13 Administrative Roles jobs in Emmaus
Administrative Support Worker Lead - Bethlehem Barrel & Drafthouse
Posted 19 days ago
Job Viewed
Job Description
The Administrative Support Worker Lead is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker Lead will be required to interact with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Schedules meetings
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
High School Diploma or equivalent; some college preferred. 2+ years administrative support experience.
Excellent written/interpersonal communication and organizational skills. Proficient in Excel and Word.
Ability to optimally connect with employees.
Ability to work quickly and efficiently.
Strong digital literacy is required of Office (Word, Excel, PowerPoint, etc) Internet, typing, other databases and spreadsheet software.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
Practice Office Assistant - Mt. Gretna Outpatient - Day/Eve
Posted 2 days ago
Job Viewed
Job Description
Performs a variety of clerical office duties related to telephone management, receiving patients, insurance/billing, electronic record management, scheduling and administrative support as necessary. Ensures that the patient visit is a well-coordinated and friendly experience.
**Duties and Responsibilities**
**Essential Functions:**
+ Answers telephones, routes callers, takes messages and provides routine information to callers.
+ Greets and registers patients in accordance with established policies and procedures.
+ Schedules patient appointments within established parameters.
+ Performs various duties for effective check-in and check-out of patients.
+ Prepares schedules and encounter forms for daily visits.
+ Handles walk in patients in the appropriate manner.
+ Ensures that Race, Ethnicity and Language is documented as appropriate.
+ Processes patient charge and collects copays and deductibles.
+ Performs various tasks related to end of day batch control, cash drawer etc.
+ Enters and/or retrieves data from established computer files.
+ Schedules appointments for patients with other provider offices and/or facilities including correct processing of necessary referral forms, pre-authorization forms, test instructions, patient benefit verification and transfer of patient information.
+ Processes requests for patient information according to policies and procedures, including record copy service and form tracking.
+ Researches billing questions and problems for patients with centralized billing service.
+ Types various notes, letters, memos and reports, as needed. Proofs materials for errors.
+ Complies with all HIPAA rules and regulations.
+ Processes mail including scanning and tasking if applicable.
**Common Expectations:**
+ Maintains established policies and procedures, objectives, quality assessment and safety standards.
+ Complies with missed appointment policy (Admin 104).
+ Supports Quality initiatives as determined by individual clinic site.
+ Completes required education and competencies in a timely manner.
+ Processes mail including scanning and tasking if applicable.
+ Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.
+ Establishes and maintains files and records on an ongoing basis.
**Required for All Jobs:**
+ Performs other related duties as identified.
+ WellSpan Health has adopted and implemented a compliance program to support WellSpan's values and standards for professionalism, integrity, and ethics. Expected to support and meet the values and standards of the organization and the performance expectations of the job, the department, and the compliance program.
+ WellSpan Health has adopted and implemented a privacy program to safeguard the patient information and the business and operational information of the organization. Expected to support and meet the values and standards of the organization to safeguard patient and business/operational information.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
**Physical Demands:**
+ Standing - Frequently
+ Walking - Frequently
+ Sitting - Occasionally
+ Carrying/Lifting - Occasionally (50lbs)
+ Pushing/Pulling - Occasionally (50lbs)
+ Kneeling/Crouching - Occasionally
+ Reaching - Occasionally
+ Talking - Frequently
+ Hearing - Frequently
+ Repetitive Motions - Occasionally
+ Eye/Hand/Foot Coordination - Occasionally
**Working Environment:**
+ Occupational Hazards - Occasionally
+ Bloodborne Pathogen - Exposure
**Qualifications**
**Minimum Education:**
+ Certificate Program Professional Medical, Administrative or Business School Required or
+ High School Diploma or GED With 12 or more months of customer service experience Required
**Work Experience:**
+ Less than 1 year Relevant experience Required
**Courses and Training:**
+ Medical terminology within 180 days Preferred
**Knowledge, Skills, and Abilities:**
+ Excellent interpersonal/communications skills.
+ Knowledge of medical/mental health office operations to include reception, billing and insurance and general office skills.
+ Computer skills to include typing.
