42 Administrative Roles jobs in Kaysville

Our client is looking for a highly professional, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to their C-suite executives. This role is critical in ensuring the smooth and efficient operation of executive functions, requiring exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for complex calendar management, including scheduling and coordinating high-level meetings, appointments, and travel arrangements, both domestic and international. Extensive experience in managing executive travel logistics, including flights, accommodations, and itineraries, is essential. Other key responsibilities include preparing correspondence, reports, and presentations; screening and prioritizing communications; managing confidential information with the utmost discretion; and serving as a primary point of contact for internal and external stakeholders. You will anticipate the needs of executives, proactively address potential issues, and ensure seamless workflow. The ideal candidate possesses excellent interpersonal and communication skills, a polished professional demeanor, and a strong command of office productivity software. A Bachelor's degree or equivalent experience, coupled with a minimum of 5-7 years of experience providing executive-level administrative support, preferably within a corporate setting, is required. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is a must. The ability to work independently, exercise sound judgment, and maintain confidentiality is paramount. This is a demanding yet rewarding role offering the opportunity to be an integral part of the executive leadership team. The position is based in **Salt Lake City, Utah, US**, requiring full-time on-site presence to provide direct support.

Description The administrative assistant coordinates and provides high-quality administrative support to the executive team. Responsibilities include but not limited to calendar management, travel arrangements, analyzing documents, preparing research reports, and office management as directed. We're looking for a self-starter professional with impeccable organizational and time management skills that will thrive in a fast-paced, ever-changing environment.
Essential Duties and Responsibilities
- Manage daily calendar by scheduling internal and external meetings, appointments, special events, and travel
- Resolve scheduling conflicts, prioritize requests, and confirm meeting details and expectations
- Prepare spreadsheets, correspondence, and various reports as needed
- Monitor project status and execution of deadlines for assigned projects
- Oversee incoming correspondence and requests, prioritize items that need immediate attention
- Travel when needed
- Responsible for confidential and time sensitive material
- Process monthly bill payments
- Other duties and special projects as assigned
Skills and Experience
- Minimum 2 years of executive assistant experience
- Very strong interpersonal skills and the ability to build relationships with executives
- Problem solver/solution driven
- Able to exhibit a high level of confidentiality
- Ability to multi-task in high-pressure situations
- Highly organized and good time management
- Be self-directed, action oriented, and a team player
- Strong attention to detail and accuracy
- Ability to communicate at all levels
- Results driven and proactive; strong desire to own and execute area of responsibility with excellence
- Adaptability/flexibility to change as required
Supervision: Minimal - must identify needs, work independently Requirements Bookkeeping, Accounts Payable (AP), Accounts Receivable (AR), Communication, Project Management, Coordinating Schedules, Calendar Management
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties.
The Administrative Assistant will be over:
+ Fielding telephone calls
+ Receiving and directing visitors
+ Word processing, filing, and faxing
+ Support on diverse projects for other employees as needed
+ Communications with customers and clients
Requirements
+ Minimum 3-5 years of experience as an administrative assistant, office manager or other applicable roles
+ Microsoft office experience
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

How You Will Make an Impact

The Receptionist is the first point of contact for our company. This position will welcome guests, greet visitors, and coordinate front-desk activities, including distributing correspondence and redirecting phone calls. Duties include but are not limited to, offering administrative support across the organization.

The Nuts and Bolts

• Provide excellent customer service to both internal and external customers
• Answer corporate office phone calls
• Direct callers to other departments or team members as appropriate
• Greet visitors
• Receive / dispatch deliveries
• Sort and distribute mail daily
• Manage / Order office supplies
• Manage / Order kitchen supplies
• Assist HR with interview schedules
• Assist with catered lunches (ordering, setting up, etc.)
• Book conference rooms as required for meetings
• Keep accurate phone directory
• Tally maintenance requests weekly and assure requests are completed

Required Credentials

• Minimum 2 years previous experience answering multi-line phones
• Minimum 2 years' customer service experience

How We Make an Impact

At Reading Truck, we have more than 65 years of industry leadership in the manufacture, distribution, and enhancement of work truck bodies. As the world's largest upfitter of work trucks , we continue to experience rapid growth through our expanding network of more than 20 locations across North America. Take the next step in your career and come get paid to play with trucks!

