25 Administrative Roles jobs in Greenwood

Description We are looking for a proactive and organized Office Assistant to join our team in Indianapolis, Indiana. This is a long-term contract position suitable for someone who enjoys supporting a dynamic office environment and ensuring smooth daily operations. The role requires attention to detail, strong communication skills, and the ability to manage multiple tasks simultaneously.
Responsibilities:
- Coordinate weekly catering and lunch orders for the office.
- Manage the procurement of office supplies to ensure adequate inventory levels.
- Prepare and submit expense reports accurately and in a timely manner.
- Arrange and set up conference rooms for staff meetings and lunch events.
- Perform receptionist duties, including answering inbound calls and greeting visitors.
- Scan and organize documents to maintain digital and physical records.
- Assist with general clerical tasks to support office operations effectively.
- Ensure conference rooms are cleaned and reset after meetings or events.
- Handle parking expense reimbursements for street parking as needed. Requirements - Proven experience in office administration or a similar role.
- Strong organizational skills with the ability to multitask efficiently.
- Proficiency in using office equipment and software for scanning and documentation.
- Excellent communication skills for handling calls and interacting with staff and visitors.
- Ability to coordinate catering and office supply orders effectively.
- Attention to detail when submitting expense reports and managing records.
- Familiarity with setting up and maintaining conference rooms.
- Reliable and self-motivated with a commitment to supporting team goals. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Description
Insight Global's client is looking to hire a part-time Office Assistant in Indianapolis, IN. This client is a faith-based nonprofit that specializes in lending for churches and ministries. The Office Assistant will be responsible for taking client calls and directing them to the correct departments, documenting any interactions in the CRM, ensuring the breakroom is stocked and cleaned, helping with outgoing mail, and other duties as assigned. The Office Assistant will be expected to work 24 hours per week Tuesday through Thursday for a 12 week contract with potential to convert full-time at 40 hours per week. This is an on-site role in Indianapolis, IN paying between $18-20/hr W2. Please apply if youre interested!
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
-2-5+ years of experience in customer service
-Experienced with phone support and transferring calls within an organization
-Advanced typing skills for daily client documentation
-Experience in a corporate office environment -Experience working in a non-profit organization null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

**Details**
+ **Department:** Pediatric Primary Care
+ **Schedule:** Monday-Friday 7am-5:30pm, specific days/hours to be determined based upon the needs of the practice.
+ **Facility:** Ascension Medical Group - Clinic
+ **Location:** Carmel, IN
**Benefits**
Paid time off (PTO)
Various health insurance options & wellness plans
Retirement benefits including employer match plans
Long-term & short-term disability
Employee assistance programs (EAP)
Parental leave & adoption assistance
Tuition reimbursement
Ways to give back to your community
_Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance and salary range at the time of the offer._
**Responsibilities**
Work in a customer service capacity providing administrative and clerical support to patients and customers in a medical setting.
+ Greet patients and visitors, check patients in and out, and obtain necessary documentation.
+ Verify and enter demographic information.
+ Obtain and verify insurance authorizations/precertification.
+ Complete medical record release requests and schedule/confirm patient appointments.
+ Enter, review and submit charges for patient procedures and services daily.
+ Collect co-payments and reconcile all daily reports and deposits for accuracy.
+ Provide general office and clerical support to assigned area.
**Requirements**
Education:
+ High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
+ Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
**Additional Preferences**
Strong customer service background a must, physician office experience preferred
**Why Join Our Team**
Ascension St. Vincent in Indiana has been providing rewarding careers in healthcare for over 148 years. With 24 hospitals throughout the greater Indianapolis and Evansville areas, Ascension St. Vincent offers careers in a wide range of services including acute and long-term care, bariatrics, cancer care, cardiovascular services, emergency services, neuroscience, orthopedics, pediatric services, primary and urgent care, women's health services and more.
Ascension is a leading non-profit, faith-based national health system made up of over 134,000 associates and 2,600 sites of care, including more than 140 hospitals and 40 senior living communities in 19 states.
Our Mission, Vision and Values encompass everything we do at Ascension. Every associate is empowered to give back, volunteer and make a positive impact in their community. Ascension careers are more than jobs; they are opportunities to enhance your life and the lives of the people around you.
**Equal Employment Opportunity Employer**
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws.
For further information, view the EEO Know Your Rights (English) ( poster or EEO Know Your Rights (Spanish) ( poster.
As a military friendly organization, Ascension promotes career flexibility and offers many benefits to help support the well-being of our military families, spouses, veterans and reservists. Our associates are empowered to apply their military experience and unique perspective to their civilian career with Ascension.