WellSpan Health's vision is to reimagine healthcare through the delivery of comprehensive, equitable health and wellness solutions throughout our continuum of care. As an integrated delivery system focused on leading in value-based care, we encompass more than 2,300 employed providers, 250 locations, nine award-winning hospitals, home care and a behavioral health organization serving central Pennsylvania and northern Maryland. Our high-performing Medicare Accountable Care Organization (ACO) is the region's largest and one of the best in the nation. With a team 23,000 strong, WellSpan experts provide a range of services, from wellness and employer services solutions to advanced care for complex medical and behavioral conditions. Our clinically integrated network of 3,000 aligned physicians and advanced practice providers is dedicated to providing the highest quality and safety, inspiring our patients and communities to be their healthiest.
WellSpan Philhaven
Situated on more than 200 acres, WellSpan Philhaven's main campus in Mt. Gretna, PA, is a tranquil place with walking trails nestled within a picturesque forest and adjacent to an operating farm. The campus provides an atmosphere of peace and serenity for our clients. Our most comprehensive continuum of care, which includes more than 20 programs and services is located at this main campus.
At WellSpan Philhaven, we help address mental health conditions such as depression, anxiety, bipolar disorder, attention deficit disorder, phobias, post-traumatic stress disorder and more.
**Quality of Life**
Formed in 1813, Lebanon is a quaint city of 25,700 residents. The area, rich in heritage and the small-town charm of yesteryear, features sites on the National Register of Historic Places, museums, scenic parks and recreation facilities, performing arts theaters, artists' studios, a farmers market and dining establishments for all tastes.
Life in Lebanon County offers affordable housing and options for pursuing higher education. Residents can find local employment in manufacturing, retail, arts and entertainment, healthcare and service sectors. Located in Central Pennsylvania, Lebanon is within an easy driving distance of Harrisburg, Lancaster, Reading and York. (Patient population: 140,000)
WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability, or any other legally protected characteristic.
Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Job Title: Part-Time Administrative Assistant (Temporary-to-Hire)
Location: Doylestown, PA (100% Onsite)
Schedule: Flexible, 10-20 hours per week | Monday-Friday, 8:00 AM - 4:30 PM
About Us:
We are a nonprofit health services organization dedicated to supporting our community through accessible and compassionate care. We are seeking a detail-oriented and adaptable Administrative Assistant to join our team in a part-time, temporary-to-hire capacity. While this position does not guarantee permanent placement, there is potential for long-term employment based on business needs and individual performance.
Position Overview:
The Administrative Assistant will provide essential office support to staff, volunteers, and committees within the organization. This role requires a professional, organized individual who can manage multiple tasks, communicate effectively, and adapt to shifting priorities.
Key Responsibilities:
+ Answer and transfer incoming calls, providing professional customer service.
+ Open, sort, and distribute mail, as well as filter emails to appropriate staff members.
+ Schedule meetings for committees and groups, including booking rooms, sending invitations, and managing calendars.
+ Ensure incoming checks are logged, tracked, and allocated correctly to the appropriate entity using spreadsheets.
+ Assist with event-related financial tracking (e.g., luncheons, fundraisers), depending on experience.
+ Support volunteers in formatting newsletters and collaborate with staff to prepare professional communications and email drafts.
+ Provide assistance to volunteers and committees as needed, including phone support and administrative coordination.
Requirements
Qualifications:
+ Prior administrative or office support experience preferred.
+ Strong organizational skills with attention to detail.
+ Proficiency in Microsoft Office Suite (Word, Excel, Outlook) required.
+ Excellent verbal and written communication skills.
+ Ability to manage time effectively and work independently.3
+ Comfortable working onsite in a collaborative nonprofit environment.
Work Schedule:
+ Flexible part-time hours (10-20 per week).
Options include:
+ 5 days per week, 3-4 hours per day, OR
+ 3 days per week, 5-6 hours per day.
+ All work must be completed onsite during office hours (Monday-Friday, 8:00 AM - 4:30 PM).
If you are interested in this opportunity, please apply by submitting a resume in Microsoft Word format, or, email your resume to com. Or, call our office at .
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Looking for a chance to showcase your organizational skills and become an integral part of a thriving team? Robert Half is currently seeking a detail-oriented and proactive Administrative Assistant to provide essential support to our client's team. In this role, you will handle a variety of administrative tasks, ensure smooth office operations, and play a key part in helping the business succeed.
