14 Administrative Roles jobs in Huber Heights

**JOB REQUISITION**
Talent Manager - Administrative & Customer Support
**LOCATION**
OH DAYTON
**JOB DESCRIPTION**
Our **Talent Managers** work in a team environment and have responsibility for negotiating and developing business with new and current clients. Talent Managers market our services via telephone, video and by conducting in-person meetings with hiring managers and decision-makers in administrative and customer support departments. Additional responsibilities include: recruiting, interviewing and matching highly skilled administrative and customer support professionals with clients' projects, contract assignments and contract to full-time opportunities; managing ongoing engagements to deliver outstanding customer service to both clients and candidates; providing ongoing communication and career guidance to candidates; and participating in local trade association and networking events to increase Robert Half's presence in the local business community.
**Qualifications:**
+ BA/BS degree preferred.
+ 1+ years administrative or customer support experience preferred.
+ 2+ years' experience with Business Development in a Metrics Driven environment. At least one with success in developing new business in a multi‐call, multi‐decision maker environment.
+ Prior success marketing to and closing top level decision makers at small/medium sized businesses and cultivating mutually beneficial long term relationships.
+ Working knowledge of current Windows Operating System, Microsoft Office Suite, and any Contact Management Application (Salesforce).
+ Knowledge and familiarity with administrative and customer support department operations.
+ Positive attitude and an engaging businesslike approach.
**Top Reasons to Work for Robert Half:**
+ **EXCITING CAREER OPPORTUNITIES WITH THE INDUSTRY LEADER -** For more than 75 years, our history of success and strong client relationships provide a level of stability few companies can match.
+ **PERFORMANCE = REWARD -** We offer exceptional earning potential and a competitive benefits package, including a base salary and bonus pay (for talent professional positions), group health insurance benefits (medical, vision, dental), flexible spending and health savings accounts, life and accident insurance, adoption, surrogacy and fertility assistance, paid parental leave of up to 6 weeks, and short/long term disability. Robert Half provides paid time off for vacation, personal needs, and sick time. The amount of Choice Time Off (CTO) our people receive varies based on their years of service and is pro-rated based on the hours worked per week. A new hire earns up to 17 days of CTO per calendar year. Our people also receive up to 11 paid holidays per calendar year. We also offer the opportunity to contribute to our company 401(k) savings and investment plan or deferred compensation plan (if eligible), with an employer match of 100% on the first 3% of your contributions for eligible employees. Learn more at roberthalfbenefits.com .
+ **UPWARD MOBILITY -** With more than 300 locations worldwide, we provide excellent career advancement potential, both locally and beyond.
+ **TOOLS FOR SUCCESS -** We provide world-class training, client relationship management tools and advanced technology to help you succeed.
+ **RESPECTED WORLDWIDE -** Robert Half has appeared on FORTUNE magazine's list of "Most Admired Companies" since 1998, as well as numerous "Best Places to Work" lists around the world.
+ **OUTSTANDING CORPORATE RESPONSIBILITY -** We believe in an "Ethics First" philosophy, which means we are committed to social responsibility, promoting inclusion in the workplace, and actively participating in communities where we live and work. Learn more by downloading Robert Half's Corporate Responsibility Report at roberthalf.com/about-robert-half/corporate-responsibility .
Robert Half is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to or call 1. for assistance.
In your email please include the following:
+ The specific accommodation requested to complete the employment application.
+ The location(s) (city, state) to which you would like to apply.
For positions located in San Francisco, CA: Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
**JOB LOCATION**
OH DAYTON

Tax Administrative Assistant

The ideal candidate will possess strong organizational skills, impeccable attention to detail, and the ability to handle confidential information with discretion. This role requires a proactive and resourceful individual who can anticipate the needs of executives and effectively manage multiple priorities in a fast-paced environment.

Key Responsibilities of Tax Administrative Assistant:

• Provide administrative support to tax professionals, including managing calendars, scheduling appointments, and coordinating meetings.
• Assist with tax return assembly and processing, including organizing client documents, preparing engagement letters, and tracking filing deadlines.
• Organize, scan, and process tax-related paperwork efficiently.
• Perform electronic document scanning and ensure proper archiving.
• Manage the scan and autoflow process for client documents used by tax preparers.
• Manage the mail for incoming client documents that have to be scanned and logged.
• Greet clients and review tax documents from clients who visit the office and drop off documents.
• Update tax projects to ensure a streamlined process for the tax department.
• File documents for Tax Team.
• Assist Tax Staff with appointments.
• Maintain electronic and physical filing systems to ensure accurate and timely documentation of client records and correspondence.
• Respond to client inquiries and requests in a professional and timely manner, both in person and via phone or email.
• Collaborate with team members to ensure smooth workflow and efficient completion of tasks.
• Assist with special projects and other duties as assigned by supervisors.
• Process all certified and FedEx mailings to clients regarding tax documents.
• Handle IRS correspondence as necessary.
• Assist with various administrative tasks, including preparing and managing lunch for staff when required.
• Provide support to the Business Owner (CFO) as needed.
• Serve as a backup to the Front Desk Administrator and Tax Team Lean when required.

Experience & Education:

• Exceptional client service with a demonstrated ability to develop and maintain outstanding client relationships is expected.
• Strong knowledge and experience using Google Docs.
• Deadline-Oriented: Comfortable working in a fast-paced, deadline-driven environment, particularly during tax season.
• Tax Experience: 1-3 years of experience in tax-related roles, especially during tax season, is preferred but not required.
• Effective Communication: Strong interpersonal skills to collaborate with individuals at all organizational levels.
• Strong organizational skills and attention to detail, with the ability to prioritize and manage multiple tasks effectively.
• Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Team player with a positive attitude and willingness to assist colleagues as needed.
• Familiarity with tax terminology and procedures is desirable but not required.

If you are a motivated and organized professional looking to start or advance your career in a dynamic Tax Firm, we encourage you to apply for the Tax Administrative Assistant position. Please submit your resume and cover letter outlining your qualifications and interest in the role.

Tax Administrative Assistant

Key Responsibilities of Tax Administrative Assistant

The ideal candidate will possess strong organizational skills, impeccable attention to detail, and the ability to handle confidential information with discretion. This role requires a proactive and resourceful individual who can anticipate the needs of executives and effectively manage multiple priorities in a fast-paced environment.

• Provide administrative support to tax professionals, including managing calendars, scheduling appointments, and coordinating meetings.
• Assist with tax return assembly and processing, including organizing client documents, preparing engagement letters, and tracking filing deadlines.
• Organize, scan, and process tax-related paperwork efficiently.
• Perform electronic document scanning and ensure proper archiving.
• Manage the scan and autoflow process for client documents used by tax preparers.
• Manage the mail for incoming client documents that have to be scanned and logged.
• Greet clients and review tax documents from clients who visit the office and drop off documents.
• Update tax projects to ensure a streamlined process for the tax department.
• File documents for Tax Team
• Assist Tax Staff with appointments.
• Maintain electronic and physical filing systems to ensure accurate and timely documentation of client records and correspondence.
• Respond to client inquiries and requests in a professional and timely manner, both in person and via phone or email.
• Collaborate with team members to ensure smooth workflow and efficient completion of tasks.
• Assist with special projects and other duties as assigned by supervisors.
• Process all certified and FedEx mailings to clients regarding tax documents.
• Handle IRS correspondence as necessary.
• Assist with various administrative tasks, including preparing and managing lunch for staff when required.
• Provide support to the Business Owner (CFO) as needed.
• Serve as a backup to the Front Desk Administrator and Tax Team Lean when required.

