8 Administrative Roles jobs in Lytle
Information Assurance (IA) Security Administrative Support Services
78284 San Antonio, Texas
Koniag Government Services
Posted 12 days ago
Job Viewed
Job Description
**Koniag Data Solutions,** a Koniag Government Services company **,** is seeking an Information Assurance (IA) Security Administrative Support Services to support KDS at Joint Base, San Antoino, TX. This position requires the candidate to be able to obtain a Public Trust. _This position is for a Future New Business Opportunity._
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
**Essential Functions, Responsibilities & Duties may include, but are not limited to:**
+ Provides expert-level support and leadership for the Defense Health Agency's Information Assurance and cybersecurity initiatives across its global network of military hospitals, medical clinics, and dental clinics.
+ Serves as a key specialist responsible for ensuring the confidentiality, integrity, and availability of DHA's critical information systems and data.
+ Develops, implements, and maintains comprehensive information assurance and security policies, procedures, and standards that align with DoD cybersecurity requirements, Risk Management Framework (RMF), NIST guidelines, and various DoD strategies including Zero Trust, ICAM, Digital Modernization, and Cybersecurity Reference Architecture.
+ Leads the implementation and management of advanced security controls and technologies across DHA's complex IT infrastructure, including approximately 250,000 end-user devices, 3,000 physical and virtual servers, and 250 sites worldwide.
+ This includes overseeing the deployment and configuration of firewalls, intrusion detection/prevention systems, data loss prevention tools, and other security technologies.
+ Conducts regular risk assessments, vulnerability scans, and penetration tests to identify and address security weaknesses across the DHA network.
+ Develops and oversees the implementation of remediation plans to address identified vulnerabilities and enhance overall security posture.
+ Plays a crucial role in the accreditation of operational environments, ensuring all systems meet required security standards and maintain compliance with relevant regulations and policies.
+ Leads the preparation and maintenance of security documentation required for the Risk Management Framework (RMF) process.
+ Manages the incident response process, leading investigations into security incidents and coordinating response efforts across various IT teams.
+ Develops and maintains the DHA's incident response plans and procedures, ensuring rapid and effective responses to security threats.
+ Oversees the implementation and management of identity and access management systems, ensuring appropriate user authentication, authorization, and access controls across all DHA systems and applications.
+ Leads efforts to implement and maintain Public Key Infrastructure (PKI) and Public Key Enabling (PKE) capabilities.
+ Provides expert guidance on security best practices and emerging threats to DHA leadership and IT teams. Develops and delivers security awareness training programs for DHA personnel to promote a culture of security consciousness.
+ Collaborates closely with other IT teams to ensure security considerations are integrated into all aspects of DHA's IT operations, including system design, development, and deployment processes.
+ Represents the IA team in cross-functional projects and high-level planning meetings.
+ Works independently, providing mentorship to junior security personnel and collaborating with other high-level technical experts across various IT disciplines. Must be prepared to support 24-hour operational requirements as needed and contribute to maintaining the stability and security of the DHA's IT services.
**Work Experience, Knowledge, Skills & Abilities:**
+ Bachelor's degree in Cybersecurity, Information Security, Computer Science, or a related technical field.
+ Master's degree preferred.
+ Advanced security certifications (e.g., CISSP, CISM, CAP, or equivalent) are required.
+ 8-10 years of progressive experience in information assurance and cybersecurity, with at least 5 years in a senior or lead role managing enterprise-level security programs.
+ Should have extensive experience in implementing and managing comprehensive security programs in complex, multi-site environments, preferably in military or healthcare settings.
+ Demonstrated expertise in DoD security regulations, RMF processes, and advanced security technologies is required.
**Our Equal Employment Opportunity Policy**
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at or by calling to request accommodations.
_Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _ Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_**
**Job Details**
**Job Family** **Proposal Positions**
**Pay Type** **Salary**
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
**Essential Functions, Responsibilities & Duties may include, but are not limited to:**
+ Provides expert-level support and leadership for the Defense Health Agency's Information Assurance and cybersecurity initiatives across its global network of military hospitals, medical clinics, and dental clinics.
+ Serves as a key specialist responsible for ensuring the confidentiality, integrity, and availability of DHA's critical information systems and data.
+ Develops, implements, and maintains comprehensive information assurance and security policies, procedures, and standards that align with DoD cybersecurity requirements, Risk Management Framework (RMF), NIST guidelines, and various DoD strategies including Zero Trust, ICAM, Digital Modernization, and Cybersecurity Reference Architecture.
+ Leads the implementation and management of advanced security controls and technologies across DHA's complex IT infrastructure, including approximately 250,000 end-user devices, 3,000 physical and virtual servers, and 250 sites worldwide.
+ This includes overseeing the deployment and configuration of firewalls, intrusion detection/prevention systems, data loss prevention tools, and other security technologies.
+ Conducts regular risk assessments, vulnerability scans, and penetration tests to identify and address security weaknesses across the DHA network.
+ Develops and oversees the implementation of remediation plans to address identified vulnerabilities and enhance overall security posture.
+ Plays a crucial role in the accreditation of operational environments, ensuring all systems meet required security standards and maintain compliance with relevant regulations and policies.
+ Leads the preparation and maintenance of security documentation required for the Risk Management Framework (RMF) process.
+ Manages the incident response process, leading investigations into security incidents and coordinating response efforts across various IT teams.
+ Develops and maintains the DHA's incident response plans and procedures, ensuring rapid and effective responses to security threats.
+ Oversees the implementation and management of identity and access management systems, ensuring appropriate user authentication, authorization, and access controls across all DHA systems and applications.
+ Leads efforts to implement and maintain Public Key Infrastructure (PKI) and Public Key Enabling (PKE) capabilities.
+ Provides expert guidance on security best practices and emerging threats to DHA leadership and IT teams. Develops and delivers security awareness training programs for DHA personnel to promote a culture of security consciousness.
+ Collaborates closely with other IT teams to ensure security considerations are integrated into all aspects of DHA's IT operations, including system design, development, and deployment processes.
+ Represents the IA team in cross-functional projects and high-level planning meetings.
+ Works independently, providing mentorship to junior security personnel and collaborating with other high-level technical experts across various IT disciplines. Must be prepared to support 24-hour operational requirements as needed and contribute to maintaining the stability and security of the DHA's IT services.
**Work Experience, Knowledge, Skills & Abilities:**
+ Bachelor's degree in Cybersecurity, Information Security, Computer Science, or a related technical field.
+ Master's degree preferred.
+ Advanced security certifications (e.g., CISSP, CISM, CAP, or equivalent) are required.
+ 8-10 years of progressive experience in information assurance and cybersecurity, with at least 5 years in a senior or lead role managing enterprise-level security programs.
+ Should have extensive experience in implementing and managing comprehensive security programs in complex, multi-site environments, preferably in military or healthcare settings.
+ Demonstrated expertise in DoD security regulations, RMF processes, and advanced security technologies is required.
**Our Equal Employment Opportunity Policy**
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at or by calling to request accommodations.
_Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _ Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_**
**Job Details**
**Job Family** **Proposal Positions**
**Pay Type** **Salary**
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0
Entry-Level Office Assistant - Work from Home
78201 San Antonio, Texas
Top Level Promotions
Posted 3 days ago
Job Viewed
Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR Department
Apply Now
1
Administrative Assistant
78284 San Antonio, Texas
HCA Healthcare
Posted 4 days ago
Job Viewed
Job Description
**Description**
**Introduction**
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Administrative AssistantHealthTrust Supply Chain
**Benefits**
HealthTrust Supply Chain, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
We are seeking a(an) Administrative Assistant for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!
