5 Administrative Roles jobs in Layton

Job Title: Medical AssistantJob Description
We are seeking a dedicated and compassionate Medical Assistant to join our team. In this role, you will utilize ModMed as the Electronic Medical Records (EMR) system to maintain accurate and up-to-date patient medical histories and records. You will be an integral part of a healthcare team, working closely with providers to ensure smooth patient flow and efficient office operations.
Responsibilities
+ Utilize ModMed as EMR for patient records.
+ Update and maintain accurate patient medical histories and records.
+ Provide patients with information on treatments, medications, and post-procedure care.
+ Work with healthcare providers to ensure smooth patient flow and efficient office operations.
+ Take vital signs and prepare patients for procedures.
+ Log medications, reconcile with pharmacy for medications, and update the computer system for MRI, CAT scan, and other requests.
+ Complete return to gym and sports notes, put scripts in EMR, and call facilities for STATs.
+ Prep patient charts ahead of scheduled appointments and confirm missing patient forms.
+ Handle calls for scheduling and rescheduling appointments and support the call center if needed.
+ Support fax machine operations between offices, adding files to patient records.
+ Schedule appointments with patients face-to-face upon their departure from appointments.
+ Verify patient insurance coverage and collect copayments.
+ Maintain and update patient records, ensuring confidentiality and accuracy.
+ Process insurance claims, create invoices, and manage patient accounts.
Essential Skills
+ Experience with EMR systems, specifically ModMed.
+ Previous experience as a Medical Assistant.
+ Knowledge of medical assisting and insurance processes.
Additional Skills & Qualifications
+ Certification as a Medical Assistant is preferred but not required. Expired certifications are acceptable.
+ Insurance knowledge from previous roles is a plus.
Work Environment
You will work a shift of Monday to Friday, with hours from either 7:30 AM to 4:00 PM or 9:00 AM to 5:00 PM. One evening shift per week, from 12:00 PM to 8:00 PM, will be scheduled in advance. Additionally, you will work one weekend shift approximately once a quarter. The role requires covering multiple sites, including Randolph, Sparta, Hackettstown, Morristown, and Cedar Knolls. You are expected to work 40 hours a week, with the understanding that you may need to stay until the last patient leaves. The position involves a high level of face-to-face interaction with 20-40 patients a day, depending on provider rotation, approximately one patient every 15 minutes. Our team is friendly and eager to teach, with a large network of six offices in New Jersey, providing a small group feel. Enjoy benefits like a 401K match, generous PTO packages, and bonding activities, including a yearly party.
Job Type & Location
This is a Contract to Hire position based out of Sparta, New Jersey.
Pay and Benefits
The pay range for this position is $20.00 - $23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Sparta,NJ.
Application Deadline
This position is anticipated to close on Oct 16, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.

Job Title: Medical Assistant Front Office Job Description
Join a dynamic healthcare team where your skills in managing patient records, assisting with check-in and check-out procedures, and coordinating appointments will play a crucial role in delivering excellent patient care. Utilize Medent as the EMR system to maintain patient records accurately while ensuring a welcoming and comfortable environment for all patients.
Responsibilities
+ Welcome patients as they arrive, ensuring they feel comfortable and informed.
+ Manage the appointment calendar, schedule patient visits, and coordinate with medical staff availability.
+ Handle incoming calls, direct them to the appropriate personnel, and address patient inquiries.
+ Verify patient insurance coverage and process insurance claims.
+ Assist patients with check-in and check-out procedures, ensuring all necessary forms are completed.
+ Maintain and update patient records, ensuring confidentiality and accuracy.
+ Create invoices and manage patient billing.
+ Provide patients with information on treatments, medications, and post-procedure care.
+ Order and manage medical supplies and equipment.
+ Work with healthcare providers to ensure smooth patient flow and efficient office operations.
Essential Skills
+ Experience with EMR systems, particularly Medent.
+ Strong organizational skills and the ability to prioritize tasks.
+ Excellent interpersonal and communication skills.
+ Medical receptionist or front office experience.
Additional Skills & Qualifications
+ Orthopedic experience is strongly preferred.
+ Experience with ModMed EMR system as of August 2025.
Work Environment
This role is based primarily at the Sparta location with the possibility of visiting other sites, including Morristown, Hackettstown, Newton, and Cedar Knolls, to provide coverage as needed. The work schedule is Monday through Friday, with one weekend per quarter (Saturday and Sunday), and includes one evening shift per week from 12 PM to 8 PM once trained. The work environment is fast-paced, requiring the ability to handle 20-40 patients a day, depending on provider rotation. The team is part of a large network with a small group feel, offering a supportive environment with excellent benefits, including a 401K match, high PTO packages, and regular team bonding activities. Attire is professional, and the office atmosphere is both engaging and collaborative.
Job Type & Location
This is a Contract to Hire position based out of Sparta, New Jersey.
Pay and Benefits
The pay range for this position is $19.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Sparta,NJ.
Application Deadline
This position is anticipated to close on Oct 10, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.

