78 Administrative Roles jobs in Friendswood

**We are looking for a Front Desk Auxiliary to join our team!**
**Affordable Dentures & Implants is an** opportunity to do what **you** love and get paid to do it! You will enjoy a fulfilling career like no other and will play a vital role in changing the lives of our patients. Together with our experienced dentists and lab professionals, you can be part of delivering life-changing tooth replacement care to hundreds of thousands of patients every year.
**JOB PURPOSE:**
The Front Desk Assistant is responsible for providing best-in-class customer service to our patients. Responsible for greeting patients at the front desk; scheduling appointments; answering and handling phone calls; and checking patients in and out. Effectively and efficiently manage patient lobby while maintaining professional standards and ensuring that all interactions between the doctor, staff and patients run as smoothly as possible.
**ESSENTIAL FUNCTIONS:**
+ Greet and process incoming patients in an efficient and professional manner; control the flow of patients through the dental center daily
+ Ensure patients are comfortable while in the office
+ Answer patients' routine questions; provide information regarding treatment options, office policies, denture styles, packages, aftercare instructions, and pricing
+ Accurately collect and deposit funds from patients, including processing of credit card payments and handling cash (and checks if applicable)
+ Efficiently use Dentrix software program in daily operations, including scheduling appointments, providing patients with accurate walkout statements, setting up, filing, and updating complete and accurate patient records; also provide patients with information as needed to file with their insurance carrier
+ Prepare documentation as needed for refunds to be processed for patients; contact patients regarding returns for chrome partials and other matters such as outstanding account balances
+ Inventory and order office supplies and forms as instructed
+ Mail accurate and timely reports, invoices and correspondence to the accounting and management service providers
+ Answer incoming telephone calls and provide information to patients in a courteous and professional manner; enter all information on the Patient Inquiry Log and follow up as needed to encourage potential patients to visit the office
+ Consistently provide the Practice Owner/Managing Dentist and the assigned Manager Practice Excellence with a copy of the log weekly
+ Tally time sheets in an accurate and timely manner for the dentist; collect completed timesheets for all staff members for the dentist approval and signature and fax to Affordable Care Payroll Department
+ Maintain a clean and neat reception area and waiting room; ensure patient restrooms are kept clean and stocked; dust the furniture as needed
+ May perform chair-side assisting as needed
+ Perform miscellaneous job-related duties as assigned
+ Minimal travel may be required for training and/or continuing education purposes
+ Other duties as assigned
**Educational Requirements:**
+ Must have 2 - 5 years' experience working in a dental office (including patient scheduling)
**GENERAL KNOWLEDGE, SKILLS & ABILITIES:**
+ Strong organization skills
+ Ability to work in a high volume, fast paced environment
+ Ability to multi-task
+ Leadership skills/experience
+ Dentrix experience preferred
+ CareCredit experience preferred
+ Experience (or formal training) consisting of chair-side assisting with oral surgery preferred for training purposes
**Benefits**
We care about our employees and understand the hard work that goes into providing the best-in-class patient care. You will be provided the **training** needed to provide you with the support you need to do your job well. **Additional benefits include** , group medical and dental insurance, vision insurance, life insurance, flexible spending (health and dependent care), 401(k), 9 paid holidays off, 10 days of vacation, and 5 additional PTO days. We also offer ancillary benefits to include hospital indemnity, accident, and critical illness insurance options.
**About Affordable Care**
Founded in 1975, today Affordable Care, LLC is America's largest dental support organization (DSO) focused on tooth replacement services, serving more than 400 dental practices across the United States. Supported practices primarily concentrate on extractions, dentures, implants, and fixed arches, with some practices housing an on-site laboratory to enable same-day dental services. **Affordable Care is the DSO for several top dental brands including, but not limited to, Affordable Dentures & Implants, DDS Dentures + Implant Solutions, and Advanced Dental Implant Centers.** From the Affordable Care Support Center, located in North Carolina's Research Triangle Park, along with field-based teams, Affordable Care provides business expertise and support services to dental practices, taking care of non-clinical duties so dentists can focus on treating patients (visit affordablecare.com ).
**Job Details**
**Pay Type** **Hourly**
**Job Category** **Practice Staff**

