10 Administrative Roles jobs in Lathrop

The Administrative Assistant is a multi-role position responsible for supporting the front desk and incoming foot and call traffic, entry level human resources, payroll and accounts payable activities as well as providing general office support to all. This individual ensures timely and accurate payments to vendors while also assisting with employee questions, onboarding, records management, and HR compliance. The ideal candidate is organized, detail-oriented, and capable of handling sensitive information with confidentiality and professionalism and has the ability to take direction from multiple people. The ideal candidate will be able to work independently and will be able to determine the priority of tasks assigned based on the level of importance, due date, etc.

Key Responsibilities:

Human Resources Support (approx. 50%)

• Assist with recruitment, including job postings, resume screening, interview scheduling, and background checks
• Prepare onboarding documents, coordinate and deliver new hire orientation
• Maintain accurate and up-to-date employee files (paper and digital)
• Track employee attendance, PTO, and performance review dates
• Assist with benefits administration (enrollments, terminations, claims support)
• Support HR compliance including EEO, I-9 verification, labor postings, and employee handbooks
• Coordinate employee recognition and engagement initiatives
• Handle confidential information with discretion
• Friendly outlook and willing to help others to achieve the task at hand
• Dependable and on time

Accounts Payable (approx. 50%)

• Review, code, and scan vendor invoices into document repository
• Match purchase orders and receipts to ensure accuracy of billings
• Prepare and process weekly check runs and ACH payments
• Reconcile vendor statements and resolve discrepancies
• Maintain organized records of all A/P transactions and payment history
• Assist with month-end closing activities and reporting
• Respond to vendor inquiries and maintain positive vendor relationships
• Manage Accounts Payable email box for business and respond to all inquiries

Qualifications:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Business, or Human Resources preferred
• 2+ years of experience in an administrative role with A/P and HR responsibilities
• Knowledge of basic HR functions, employment law, and accounting principles
• Experience with accounting software (e.g., QuickBooks) preferred but not required
• Proficient in Microsoft Office Suite, especially Excel, Word, Outlook and Sharepoint
• Strong organizational, time management, and communication skills
• High level of confidentiality, integrity, and attention to detail

Work Environment:

• Office-based position with standard weekday hours, M-F, 8 AM – 5 PM
• Occasional travel to job sites or company locations may be required
• May involve sitting for extended periods and occasional lifting of office supplies (up to 20 lbs)

Preferred Skills:

• Bilingual (English/Spanish) - Required
• Familiarity with Paycom – Preferred but not required
• Experience in service or janitorial industry – Not required

Compensation:

$22/hr to $27/hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

ADMINISTRATIVE ASSISTANT I-II at Port of Stockton, CA summary:

The Administrative Assistant I-II provides comprehensive administrative support to management within a public agency and commercial real estate setting at the Port of Stockton. Responsibilities include preparing and proofreading various documents, managing communications, scheduling travel and training, and maintaining accurate records and databases. The ideal candidate demonstrates strong organizational, multitasking, customer service, and communication skills, with proficiency in MS Office and relevant experience preferred.

• Creates, types, formats, edits, revises, proofreads, tracks, and prints a variety of narrative, statistical, and technical documents, reports, correspondence, memoranda, agreements, and related documents ranging from routine to complex
• provides administrative support for managers, supervisors, and staff
• Prepares travel and training requests
• Greets, answers, screens, and refers visitors and telephone calls
• Obtains data from multiple sources; extracts data elements required; updates and maintains specialized logs and databases
• Performs other duties as assigned.
• Review full job description for complete list of duties by clicking here .

• Equivalent to completion of the twelfth (12th) grade.

• Administrative Assistant I: Two (2) years of responsible administrative and office support experience.
• Administrative Assistant II: Three (3) years of responsible administrative and office support experience.

• Possession of a valid California Driver's License, to be maintained throughout employment.
• Possession of a valid Transportation Worker Identification Credential (TWIC) card, to be maintained throughout employment.

• List any relevant experience and education that demonstrates that you qualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer.
• Separately list each position held, including different positions with the same employer.
• A resume may be attached to your application but will not substitute for the proper completion of your application.
• Applications that are not properly completed may be rejected.
• Prior to submitting your application, verify it reflects all relevant experience and education.

Keywords:

administrative support, office management, public agency, commercial real estate, customer service, data entry, scheduling, document preparation, MS Office, record keeping

The Administrative Assistant is a multi-role position responsible for supporting the front desk and incoming foot and call traffic, entry level human resources, payroll and accounts payable activities as well as providing general office support to all. This individual ensures timely and accurate payments to vendors while also assisting with employee questions, onboarding, records management, and HR compliance. The ideal candidate is organized, detail-oriented, and capable of handling sensitive information with confidentiality and professionalism and has the ability to take direction from multiple people. The ideal candidate will be able to work independently and will be able to determine the priority of tasks assigned based on the level of importance, due date, etc.