Some of Our Total Rewards

We offer big company perks with small company culture:

• Comprehensive benefits package including Medical, Dental, Vision and Life
• 401(k) Savings Plan with Company Match
• Paid Parental Leave
• Tools Purchase Program
• Tuition Reimbursement
• 10 Paid Holidays
• Generous Footwear, Eyewear, and Safety Equipment Discount Program
• Paid Training and Development Programs

J.B. Poindexter & Co., Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

AGENCIES / THIRD PARTY RECRUITING FIRMS: Any unsolicited submissions received from third party agencies will be considered property of Reading Truck, and we will not be held liable for any fees related to those submissions.

To learn more about Careers with Reading Truck visit our careers page Virtual Job: false

Job Description
Insight Global is looking for a motivated, communicative individual to work for one of our large logistics companies. On a day-to-day basis, this person will be responsible for assisting the Operations Supervisor with various administrative tasks, such as data entry, customer service calls, internal communication, etc. This individual must be bilingual and comfortable with public speaking, as they will act as the liaison between management and their freight drivers.
- Assist the Operations Supervisor with administrative tasks including data entry and customer service calls
- Communicate updates and announcements to freight drivers each morning
- Act as liaison between management and drivers, ensuring clear internal communication
- Use Microsoft Word and Excel for documentation and reporting
- Work onsite in a warehouse environment and be available for overtime during peak seasons
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: and Requirements
- 1+ years of experience with administrative tasks
- Fluent in Spanish and English
Microsoft Office experience (Word & Excel)
- Comfortable with public speaking
- Comfortable working OT during peak season
- Ability to work onsite in a warehouse environment - Experience working in the transportation or logistics industry

**Job Description**
Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.
As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.
We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team. This is a full-time in-office role ideally based in our Nashville or Seattle offices, although remote flexibility can be considered for the right candidate.
**Responsibilities**
**Job Requirements: **
Demonstrated strong organizational skills.
Handles details of a highly confidential and critical nature.
Fast, resourceful, proactive, and with excellent follow-through.
Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.
Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.
Exercises critical judgment within defined procedures and practices to determine appropriate action.
Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.
Acts with a sense of urgency. Resilient and adaptive and not easily flustered.
Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.
Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.
Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.
Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.
Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.
Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.
Values align with OCI values.
**Minimum Qualifications: **
10+ years executive and/or office management experience required. 
Anticipating and solving problems proactively is essential. 
Outlook calendar management is critical.
Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.
BA/BS degree or equivalent.
Disclaimer:
**Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.**
**Range and benefit information provided in this posting are specific to the stated locations only**
US: Hiring Range in USD from $27.07 to $4.13 per hour; from: 56,300 to 112,600 per annum. May be eligible for equity.
Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.
Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.
11. Paid parental leave
12. Adoption assistance
13. Employee Stock Purchase Plan
14. Financial planning and group legal
15. Voluntary benefits including auto, homeowner and pet insurance
The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.
Career Level - IC1
**About Us**
As a world leader in cloud solutions, Oracle uses tomorrow's technology to tackle today's challenges. We've partnered with industry-leaders in almost every sector-and continue to thrive after 40+ years of change by operating with integrity.
We know that true innovation starts when everyone is empowered to contribute. That's why we're committed to growing an inclusive workforce that promotes opportunities for all.
Oracle careers open the door to global opportunities where work-life balance flourishes. We offer competitive benefits based on parity and consistency and support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.
We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing or by calling in the United States.
Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