**We are looking for a Front Desk Auxiliary to join our team!**
**Affordable Dentures & Implants is an** opportunity to do what **you** love and get paid to do it! You will enjoy a fulfilling career like no other and will play a vital role in changing the lives of our patients. Together with our experienced dentists and lab professionals, you can be part of delivering life-changing tooth replacement care to hundreds of thousands of patients every year.
**JOB PURPOSE:**
The Front Desk Assistant is responsible for providing best-in-class customer service to our patients. Responsible for greeting patients at the front desk; scheduling appointments; answering and handling phone calls; and checking patients in and out. Effectively and efficiently manage patient lobby while maintaining professional standards and ensuring that all interactions between the doctor, staff and patients run as smoothly as possible.
**ESSENTIAL FUNCTIONS:**
+ Greet and process incoming patients in an efficient and professional manner; control the flow of patients through the dental center daily
+ Ensure patients are comfortable while in the office
+ Answer patients' routine questions; provide information regarding treatment options, office policies, denture styles, packages, aftercare instructions, and pricing
+ Accurately collect and deposit funds from patients, including processing of credit card payments and handling cash (and checks if applicable)
+ Efficiently use Dentrix software program in daily operations, including scheduling appointments, providing patients with accurate walkout statements, setting up, filing, and updating complete and accurate patient records; also provide patients with information as needed to file with their insurance carrier
+ Prepare documentation as needed for refunds to be processed for patients; contact patients regarding returns for chrome partials and other matters such as outstanding account balances
+ Inventory and order office supplies and forms as instructed
+ Mail accurate and timely reports, invoices and correspondence to the accounting and management service providers
+ Answer incoming telephone calls and provide information to patients in a courteous and professional manner; enter all information on the Patient Inquiry Log and follow up as needed to encourage potential patients to visit the office
+ Consistently provide the Practice Owner/Managing Dentist and the assigned Manager Practice Excellence with a copy of the log weekly
+ Tally time sheets in an accurate and timely manner for the dentist; collect completed timesheets for all staff members for the dentist approval and signature and fax to Affordable Care Payroll Department
+ Maintain a clean and neat reception area and waiting room; ensure patient restrooms are kept clean and stocked; dust the furniture as needed
+ May perform chair-side assisting as needed
+ Perform miscellaneous job-related duties as assigned
+ Minimal travel may be required for training and/or continuing education purposes
+ Other duties as assigned
**Educational Requirements:**
+ Must have 2 - 5 years' experience working in a dental office (including patient scheduling)
**GENERAL KNOWLEDGE, SKILLS & ABILITIES:**
+ Strong organization skills
+ Ability to work in a high volume, fast paced environment
+ Ability to multi-task
+ Leadership skills/experience
+ Dentrix experience preferred
+ CareCredit experience preferred
+ Experience (or formal training) consisting of chair-side assisting with oral surgery preferred for training purposes
**Benefits**
We care about our employees and understand the hard work that goes into providing the best-in-class patient care. You will be provided the **training** needed to provide you with the support you need to do your job well. **Additional benefits include** , group medical and dental insurance, vision insurance, life insurance, flexible spending (health and dependent care), 401(k), 9 paid holidays off, 10 days of vacation, and 5 additional PTO days. We also offer ancillary benefits to include hospital indemnity, accident, and critical illness insurance options.
**About Affordable Care**
Founded in 1975, today Affordable Care, LLC is America's largest dental support organization (DSO) focused on tooth replacement services, serving more than 400 dental practices across the United States. Supported practices primarily concentrate on extractions, dentures, implants, and fixed arches, with some practices housing an on-site laboratory to enable same-day dental services. **Affordable Care is the DSO for several top dental brands including, but not limited to, Affordable Dentures & Implants, DDS Dentures + Implant Solutions, and Advanced Dental Implant Centers.** From the Affordable Care Support Center, located in North Carolina's Research Triangle Park, along with field-based teams, Affordable Care provides business expertise and support services to dental practices, taking care of non-clinical duties so dentists can focus on treating patients (visit affordablecare.com ).
**Job Details**
**Pay Type** **Hourly**
**Job Category** **Practice Staff**

