35 Administrative Roles jobs in Hammond

• Manage executive calendars, scheduling meetings and appointments.
• Coordinate domestic and international travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up actions.
• Screen and manage incoming communications (emails, phone calls).
• Prepare presentations, reports, and correspondence.
• Maintain organized digital filing systems and databases.
• Process expense reports and manage invoices.
• Assist with special projects and event coordination.
• Provide proactive support to ensure smooth daily operations for executives.
• Handle confidential information with the utmost discretion.

• 3-5 years of experience in an administrative support or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively.
• Discretion and professionalism in handling confidential information.
• Self-starter with the ability to work independently in a remote setting.
• Associate's or Bachelor's degree is preferred.

Job Description

About Us: DRII Productions is a growing film production company committed to fostering a collaborative and supportive work environment. We believe in investing in our team members' professional development and creating opportunities for advancement as our company expands.

Position Overview: We're seeking an experienced Office Administrator to serve as the operational backbone of our dynamic film production company. This role offers growth potential and the opportunity to make a significant impact on our organization's success through efficient office management and process improvement.

Core Responsibilities:

• Develop and implement efficient office procedures that streamline operations and support company growth
• Manage comprehensive office operations including communication systems, document management, and workspace organization
• Serve as the primary point of contact for client relations, maintaining professional relationships with vendors, talent, and visitors
• Coordinate executive calendar management and travel arrangements, ensuring smooth scheduling and logistics
• Oversee office budget, including supply management, expense tracking, and cost optimization
• Process accounts payable/receivable and assist with payroll documentation
• Create and maintain organized digital and physical filing systems for production documentation and contracts
• Support marketing initiatives through content scheduling and basic social media management
• Contribute to team success by identifying operational improvements and suggesting solutions

Professional Growth & Development:

• Opportunity to learn production management software and industry-specific tools
• Regular professional development workshops and training sessions
• Potential for advancement as the company grows
• Mentorship opportunities with senior team members

Requirements

Required Qualifications:

• 3+ years of administrative experience in a fast-paced environment
• Expert proficiency in Microsoft Office Suite and Google Workspace
• Strong project management and problem-solving capabilities
• Excellence in written and verbal communication
• Demonstrated ability to maintain confidentiality and exercise discretion

Preferred Qualifications:

• Experience in the entertainment or creative industries
• Knowledge of basic accounting principles and financial software
• Familiarity with social media management platforms
• Experience with CRM systems and database management

Administrative Assistant, Executive at Markel Corp summary:

Provides comprehensive administrative support to senior leadership and the Central Region Leadership Team by managing communications, schedules, meetings, travel, and confidential information. Ensures efficient operation of executive functions by coordinating events, preparing reports and presentations, and maintaining strong business relationships. Demonstrates discretion, problem-solving skills, and the ability to manage multiple priorities in a fast-paced environment.

• Partner with assigned executive(s) and/or members of the Central Region's Leadership Team maintaining frequent contact with public and private agencies, and internal and external clients.
• Has responsibility for the smooth functioning of meetings and correspondences involving assigned executive(s) and/or members of the Central Region's Leadership Team.
• Manages deliverables to assigned executive(s) and/or members of the Central Region's Leadership Team and provide any necessary reporting.
• Creates and edits presentations, documents and reports for assigned executive(s) and/or the members of the Central Region's Leadership Team as required.
• Serves as first person visitors and callers speak to when contacting assigned executive(s); demonstrate poise and exceptional interpersonal skill.
• Coordinates travel arrangements for assigned executives and department, if applicable, including airline, hotel, car rental, driver reservations as requested with 100% accuracy staying within the company travel guidelines. Looks to reduce cost when able.
• Manages expense reporting process for executives and team/department.
• Manages and maintains executive(s) Outlook Calendar to ensure meetings are booked accurately, rescheduled as needed and remind assigned executive(s) of meeting times and meeting locations to maximize the use of assigned executive's time. Acts as gateway to the executive to make sure the only interruptions are necessary and time relevant. Provides assistance to help maximize the executive's effectiveness and time.
• Plans, organizes and facilitates meetings, special events, activities, catering needs, etc. Ensures cost effective and proper allocation of resources, materials, and an effective support system to fulfill customer's needs.
• Handles requests for information, conducting research, preparing correspondence, agendas, handouts, expense reports, statistical reports, presentations, arranging conference calls, etc.
• Reviews and edits materials prepared by executive and, when appropriate, recommends/makes revisions or changes in format and content. Maintains confidentiality of any communication/information received into assigned executive(s) office (i.e., electronic, paper, verbal, etc.).
• Stays current and knowledgeable of business operations in order to escalate inquiries to the appropriate representative for resolution. May collaborate with Workplace Resources to ensure department building issues/needs are reported immediately and resolved or partner with HR on issues such as staffing, associate changes, setting up interviews, etc.
• Other duties as assigned by executive(s) and/or member of the Central Region's Leadership Team.

• Bachelor's degree preferred.
• Incumbent should have completed 5+ years in an administrative assistant role.
• Strong skills with Microsoft Office Suite (Excel, Word, PPT).
• Excellent written, verbal and interpersonal communication skills with sensitivity to confidentiality.
• Ability to prioritize work to meet deadlines.
• Able to prioritize multiple tasks with strong time management skills.
• Ability to gather and summarize information for reporting purposes.
• Build and maintain good business relationships with administrative staff and executives across the organizations.

• We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees' needs at all stages of life.

• All full-time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance.

• We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave.

• All legitimate job postings with Markel will be posted on Markel Careers. No other URL should be trusted for job postings.

• All legitimate communications with Markel recruiters will come from Markel.com email addresses.

Keywords:

administrative support, executive assistant, calendar management, travel coordination, confidentiality, meeting coordination, report preparation, Microsoft Office, time management, business communication

• Manage and coordinate complex executive calendars, scheduling meetings, appointments, and conference calls with internal and external parties.
• Arrange domestic and international travel, including flights, accommodation, and transportation, ensuring all details are meticulously planned.
• Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Screen and prioritize incoming communications, including emails and phone calls, responding or redirecting as appropriate.
• Organize and prepare materials for meetings, including agendas, background documents, and minutes.
• Process expense reports and manage departmental budgets, ensuring timely submission and accuracy.
• Conduct research and gather information on various topics as requested by executives.
• Serve as a primary point of contact for internal and external stakeholders, maintaining professional and courteous communication.
• Assist with event planning and coordination for executive off-sites, team meetings, and client engagements.
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of information.
• Handle confidential and sensitive information with the utmost discretion.

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing executive-level administrative support, preferably within a corporate or professional services environment.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms (Zoom, Teams).
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build rapport with diverse individuals at all levels.
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Proactive approach to problem-solving and a high level of initiative.
• Experience with expense reporting systems and travel booking platforms.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Organize and manage logistics for executive meetings, conferences, and events.
• Screen and prioritize incoming communications, including emails and phone calls.
• Maintain executive files and records with a high degree of accuracy and confidentiality.
• Conduct research and gather information as needed for projects and reports.
• Process expense reports and manage departmental budgets.
• Serve as a primary point of contact for internal and external stakeholders.
• Proactively identify and resolve administrative issues before they escalate.
• Assist with onboarding new team members and supporting HR-related administrative tasks.
• Handle confidential information with the utmost discretion and professionalism.
• Prepare meeting agendas, take minutes, and track action items.
• Manage office supplies and vendor relationships.
• Contribute to team projects and initiatives as required.