33 Administrative Roles jobs in Lytle
Information Assurance (IA) Security Administrative Support Services
78284 San Antonio, Texas
Koniag Government Services
Posted 16 days ago
Job Viewed
Job Description
**Koniag Data Solutions,** a Koniag Government Services company **,** is seeking an Information Assurance (IA) Security Administrative Support Services to support KDS at Joint Base, San Antoino, TX. This position requires the candidate to be able to obtain a Public Trust. _This position is for a Future New Business Opportunity._
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
**Essential Functions, Responsibilities & Duties may include, but are not limited to:**
+ Provides expert-level support and leadership for the Defense Health Agency's Information Assurance and cybersecurity initiatives across its global network of military hospitals, medical clinics, and dental clinics.
+ Serves as a key specialist responsible for ensuring the confidentiality, integrity, and availability of DHA's critical information systems and data.
+ Develops, implements, and maintains comprehensive information assurance and security policies, procedures, and standards that align with DoD cybersecurity requirements, Risk Management Framework (RMF), NIST guidelines, and various DoD strategies including Zero Trust, ICAM, Digital Modernization, and Cybersecurity Reference Architecture.
+ Leads the implementation and management of advanced security controls and technologies across DHA's complex IT infrastructure, including approximately 250,000 end-user devices, 3,000 physical and virtual servers, and 250 sites worldwide.
+ This includes overseeing the deployment and configuration of firewalls, intrusion detection/prevention systems, data loss prevention tools, and other security technologies.
+ Conducts regular risk assessments, vulnerability scans, and penetration tests to identify and address security weaknesses across the DHA network.
+ Develops and oversees the implementation of remediation plans to address identified vulnerabilities and enhance overall security posture.
+ Plays a crucial role in the accreditation of operational environments, ensuring all systems meet required security standards and maintain compliance with relevant regulations and policies.
+ Leads the preparation and maintenance of security documentation required for the Risk Management Framework (RMF) process.
+ Manages the incident response process, leading investigations into security incidents and coordinating response efforts across various IT teams.
+ Develops and maintains the DHA's incident response plans and procedures, ensuring rapid and effective responses to security threats.
+ Oversees the implementation and management of identity and access management systems, ensuring appropriate user authentication, authorization, and access controls across all DHA systems and applications.
+ Leads efforts to implement and maintain Public Key Infrastructure (PKI) and Public Key Enabling (PKE) capabilities.
+ Provides expert guidance on security best practices and emerging threats to DHA leadership and IT teams. Develops and delivers security awareness training programs for DHA personnel to promote a culture of security consciousness.
+ Collaborates closely with other IT teams to ensure security considerations are integrated into all aspects of DHA's IT operations, including system design, development, and deployment processes.
+ Represents the IA team in cross-functional projects and high-level planning meetings.
+ Works independently, providing mentorship to junior security personnel and collaborating with other high-level technical experts across various IT disciplines. Must be prepared to support 24-hour operational requirements as needed and contribute to maintaining the stability and security of the DHA's IT services.
**Work Experience, Knowledge, Skills & Abilities:**
+ Bachelor's degree in Cybersecurity, Information Security, Computer Science, or a related technical field.
+ Master's degree preferred.
+ Advanced security certifications (e.g., CISSP, CISM, CAP, or equivalent) are required.
+ 8-10 years of progressive experience in information assurance and cybersecurity, with at least 5 years in a senior or lead role managing enterprise-level security programs.
+ Should have extensive experience in implementing and managing comprehensive security programs in complex, multi-site environments, preferably in military or healthcare settings.
+ Demonstrated expertise in DoD security regulations, RMF processes, and advanced security technologies is required.
**Our Equal Employment Opportunity Policy**
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at or by calling to request accommodations.
_Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _ Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_**
**Job Details**
**Job Family** **Proposal Positions**
**Pay Type** **Salary**
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
**Essential Functions, Responsibilities & Duties may include, but are not limited to:**
+ Provides expert-level support and leadership for the Defense Health Agency's Information Assurance and cybersecurity initiatives across its global network of military hospitals, medical clinics, and dental clinics.
+ Serves as a key specialist responsible for ensuring the confidentiality, integrity, and availability of DHA's critical information systems and data.
+ Develops, implements, and maintains comprehensive information assurance and security policies, procedures, and standards that align with DoD cybersecurity requirements, Risk Management Framework (RMF), NIST guidelines, and various DoD strategies including Zero Trust, ICAM, Digital Modernization, and Cybersecurity Reference Architecture.
+ Leads the implementation and management of advanced security controls and technologies across DHA's complex IT infrastructure, including approximately 250,000 end-user devices, 3,000 physical and virtual servers, and 250 sites worldwide.
+ This includes overseeing the deployment and configuration of firewalls, intrusion detection/prevention systems, data loss prevention tools, and other security technologies.