Job Title: Administrative Assistant

Location: Houston, TX

Pay: $25-$30 / hr

Benefits : Medical, Dental and Vision

Key Responsibilities:

• Perform accurate data entry in Excel and PowerTracks, including employee timekeeping.
• Manage and coordinate calendars for meetings, appointments, and project schedules.
• Maintain organized filing systems for safety information and employee documentation.
• Update and track safety spreadsheets, ensuring compliance and accuracy.
• Handle badging processes for employees and visitors entering the construction site.
• Provide administrative support to project managers, safety coordinators, and field staff as needed.
• Assist with correspondence, reports, and other documentation as requested.

Qualifications:

• Bilingual: Proficiency in English and Spanish (verbal and written required).
• 2+ years of administrative experience; construction industry experience strongly preferred.
• Proficiency in Microsoft Excel and ability to learn/use systems such as PowerTracks.
• Strong organizational skills with keen attention to detail.
• Ability to handle sensitive employee and safety information with confidentiality.
• Excellent communication and interpersonal skills.
• Ability to multitask and thrive in a fast-paced, deadline-driven environment.

**Job Title: Administrative Assistant**
**Location: Houston, TX 77015**
**Schedule: Full-Time | Monday - Friday | 8:00 AM - 5:00 PM**
**Pay Rate: $18.00 - $20.00 per hour (based on experience)**
**Position Summary:**
We are seeking a highly organized, detail-oriented **Administrative Assistant I** with strong multitasking abilities and a positive attitude. This role is ideal for someone who thrives in a fast-paced office setting and enjoys providing excellent customer service.
**Required Skills & Qualifications:**
+ **Bilingual (English & Spanish)** - must be able to **speak, read, and write** in both languages.
+ **Strong attention to detail** and ability to **multitask** effectively.
+ Moderate proficiency with **Microsoft Office** and **Windows-based systems** .
+ Excellent **customer service** and communication skills.
+ Prior experience in an **office environment** and/or **customer service** role.
+ Must be able to **lift up to 40 lbs** .
+ Must have a **valid driver's license** with a **good driving record** .
**Key Responsibilities:**
+ Enter and manage data in computer systems (e.g., prepare correspondence, bills, receipts).
+ Proofread documents and maintain accurate filing systems.
+ Handle and process customer payments (cash, checks, money orders, credit cards).
+ Prepare bank deposits.
+ Operate standard office equipment (computer, adding machine, photocopier, typewriter).
+ Respond to customer inquiries by phone or in-person regarding services (installation, billing, changes).
+ Issue statements and address packages/envelopes manually or with machines.
+ Manage incoming/outgoing mail, including sorting, stamping, and distributing.
+ Verify water service contracts and calculate associated charges.
+ Perform general office errands and support as needed.
**Physical Requirements:**
+ Must be able to lift **at least 40 pounds** as needed.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Temp to Hire
**LSI Staffing is HIRING an OFFICE ADMIN at our client in Pasadena, Texas.**
**Starting pay $18.00**
Assist Management, and staff to include greeting visitors, answering phones, customer service and other administrative duties. The ideal candidate will be a self- starter who can multi-task and enjoys assisting guests and staff.
**Role Qualifications:**
- Must be proficient with Microsoft Office specifically knowledge of Excel
- Must be extremely well organized and detail oriented along with exposure to office and manufacturing environments.
Must have excellent communication skills as well as the ability to deal with internal (employees)and external vendors
Primary Responsibilities:
Office Administrator
Handles phones, calendar, travel, meeting-related activities, and miscellaneous projects of a confidential nature.
Greet visitors, contractors, and job applicants; direct all visitors to the appropriate person or department.
Coordinates internal meeting logistics (e.g., facilities, small and large conference rooms, and food services).
Sort and distribute incoming mail daily, including managing the postage machine.
Maintain professional appearance of office including kitchen area.
Monitor the facility to ensure it remains safe, secure, and well-maintained by coordinating with management.
Assist management and staff with administrative functions as needed.
Other duties as needed and assigned.
HR (Human Resources) Assistance:
Maintain employee confidential files and properly discard any confidential documents in a timely manner.
Assist with planning and facilitating company functions and events.
Assist with employee communications including updating bulletin boards (physical and electronic), company memos and distribution of companywide emails.
Assist the safety committee in clerical functions.
Other duties as needed and assigned.
**Essential Skills and Experience:**
High school diploma or equivalent certification required.
Ability to interact effectively with others at all levels within and outside the organization and to make effective decisions in complex situations.
Exceptional written and verbal communication skills. Job Title: Office Administrator FLSA Status: Non-Exempt Department: Administrative & Accounting Reports
Must be well organized, detail-driven and have the ability to
work well under pressure to meet deadlines.
Demonstrated proficiency in planning, organizing, and multi-tasking in a fast-paced environment.
Strong computer skills - proficient with MS Office applications (Word, Excel, PowerPoint), Outlook and Internet.
Good analytical skills with the ability to work independently in resolving issues or concerns.
Willing to work in office and manufacturing environments.
Strong ability to maintain confidential information.
LSI Staffing is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact our HR department at .