Job Title: Medical Assistant Front Office
Job Description
Join a dynamic healthcare team where your skills in managing patient records, assisting with check-in and check-out procedures, and coordinating appointments will play a crucial role in delivering excellent patient care. Utilize Medent as the EMR system to maintain patient records accurately while ensuring a welcoming and comfortable environment for all patients.
Responsibilities
+ Welcome patients as they arrive, ensuring they feel comfortable and informed.
+ Manage the appointment calendar, schedule patient visits, and coordinate with medical staff availability.
+ Handle incoming calls, direct them to the appropriate personnel, and address patient inquiries.
+ Verify patient insurance coverage and process insurance claims.
+ Assist patients with check-in and check-out procedures, ensuring all necessary forms are completed.
+ Maintain and update patient records, ensuring confidentiality and accuracy.
+ Create invoices and manage patient billing.
+ Provide patients with information on treatments, medications, and post-procedure care.
+ Order and manage medical supplies and equipment.
+ Work with healthcare providers to ensure smooth patient flow and efficient office operations.
Essential Skills
+ Experience with EMR systems, particularly Medent.
+ Strong organizational skills and the ability to prioritize tasks.
+ Excellent interpersonal and communication skills.
+ Medical receptionist or front office experience.
Additional Skills & Qualifications
+ Orthopedic experience is strongly preferred.
+ Experience with ModMed EMR system as of August 2025.
Work Environment
+ This role is based primarily at the Sparta location with the possibility of visiting other sites, including Morristown, Hackettstown, Newton, and Cedar Knolls, to provide coverage as needed.
+ The work schedule is Monday through Friday, with one weekend per quarter (Saturday and Sunday), and includes one evening shift per week from 12 PM to 8 PM once trained.
+ The work environment is fast-paced, requiring the ability to handle 20-40 patients a day, depending on provider rotation.
+ The team is part of a large network with a small group feel, offering a supportive environment with excellent benefits, including a 401K match, high PTO packages, and regular team bonding activities.
+ Attire is professional, and the office atmosphere is both engaging and collaborative.
Job Type & Location
This is a Contract to Hire position based out of Sparta, New Jersey.
Pay and Benefits
The pay range for this position is $19.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Sparta,NJ.
Application Deadline
This position is anticipated to close on Oct 14, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email (% ) for other accommodation options.

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as an **Assistant Dental Office Manager,** which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives.
**Job Type:** Full-time
**Salary:** $17 - $20 / hour
**At Aspen Dental, we put You First. We offer:**
+ A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match*
+ Career development and growth opportunities to support you at every stage of your career
+ A fun and supportive culture that encourages collaboration and innovation
+ Free continuous learning through TAG U
**How You'll Make a Difference**
As an **Assistant Dental Office Manager,** you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role.
+ Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards
+ Work collaboratively with other members of the dental team to provide exceptional patient care
+ Consult with patients on treatment options provided by clinical team, verifying insurance payment and collection ensuring high quality of care
+ Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team
+ Review data day to day to evaluate the impact on the practice
+ Oversee scheduling and confirming patient appointments
+ Verify insurance payment, collection, balance nightly deposits and credit card processing
+ Additional tasks assigned by the Manager
**Preferred Qualifications**
+ High school diploma or equivalent; college degree preferred
+ Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds
+ Demonstrate analytical thinking; place a premium on leveraging data
+ Organized and detail oriented
_Aspen Dental-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from Aspen Dental Management, Inc., a dental support organization._
_*May vary by independently owned and operated Aspen Dental locations._
_ADMI Corp., d/b/a TAG-The Aspen Group, its affiliates, related companies and independently owned supported clinical practices are proud to be Equal Opportunity Employers and welcome everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability._