50 Administrative Roles jobs in Haltom City

Our client is seeking a highly organized, proactive, and experienced Senior Administrative Assistant to provide comprehensive executive support in a fully remote capacity. This pivotal role demands exceptional communication skills, meticulous attention to detail, and the ability to manage complex schedules and confidential information with discretion. You will be instrumental in ensuring the smooth operation of daily administrative functions, acting as a key point of contact for internal and external stakeholders. Your responsibilities will include managing calendars, scheduling meetings across multiple time zones, coordinating travel arrangements (flights, accommodations, itineraries), preparing reports and presentations, drafting correspondence, and handling general office duties. A strong understanding of remote work best practices, including virtual collaboration tools and time management strategies, is essential. You will also be responsible for maintaining databases, processing expense reports, and assisting with special projects as assigned. The ideal candidate possesses a minimum of 5 years of progressive administrative experience, preferably supporting C-level executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and G Suite is required, along with experience with project management software. We are looking for a self-starter who can anticipate needs, solve problems independently, and maintain a high level of professionalism in a virtual environment. This is an excellent opportunity to join a dynamic team and contribute to the success of our operations, all while enjoying the flexibility of a remote-first work arrangement. Successful candidates will demonstrate outstanding organizational and time-management skills, a keen ability to prioritize tasks, and a commitment to delivering high-quality work. The ability to adapt to changing priorities and maintain composure under pressure is also highly valued. The ideal candidate thrives in a collaborative, yet autonomous, remote setting and is dedicated to fostering a positive and efficient work environment. This role offers the chance to significantly impact executive productivity and streamline operational workflows.

Responsibilities:

• Manage complex calendars and schedule appointments for multiple executives across different time zones.
• Coordinate domestic and international travel arrangements, including booking flights, hotels, and ground transportation, and preparing detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as a liaison between executives and internal/external stakeholders.
• Manage expense reporting and invoice processing.
• Maintain and organize electronic and physical filing systems.
• Conduct research and gather information for various projects.
• Assist with event planning and coordination for virtual meetings and occasional in-person gatherings.
• Handle ad-hoc administrative tasks and projects as needed.

Qualifications:

• Minimum of 5 years of experience in an administrative support role, preferably supporting senior-level management.
• High school diploma or equivalent; Associate's or Bachelor's degree is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
• Discretion and ability to handle confidential information.
• Experience with virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Ability to work independently and proactively in a remote setting.

Our client is seeking an exceptionally organized and proactive Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This is a premier, fully remote opportunity, allowing you to contribute to a fast-paced corporate environment from the comfort of your home office. You will be instrumental in ensuring the smooth day-to-day operations of executive leadership, managing complex calendars, coordinating domestic and international travel arrangements, preparing meeting materials, and drafting correspondence. The role demands impeccable discretion, confidentiality, and a keen eye for detail.

Key responsibilities include managing and prioritizing executive schedules, arranging and preparing for high-level meetings (including board meetings), taking minutes, and following up on action items. You will serve as a primary point of contact for internal and external stakeholders, fielding inquiries and directing them appropriately. Proactive anticipation of executive needs and seamless logistical management are essential. The ideal candidate will possess outstanding communication and interpersonal skills, advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and experience with virtual collaboration tools. A proven ability to manage multiple priorities, work independently, and maintain a high level of professionalism in a remote setting is critical. We are looking for a polished, resourceful, and adaptable individual passionate about providing unparalleled administrative support at the highest levels of the organization.

Dental Depot - Dental Business Office Assistant

Department:

General Administration

Job Status:

Full Time

FLSA Status:

Non-Exempt

Reports To:

Office Manager

Job Type:

Regular

Amount of Travel Required:

None

Work Schedule:

Varies Monday-Saturday. Travel to various locations may be required and possible weekend/evenings hours.

Positions Supervised:

None

Position Summary

Perform all business office duties including standing and greeting patients, checking patients in and out through Eagle Soft, answering multi line telephone with Scheduling Institute dialog, scheduling and confirming appointments via telephone or internet and compiling and recording patient charts and correspondence. Build positive relationships with patients by efficiently, effectively, and courteously communicating information.