Our client, a prominent financial services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team. This position is based in **Salt Lake City, Utah, US**. The ideal candidate will possess exceptional attention to detail, outstanding communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and handling confidential information with discretion. A key aspect of this role involves serving as a gatekeeper, screening calls and correspondence, and ensuring efficient communication flow between executives and other departments. You will also be tasked with organizing meetings and events, preparing agendas, taking minutes, and following up on action items. Maintaining executive office operations, including supply management and expense reporting, will also fall under your purview. The ability to anticipate needs and take initiative is crucial for success in this demanding role. We are looking for a polished professional who can represent the executive team with a high degree of professionalism and efficiency.

Key Responsibilities:

• Manage and maintain complex executive calendars, ensuring optimal scheduling and conflict resolution.
• Arrange detailed travel itineraries, including flights, accommodations, and ground transportation.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and coordinate executive meetings, conferences, and events, including logistics and materials.
• Take accurate meeting minutes and track follow-up actions.
• Manage and process expense reports and invoices.
• Maintain physical and electronic filing systems for confidential documents.
• Act as a liaison between executives and internal/external stakeholders.
• Anticipate executive needs and proactively address potential issues.
• Order and manage office supplies.

Required Qualifications:

• Proven experience as an Executive Administrative Assistant or similar role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion and confidentiality.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Professional demeanor and interpersonal skills.
• Experience with travel booking and expense management systems.

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Salt Lake City, Utah, US . This role demands exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be a consummate professional, adept at handling confidential information with discretion and anticipating the needs of executives. You will be responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and handling correspondence.

Key duties include scheduling meetings and appointments, organizing agendas, and taking minutes. You will manage incoming communications, screen calls and emails, and serve as a primary point of contact for internal and external stakeholders. This position requires proficiency in office software suites, including word processing, spreadsheets, and presentation software. Experience with expense reporting and invoice processing is also beneficial. The Executive Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of the executive office. You will proactively identify opportunities to streamline administrative processes and enhance productivity. Strong interpersonal skills are essential for building effective working relationships across all levels of the organization. We are looking for an individual who is a resourceful problem-solver, possesses excellent time management skills, and demonstrates a commitment to providing superior administrative support in Salt Lake City, Utah, US . This is an excellent opportunity to contribute to a dynamic company and support key decision-makers.

Our client is seeking a highly organized, proactive, and polished Executive Administrative Assistant to provide comprehensive support to senior leadership. This critical role involves managing complex calendars, coordinating domestic and international travel arrangements, preparing executive-level correspondence and presentations, and handling confidential information with discretion. You will serve as a primary point of contact for internal and external stakeholders, ensuring smooth communication and efficient operations. The ideal candidate possesses exceptional organizational skills, a keen eye for detail, and a professional demeanor. This position is based in **Salt Lake City, Utah, US**.

Key Responsibilities:

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and calls.
• Coordinate all aspects of domestic and international travel, including flights, accommodations, and itineraries.
• Prepare, proofread, and edit executive correspondence, reports, memos, and presentations.
• Screen and prioritize incoming communications, responding as appropriate or directing them to the correct individuals.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Organize and manage filing systems, both electronic and physical.
• Prepare meeting agendas, take minutes, and track action items.
• Assist with event planning and coordination for executive meetings and off-sites.
• Conduct research and prepare background materials for meetings and projects.
• Serve as a liaison between executives and internal/external clients, fostering positive relationships.
• Manage expense reporting and other administrative tasks as required.
• Anticipate the needs of the executives and proactively address them.

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing high-level administrative support to senior executives.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to interact professionally with all levels of staff and external contacts.
• Demonstrated ability to handle confidential information with discretion.
• Proactive and resourceful with a strong problem-solving aptitude.
• Experience with travel arrangements and expense management systems.
• A professional and positive attitude is essential.

This role offers a competitive salary and benefits package. Join our client in **Salt Lake City, Utah, US**, and be an integral part of their executive operations.