If you thrive in a fast-paced environment and enjoy working on diverse tasks, this could be the perfect opportunity for you!
Key Responsibilities
+ Manage calendars, schedule appointments, and coordinate meetings for team members.
+ Handle incoming and outgoing communications, including phone calls, emails, and correspondence.
+ Maintain accurate and organized filing systems, both physical and digital.
+ Prepare reports, presentations, and meeting materials as needed.
+ Order office supplies, maintain inventory, and ensure the office remains a professional and pleasant workspace.
+ Process invoices, expense reports, and assist with basic bookkeeping tasks (if applicable).
+ Provide support for various administrative projects, such as data entry, research, and creating spreadsheets.
+ Assist in onboarding new employees by managing paperwork and orientation processes.
+ Act as a liaison between departments, ensuring clear and effective communication.
Requirements
Key Qualifications
+ 1-3 years of experience in an administrative support or similar role preferred.
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
+ Exceptional organizational and multitasking skills with a keen eye for detail.
+ Strong written and verbal communication skills.
+ Ability to work independently, meet deadlines, and maintain confidentiality when handling sensitive information.
+ Familiarity with common office equipment (e.g., scanners, copiers, phone systems).
+ A positive, can-do attitude and the ability to collaborate effectively with teams.
Apply today!
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant

Posted 4 days ago
Job Viewed
Job Description
We are looking for a detail-oriented Administrative Assistant to join our team in Collegeville, Pennsylvania. This is a long-term contract position, offering an excellent opportunity to contribute to organizational efficiency and grow professionally. The ideal candidate will play a pivotal role in managing administrative tasks and supporting both internal operations and customer service needs.
Responsibilities:
- Handle incoming calls professionally, ensuring inquiries are addressed or routed appropriately.
- Coordinate project authorizations and maintain accurate records of approvals.
- Organize and upload necessary documentation to internal systems, ensuring all files are up to date.
- Provide exceptional customer service by effectively communicating with clients and addressing their concerns.
- Monitor and manage leads, ensuring timely follow-up and resolution.
- Perform data entry tasks with precision to maintain accurate information across platforms.
- Utilize Microsoft Office Suite for daily operations.
- Collaborate with team members to ensure smooth workflow and efficient task completion.
- Participate in rotating on-call schedules, providing support as needed.
- Maintain a well-organized administrative office environment.
Requirements
- Proven experience in administrative support or a similar role.
- Strong proficiency in Microsoft Office Suite and other relevant software tools such as Dash and Docusketch.
- Excellent communication skills, both verbal and written, with a customer-focused approach.
- High level of organizational ability and attention to detail.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Willingness to participate in rotating on-call schedules and provide overtime support when required.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted 9 days ago
Job Viewed
Job Description
Robert Half is partnering with a dynamic organization to find a talented and organized Administrative Assistant who can take on a key supporting role in day-to-day operations. This is an outstanding opportunity for someone who thrives in a fast-paced environment and enjoys being the backbone of a successful team.
Key Responsibilities
As an Administrative Assistant, you will:
+ Manage and organize schedules, including calendar management, meeting coordination, and travel arrangements.
+ Create and edit documents, reports, spreadsheets, and presentations.
+ Answer and route phone calls, respond to emails, and act as the first point of contact for internal and external communication.
+ Handle office management duties, such as maintaining office supplies, ensuring equipment is operational, and assisting with basic IT troubleshooting.
+ Provide general support to staff by coordinating workflow, managing projects, and ensuring deadlines are met.
+ Maintain filing systems and ensure records (electronic and paper) are up to date and accessible.
+ Assist in coordinating special projects or team events as needed.
+ Uphold discretion while handling confidential information.
Requirements
Requirements
+ High school diploma or equivalent required; an Associate's or Bachelor's degree is a plus.
+ Previous administrative or office support experience is highly desired (2+ years preferred).
+ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.
+ Excellent organizational skills with strong attention to detail.
+ Strong verbal and written communication skills.
+ Ability to work both independently and collaboratively in a team setting.
+ Flexibility and the ability to adapt to changing priorities.
+ Customer-service orientation and a positive, can-do attitude.