Essential Functions

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

• Stand and greet patients, ascertain purpose of visit, and direct them to appropriate staff.
• Answer telephones and direct calls to appropriate staff using the Scheduling Institute dialog.
• Schedule and confirm patient appointments.
• Operate office equipment, such as voice mail messaging systems, and use word processing, label making software, copier, printer and scanner.
• Maintain medical records and correspondence files.
• Compile and record medical charts, reports, or correspondence.
• Receive and route messages or documents, such as laboratory cases and faxes, to appropriate staff.
• Perform various clerical or administrative functions, such as ordering and maintaining an inventory of supplies.
• Interview patients to complete documents, health histories, or forms, such as intake or insurance forms.
• Complete insurance verification forms.
• Position may be responsible for opening the office.
• Position is responsible for pulling and accurately filing charts.
• Ensures printed material and forms are up to date. Registration forms annually, insurance verification forms semi-annually and Soonercare forms are updated daily.
• Complies with: Dental Depot policies and procedures; OSHA policies, procedures, rules, and regulations; and HIPAA policies, procedures, rules, and regulations.
• Position may be required to relocate to other Dental Depot clinics either permanently or on a short term basis due to office needs, on an as needed basis at the discretion of Management.
• This position may complete other Administrative and Maintenance tasks as assigned by Management.
• Maintain regular and reliable attendance

Position Qualifications

Education:

High School Graduate or General Education Degree (GED): Required

Experience:

No prior experience necessary.

Certifications & Licenses:

 None

Computer Skills:

 Efficiently operates assigned computer software and other equipment, including Eaglesoft and Microsoft Office Suite.

Other Requirements:

Must have a valid driver's license, proof of valid vehicle insurance and must have annual Motor Vehicle Record Check, as a condition of employment if employee operates any Company owned vehicles or drives their own personal vehicle for Company business purposes.
Must have knowledge of CDT Codes and pass the bi-annual Dental Depot CDT codes test.

Skills & Abilities

• Communication, Written - Ability to communicate in writing clearly and concisely.
• Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Research Skills - Ability to design and conduct a systematic, objective, and critical investigation.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Accuracy - Ability to perform work accurately and thoroughly.
• Friendly - Ability to exhibit a cheerful demeanor toward others.
• Honesty / Integrity - Ability to be truthful and be seen as credible in the workplace.
• Safety Awareness - Ability to identify and correct conditions that affect employee safety.
• Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
• Energetic - Ability to work at a sustained pace and produce quality work.
• Reliability - The trait of being dependable and trustworthy.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.
• Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
• Responsible - Ability to be held accountable or answerable for one’s conduct.
• Motivation - Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability.
• Patience - Ability to act calmly under stress and strain, and of not being hasty or impetuous.
• Enthusiastic - Ability to bring energy to the performance of a task.
• Empathetic - Ability to appreciate and be sensitive to the feelings of others.
• Accountability - Ability to accept responsibility and account for his/her actions.

Physical Demands

N (Not Applicable)

Activity is not applicable to this position.

O (Occasionally)

Position requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Position requires this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands

Lift/Carry

Stand

C

10 lbs or less

F

Walk

C

Sit

C

Manually Manipulate

C

Reach Outward

C

Push/Pull

Reach Above Shoulder

F

12 lbs or less

F

Climb

O

Crawl

O

Squat or Kneel

O

Bend

F

Grasp

C

Speak

C

Other Physical Requirements

Vision (Near)

Ability to wear Personal Protective Equipment (PPE) - Such as safety glasses, surgical masks and protective gloves

Work Environment

While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, body fluids, blood borne pathogens, and the risk of radiation. The noise level is usually moderate. As the dental practice is heavily dependent on scheduling, the general environment can become hectic at times. Therefore, the employee must be able to handle effectively the normal anxieties associated with the job.