Pay Non-Discrimination Notice ( note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.
**E-Verify Statement**
This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.
E-Verify (

Description We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. This long-term contract position offers an opportunity to support career exploration and self-discovery initiatives while utilizing your organizational and data management skills. The ideal candidate will be proactive, independent, and committed to delivering excellent customer service.
Responsibilities:
- Perform accurate data entry tasks and maintain organized records.
- Utilize Microsoft Excel to analyze and manage data effectively.
- Collaborate on email marketing campaigns using tools like Mailchimp.
- Provide exceptional customer service by addressing inquiries and resolving issues promptly.
- Work independently to complete assigned tasks and meet deadlines.
- Ensure all communications are clear, precise, and aligned with organizational standards.
- Assist with data analytics to support decision-making processes.
- Maintain attention to detail in all aspects of administrative work.
- Contribute to the continuous improvement of processes and workflows. Requirements - Proficiency in data entry with a high level of accuracy.
- Strong skills in Microsoft Excel, including data analysis and management.
- Experience with Mailchimp or similar email marketing platforms.
- Knowledge of data analytics and its application in administrative tasks.
- Proven ability to work autonomously and manage time effectively.
- Excellent communication skills, both written and verbal.
- Keen attention to detail and commitment to quality.
- Prior experience in customer service or administrative roles. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. In this long-term contract position, you will play a vital role in supporting executives, managing client accounts, and ensuring smooth office operations. If you have strong organizational skills, patience, and the ability to build lasting relationships, we invite you to apply.
Responsibilities:
- Provide comprehensive administrative support to executives, including scheduling meetings and preparing reports.
- Manage client accounts and maintain strong relationships to ensure satisfaction and growth.
- Handle various office operations, such as organizing supplies, coordinating equipment maintenance, and updating schedules.
- Assist with preparing invoices, purchase orders, and other financial documents.
- Utilize software tools like Microsoft Word, Salesforce, and QuickBooks to create reports, presentations, and correspondence.
- Coordinate occasional weekend tasks and adapt to flexible training hours based on individual capabilities.
- Maintain accurate records and documentation, ensuring compliance with company policies and procedures.
- Communicate professionally with C-suite clients, fostering trust and building lasting impressions.
- Collaborate with team members to ensure smooth onboarding and training processes.
- Record meeting minutes and assist in preparing documents for executive presentations.
Requirements
Requirements:
- Minimum of 1-2 years of experience in administrative or office support roles.
- Proficiency in Microsoft Word; experience with Salesforce and QuickBooks is a plus.
- Strong written and verbal communication skills, including proper grammar.
- Ability to build and maintain relationships with clients and colleagues.
- Patience and adaptability when working in dynamic environments.
- High attention to detail and excellent organizational skills.
- Bilingual Spanish skills are a plus.
- Ability to work occasional weekend hours and adjust to flexible training schedules.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Position Summary:
We are seeking a motivated and detail-oriented Service Administrative Assistant to join our team. The ideal candidate will play a vital role in supporting administrative operations by managing job tracking, coordinating purchase orders, and maintaining organized records. They will also assist with dispatching, payroll preparation, invoice processing, and various administrative tasks to ensure efficiency and accuracy across service workflows.
Key Responsibilities:
Job Tracking and Document Management
+ Track hours for jobs, create check sheets, e-file them, and maintain stocked copies.
+ File and organize incoming paperwork to ensure accessibility and consistency.
Purchase Order and Vendor Coordination:
+ Pull specific purchase orders as needed for operations and technicians.
+ Call vendors to request invoice copies and research purchase orders (POs).
Invoice Processing:
+ Process incoming invoices from technicians and accounting.
Administrative Assistance:
+ Backup dispatching and payroll processes as needed.
+ Prep materials and labor transfers.
+ Process approved vacation requests.
+ Customer and Technician Support:
+ Send warranty letters to customers.
+ Pull purchase orders for technicians and create work orders.
+ Order parts for technicians on spot numbers.
Logistics and Document Handling:
+ Check mailboxes, manage packing slips, and e-file them for tracking.
+ Send out gas receipts for technicians.
+ Enter new equipment data into company software (e.g., AS400).
+ Track warehouse refrigerant disbursements via spreadsheets and AS400.
Requirements
Qualifications:
+ Strong organizational and time management skills.
+ Proficiency in Excel and database management software (e.g., AS400).
+ Excellent attention to detail and ability to follow established systems for recordkeeping.
+ Communication skills to work with vendors, technicians, and accounting teams efficiently.