+ Conducts regular risk assessments, vulnerability scans, and penetration tests to identify and address security weaknesses across the DHA network.
+ Develops and oversees the implementation of remediation plans to address identified vulnerabilities and enhance overall security posture.
+ Plays a crucial role in the accreditation of operational environments, ensuring all systems meet required security standards and maintain compliance with relevant regulations and policies.
+ Leads the preparation and maintenance of security documentation required for the Risk Management Framework (RMF) process.
+ Manages the incident response process, leading investigations into security incidents and coordinating response efforts across various IT teams.
+ Develops and maintains the DHA's incident response plans and procedures, ensuring rapid and effective responses to security threats.
+ Oversees the implementation and management of identity and access management systems, ensuring appropriate user authentication, authorization, and access controls across all DHA systems and applications.
+ Leads efforts to implement and maintain Public Key Infrastructure (PKI) and Public Key Enabling (PKE) capabilities.
+ Provides expert guidance on security best practices and emerging threats to DHA leadership and IT teams. Develops and delivers security awareness training programs for DHA personnel to promote a culture of security consciousness.
+ Collaborates closely with other IT teams to ensure security considerations are integrated into all aspects of DHA's IT operations, including system design, development, and deployment processes.
+ Represents the IA team in cross-functional projects and high-level planning meetings.
+ Works independently, providing mentorship to junior security personnel and collaborating with other high-level technical experts across various IT disciplines. Must be prepared to support 24-hour operational requirements as needed and contribute to maintaining the stability and security of the DHA's IT services.
**Work Experience, Knowledge, Skills & Abilities:**
+ Bachelor's degree in Cybersecurity, Information Security, Computer Science, or a related technical field.
+ Master's degree preferred.
+ Advanced security certifications (e.g., CISSP, CISM, CAP, or equivalent) are required.
+ 8-10 years of progressive experience in information assurance and cybersecurity, with at least 5 years in a senior or lead role managing enterprise-level security programs.
+ Should have extensive experience in implementing and managing comprehensive security programs in complex, multi-site environments, preferably in military or healthcare settings.
+ Demonstrated expertise in DoD security regulations, RMF processes, and advanced security technologies is required.
**Our Equal Employment Opportunity Policy**
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at or by calling to request accommodations.
_Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _ Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_**
**Job Details**
**Job Family** **Proposal Positions**
**Pay Type** **Salary**
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0
Medical Front Office Assistant
33576 San Antonio, Texas
AdventHealth
Posted 2 days ago
Job Viewed
Job Description
**All the benefits and perks you need for you and your family** **:**
Paid Days Off from Day One
Student Loan Repayment Program
Career Development
Whole Person Wellbeing Resources
Mental Health Resources and Support
**Our promise to you** **:**
Joining AdventHealth is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better.
**Schedule** **:** Full Time
**Shift** :DaysM-F 8-5p
**Location** **:** 30155 County Road STE 101 San Antonio, FL
**The community you'll be caring for** **:** AdventHealth Medical Group West Florida
Rollover PDO with service year increases in accrua
Comprehensive benefits package; including tuition reimbursement and matching 403b plan
Patient facing positions receiving company paid initial sets of scrubs
Company Discount programs
Growing Organization
Reimbursement for clinical position certifications
**The role you'll contribute** **:**
Provides operational office support in delivery of patient care in a physician office environment. Responsible for answering phones, scheduling appointments, processing medical records, scheduling out-patient procedures, check-in and check-out patients, insurance verification and obtaining referrals & authorizations from Primary Care Physician and/or insurance carrier.
**The value you'll bring to the team** **:**
Provides back up to all front office positions; check in, check out, and medical records
Provides data and assistance to Practice Manager / Office Coordinator as required
Communicates in a cordial, professional manner with patients via phone and in person to meet the patients needs as soon as possible
Sets up office for daily operation by turning on computers, ensuring schedules are printed, and retrieving voice mail messages
Maintains correspondence, including: progress notes and new patient packets
Updates referring physician database when necessary
Qualifications
**The expertise and experiences you'll need to succeed** **:**
HS Diploma or equivalent combination of education and experience
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
**Category:** Patient Care
**Organization:** AdventHealth Medical Group West FL
**Schedule:** Full-time
**Shift:** 1 - Day
**Req ID:**
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.
Paid Days Off from Day One
Student Loan Repayment Program
Career Development
Whole Person Wellbeing Resources
Mental Health Resources and Support
**Our promise to you** **:**
Joining AdventHealth is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better.
**Schedule** **:** Full Time
**Shift** :DaysM-F 8-5p
**Location** **:** 30155 County Road STE 101 San Antonio, FL
**The community you'll be caring for** **:** AdventHealth Medical Group West Florida
Rollover PDO with service year increases in accrua
Comprehensive benefits package; including tuition reimbursement and matching 403b plan
Patient facing positions receiving company paid initial sets of scrubs
Company Discount programs
Growing Organization
Reimbursement for clinical position certifications
**The role you'll contribute** **:**
Provides operational office support in delivery of patient care in a physician office environment. Responsible for answering phones, scheduling appointments, processing medical records, scheduling out-patient procedures, check-in and check-out patients, insurance verification and obtaining referrals & authorizations from Primary Care Physician and/or insurance carrier.