**POSITION SUMMARY**
Provides administrative support to various functional departments within the Southland Industries Branch.
**What you'll do:**
+ Provides administrative support to various functional departments including Accounting, Estimating, Project Management and Executive
+ Prepare and edit correspondence, reports, spreadsheets, and presentations
+ Document management - filing, printing and archiving
+ Part time reception duties including mail distribution, routing calls and attending to guests
+ Facility maintenance including conference and training rooms
+ Maintain office and kitchen supplies
**What you'll need to be successful:**
+ Working knowledge of Word Processing software, Internet software, and Spreadsheet software
+ Ability to read and comprehend simple instructions, short correspondence, and memos.
+ Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
+ Excellent organization skills and attention to detail
**What you bring to the table:**
+ Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience
**YOU Matter**
The Brandt Companies were created under the leadership of Barry Moore and Mark Zilbermann in an ever-expanding quest to provide our clients with on-time, in-budget construction service, complete commissioning assistance, and long-term facilities maintenance. We expanded into HVAC service and full-service MEP operations. In the 2010s, Brandt established the industrial division focusing directly on the unique needs of industrial clients. Expanding on the growing industrial market, Brandt acquired Hilbig Services in 2018.
**BRANDT TODAY**
In 2022, Brandt was acquired by Southland Industries ( . This acquisition aligned with Brandt's goal to become a truly national company that can better serve our customers, increase our industry influence towards more collaborative delivery approaches, and create additional opportunities for our employees.
With offices in all of the major Texas cities and over $700 million in annual revenues, Brandt has established itself as the largest mechanical, electrical, and plumbing contractor ( in the state. With in-house capabilities that start with build/design, construction and commissioning and end up in service, Brandt works every day to provide the solutions and service to meet your ever-changing needs.
**PEOPLE FIRST: BUILDING TALENT BY DESIGN**
At Southland we aspire to build a workforce that's as diverse as the people who occupy the buildings we design, build and maintain. Building talent by design is our intentional approach to creating a truly safe, collaborative, and inclusive work environment that fosters growth, empowers professional achievement, and where people are treated with respect at all levels.
If you're someone with a true passion for our industry, a life-long learner, with high accountability and a drive for results we're looking for you!  At Southland, we hire problem solvers that are focused on providing customer value through continuous improvement and will take ownership to create the best experiences that will have an impact wider than their own job.  We thrive on creating a strong company and culture where you'll feel engaged, challenged, and valued.
If you're ready for the next big step in your career and want a career full of fun and excitement and to be a part of a fast-paced growing company, then  **JOIN**  our team and become a part of an organization that values  **PEOPLE** ,  **SAFETY, INNOVATION, COLLABORATION, INTEGRITY, ACCOUNTABILITY & SUSTAINABILITY.**
**Benefits:**
As an employee-owned company, we offer a comprehensive benefits package that includes excellent benefits for you and your family:
+ 401(k) Plan
+ Competitive Pay
+ **Medical, Dental, Vision Insurance**
+ Term Life, AD&D Insurance, and Voluntary Life Insurance
+ Disability Income Protection Insurance
+ Pre-tax Flexible Spending Plans (Health and Dependent Care)
+ Holidays/Vacation/Personal Time/Life Events Leave
+ Numerous training opportunities and company-paid membership for professional associations and licenses
**For more information on Southland Industries, please visit our website: ** Southland Careers ( ** or on ** Facebook ( ** or ** LinkedIN ( ** **
To hear what our employees are saying about working at Southland Industries, check out our Culture site - **Explore Our Culture ( Industries and all its subsidiaries are an  **Equal Opportunity Employer ** and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, gender identity, sex, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.
***All employment offers are contingent upon successful, drug tests, background checks and professional reference checks. ***
***We are not able to offer sponsorship of employment at this time***
If you don't feel this position is a match for you, we encourage you to share it with others. Feel free to share throughout your social networks and follow us on Facebook, Twitter, LinkedIn, and Instagram to keep up to date on what we're doing as a company.
Required Skills
Required Experience

