Maintain confidential personnel files.
+ Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
+ Assist with staffing, including finding staff when employees call out on short notice.
+ Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
+ Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
+ Enter weekly cash sales and meal counts using computer.
+ Perform daily bank deposit reconciliation.
+ Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
+ Perform monthly vendor statement reconciliation.
+ Prepare monthly state claim form for reimbursement.
+ Assist in preparation of end of month financial reports.
+ Attend in-service and/or safety meetings as required.
+ Maintain clean and safe work environment; ability to perform job safely.
+ Performs other duties as assigned.
**Associates at Eurest are offered many fantastic benefits.**
**Full-time and part-time positions offer the following benefits** to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
**Full-time positions also offer the following benefits** to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)
_Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws._ _For positions in Washington State, Maryland, or to be performed Remotely,_ _click here ( _for paid time off benefits information._
**About Compass Group: Achieving leadership in the foodservice industry**
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
Applications are accepted on an ongoing basis.
Eurest maintains a drug-free workplace.
Req ID: 1443503
((req_classification))

Job Description

Job Description

• We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position.
• Location : Amed Torres - Road 183 KM 19.8, Las Piedras, PR 0071. Note: online applications accepted only.
• Schedule : Full time schedule. Monday through Friday, 7:00 am to 3:30 pm; more details upon interview.
• Requirement : Previous administrative experience with computer skills is preferred, but not required.
  *Internal Employee Referral Bonus Available
• Pay Range : $11.50 per hour to $12.00 per hour

We Make Applying Easy!  Want to apply to this job via text messaging? Text JOB  to 75000  and search requisition ID number  1443503.

The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: 

Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply.

Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!

Eurest is recognized worldwide for standards of service and excellence within the foodservice industry. Embracing an ownership mindset, Eurest leverages global resources, promotes a local presence and enriches the communities we serve. The Eurest Promise, “connect with people, inspire through food, create solutions, and live our promise,” is exemplified throughout our organization. Eurest is proud to serve the world’s most respected successful corporations, including many of the Fortune 500.

Job Summary

Summary: Responsible for clerical functions and administrative support of food service programs.

Essential Duties and Responsibilities:

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Associates at Eurest are offered many fantastic benefits.

Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws.  For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.

About Compass Group: Achieving leadership in the foodservice industry

Compass Group is an equal opportunity employer.  At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
 

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. 

Applications are accepted on an ongoing basis.

Eurest maintains a drug-free workplace. 
Req ID: 1443503

((req_classification))  

Job Description

Job Description

Salary:

Who we are

At Acumenian, we're more than a consulting firm; we're a collaborative community of innovative professionals. We celebrate individual strengths, foster positive relationships, and embrace flexibility. Join us to grow, thrive, and make a difference in the world of Advisory, Technology, and Analytics Management Consulting.

Whats the role

As a General Engagement - On Site Administrative Assistant, you will deliver essential administrative support to internal teams or client offices. Your role will involve performing a range of responsibilities, including preparing reports, gathering and organizing data, conducting research, and managing various clerical tasks to ensure smooth daily operations.

How you will add value

Main Office:

• Collecting requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; preparing summaries of findings and/or other related written correspondence as requested.
• You will be conducting research (within skills and expertise) to assist with projects or inquiries.
• Coordinating and scheduling travel, meetings, and appointments.
• Preparing agendas, materials, and schedules for meetings, conferences, and other assigned events; taking and distributing minutes or other notes as requested.
• Respond to and resolves administrative inquiries and questions.
• You will work with other general clerical and secretarial duties as requested, including recordkeeping, maintaining office supplies, coordinating equipment maintenance, and handling packages and correspondence.
  
  

Client Office:

• Reviewing documents and project information.
• Collecting, transferring, and standardizing data from physical forms or documents into digital formats.
• Updating records in central offices by collecting updates of data and information from various sources including calls, email and other correspondence, meetings, minutes and records, and other documents.
• Generating letters, governments forms, reports, and assisting in data analysis when required.
• Supporting office staff with processing technical correspondence to close out projects.

What you need

• An associate or bachelors degree in a related field.
• At least one year of experience in a related role is required.
• Strong written and verbal communication skills in English and Spanish
• Be extremely proficient with Microsoft Office Suite.

Who you are

• You are detail-oriented and professional.
• You are organized and prioritize tasks.
• You are a team player.
• You must have a strong sense of accountability and building relations and have analytical and problem-solving skills.
• Flexible and adaptable in various situations and when interacting with many different personalities.
  

What Youll Get.

Besides our amazing culture and a competitive salary base, youll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle.

• 
  Medical/dental/vision/life insurance
• 
  Saving Plan with Company Match
• 
  Time Off
• 
  Opportunities to learn and advance your career.
• 
  Great work/life balance

This position provides a wide variety of administrative and financial staff support services at a project level. The incumbent completes routine tasks and deals with situations and activities that are straightforward in nature. This position follows established procedures and receives detailed instructions on work activities. The incumbent works under close supervision and completes tasks as prioritized by others.
Here's what you'll be doing
* Record financial program transitions using computer systems.
* Maintain accurate and updated financial data records.
* Assist in preparing budgets and financial forecasts.
* Assist in preparing monthly, quarterly, or annual administrative/financial reports.
* Organize financial documents (both physical and digital).
* Ensure records comply with internal policies and procedures.
* Communicate with internal departments.
* Process incoming invoices from contractors/consultants.
* Administrative or financial associate degree with two (2) years of experience or more than seven (7) years' experience in performing administrative or financial duties.
* MS Office experience required (Excel is a must).
* Excellent communication and customer interface skills.
* Ability to manage and prioritize multiple projects.
* Perform other duties as assigned.
#LI-DL1
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.