Key Responsibilities:

Human Resources Support (approx. 50%)

• Assist with recruitment, including job postings, resume screening, interview scheduling, and background checks
• Prepare onboarding documents, coordinate and deliver new hire orientation
• Maintain accurate and up-to-date employee files (paper and digital)
• Track employee attendance, PTO, and performance review dates
• Assist with benefits administration (enrollments, terminations, claims support)
• Support HR compliance including EEO, I-9 verification, labor postings, and employee handbooks
• Coordinate employee recognition and engagement initiatives
• Handle confidential information with discretion
• Friendly outlook and willing to help others to achieve the task at hand
• Dependable and on time

Accounts Payable (approx. 50%)

• Review, code, and scan vendor invoices into document repository
• Match purchase orders and receipts to ensure accuracy of billings
• Prepare and process weekly check runs and ACH payments
• Reconcile vendor statements and resolve discrepancies
• Maintain organized records of all A/P transactions and payment history
• Assist with month-end closing activities and reporting
• Respond to vendor inquiries and maintain positive vendor relationships
• Manage Accounts Payable email box for business and respond to all inquiries

Qualifications:

• High school diploma or equivalent required; Associates or Bachelors degree in Accounting, Business, or Human Resources preferred
• 2+ years of experience in an administrative role with A/P and HR responsibilities
• Knowledge of basic HR functions, employment law, and accounting principles
• Experience with accounting software (e.g., QuickBooks) preferred but not required
• Proficient in Microsoft Office Suite, especially Excel, Word, Outlook and Sharepoint
• Strong organizational, time management, and communication skills
• High level of confidentiality, integrity, and attention to detail

Work Environment:

• Office-based position with standard weekday hours, M-F, 8 AM 5 PM
• Occasional travel to job sites or company locations may be required
• May involve sitting for extended periods and occasional lifting of office supplies (up to 20 lbs)

Preferred Skills:

• Bilingual (English/Spanish) - Required
• Familiarity with Paycom Preferred but not required
• Experience in service or janitorial industry Not required

Compensation:

$22/hr to $27/hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.

Dewberry is seeking Entry Level Office Engineer/Assistant Resident Engineer to join the Construction Management Group ineither Rancho Cordova, CA or Manteca, CA to perform a variety of field engineering functions. This candidate will serve as an Office Engineer or Assistant Resident Engineer on a variety of heavy civil, roadway, bridge and underground projects. This is an excellent career opportunity for an enthusiastic and talented individual to join and support our team of outstanding professionals in a growing, multi-discipline group.

Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors is our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you're an experienced professional or a new graduate, you'll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call "Dewberry at Work," that have inspired our employees to be successful for more than a half-century.

This position offers potential for professional growth in a great working environment and the opportunity to apply the latest technology to assist our clients in solving their most challenging problems.

Dewberry offers a comprehensive and very competitive package of insurance programs to regular full-time employees and their eligible dependents the first of the month following their date of hire. The insurance package includes: medical, dental, vision, and supplemental life. Additional insurances, at no cost to the employee: life (employee only), accidental death and dismemberment, business travel and accident, and short- and long-term disability are also provided. Employees pay a share of Dewberry's premium expenses (on a pre-tax basis) for medical and dental insurance plans.

Dewberry offers a wide range of other employee benefits, including: 401(k) Profit Sharing Plan, 529 College Savings Plans, Travel Assistance, Tuition Reimbursement, Flexible Spending Accounts and Supplemental Life Insurance for employee, spouse, and children.

Positions within our officer program are also eligible for an annual bonus and stipend. Both vary based on level within the program and bonuses are dependent upon company performance.

In addition, a host of discounted purchase programs are available to all employees.

* Perform entry level phases of office engineering, resident engineering, structures representative, and inspection services.
* Review shop drawings and technical submittals for conformance with project plans and site conditions.
* Review construction procedures submitted by contractors for conformance with project plans.
* Act as assistant technical liaison for the owner between contractor and design engineering personnel.
* Assist Northern California CM staff with developing technical proposal content to provide professional services.

BS in Civil Engineering
• Previous internship experience preferred
• Desire to work in a team environment
• Successful completion of the Fundamentals of Engineering exam is preferred but not required
• Solution based problem solver
• Ability to work with and grow in a team environment
• Ability to manage multiple tasks simultaneously
• Ability to secure appropriate inspection certifications in 6 months
• Strong verbal and written communication skills
• Proficient with MS Office Suite, specifically Word, Excel and PowerPoint
• Must have a valid driver's license, good driving record, and ability to pass a driving record background check.
• Relevant project experience on transportation, utility, and Local Assistance projects with proven results preferred
  

Don't meet every single requirement? At Dewberry we are dedicated to building a diverse and inclusive workplace for our employees. So if you're excited about this role, but your past experience doesn't align perfectly with every qualification in the position description, we encourage you to apply anyways. You may just be the right candidate for this or other opportunities.

*The projected range for this position is $55,825 -$71,775 annually. Depending upon other factors, i.e., skills, experience, location, market conditions, the range may vary slightly.

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

*Only recipients of an offer of employment from Dewberry will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry's background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.

Notice to Third Party Recruiters: Dewberry only compensates job placement recruiters that have a valid Dewberry-approved written agreement in place for recruiting services. Dewberry does not compensate third party recruiters for unsolicited job placement candidate information.

Entry-Level Class Program

As an entry-level hire, you'll be part of a class of peers with 0-1 year of professional experience. Our entry-level program comes together on a regular basis for professional development events and team building activities led by an advisory team to:

• Form lasting connections with peers in your class.
• Gain a better understanding of career growth and meaningful opportunities to align with your professional goals.
• Expand your knowledge of Dewberry and what we do.