By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Administrative Assistant
**PRIMARY PURPOSE** **:** To provide administrative support including preparing correspondence and reports, filing, and other general office support activities.
**ESSENTIAL FUNCTIONS and RESPONSIBILITIES**
+ Produces correspondence, reports, and other documentation; files documents, maintains and tracks suspense file, photocopies, sends and receives facsimile transmissions, etc.
+ Provides back-up telephone support.
+ Processes invoices and billings; maintains records.
+ Maintains unit attendance records, library and/or manuals.
+ Records meeting minutes.
+ Makes travel arrangements.
+ Maintains adequate supply inventory; orders supplies as needed.
**ADDITIONAL FUNCTIONS and RESPONSIBILITIES**
+ Performs other duties as assigned.
+ Supports the organization's quality program(s).
**QUALIFICATIONS**
**Education & Licensing**
High school diploma or GED required.
**Experience**
One (1) year of experience in general office administrative duties or equivalent combination of education and experience required. Experience with an insurance company, broker or consultant preferred.
**Skills & Knowledge**
+ Excellent oral and written communication, including presentation skills
+ PC literate, including Microsoft Office products
+ Analytical and interpretive skills
+ Strong organizational skills
+ Good interpersonal skills
+ Ability to work in a team environment
+ Ability to meet or exceed Performance Competencies
**WORK ENVIRONMENT**
When applicable and appropriate, consideration will be given to reasonable accommodations.
**Mental:** Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
**Physical:** Computer keyboarding, travel as required
**Auditory/Visual:** Hearing, vision and talking
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
.
Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.
**If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.**
**Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see** **sedgwick.com**

**Now Hiring: Merchandising Administrative Coordinator**
+ On-site
+ Full-time
+ Up to $30.58/hr
+ M - F, 8 AM - 5 PM
**Job Title:** Merchandising Administrative Coordinator
**Location:** Lewisville, TX
**What's the Job?**
+ Support Regional and Market Merchandising teams with key administrative and workflow tasks
+ Coordinate with Sales teams to process requests and maintain accurate records
+ Manage supplier creation, item charting, and system scripting for pricing and automation
+ Prepare reports and presentations using Excel and PowerPoint
+ Facilitate communication across departments to ensure smooth merchandising operations
**What's Needed?**
+ High school diploma required; Bachelor's degree preferred
+ At least 1 year of experience in merchandising support, foodservice, or related field
+ Proficiency in Excel (vlookup, pivot tables) and PowerPoint
+ Strong organizational skills and attention to detail
+ Excellent communication and multitasking abilities
**What's in it for me?**
+ Competitive hourly rate up to $30.58
+ Stable Monday-Friday schedule, 8:00 AM to 5:00 PM
+ Opportunity to work closely with cross-functional teams
+ Minimal travel (approx. 5%)
+ Direct impact on merchandising operations and team success
If you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
**_You can also send your resume to, Please make sure to put in the subject line, "Administrative Assistant II."_**
**About ManpowerGroup, Parent Company of:** **Manpower, Experis, Talent Solutions, and Jefferson Wells**
_ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

**Description:** The F-35 Development Program office is seeking an administrative assistant to join the team. This position will support three program management directors: Maintenance Systems, Technical Integration and Advanced Capability Development.
The Administrative Assistant will manage, with high degree of autonomy, administrative duties for directors and senior managers. This position will ensure management is prepared for external and internal meetings.
External meetings: information passed to appropriate agencies/parties for security, access; meeting location & point of contact provided, provide any materials needed for the meeting, transportation arrangements, and necessary information to be communicated to staff.
Internal meetings: external guest's information provided to security and verified, guest or permanent badges coordinated and verified, guests met at the lobby or badge office as necessary, ensure materials for meeting are developed and provided, and run presentations, as necessary.
This position will be responsible for managing detailed travel arrangements, expense reports, and credit card reconciliation. Will communicate with management regarding scheduling of meetings, important emails, meeting notices, phone messages, etc.
The individual will proactively anticipate issues/solve programs (example: scheduling conflicts, etc.) while handling information with the highest level of confidentiality. Must be able to effectively interact with senior level customers, suppliers and company personnel.
The individual will need to be flexible and available to take on additional duties/responsibilities to ensure exceptional organizational performance.
Collect flow-down information and prepare for presentation during team meetings. Track director-assigned action items and follow up with assigned individuals to ensure timely closure.
Must be eligible for a secret SAP/SAR security clearance.
**Basic Qualifications:**
- Proficiency in Microsoft Office including Outlook, Microsoft Word, Excel, Power Point.
- Experience in managing emails, calendars & schedules.
**Desired Skills:**
- Experience in travel planning & expense reporting.
- Ability to maintain a high degree of confidentiality.
- Efficient and effective communications skills (verbal and written).
- Act with diplomacy and discretion with customers, colleagues, and superiors.
- Effective interpersonal organizational skills. Exceptional organizational skills (e.g. filing systems).
- Ability to be a self-starter in low periods of business cycle activity, take initiative to find useful endeavors that serve the office well.
- Ability to maintain complicated calendars, work and re-work meeting requests and scheduling.
- Ability to prioritize tasks and manage time with limited supervision.
- Ability to interface with all levels of government, customers, and corporate executives.
- Ability to work well independently, but function within a team environment.
- Demonstrated familiarity with corporate tasks and systems, such as travel, budget tracking/resolution and purchased supplies resolution.
- Possession of solid knowledge of company policies, procedures, and systems (security requirements, visit request process, travel, charging).
**Security Clearance Statement:** This position requires a government security clearance, you must be a US Citizen for consideration.
**Clearance Level:** Secret with Investigation or CV date within 5 years
**Other Important Information You Should Know**
**Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
**Ability to Work Remotely:** Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.
**Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
**Schedule for this Position:** 4x10 hour day, 3 days off per week
**Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.**
**The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.**
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
**Experience Level:** Hourly/Non-Exempt
**Business Unit:** AERONAUTICS COMPANY
**Relocation Available:** No
**Career Area:** Administrative
**Type:** Full-Time
**Shift:** First