Experience & Education

• Exceptional client service with a demonstrated ability to develop and maintain outstanding client relationships is expected.
• Strong knowledge and experience using Google Docs.
• Deadline-Oriented: Comfortable working in a fast-paced, deadline-driven environment, particularly during tax season.
• Tax Experience: 1-3 years of experience in tax-related roles, especially during tax season, is preferred but not required.
• Effective Communication: Strong interpersonal skills to collaborate with individuals at all organizational levels.
• Strong organizational skills and attention to detail, with the ability to prioritize and manage multiple tasks effectively.
• Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Team player with a positive attitude and willingness to assist colleagues as needed.
• Familiarity with tax terminology and procedures is desirable but not required.

If you are a motivated and organized professional looking to start or advance your career in a dynamic Tax Firm, we encourage you to apply for the Tax Administrative Assistant position. Please submit your resume and cover letter outlining your qualifications and interest in the role.

Compensation: $17.00 - $20.00 per hour

Working at Jackson Hewitt

Jackson Hewitt is an innovator with nearly 6,000 locations, and we're on a mission to change the face of the tax industry. We are an industry-leading provider of full-service individual, federal, and state income tax preparation with offices across the country. Jackson Hewitt is always seeking to improve its financial products, promotions, and partnerships so clients get more.
Taxes are fun (really!)

Jackson Hewitt is proud to offer free tax training as well as continuing education for tax preparers across the country. With nearly 6,000 locations to choose from, there's likely a Jackson Hewitt location near you, including at your local Walmart store. Tax preparers have flexible scheduling and various rewards too.

PTIN Certification: Yes

By submitting this form, I hereby acknowledge that most Jackson Hewitt locations are operated by independent franchisees and not Jackson Hewitt or its affiliates. I further acknowledge that franchisees are independent employers and separate companies and employers from Jackson Hewitt Inc., and set their own employment policies and practices. Franchisees are the exclusive employer of their employees and as such are solely responsible for all employment-related matters and decisions in their locations. Specifically, with regard to employees of franchisees, such franchisees, and not Jackson Hewitt, will have exclusive control over all employment-related decisions, including decisions concerning hiring, firing, wages, conditions of employment, discipline, staffing, or any other day-to-day employment issue. Jackson Hewitt Inc. will have no obligation or right to control any franchise employment issue relating to employees of a Jackson Hewitt franchisee. By applying for a job at a franchise-operated location, I understand that the information I provide will be forwarded to the franchisee in order for that organization to reach out to me and process and evaluate my application. I acknowledge that Jackson Hewitt will not receive a copy of my employment application and will have no involvement in any employment decisions regarding me, including whether I receive an interview or whether I am hired to work for the franchisee. I understand that I need to contact the relevant franchisee for information about its privacy practices. Any communications opt-out that I submit in any franchisee's job application process is specific to that franchisee and will not be communicated to any other entity.

Job Description

Job Description

Are you a highly organized, proactive individual who thrives in a dynamic environment? Were looking for a Personal Administrative Assistant to support the Owner-Operator of a busy restaurant and event space. This role involves handling administrative duties, managing calendars, assisting in growing the event business, and serving as the on-duty Event Coordinator during events.

This is a flexible position, with most administrative work completed during the week and event oversight required on select evenings and weekends. Its a fantastic opportunity for someone eager to gain hands-on experience in business operations while putting their skills to work in a fast-paced, rewarding industry.

If you are self-motivated, extremely organized, detail-oriented, resourceful, problem-solver and excited about both the hospitality and event industries, wed love to hear from you!

This is a part-time position that could become full-time if desired. 15-30 hours per week. $20/hour


Personal Assistant Duties and Responsibilities:

• Provides Administrative Support
• Manages Event Schedules, Client Information, and Payments
• Event Coordinator on duty during events
• Work with Chef to coordinate food for events
• Assist in hiring and scheduling for events
• Schedule and manage event space showings
• Assists with marketing and social media for restaurant and event space
• Assists with inventory and ordering for restaurant and events
• Run Miscellaneous Errands
• Is a spokesperson for the employer when absent
• Makes administrative decisions and takes action in employers absence.
• Conserves Employers time by reading and researching
• Occasionally perform personal duties and errands for the employer
  