+ Experience with administrative payroll preparation or dispatching tasks is a plus.
+ Ability to multitask and prioritize workload effectively under deadlines.
Preferred Skills and Certifications:
+ Experience with Microsoft 365.
+ Familiarity with inventory/warehouse management procedures.
+ Certifications such as Certified Administrative Professional (CAP) are a plus.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. This Contract-to-Permanent position offers an excellent opportunity to contribute to the smooth operation of our office while supporting multiple departments. The ideal candidate will have strong organizational skills, a proactive approach, and the ability to handle sensitive information with discretion.
Responsibilities:
- Maintain accurate and up-to-date records of equipment financing applications, contracts, and client information in company databases.
- Organize and manage loan and lease applications by reviewing documents for completeness and forwarding them to appropriate teams.
- Schedule and coordinate meetings, client appointments, and team events, ensuring all necessary materials are prepared in advance.
- Perform general office tasks such as drafting correspondence, managing incoming and outgoing mail, maintaining office supplies, and filing documents.
- Assist the sales team by preparing proposals, tracking pending deals, and generating reports to monitor application progress.
- Safeguard sensitive client and financial information by adhering to company policies and compliance requirements.
- Collaborate on special projects assigned by management, which may include audits, training programs, or process improvement initiatives. Requirements - Proven experience in administrative support or a similar role.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- Familiarity with office supplies management and mail handling processes.
- Ability to maintain confidentiality and handle sensitive information responsibly.
- Detail-oriented with a proactive approach to problem-solving.
- Experience with scheduling and coordinating meetings or events. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Our associates celebrate lives. We celebrate our associates.
Consider the possibilities of joining a Great Place to Work!
Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
**JOB RESPONSIBILITIES**
+ Schedules meetings
+ Makes travel arrangements
+ Plans events
+ Completes management expense reports
+ Responds to inquiries in writing and or verbally
+ Pulls monthly reports
+ Enters contract details into information system and maintains other related documents
+ Orders and checks memorial to ensure accuracy
+ Processes annual funeral home and cemetery license renewals
+ Codes and scans invoices
+ Processes accounts payable and other accounting support transactions
+ Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
+ Schedules call-in appointments for Sales
+ Files and maintains customer information
+ Maintains office and facility supplies as well as fax machines, copiers and network printers
+ Prepares daily schedules
+ Administers HR processes including new hire paperwork, background checks and bonus processing
+ Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
+ Trains others on policies, procedures and new company initiatives
+ Maintains a friendly attitude offering assistance and guidance to all persons entering the location
**MINIMUM REQUIREMENTS**
**Education**
+ High school diploma or equivalent
**Experience**
+ 3 years of experience working in a customer-focused and fast-paced professional environment
**Knowledge, Skills and Abilities**
+ Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
+ Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
+ Ability to handle confidential and sensitive information with discretion
+ Effective communication skills, both orally and in writing
+ High level of compassion and integrity
+ Ability to follow instructions and work with minimal supervision
Postal Code: 46208
Category (Portal Searching): Administration and Clerical
Job Location: US-IN - Indianapolis
Job Profile ID: F00200
Time Type: Full time
Location Name: Crown Hill Funeral Home & Cemetery and MGMT

Here is the requested job posting:
For those who want to keep growing, learning, and evolving. We at Kelly® hear you, and we're here for you! We're seeking an **Administrative Assistant** to work at a **premier company** in **Indianapolis, IN** . Sound good? Take a closer look below. You owe it to yourself to consider this great new opportunity.
**Salary/Pay Rate/Compensation:**
$21.59 - $22.00 USD Hourly
**Why you should apply to be an Administrative Assistant:**
- Join a respected organization that values quality and teamwork.
- Opportunity for professional growth and development in a supportive environment.
- Engage in a dynamic role with a variety of responsibilities that keep your day interesting.
- Enjoy a collaborative workplace culture that promotes effective communication and teamwork.
**What's a typical day as an Administrative Assistant? You'll be:**
- Producing correspondence, reports, and documentation while maintaining and tracking suspense files.
- Providing backup telephone support and processing invoices and billings.
- Making travel arrangements and maintaining adequate supply inventory while recording meeting minutes.
**This job might be an outstanding fit if you:**
- Have a high school diploma or GED, with at least 1 year of experience in general office administrative duties or an equivalent combination of education and experience.
- Possess excellent oral and written communication skills, including proficiency in Microsoft Office products.
- Demonstrate strong organizational skills and the ability to work in a team environment while managing multiple priorities.
**What happens next**
Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.
Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be an **Administrative Assistant** today!
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly ® .
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.