**The value you'll bring to the team** **:**
Provides back up to all front office positions; check in, check out, and medical records
Provides data and assistance to Practice Manager / Office Coordinator as required
Communicates in a cordial, professional manner with patients via phone and in person to meet the patients needs as soon as possible
Sets up office for daily operation by turning on computers, ensuring schedules are printed, and retrieving voice mail messages
Maintains correspondence, including: progress notes and new patient packets
Updates referring physician database when necessary
Qualifications
**The expertise and experiences you'll need to succeed** **:**
HS Diploma or equivalent combination of education and experience
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
**Category:** Patient Care
**Organization:** AdventHealth Medical Group West FL
**Schedule:** Full-time
**Shift:** 1 - Day
**Req ID:**
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.
View Now
1
Executive Administrative Assistant - Office of the CEO
78205 San Antonio, Texas
$70000 Annually
WhatJobs
Posted 7 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to the CEO and senior leadership team. This critical role is based in our corporate office in San Antonio, Texas, US .
The ideal candidate will possess exceptional discretion, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be the primary point of contact for many internal and external stakeholders, managing complex calendars, coordinating high-level meetings, and handling sensitive information with the utmost confidentiality. Your role will be instrumental in ensuring the smooth and efficient operation of the executive office.
Key Responsibilities:
The ideal candidate will possess exceptional discretion, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be the primary point of contact for many internal and external stakeholders, managing complex calendars, coordinating high-level meetings, and handling sensitive information with the utmost confidentiality. Your role will be instrumental in ensuring the smooth and efficient operation of the executive office.
Key Responsibilities:
- Manage and maintain complex executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Coordinate and arrange domestic and international travel, including flights, accommodation, and itineraries.
- Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
- Screen and prioritize incoming communications, including emails, phone calls, and mail, responding to inquiries or directing them to the appropriate personnel.
- Organize and manage executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with the highest level of discretion and professionalism.
- Liaise with internal departments and external stakeholders, acting as a trusted representative of the executive office.
- Assist with special projects and initiatives as assigned by the CEO.
- Manage office supplies, equipment, and vendor relationships for the executive suite.
- Serve as a key point of contact and gatekeeper for the CEO's time and access.
- Associate's or Bachelor's degree in Business Administration or a related field, or equivalent work experience.
- Minimum of 5 years of experience providing high-level administrative support to senior executives, preferably in a corporate environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Superior written and verbal communication skills.
- Discretion and sound judgment in handling sensitive and confidential information.
- Proactive attitude, with a keen eye for detail and a commitment to accuracy.
- Ability to work independently and as part of a team, anticipating needs and taking initiative.
- Experience in event planning or project coordination is a plus.
Apply Now
2
Administrative Assistant
78284 San Antonio, Texas
Valero
Posted 1 day ago
Job Viewed
Job Description
**Description:**
Valero is the best-in-class producer of essential fuels and products that are foundational to modern life. We invite you to join our ~10,000 employees to drive exceptional results for our company, the energy industry and our community.
As an*Administrative Assistant*you will provide general to advanced secretarial, administrative, and office support, often of a non-routine nature, for one or more managers, typically at the VP level or above.
At Valero, we are committed to advancing the future of energy through innovation, ingenuity and unmatched execution. You can help achieve this goal if you can:
- Work with VP Administrative Services to prepare and balance multi-million dollar budget, covering multiple departments.
- Answer, screen, and direct telephone calls, creating a positive impression with callers and arranging conference calls.
- Schedule appointments and makes arrangements for meetings and conferences, which may include preparing agendas, reserving and preparing facilities.
- Oversee department volunteer involvement in signature events including Blue Santa, The Valero Benefit for Children and other volunteer events throughout the year.
- Use Concur to monitor and process expense reports for department.
- Prepare correspondence, reports, and presentations.
- Conduct research and compiles statistical reports.
- Organize and maintains file system, and files correspondence and records of a confidential nature.
- Organize and expedites the flow of work through the manager's office.
- Arrange and coordinates travel schedules and reservations in Concur.
- Greet visitors and directs them to the appropriate area or person.
- Process invoices and requisitions; orders and maintains supplies and arranges for equipment maintenance.
This position is salaried nonexempt status, which means you are eligible for overtime pay.
**Qualifications:**
*Minimum Requirements:*
- High School diploma or GED required.
- 5 years of experience providing administrative support for corporate executives required.
- Advanced knowledge and proficiency in Microsoft Word, Microsoft Excel, Microsoft PowerPoint and various other software applications.