  

Personal Assistant Skills List:

• Strong Organizational Skills
• Strong Interpersonal Skills
• Proven ability to manage a flexible schedule
• Exemplary planning and time management skills
• Outstanding verbal and written communications skills
• Ability to interact with clients
• Self-motivated and problem-solving skills
• Flexible Schedule, including evenings and weekends
  
  

Experience Requirements:

• Administration Experience Required
• Google Docs & Sheets Experience Required
• Excel Experience Required
• Customer or Client Service Experience Required
• Event Planning Experience Preferred
• Social Media Marketing Experience Preferred
• Familiar with Canva a Plus
• Familiar with Quickbooks a Plus
  
  

Description
We are looking for a detail-oriented Administrative Assistant to join our client's team in Hilliard, Ohio. This Contract-to-permanent position involves providing essential administrative support to the Inspections team, ensuring seamless operations in a dynamic construction environment. The role requires someone who can multitask effectively, maintain accurate records, and foster collaboration between various departments.
Responsibilities:
- Manage and organize the calendar for team members, ensuring schedules remain on track, even during periods of heavy travel.
- Collaborate with the Inspections team to submit invoicing information, close tickets, and verify customer details.
- Assist in scheduling and tracking training courses, online exams, and continuing education credits for inspectors and trainees.
- Arrange travel and lodging for training sessions, meetings, and other events as needed.
- Update customer accounts, create and close work tickets, and maintain accurate records of customer requests and project updates.
- Handle quarterly, monthly, and annual billing tasks, as well as non-billable ticket closures.
- Ensure compliance by filing reports with relevant platforms and submitting necessary licensing information for inspectors.
- Serve as a backup for the Inspection Service Department, supporting customer and inspector calls when required.
- Generate purchase orders, distribute them as needed, and manage customer-provided POs.
- Attend meetings and contribute to discussions to enhance team efficiency and effectiveness.
Requirements - High school diploma or equivalent is required.
- At least 3 years of experience in an administrative role is necessary.
- Familiarity with the construction industry is preferred.
- Proficiency in Microsoft Office Suite, particularly Excel, is essential.
- Strong customer service skills and a positive attitude are required.
- Ability to think critically, make informed decisions, and deliver accurate results within deadlines.
- Proven ability to build strong relationships across all organizational levels.
- A commitment to professionalism, integrity, and maintaining a high standard of work is essential. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Description**
**About Us:**
S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.
We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.
With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.
**Job Title: Administrative Assistant**
Provide administrative support to the Service & Inspection department. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional Company image through in-person and phone interaction. Other duties may be required as assigned by the Vice President of Service and Inspection as well as the Inspections Sales Manager.
**Essential Duties / Responsibilities:**
Include the following. Other duties may be assigned.
+ Schedule, assign and track progress for training courses for Inspector Trainees.
+ Schedule, assign and track online exams for Inspectors and Inspector Trainees.
+ Make hotel and travel arrangements for classes, training and meetings for Inspectors and Inspector Trainees.
+ Submit inspector information for required licensing in all required cities, counties and states.
+ Submit information for Inspector NICET certification.
+ Track Continuing Education Credits for Inspector NICET certifications.
+ Backup for Norton Inspection Administrative Assistant for customer and inspector calls.
+ Email reports to Inspectors and customers as required.
+ Pull completed tickets and sort for billing.
+ File reports compliance engine and other portals.
+ File backflows to AHJ's.
+ Price out work tickets, note ticket closing remarks and close.
+ Email / mail invoices to customers.
+ Bill quarterly, monthly and annual billing on accounts.
+ Create new and re-assign tickets.
+ Close tickets non billable for various reasons.
+ Set up new clients and sites and enter new tickets per MJS or customer call-ins.
+ Update customer accounts per customer's request.
+ Update customer frequencies into CRM.
+ Create PO's.
+ Email reports to local Fire Inspectors.
+ Distribute customer PO's when received.
+ Attend all necessary meetings.
**Qualifications:**
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**Education / Work Experience:**
+ High School Diploma or GED is required.
+ 3+ years of administrative experience is required.
+ Construction industry experience is a plus.
+ Knowledge of general office machines and telephone systems is required.
**Computer Skills:**
+ Computer Skills: Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint).
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.**
**Notice to prospective employees:** There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here ( . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
**Qualifications**
**Education**
**Required**
+ High School or better
**Preferred**
+ Technical/other training or better
**Experience**
**Required**
+ 3 years: Administrative experience.
**Preferred**
+ Basic accounting experience with A/P, A/R & Billing a plus.
+ Previous experience in the construction industry.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.