**Overview**
The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks with accuracy and professionalism.
**Pay: $17.00/hr**
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on the applicant's experience, skills, abilities, geographic location, and alignment with market data.
**Benefit Information:**
ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM
ABM Employee Benefits | Staff & Management ( - You become eligible to make personal contributions beginning the first of the month following 30 days of employment. You become eligible for the ABM match beginning the first of the month following six months of employment. ABM matches your pre-tax and/or Roth contributions, dollar for dollar, for the first 3%. For the next 2%, ABM contributes $0.50 for each dollar you contribute. Your contributions and match are immediately vested.
**Key Responsibilities:**
+ **Administrative Support:** Perform general office duties such as answering phones, responding to emails, handling mail, and greeting visitors.
+ **Document Management:** Prepare, edit, and distribute reports, memos, and other documents. Maintain accurate records and filing systems.
+ **Scheduling:** Coordinate and schedule meetings, appointments, and events. Manage calendars for executives and team members.
+ **Communication:** Serve as a liaison between different departments, handling information requests and queries from internal and external parties.
+ **Travel Arrangements:** Make travel arrangements, including booking flights, accommodations, and transportation for staff and executives.
+ **Office Coordination:** Order office supplies, handle office equipment maintenance, and ensure the workplace is clean and organized.
+ **Data Entry and Reporting:** Input data accurately into databases and generate reports as required. Maintain confidentiality of sensitive information.
+ **Project Assistance:** Support special projects and provide assistance to various departments as needed.
**Qualifications:**
+ **Education:** High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
+ **Experience:** Minimum of 2 years of administrative or office management experience.
+ **Skills:**
+ Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
+ Excellent organizational and time management skills.
+ Strong written and verbal communication skills.
+ Ability to multitask and prioritize workload effectively.
+ Attention to detail and problem-solving skills.
+ Ability to work independently and as part of a team.
**Working Conditions:**
+ **Environment:** Office setting, Monday to Friday, with occasional requirements for overtime.
+ **Physical Requirements:** Ability to sit for extended periods, use a computer, and perform light physical tasks such as lifting up to 25 pounds
REQNUMBER:
ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

Our client is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership in **Fort Worth, Texas, US**. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with the utmost discretion. The ideal candidate will possess a polished demeanor, excellent problem-solving abilities, and a strong understanding of office management principles. Key responsibilities include screening and prioritizing incoming communications, managing correspondence, organizing meetings and events, and processing expense reports. You will also serve as a liaison between executives and internal/external stakeholders. A Bachelor's degree in Business Administration or a related field, or equivalent experience, is preferred. A minimum of 5 years of experience providing high-level administrative support to C-suite executives is required. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory. Experience with calendar management tools, travel booking platforms, and office management software is essential. Strong written and verbal communication skills, impeccable organizational abilities, and a proactive approach to anticipating needs are crucial. This is an excellent opportunity for a seasoned administrative professional to play a key role in supporting the operational efficiency of top-level management.