- Able and willing to work on-site, in-person at the Valero San Antonio location, required.
*Preferred Requirements: *
- Associate's or higher level degree in a related field preferred.
- Experience providing administrative support for corporate executives in the refining/petroleum industry preferred.
Need more reasons to work for a company that is both professionally challenging and culturally rewarding? Take a look at some of our best-in-class benefits:
Competitive Pay and Annual Bonus Program
100% match on 401(K) up to 7%, with immediate vesting
Company-sponsored Pension Plan
Comprehensive Healthcare and Wellness Programs
Onsite Daycare Center
Onsite Employee and Family Wellness Centers (Physician & Pediatrician)
Onsite Pharmacy
State-of-the-art 24-hour Fitness Center free for employees and spouses with access to Tennis and Basketball Facilities
Onsite cafeteria open for breakfast and lunch
Sprawling campus with walking paths and access to biking trails
Benefits described above are highlights only, subject to an employee's eligibility and work location.
Position level and salary will be commensurate with qualifications and experience.
Valero's employees and team-focused culture drive our success. We're invested in our dedicated workforce through a comprehensive, customizable benefits package, while supporting a caring culture that delivers a rewarding work environment built on teamwork, excellence and career growth. To explore the ways we build a stronger team, visit Valero.com/Careers.
Valero is an EEO/AA Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to legally protected status, including race/ethnicity, color, religion, sex, national origin, age, disability, protected veteran or any other status protected by applicable federal, state or local laws.
Please be advised, if you are viewing this position on a website that lists an estimated salary rate/range, it was not provided by Valero. Valero's market specific salary rate/range will be provided during the recruiting process and tends to be higher than what is estimated by such websites.
*LI-LP1
**Job:** Administrative/Clerical
**Primary Location:** US-TX-San Antonio
**Job Posting:** Oct 7, 2025, 1:06:15 PM
**Unposting Date:** Oct 10, 2025, 11:59:00 PM
**Req ID:** 25001DT
Valero is the best-in-class producer of essential fuels and products that are foundational to modern life. We invite you to join our ~10,000 employees to drive exceptional results for our company, the energy industry and our community.
As an*Administrative Assistant*you will provide general to advanced secretarial, administrative, and office support, often of a non-routine nature, for one or more managers, typically at the VP level or above.
At Valero, we are committed to advancing the future of energy through innovation, ingenuity and unmatched execution. You can help achieve this goal if you can:
- Work with VP Administrative Services to prepare and balance multi-million dollar budget, covering multiple departments.
- Answer, screen, and direct telephone calls, creating a positive impression with callers and arranging conference calls.
- Schedule appointments and makes arrangements for meetings and conferences, which may include preparing agendas, reserving and preparing facilities.
- Oversee department volunteer involvement in signature events including Blue Santa, The Valero Benefit for Children and other volunteer events throughout the year.
- Use Concur to monitor and process expense reports for department.
- Prepare correspondence, reports, and presentations.
- Conduct research and compiles statistical reports.
- Organize and maintains file system, and files correspondence and records of a confidential nature.
- Organize and expedites the flow of work through the manager's office.
- Arrange and coordinates travel schedules and reservations in Concur.
- Greet visitors and directs them to the appropriate area or person.
- Process invoices and requisitions; orders and maintains supplies and arranges for equipment maintenance.
This position is salaried nonexempt status, which means you are eligible for overtime pay.
**Qualifications:**
*Minimum Requirements:*
- High School diploma or GED required.
- 5 years of experience providing administrative support for corporate executives required.
- Advanced knowledge and proficiency in Microsoft Word, Microsoft Excel, Microsoft PowerPoint and various other software applications.
- Able and willing to work on-site, in-person at the Valero San Antonio location, required.
*Preferred Requirements: *
- Associate's or higher level degree in a related field preferred.
- Experience providing administrative support for corporate executives in the refining/petroleum industry preferred.
Need more reasons to work for a company that is both professionally challenging and culturally rewarding? Take a look at some of our best-in-class benefits:
Competitive Pay and Annual Bonus Program
100% match on 401(K) up to 7%, with immediate vesting
Company-sponsored Pension Plan
Comprehensive Healthcare and Wellness Programs
Onsite Daycare Center
Onsite Employee and Family Wellness Centers (Physician & Pediatrician)
Onsite Pharmacy
State-of-the-art 24-hour Fitness Center free for employees and spouses with access to Tennis and Basketball Facilities
Onsite cafeteria open for breakfast and lunch
Sprawling campus with walking paths and access to biking trails
Benefits described above are highlights only, subject to an employee's eligibility and work location.
Position level and salary will be commensurate with qualifications and experience.
Valero's employees and team-focused culture drive our success. We're invested in our dedicated workforce through a comprehensive, customizable benefits package, while supporting a caring culture that delivers a rewarding work environment built on teamwork, excellence and career growth. To explore the ways we build a stronger team, visit Valero.com/Careers.