Job Description

Job Description

Description:

Description

Diaconia is looking for a talented Administrative Specialist, Senior to join our Amazing team! If you're looking to join a company that truly appreciates you and your talents, look no further! At Diaconia, we are committed to serving and caring for our colleagues, our clients and our community. Our team is made up of talented individuals who appreciate having the opportunity to contribute their knowledge and experience to further the growth and development of our industry. Our ideal candidates embrace diverse thinking, enjoy partnering with others and are seeking to make a difference!We are currently searching for a new, full-time member for our team for the position of:Administrative Specialist, Senior

The candidate will interact with lateral organizations, or any external agencies required including base facility, personnel, security, computer support, foreign disclosure, foreign travel, public affairs, and the building managers to facilitate uninterrupted day-to-day operations of the directorates and divisions. Candidate must have at least three years of executive administrative support experience in DoD or industry.

Responsibilities:

• Process non-disclosure agreements for directorate personnel prior to accessing competition-sensitive or proprietary data, information, or documents; assist in planning and organizing the full spectrum of actions required for the directorate to conduct day to day business, including, but not limited to, planning executive calendars and scheduling meetings; assist in performing a wide range of management activities to include, but not limited to: working with functional managers, outside agencies, contractor personnel, and the program office customers concerning preparation of technical material, management presentations, and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination, and decision documentation preparation; implementing documentation reviews.
• Support staff leadership, teams, and office personnel by the development, maintenance and modification of directorate/division/program schedules and calendars.
• Assist in the planning, formulation, editing, development, publication, and storage of finished products to include, but not be limited to, program documentation, plans, directives, reports, briefings, and other presentations as required (technical and non-technical, classified, and unclassified) in the media and format requested.
• Provide support by organizing and facilitating program briefings, to include, but not limited to, gathering information, reviewing reports, reviewing charts, and other business integration support as needed.
• Assist with, plan, and coordinate meetings to include VTC, room set-up (including but not limited to ensuring sufficient seating and creating name placards) and closing/securing conference rooms.
• Assist with internal and external briefings and reports by providing expert knowledge and capability to produce visual aids (slides, briefing charts and other graphics); file and retrieve graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy for special and/or recurring reports; and provide assistance during briefings upon request.
• Assist in maintenance of OIs for the USG. This includes the development and maintenance of self-inspection checklists.
• Maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems. 3.12.2.9 The Contractor shall assist in the establishment and maintenance of master files and file plans of the divisions and program data to facilitate tracking and resolution of issues associated with operations.
• Have expert knowledge in AFRIMS and the ERM structure to perform record searches of active and inactive, physical and electronically stored final and draft documentary materials related to search criteria.
• Assist in preparing and processing CONUS and OCONUS travel arrangements and travel vouchers.
• Verify the accuracy of data inputs for the divisional Automated Time Attendance and Production System (ATAAPS), Defense Civilian Pay System (DCPS), Customer Service Representative (CSR), in/out-processing, DTS, and Functional Area Records Management (FARM).
• Assist with the suspense tracking system.
• Provide assistance in the development of program documentation, including aircraft availability plans, program management plans, modification management plans, and other program plans, strategies, schedules, or agreements necessary for efficient program management.
• Serve as the focal point for collecting, preparing, and displaying materials for staff meetings.
• Provide administrative support for management, financial, contracting, configuration, engineering, system integration, and logistics management activities.
• Provide administrative assistance to the Management Operations Division and personnel.
• Assist in managing and tracking the civilian and military decoration programs within the directorate/division.
• Assist with tracking the training budget information for the training Government Purchase Card (GPC) holder.

Requirements:

Required Qualifications:

• HSD/GED, ten (10) years' experience as an administrative worker, five (5) years' DoD experience required
• Working knowledge of desktop applications including word processing, spreadsheet, and database applications
• Secret or Top Secret Clearance
• U.S. Citizenship required

Preferred Additional Qualifications

• Experience using Defense Travel System (DTS)
• Experience using Automated Time Attendance and Production System (ATAAPS)
• Experience using Defense Civilian Pay System (DCPS)
• Experience using Functional Area Records Management (FARM)
• Experience using Air Force Records Information Management System (AFRIMS)
• Experience using Senior Officer Communication and Coordination Electronic Resource (SOCCER)

Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Diaconia is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

**Description**
**Job Title: Project Administrative Assistant (Electrical Construction)**
**Reports to: Senior Managers and Estimators**
**Location: Dayton, OH**
**FLSA Status: Full-Time / Non-Exempt**
**Updated: August 2025**
**COMPANY OVERVIEW**
Chapel Electric Co., LLC ("Chapel), an EMCOR Company, is a leading electrical services company providing preconstruction, construction, and energy solutions in a variety of markets, including automotive, commercial, healthcare, education, industrial, and mission critical.
Chapel is one of six Ohio-based business units under parent company Quebe Holdings, Inc.
**SUMMARY**
Chapel Electric seeks a Project Administrative Assistant (Electrical Construction) to provide an effective support system for a group of senior project managers and estimators. Applicants must have exceptional communication skills, the ability to manage multiple tasks efficiently, and excellent judgment. Must be comfortable juggling tasks from the mundane to the more strategic and have the ability to work productively in a fast-paced, team-oriented environment. The candidate will primarily work in a support role and oversee many administrative tasks as needed. This role is an onsite position.
**DUTIES AND RESPONSIBILITIES**
Include the following. Other duties may be assigned.
+ Maintain logs including purchase orders, project financial updates, daily reports and submittals for multiple projects.
+ Support Project Management with project establishment and closeout, purchase orders, subcontracts, meeting minutes and follow up on various operational task.
+ Transmit all executed subcontracts and change orders, execute, file and track legal documentation for contracts, subcontracts, bid documents.
+ Request certificates of insurance, prequalification's, OSHA, and safety related items from subcontractors and vendors.
+ Participate in design and construction coordination meetings internally and externally as needed.
+ Negotiate and maintain relations with vendors and subcontractors.
+ Escalate critical and/or sensitive issues to the Senior Project Manager / Estimating team.
+ Perform additional assignments as required by the operating needs of the company or as directed by senior project managers.
**EDUCATION AND EXPERIENCE**
+ High School diploma or GED required.
+ Knowledge of the construction industry and contract documentation.
+ Working knowledge of federal, state, and city regulations and guidelines.
**REQUIRED ATTRIBUTES AND SKILLS**
+ Proficient in Microsoft Office Outlook, Word and Excel applications **.**
+ Must possess excellent written and verbal communications skills.
+ Must demonstrate ability to lead people and get results through others.
+ Must demonstrate ability to effectively organize multiple projects and resource planning skills.
+ Must demonstrate technical skills necessary for project engineering.
+ Must work with minimal supervision.
+ Must demonstrate ability to analyze and solve problems.
+ Must demonstrate commitment to company values.
**PHYSICAL REQUIREMENTS**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
**WORK ENVIRONMENT**
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer and also travel to field locations as needed.
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
**We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
**Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies** list open positions here ( **. Please check our available positions to confirm that a post or email is genuine.**
**EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.**
**#quebe**
**#LI-Onsite**
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.