If you're a proactive and resourceful Administrative Assistant ready to make an impact, we'd love to hear from you! Don't miss this opportunity to grow your career while supporting a team committed to success. Apply now!
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted 12 days ago
Job Viewed
Job Description
We are looking for an Administrative Assistant to join a team in Royersford, Pennsylvania. This is a Contract-to-Permanent position, offering an exciting opportunity to contribute to a dynamic office environment. The role requires a versatile and detail-oriented individual who can adeptly handle administrative tasks while delivering excellent client support, especially during our busy tax season.
Responsibilities:
- Manage and maintain calendars to ensure efficient scheduling and organization.
- Welcome and greet clients, providing a friendly and detail-oriented first impression.
- Conduct collection calls to follow up on outstanding payments.
- Organize and maintain filing systems to ensure easy access to important documents.
- Utilize Microsoft Excel, Outlook, and Word to complete various administrative tasks; familiarity with QuickBooks and Sage 50 is a plus.
- Update and manage client databases across multiple software platforms, including Sage 50, Drake Tax, Outlook, and Excel.
- Work approximately 30-35 hours per week during non-tax season, with flexible weekday hours.
- Commit to extended hours, including nights and weekends, during tax season for optimal client support.
- Coordinate with team members and clients to ensure seamless operations during peak periods.
Requirements - Minimum of 2 years of experience in administrative or office support roles.
- Proficiency in Microsoft Excel, Outlook, and Word; experience with QuickBooks or Sage 50 is advantageous.
- Strong organizational skills with the ability to manage multiple tasks effectively.
- Excellent interpersonal and communication skills for client interaction.
- Ability to handle confidential information with discretion.
- Comfortable working extended hours during tax season, including evenings and weekends.
- Detail-oriented with a focus on accuracy in administrative tasks.
- Familiarity with database management and software tools such as Drake Tax, Sage 50, and Outlook. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Administrative Assistant/Receptionist
Posted 7 days ago
Job Viewed
Job Description
Allentown, PA
Due to our internal promotions and growth, The Scott Family of Dealerships are in need of an additional Administrative Assistant/Receptionist
Responsibilities :
- Professional appearance and excellent communication skills are a must
- Punctual nature and ability to handle schedule flexibility and dynamic work environment
- Excellent listening/communication skills, outgoing and positive personality
- Answer dealership group phones, greet and receive prospects and customers
- Direct customers to the correct department, notify the appropriate person that a customer is waiting, and introduce the customer to the salesperson
- Schedule drivers for Dealer Trades along with paperwork preparation
- Work cooperatively with the sales and other internal teams
- Assist the Sales Manager, Sales Department and Administrative Office with light clerical duties
- Communicate with callers and visitors in a professional, friendly, and efficient manner
- Prepare correspondence, reports, and other documents
- Eager to improve in all aspects
- Assist in scheduling and confirming sales appointments
- The Receptionist plays a crucial role in the dealership setting and is responsible for ensuring that all customers entering the store are properly greeted and directed to the appropriate waiting area
- The ideal candidate must be friendly, courteous and efficient when working with peers, customers vendors and all levels of management
- Ability to handle multiple tasks simultaneously
- A team player
- Basic accounting experience a plus
- Other duties as assigned
- Medical, Dental & Vision Insurance
- 401K Plan + Match
- Paid time off and vacation
- Short/Long Term Disability
- Growth opportunities and internal promotions
- Paid Training
- Employee vehicle purchase plans
- Long term job security
- Health and wellness
- Discounts on products and services
- Above average industry pay
At the Scott Family of Dealerships, we strive to make every customer a customer for life. Happy employees make happy customers, and we reward individuals who are ready to work hard and stay motivated. Every employee at the Scott Family of Dealerships is absolutely critical to its success. Our promise is to keep delivering the same fantastic service and value that our community has come to expect from our dealership through the years. If you are interested in a career in the automotive industry, then apply today!
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Front Desk Administrative Assistant
Posted 2 days ago
Job Viewed
Job Description
Build your career. Challenge the process. Collaborate and engage. We call it the Clemens Way. Be a part of our team and see your ideas in action!
Why Join as an Administrative Assistant at Clemens Food Group? Clemens Food Group is a people-first, safety-driven organization with a longstanding reputation in food production. As our Administrative Assistant, you'll be the frontline face of our reception areasproviding a welcoming environment while safeguarding our workplace and its people.
The Impact You'll Make You're not just monitoring entryyou're protecting our team, supporting senior leadership, and ensuring our operations run smoothly. From managing security protocols to supporting travel logistics and administrative coordination, your role is central to our professionalism and culture of care.
What You'll Do
- Monitor and control access for team members, guests, and contractors
- Greet and assist visitors, redirect candidates, and support leadership communications
- Manage visitor badges, surveillance systems, and incident reports
- Respond to emergencies and assist during evacuations or medical incidents
- Support regulatory visits (OSHA, L&I, PA DEP) and maintain accurate visitor logs
- Coordinate deliveries, hotel bookings, catering, and building amenity scheduling
- Manage various administrative tasks
What Makes This Role Exciting? It's more than a front desk, you'll have a hand in everything from emergency response to event coordination and travel management. You'll interface with all levels of the organization, making this a dynamic and respected role within Clemens.
What We're Looking For
- Experience in security, hospitality, or administrative support roles
- Excellent communication and interpersonal skills
- Ability to remain calm under pressure and multitask with ease
- Strong attention to detail and confidentiality
- Comfort with visitor management systems and basic technology tools
Skills & Mindset
- Friendly, professional, and approachable demeanor
- Highly organized and responsive
- Observant, alert, and proactive about potential risks
- Service-oriented mindset with a team-first attitude
Your Future at Clemens This role offers a launchpad into broader safety, security, administrative, or facilities management roles. With visibility and trust at the core, your contributions won't go unnoticed.
Assistant Business Office Manager
Posted 3 days ago
Job Viewed
Job Description
At Genesis Healthcare, we are dedicated to improving the lives we touch through the delivery of high-quality care and exceptional service. As a leading provider in the long-term care industry, we believe in fostering a collaborative, inclusive and supportive work environment where every team member is valued and empowered to make a difference. Whether you're an experienced professional or just starting your career, we offer opportunities for growth, development, and advancement in a range of roles. Join us in our mission to enhance the well-being of our patients and residents while making a meaningful impact in the communities we serve.
Responsibilities
Support the achievement of nursing center business excellence goals as an Assistant Business Office Manager where you will complete or assist in the oversight of census, billing, accounts receivable, tracking of Medicaid applications and other accounts receivable functions.
*Report to the Business Office Manager but also receive training and support from the Revenue Cycle Manager.
*Visible position that interacts with the Administrator, nursing center staff, leadership, Centralized Billing Office, families, attorneys and external agencies.
*Manage patient/resident trust funds and confidential files in compliance with state and federal regulations.
*Meet with patients/residents upon admission and discharge to explain financial obligations.
Qualifications
*High school degree or equivalent is required.
*A minimum of two years' experience in long term care billing and collection experience is preferred. *Additional coursework in accounting/finance is recommended.
Benefits
*Variable compensation plans
*Tuition, Travel, and Wireless Service Discounts
*Employee Assistance Program to support mental health
*Employee Foundation to financially assist through unforeseen hardships
*Health, Dental, Vision, Company-paid life insurance, 401K, Paid Time Off
We also offer several voluntary insurances such as:
*Pet Insurance
*Term and Whole Life Insurance
*Short-term Disability
*Hospital Indemnity
*Personal Accident
*Critical Illness
*Cancer Coverage
Restrictions apply based on collective bargaining agreements, applicable state law and factors such as pay classification, job grade, location, and length of service.
Posted Salary Range
USD $20.00 - USD $22.04 /Hr.
Genesis HealthCare, Inc. and all affiliated entities (collectively "Genesis") has a strong commitment to diversity that is fully supported and practiced by our officers and leadership team. Genesis provides equal employment opportunities to all employees and applicants for employment without regard to actual or perceived race, color, religion, gender, gender expression, gender identity, sex, sexual orientation, HIV status, national origin, age, disability, marital status, pregnancy, ancestry, citizenship, genetic information, amnesty, military status or status as protected veterans, or any other legally protected characteristic. Genesis is an Affirmative Action and Equal Opportunity Employer and our goal is to foster an inclusive and accessible workplace free from discrimination and harassment where everyone has equal opportunities to succeed.