Valero is an EEO/AA Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to legally protected status, including race/ethnicity, color, religion, sex, national origin, age, disability, protected veteran or any other status protected by applicable federal, state or local laws.
Please be advised, if you are viewing this position on a website that lists an estimated salary rate/range, it was not provided by Valero. Valero's market specific salary rate/range will be provided during the recruiting process and tends to be higher than what is estimated by such websites.
*LI-LP1
**Job:** Administrative/Clerical
**Primary Location:** US-TX-San Antonio
**Job Posting:** Oct 7, 2025, 1:06:15 PM
**Unposting Date:** Oct 10, 2025, 11:59:00 PM
**Req ID:** 25001DT
View Now
3
Administrative Assistant
78284 San Antonio, Texas
Sevita
Posted 1 day ago
Job Viewed
Job Description
NeuroRestorative, a part of the Sevita family, provides rehabilitation services for people of all ages with brain, spinal cord and medically complex injuries, illnesses and other challenges. In a variety of locations and community-based settings, we offer a range of programs, including vocational and therapy programs, day treatments, and specialized services for infants, children, adolescents, Military Service Members and Veterans.
**Administrative Assistant**
Do you want to work in a dynamic work environment where no day is ever the same as the next? In this role, your tasks will be diversified and you will be supporting our mission.
+ Support multiple managers, supervisors, or staff with daily administrative duties including daily schedules, maintain calendars, travel planning, conference calls, handling information requests, and plan meetings.
+ Produce correspondence, letters, memos and reports.
+ Edit material for grammar and prepare presentation graphics.
+ Receive phone calls and take messages for supervisors and staff.
+ Prepare and process office administrative paperwork, such as employment requisitions, employee timesheets, expense vouchers, invoices, etc.
+ Review and process paperwork associated with departmental functions, such as purchase requisitions, statistical activity/performance reports, work orders, etc.
+ Ensure adequate inventory of office supplies and basic maintenance of office equipment.
**_Qualifications:_**
+ High school diploma or equivalent.
+ Two years' experience in administrative support.
+ Strong attention to detail and organizational skills.
+ Ability to multi-task and meet deadlines.
+ Effective communication skills to manage relationships with vendors and employees.
+ A reliable, responsible attitude and a compassionate approach.
+ A commitment to quality in everything you do.
**_Why Join Us?_**
+ Full, Part-time, and As Needed schedules available.
+ Full compensation/benefits package for full-time employees.
+ 401(k) with company match.
+ Paid time off and holiday pay.
+ Rewarding work, impacting the lives of those you serve, working alongside a great team of coworkers.
+ Enjoy job security with nationwide career development and advancement opportunities.
**We have a rewarding work environment with awesome co-workers - come join our team -** **_Apply Today!_**
Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.
We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.
_As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law._
**Administrative Assistant**
Do you want to work in a dynamic work environment where no day is ever the same as the next? In this role, your tasks will be diversified and you will be supporting our mission.
+ Support multiple managers, supervisors, or staff with daily administrative duties including daily schedules, maintain calendars, travel planning, conference calls, handling information requests, and plan meetings.
+ Produce correspondence, letters, memos and reports.
+ Edit material for grammar and prepare presentation graphics.
+ Receive phone calls and take messages for supervisors and staff.
+ Prepare and process office administrative paperwork, such as employment requisitions, employee timesheets, expense vouchers, invoices, etc.
+ Review and process paperwork associated with departmental functions, such as purchase requisitions, statistical activity/performance reports, work orders, etc.
+ Ensure adequate inventory of office supplies and basic maintenance of office equipment.
**_Qualifications:_**
+ High school diploma or equivalent.
+ Two years' experience in administrative support.
+ Strong attention to detail and organizational skills.
+ Ability to multi-task and meet deadlines.
+ Effective communication skills to manage relationships with vendors and employees.
+ A reliable, responsible attitude and a compassionate approach.
+ A commitment to quality in everything you do.
**_Why Join Us?_**
+ Full, Part-time, and As Needed schedules available.
+ Full compensation/benefits package for full-time employees.
+ 401(k) with company match.
+ Paid time off and holiday pay.
+ Rewarding work, impacting the lives of those you serve, working alongside a great team of coworkers.
+ Enjoy job security with nationwide career development and advancement opportunities.
**We have a rewarding work environment with awesome co-workers - come join our team -** **_Apply Today!_**
Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.
We've made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.
_As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law._
View Now
4
Administrative Assistant
78284 San Antonio, Texas
Robert Half
Posted 16 days ago
Job Viewed
Job Description
Description We are looking for a highly organized and dependable Administrative Assistant to join our team in San Antonio, Texas. In this Contract-to-permanent position, you will play a key role in managing day-to-day administrative tasks while delivering exceptional customer service. This role offers an opportunity to grow within the organization while contributing to its operational success.
Responsibilities:
- Provide detail-oriented administrative support, including scheduling, filing, and managing correspondence.
- Answer incoming calls, address inquiries, and direct callers to the appropriate departments.
- Perform accurate data entry tasks to maintain and update records.
- Welcome visitors and handle receptionist duties with a friendly and detail-oriented demeanor.
- Ensure deadlines are met by effectively prioritizing and managing assigned tasks.
- Collaborate with team members to support office operations and improve efficiency.
- Maintain a clean and organized workspace and contribute to overall office organization.
- Assist in preparing reports, presentations, or other documents as needed.
- Demonstrate reliability and accountability in completing tasks and meeting expectations. Requirements - Proven experience in administrative assistance or a similar role.
- Strong customer service skills with an attentive and friendly attitude.
- Ability to handle multiple tasks while maintaining attention to detail.
- Proficient in data entry and maintaining accurate records.
- Excellent communication skills, both written and verbal.
- Familiarity with office equipment and basic technical tools.
- Ability to meet deadlines and work effectively under pressure.
- Dependable and able to work independently as well as part of a team. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Provide detail-oriented administrative support, including scheduling, filing, and managing correspondence.
- Answer incoming calls, address inquiries, and direct callers to the appropriate departments.
- Perform accurate data entry tasks to maintain and update records.
- Welcome visitors and handle receptionist duties with a friendly and detail-oriented demeanor.
- Ensure deadlines are met by effectively prioritizing and managing assigned tasks.
- Collaborate with team members to support office operations and improve efficiency.
- Maintain a clean and organized workspace and contribute to overall office organization.
- Assist in preparing reports, presentations, or other documents as needed.
- Demonstrate reliability and accountability in completing tasks and meeting expectations. Requirements - Proven experience in administrative assistance or a similar role.
- Strong customer service skills with an attentive and friendly attitude.
- Ability to handle multiple tasks while maintaining attention to detail.
- Proficient in data entry and maintaining accurate records.
- Excellent communication skills, both written and verbal.
- Familiarity with office equipment and basic technical tools.
- Ability to meet deadlines and work effectively under pressure.
- Dependable and able to work independently as well as part of a team. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
5
Administrative Assistant
78284 San Antonio, Texas
Robert Half
Posted 16 days ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to join our team in San Antonio, Texas. This long-term contract position offers the opportunity to support our Learning & Development department by ensuring smooth administrative operations. If you are organized, proactive, and skilled in managing multiple tasks, we would love to hear from you.
Responsibilities:
- Maintain and organize both digital and physical files to ensure accessibility and efficient retrieval.
- Accurately input and update training records and other relevant data into the organization's systems.
- Schedule and coordinate training sessions, meetings, and events, handling all logistics to ensure seamless execution.
- Keep training materials and resources well-organized and up-to-date for easy access.
- Submit and monitor work orders related to training facilities and equipment to ensure timely resolution.
- Respond to inbound calls and emails, providing excellent customer service and addressing inquiries professionally.
- Coordinate and manage calendars to ensure appointments, meetings, and sessions are scheduled effectively.
- Prepare and format documents using Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
- Assist in creating and maintaining schedules for various administrative and training activities.
- Perform numeric and detailed data entry tasks with accuracy and efficiency. Requirements - Proven experience in administrative support or a similar role.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong organizational skills and attention to detail.
- Ability to manage calendars and schedules effectively.
- Excellent communication skills, both written and verbal.
- Capability to handle data entry tasks with precision and accuracy.
- Familiarity with answering inbound calls and providing quality customer service.
- Ability to multitask and prioritize responsibilities in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Maintain and organize both digital and physical files to ensure accessibility and efficient retrieval.
- Accurately input and update training records and other relevant data into the organization's systems.
- Schedule and coordinate training sessions, meetings, and events, handling all logistics to ensure seamless execution.
- Keep training materials and resources well-organized and up-to-date for easy access.
- Submit and monitor work orders related to training facilities and equipment to ensure timely resolution.
- Respond to inbound calls and emails, providing excellent customer service and addressing inquiries professionally.
- Coordinate and manage calendars to ensure appointments, meetings, and sessions are scheduled effectively.
- Prepare and format documents using Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
- Assist in creating and maintaining schedules for various administrative and training activities.
- Perform numeric and detailed data entry tasks with accuracy and efficiency. Requirements - Proven experience in administrative support or a similar role.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Strong organizational skills and attention to detail.
- Ability to manage calendars and schedules effectively.
- Excellent communication skills, both written and verbal.
- Capability to handle data entry tasks with precision and accuracy.
- Familiarity with answering inbound calls and providing quality customer service.
- Ability to multitask and prioritize responsibilities in a fast-paced environment. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
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6
Senior Administrative Assistant
78284 San Antonio, Texas
HCA Healthcare
Posted 2 days ago
Job Viewed
Job Description
**Description**
**You Can Change the Life of One to Care for the Lives of Many!**
At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we've dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.
That same passion for excellence in the classroom extends to our offices. At Galen, you'll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.
If you're looking for a career where you can make a difference, grow professionally, and be part of a caring team, we'd love for you to apply for the _Senior Administrative Assistant_ position today!
Click here to learn more about Galen! ( Overview:**
The Senior Administrative Assistant performs highly diversified administrative duties in support of Galen Leaders and administration. Program and project administration is required.
**Key Responsibilities:**
+ Prepares internal and external presentations and print material, assisting in determining format and layout presentations. Maintains library of presentations.
+ Assists the Dean in a variety of complex administrative duties involving contact and exposure to proprietary information. Utilizes independent judgment, determining when to act for management and when to refer problems for personal attention.
+ Prepares for staff and other meetings including typing an agenda, scheduling the conference space required, and facilitating refreshments.
+ Manages the calendar of the Dean, responding to requests for time and rescheduling when necessary.
+ Drafts and types non-routine letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and organization for signature. This material may require familiarity with commonly used business and technical expressions used by assigned functions.
+ Screens incoming mail and faxes, categorizing and prioritizing response as needed. Prepares responses for signature, summarizes lengthy correspondence, and follows up to ensure that proper and timely action is taken.
+ Prepares typewritten confidential correspondence, reports, meeting notices, presentation materials, and other documents in appropriate formats using word processing, spreadsheet, graphics, and/or desktop publishing software.
+ Provides accurate record and file maintenance. Filing systems include hard copy, computer diskette, and network systems. Ensures filing is in proper format and filed in a timely manner.
+ Makes appointments, travel arrangements, and prepares expense statements.
+ Operates independently in the absence of the Executive.
+ Other duties as assigned.
**Position Requirements:**
+ Three to five years' experience in administrative support in a corporate environment, with two years supporting someone in a Leadership position.
+ Two years college or equivalent experience.
+ Ability to respect at all times the confidential nature of the work and information in the Deans office.
+ Physical Requirements: Must be able to perform 8 hours of sitting in from of a computer.
+ Degree of Supervision: Minimal
**Benefits**
At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
+ Free counseling services and resources for emotional, physical, and financial well-being
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
+ Consumer discounts through Abenity.
+ Retirement readiness, rollover assistance services, and preferred banking partnerships.
+ Education assistance (tuition, student loan, certification support, dependent scholarships).
+ Colleague recognition program.
+ Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits. ( Eligibility for benefits may vary by location._
Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE). ( Compassionate Care Model Values**
+ Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.
+ Character: I act with integrity and compassion in all I do.
+ Accountability: I own my role and accept responsibility for my actions.
+ Respect: I value every person as an individual with unique contributions worthy of consideration.
+ Excellence: I commit myself to the highest level of quality in everything I do.
Learn more about our vision and mission ( .
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. _Submit your application for the opportunity below:_
Senior Administrative Assistant
Galen College of Nursing
**You Can Change the Life of One to Care for the Lives of Many!**
At Galen College of Nursing, we educate and empower nurses to change lives. Since 1989, we've dedicated our work to delivering high-quality nursing education with a student-first mindset. As one of the largest private nursing colleges in the country, we combine the support of a close-knit learning environment with the strength of a nationally recognized institution, HCA Healthcare.
That same passion for excellence in the classroom extends to our offices. At Galen, you'll find a culture deeply rooted in collaboration, innovation, and a shared commitment to improving the future of healthcare. Your work directly touches the next generation of nurses, and your contributions help our students pursue their dream of a compassionate career.
If you're looking for a career where you can make a difference, grow professionally, and be part of a caring team, we'd love for you to apply for the _Senior Administrative Assistant_ position today!
Click here to learn more about Galen! ( Overview:**
The Senior Administrative Assistant performs highly diversified administrative duties in support of Galen Leaders and administration. Program and project administration is required.
**Key Responsibilities:**
+ Prepares internal and external presentations and print material, assisting in determining format and layout presentations. Maintains library of presentations.
+ Assists the Dean in a variety of complex administrative duties involving contact and exposure to proprietary information. Utilizes independent judgment, determining when to act for management and when to refer problems for personal attention.
+ Prepares for staff and other meetings including typing an agenda, scheduling the conference space required, and facilitating refreshments.
+ Manages the calendar of the Dean, responding to requests for time and rescheduling when necessary.
+ Drafts and types non-routine letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and organization for signature. This material may require familiarity with commonly used business and technical expressions used by assigned functions.
+ Screens incoming mail and faxes, categorizing and prioritizing response as needed. Prepares responses for signature, summarizes lengthy correspondence, and follows up to ensure that proper and timely action is taken.
+ Prepares typewritten confidential correspondence, reports, meeting notices, presentation materials, and other documents in appropriate formats using word processing, spreadsheet, graphics, and/or desktop publishing software.
+ Provides accurate record and file maintenance. Filing systems include hard copy, computer diskette, and network systems. Ensures filing is in proper format and filed in a timely manner.
+ Makes appointments, travel arrangements, and prepares expense statements.
+ Operates independently in the absence of the Executive.
+ Other duties as assigned.
**Position Requirements:**
+ Three to five years' experience in administrative support in a corporate environment, with two years supporting someone in a Leadership position.
+ Two years college or equivalent experience.
+ Ability to respect at all times the confidential nature of the work and information in the Deans office.
+ Physical Requirements: Must be able to perform 8 hours of sitting in from of a computer.
+ Degree of Supervision: Minimal
**Benefits**
At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans, tuition discounts, along with unique benefits, including:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance, and more.
+ Free counseling services and resources for emotional, physical, and financial well-being
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for children, elders, and pet care, home and auto repair, event planning, and more.
+ Consumer discounts through Abenity.
+ Retirement readiness, rollover assistance services, and preferred banking partnerships.
+ Education assistance (tuition, student loan, certification support, dependent scholarships).
+ Colleague recognition program.
+ Time Away from Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence).
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits. ( Eligibility for benefits may vary by location._
Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE). ( Compassionate Care Model Values**
+ Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.
+ Character: I act with integrity and compassion in all I do.
+ Accountability: I own my role and accept responsibility for my actions.
+ Respect: I value every person as an individual with unique contributions worthy of consideration.
+ Excellence: I commit myself to the highest level of quality in everything I do.
Learn more about our vision and mission ( .
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. _Submit your application for the opportunity below:_
Senior Administrative Assistant
Galen College of Nursing
View Now
7
Executive Administrative Assistant
78205 San Antonio, Texas
$70000 Annually
WhatJobs
Posted today
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to support senior leadership in San Antonio, Texas, US . This hybrid role requires a professional with exceptional multitasking abilities, strong communication skills, and a discreet approach to handling confidential information. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing reports and presentations, and acting as a gatekeeper to ensure efficient workflow. The ideal candidate is a master of organization and thrives in a fast-paced environment, providing seamless administrative support.
Key Responsibilities:
Qualifications:
This role offers a competitive salary and benefits package, with the flexibility of a hybrid work arrangement in the vibrant city of San Antonio, Texas, US . If you are a meticulous and dedicated administrative professional, we encourage you to apply.
Key Responsibilities:
- Manage and maintain complex and dynamic executive calendars, scheduling meetings, appointments, and conference calls.
- Coordinate and book all domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents.
- Organize and prepare materials for meetings, including agendas, minutes, and action items.
- Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries appropriately.
- Handle confidential and sensitive information with the utmost discretion and professionalism.
- Manage expense reports and assist with budget tracking for executive activities.
- Anticipate the needs of executives and proactively address potential issues.
- Maintain organized filing systems, both physical and digital.
- Assist with event planning and coordination as needed.
Qualifications:
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- Minimum of 5 years of experience providing high-level administrative support to executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Strong interpersonal skills and the ability to build rapport with diverse individuals.
- Ability to handle multiple tasks simultaneously and prioritize effectively.
- Experience with travel booking and expense management systems.
- A proactive and solution-oriented mindset.
This role offers a competitive salary and benefits package, with the flexibility of a hybrid work arrangement in the vibrant city of San Antonio, Texas, US . If you are a meticulous and dedicated administrative professional, we encourage you to apply.
Apply Now
8
Executive Administrative Assistant
78205 San Antonio, Texas
$60000 Annually
WhatJobs
Posted 2 days ago
Job Viewed
Job Description
Our client is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide comprehensive support to senior leadership. This vital role is located in **San Antonio, Texas, US**. The Executive Administrative Assistant will manage complex calendars, coordinate domestic and international travel arrangements, prepare meeting materials, and take minutes during executive meetings. Responsibilities include screening and prioritizing communications, managing correspondence, and acting as a liaison between executives and internal/external stakeholders. You will also be responsible for preparing reports, presentations, and other documents, as well as managing office supplies and equipment. The ideal candidate will possess exceptional organizational and time management skills, with the ability to multitask effectively and maintain confidentiality. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, along with experience with various office equipment and communication platforms. Strong written and verbal communication skills are a must, as is a professional demeanor and a strong work ethic. Experience supporting C-level executives is highly preferred. This role requires a high degree of initiative, discretion, and problem-solving ability. You will anticipate the needs of the executives you support and proactively address them. A Bachelor's degree or equivalent experience is desirable. This is an excellent opportunity for a dedicated administrative professional to contribute to the smooth operation of a busy executive office and grow within a reputable organization. You will be an integral part of the executive support team, ensuring that daily operations run efficiently and effectively.
Apply Now
9