Are you passionate about human space exploration, understanding the origins of the universe, and working with a passionate and diverse team to make a difference? If you are, we need you!
We need your talent, teamwork, and energy to help us achieve great things that inspire people all over the globe. We need you to bring creative ideas and diverse backgrounds to help us envision, shape, and deliver systems that will enable the exploration of space while benefiting people here on Earth. We are excited about what we do, and we need you on our team as we take on exciting challenges for NASA's pursuits in deep space exploration. As NASA's largest engineering solutions provider working together with NASA at centers across the United States.
We have an exciting opportunity for an **Administrative Assistant** to join the team!
The **Administrative Assistant** will:
+ Organize and update Group Manager and Deputy Group Manager's calendar, arrange meetings, greet, and accommodate guests, communicate and work with other admins with the organization to achieve department goals, discreetly handle sensitive paperwork, communicate with employees at all levels
+ Provide daily support to the Group Manager, Deputy, Section Managers, Staff, and department employees
+ Act as Travel Coordinator for managers within the Department, being knowledgeable of travel policies and procedures, assisting personnel in travel authorizations, bookings, and expense report submissions, and providing periodic training to new employees on travel policy and practices
+ Act as Training Coordinator, consisting of the maintenance of training documentation and records, training classes, general report generation, non-compliance reporting, etc.
+ Utilize Microsoft Teams, Outlook, Word, PowerPoint and Excel to create, maintain, and edit a variety of presentations, spreadsheets, and documents for audiences of all levels
+ Utilize Microsoft SharePoint and Smartsheet to maintain, revise and create sites and sheets as needed
+ Collect agenda topics for upcoming meetings using the weekly SharePoint page
+ Collect actions and follow up with actioners to get the actions completed and statuses updated ahead of the meetings
+ Publish minutes from the meetings that include decisions made and actions taken
+ Compile and distribute weekly email on meetings relevant to the team with agendas
+ Utilize skills to copy / scan / email and fax
+ Apply in-depth understanding of role to be able to listen to requests for assistance and follow-through with little to no supervision to obtain desired end product
+ Maintain office supplies from ordering through distribution
+ Possess knowledge and understanding of contract/company procedures to direct employee questions to the correct department/contact appropriately
+ Use experience and good judgment to generate and disseminate information across the group, utilizing distribution lists with little or no review required
+ Regularly status appropriate employee action(s) to ensure timely completion needed by any department (travel, credit card, HR requests, training, etc.)
+ Professionally represent the Department when communicating with internal and external customers (i.e. phone messages, greeting guests, reach back, etc.)
+ Perform other duties as required
**Requisition Qualifications:**
This position has been posted at multiple levels. Depending on the candidate's experience, requirements, and business needs, we reserve the right to consider candidates at any level for which this position has been advertised.
+ Requires a HS diploma or its equivalent
+ Must possess intermediate to advanced level computer skills in Outlook, Excel, PowerPoint, and Word in order to transform handwritten outlines/rough drafts into presentations or assemble basic presentations with little to no direction or input
+ Must be proficient with Microsoft suite of products to develop and maintain spreadsheets, host meetings, and prepare presentations
+ Must possess sufficient computer knowledge to quickly learn MS SharePoint to create, revise, and maintain SharePoint sites
+ Must be proficient in basic copy/scan/email/fax operations
+ Must demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork
+ Requires excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
**Requisition Preferences:**
+ Experience using and developing worksheets, dashboards, and automations in Smartsheet strongly preferred
**Why Join Our Team?**
Click on the below links to view just a small sample of all that we do! Come join our team and be part of our future. We look forward to seeing you!
See What We Do
Aerospace Solutions Overview
(Please view in Chrome or Microsoft Edge)
In addition to exciting career opportunities, we also have:
+ Excellent personal and professional career growth
+ 9/80 work schedule (every other Friday off), when applicable
+ Onsite cafeteria (breakfast & lunch)
+ Much, much more!
For more information on our partnership with NASA at Johnson Space Center (JSC), please visit Proof of U.S. Citizenship or US Permanent Residency may be a requirement for this position .
+ Must be able to complete a U.S. government background investigation.
+ Management has the prerogative to select at any level for which the position is advertised.
**Essential Functions**
**Work Environment**
Generally, an office environment, but can involve inside or outside work depending on task.
**Physical Requirements**
Work may involve sitting or standing for extended periods (90% of time). May require lifting and carrying up to 25 lbs. (5% of time).
**Equipment and Machines**
Standard office equipment (PC, telephone, printer, etc.).
**Attendance**
Regular attendance in accordance with established work schedule is critical. Ability to work outside normal schedule and adjust schedule to meet peak periods and surge requirements.
**Other Essential Functions**
Professional behavior that enhances productivity and promotes teamwork and cooperation. Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others.
#JETS #JETSII

Total Number of Openings
1
Chevron is accepting online applications for the position through 10/13/2025 at 11:59 p.m. (Central Time).
This position reports to the General Manager, Business Performance and Finance (BPF) for Chevron's Supply & Trading and Shipping teams, and is located in Houston, TX. The Administrative Assistant provides a wide variety of confidential and administrative functions involving regular contacts with management, both within the company and with outside industry organizations. This position performs assignments with a high level of independence, initiative, discretion, accuracy, attention to details, flexibility in adapting to assignment changes and work schedule is mandatory. Confidentiality in this position is crucial.
**Key Considerations**
Responsibilities for this position may include but are not limited to:
+ Handles all Administrative Assistant responsibilities for the General Manager, Business Performance and Finance (BPF) for Chevron's Supply & Trading and Shipping leadership teams.
+ Manages GM calendar in Outlook.
+ Reviews and screens GM e-mail and incoming correspondence, prioritizing items that need immediate attention and assigning action items as appropriate. Composes correspondence as needed.
+ Coordinates domestic and international travel logistics. Prepares detailed itineraries. Provides background information on meetings and trips. Tracks and coordinates business trip requirements (i.e., passports, visas, immunizations, photos, etc.).
+ Maintains effective communication with GM, Leadership team and other business Administrative Assistants.
+ Ensures requests are handled promptly. Ensures action items and deadlines are met for various business-related deliverables.
+ Works well with leaders and administrative assistants.
+ Maintains effective networks throughout Chevron and outside organizations.
+ Schedules and coordinates logistics for conferences, and various internal and external events.
+ Daily and weekly engagement with GM and LT to align administrative support
**Required Qualifications:**
+ Minimum of 5 to 10 years administrative experience.
+ Must be able to handle all activities with a high level of confidentiality, initiative, and independence.
+ Demonstrated ability to take initiative, prioritize and meet deadlines. Ability to multi-task, anticipate needs and requirements, and follow through.
+ Demonstrated strong interpersonal skills. Ability to work cooperatively with all levels of management and peers and can readily adapt to the needs of diverse work groups while remaining calm under pressure.
+ Ability to effectively communicate (written and verbal) at all levels of the organization to convey ideas.
+ Strong organizational skills and attention to details are crucial.
+ Must possess high knowledge level of various MS office applications including MS Teams, OneNote, and SharePoint.
+ Independently tracks and gathers related expenses and compiles expense reports using CTREX.
+ Must be flexible with work schedule at all times, due to the nature of the position.
+ Good knowledge of corporate structure.
+ Proactively works towards improving operations.
**Relocation Options:**
Relocation **may be** considered within Chevron parameters.
**International Considerations:**
Expatriate assignments **will not** be considered.
Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.
U.S. Regulatory notice:
Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.
We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at .
Chevron participates in E-Verify in certain locations as required by law.
Chevron Corporation is one of the world's leading integrated energy companies. Through its subsidiaries that conduct business worldwide, the company is involved in virtually every facet of the energy industry. Chevron explores for, produces and transports crude oil and natural gas; refines, markets and distributes transportation fuels and lubricants; manufactures and sells petrochemicals and additives; generates power; and develops and deploys technologies that enhance business value in every aspect of the company's operations. Chevron is based in Houston, Texas. More information about Chevron is available at .
Chevron is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status, or other status protected by law or regulation.

**Our Global Support Center/ Corporate Office is located in the Energy Corridor- off I10 and N Eldridge.**
**Address:** **_1390 Enclave Pkwy, Houston, TX 77077_**
**Hybrid Role: In-office Monday, Tuesday, Wednesday. Work from home on Thursday and Friday.**
**JOB SUMMARY**
The position is responsible for providing administrative/secretarial support to department officer or leader.
**RESPONSIBILITIES**
+ Provide administrative support to the department as required.
+ Establish and maintain complete and accurate filing systems as needed. This will include, but not be limed to attendance records/ transfers, expense reports, customer complaints/ requests, vendor/ supplier contract information, purchase orders, projects, budgets, travel schedules, etc.
+ Create and distribute correspondence (memos, letters, presentations, etc.).
+ Arrange travel accommodations.
+ Answer telephone calls and take messages.
+ Open and distribute incoming mail.
+ Copy and fax as needed.
+ Prepare express mail as needed.
+ Other administrative/ secretarial duties as required.
**QUALIFICATIONS**
**Education**
+ High school diploma required.
**Experience**
+ Minimum 3 years of professional secretarial experience is required.
**Certificates, Licenses, and Registrations**
+ Certified Professional Secretary (CPS) certification preferred, but not required.
**Professional Skills**
+ Ability to read and comprehend instructions, correspondence, and memos.
+ Able to write correspondence.
+ Effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
+ Must have strong communication skills, both verbal and written.
+ Can add, subtract, multiply and divide into all units of measure, using whole numbers, common fractions and decimals.
+ Compute rate, ratio, and percent and to draw and interpret bar graphs.
+ Apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
+ Deal with problems involving several discrete variables in standardized situations.
+ Proficient in Microsoft products (Word, Excel, PowerPoint, Outlook, Access, and Project).
+ Knowledge with tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc.
+ Excellent word-processing skills (50 - 60 wpm) and business writing ability, plus accurate and precise proof reading skills.
+ Strong organization, analytical, attention to detail and follow up skills.
+ Must be able to work on multiple projects concurrently and capable of working with little direct supervision.
+ Will communicate with all levels (Presidents, Senior Vice Presidents, Vice Presidents and Directors of all Sysco operating companies and staff levels).
+ Profit plan preparation as required.
+ Strong sense of urgency and work ethic.
**Physical Demands**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
+ Regularly required to use hands to finger, handle, or feel object, tools, or controls and talk or hear.
+ Frequently is required to sit.
+ Occasionally required to stand, walk, reach with hands and arms, stoop, kneel, crouch or crawl.
+ The employee must occasionally lift and/ or move up to 25 pounds.
+ Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus for typing from copy, filing, pulling various files, delivering mail and correspondence.
**Working Conditions**
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. An individual should contact his or her supervisor or the human resources department if he or she believes that an accommodation is needed.
+ Able to work flexible hours as required.
+ The job may require possible travel.
+ The noise level in the work environment is usually moderate.
**Organizational Relationships**
+ Corporate office staff, operating company staff, suppliers and customers.
AFFIRMATIVE ACTION STATEMENT:
Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.