**Job Summary and Qualifications**
The Administrative Assistant provides administrative support to ensure efficient operation of the CSC. Supports department heads through a variety of tasks related to organization, communication and administrative functions. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience, judgment and be proactive to plan and accomplish goals adequately.
**What will you do in this role:**
+ Provide administrative support including typing, composing and proofreading correspondence, indexing and filing documents charts, schedules and presentation materials as needed.
+ Answer inquires or refers callers/visitors to appropriate individuals.
+ Compile reports from data and existing records.
+ Maintains Outlook calendars and responds to email as assigned.
+ Gather information and develops summaries as requested.
+ Develops and implements office procedures related to coordination of interoffice communication, records, system.
+ Ensure adequacy of office supplies and equipment.
+ Schedule/coordinates meetings, appointments and travel arrangements.
+ Maintains division policy and procedure manuals.
+ Maintains schedule of use of conference rooms.
+ Sorts and distributes mail and other deliveries. Prepares packages for overnight delivery.
+ Assist other staff as requested.
+ Maintain strictest confidentiality.
**What qualifications you will need:**
+ High School diploma or GED Required
+ Three years of secretarial experience Required
+ Associates Degree in Business Administration Preferred
+ One year in a healthcare organization Preferred
HealthTrust Supply Chain ( is a critical part of HCA Healthcare's strategy. Our focus is to **improve performance** and reduce costs. We do this by joining non-clinical and administrative functions. HealthTrust Supply Chain best practice methodologies. We develop, apply and monitor **cost-efficient initiatives** and programs for HCA Healthcare. By improving facility efficiency, medical professionals can focus on our mission - patient care.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you find this opportunity compelling, we encourage you to apply for our Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. **We are interviewing apply today!**
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
**Introduction**
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Administrative AssistantHealthTrust Supply Chain
**Benefits**
HealthTrust Supply Chain, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
+ Free counseling services and resources for emotional, physical and financial wellbeing
+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock
+ Family support through fertility and family building benefits with Progyny and adoption assistance.
+ Referral services for child, elder and pet care, home and auto repair, event planning and more
+ Consumer discounts through Abenity and Consumer Discounts
+ Retirement readiness, rollover assistance services and preferred banking partnerships
+ Education assistance (tuition, student loan, certification support, dependent scholarships)
+ Colleague recognition program
+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits ( Eligibility for benefits may vary by location._**
We are seeking a(an) Administrative Assistant for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!
**Job Summary and Qualifications**
The Administrative Assistant provides administrative support to ensure efficient operation of the CSC. Supports department heads through a variety of tasks related to organization, communication and administrative functions. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience, judgment and be proactive to plan and accomplish goals adequately.
**What will you do in this role:**
+ Provide administrative support including typing, composing and proofreading correspondence, indexing and filing documents charts, schedules and presentation materials as needed.
+ Answer inquires or refers callers/visitors to appropriate individuals.
+ Compile reports from data and existing records.
+ Maintains Outlook calendars and responds to email as assigned.
+ Gather information and develops summaries as requested.
+ Develops and implements office procedures related to coordination of interoffice communication, records, system.
+ Ensure adequacy of office supplies and equipment.
+ Schedule/coordinates meetings, appointments and travel arrangements.
+ Maintains division policy and procedure manuals.
+ Maintains schedule of use of conference rooms.
+ Sorts and distributes mail and other deliveries. Prepares packages for overnight delivery.
+ Assist other staff as requested.
+ Maintain strictest confidentiality.
**What qualifications you will need:**
+ High School diploma or GED Required
+ Three years of secretarial experience Required
+ Associates Degree in Business Administration Preferred
+ One year in a healthcare organization Preferred
HealthTrust Supply Chain ( is a critical part of HCA Healthcare's strategy. Our focus is to **improve performance** and reduce costs. We do this by joining non-clinical and administrative functions. HealthTrust Supply Chain best practice methodologies. We develop, apply and monitor **cost-efficient initiatives** and programs for HCA Healthcare. By improving facility efficiency, medical professionals can focus on our mission - patient care.
HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you find this opportunity compelling, we encourage you to apply for our Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. **We are interviewing apply today!**
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
View Now
2
Administrative Assistant
78284 San Antonio, Texas
Adecco US, Inc.
Posted 8 days ago
Job Viewed
Job Description
Adecco is hiring immediately for an **Administrative Assistant** , in San Antonio, TX. Pay starting at $15.00 p/hr. This is an opportunity that will give you valuable experience to enhance your career.
**Schedule Monday thru Friday 6:45 am to 3:15 pm (Possible Saturdays) Overtime is possibility but is required when needed**
**Administrative Assistant Duties and Responsibilities:**
Review and maintain written and computer files, plus conduct data entry
Assist in the coordination of administrative functions, including budget, personnel, meetings, and clerical duties
Research and collect information
Assist with all budget activities, including accounting
Help implement new programs, procedures, methods, and systems
Conduct fiscal reviews, surveys, and collect information on administrative matters
Prepare confidential documents and reports
Maintain meeting minutes
Coordinate and schedule meetings and conferences
Coordinate operations, including purchasing, equipment, property inventory, building, equipment, and disposal
Maintain complete stock of all office supplies and accuracy of inventory
Connect with office vendors to carry out fixes and improvements
Review Permits for status updates
Overtime is possibility but is required when needed
**Administrative Assistant Qualifications:**
High school diploma is usually required. An associate's degree from an accredited college or university is usually preferred, but not required
Ability to type a certain rate of words per minute
Familiarity with graphic design and desktop publishing
Understanding of Microsoft Office and/or Google Workspace
Ability to write persuasively
Prepare accurate reports
Communicate effectively with clients via various means
**BENEFITS:**
· Health Insurance
· Life Insurance
· 401(k)
· Short Term Disability
· Paid Vacation& Sick leave
· Paid Holidays
What's in this for you?
· Pay starting at $5.00 p/hr.
· Benefits after
Adecco provides one of the most comprehensive benefits packages in the industry to contract workers. Benefits are available to you as a contractor after one week of employment.
Click on apply now for immediate consideration for this, **Administrative Assistant** in San Antonio, TX!
**Pay Details:** $ 5.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Schedule Monday thru Friday 6:45 am to 3:15 pm (Possible Saturdays) Overtime is possibility but is required when needed**
**Administrative Assistant Duties and Responsibilities:**
Review and maintain written and computer files, plus conduct data entry
Assist in the coordination of administrative functions, including budget, personnel, meetings, and clerical duties
Research and collect information
Assist with all budget activities, including accounting
Help implement new programs, procedures, methods, and systems
Conduct fiscal reviews, surveys, and collect information on administrative matters
Prepare confidential documents and reports
Maintain meeting minutes
Coordinate and schedule meetings and conferences
Coordinate operations, including purchasing, equipment, property inventory, building, equipment, and disposal
Maintain complete stock of all office supplies and accuracy of inventory
Connect with office vendors to carry out fixes and improvements
Review Permits for status updates
Overtime is possibility but is required when needed
**Administrative Assistant Qualifications:**
High school diploma is usually required. An associate's degree from an accredited college or university is usually preferred, but not required
Ability to type a certain rate of words per minute
Familiarity with graphic design and desktop publishing
Understanding of Microsoft Office and/or Google Workspace
Ability to write persuasively
Prepare accurate reports
Communicate effectively with clients via various means
**BENEFITS:**
· Health Insurance
· Life Insurance
· 401(k)
· Short Term Disability
· Paid Vacation& Sick leave
· Paid Holidays
What's in this for you?
· Pay starting at $5.00 p/hr.
· Benefits after
Adecco provides one of the most comprehensive benefits packages in the industry to contract workers. Benefits are available to you as a contractor after one week of employment.
Click on apply now for immediate consideration for this, **Administrative Assistant** in San Antonio, TX!
**Pay Details:** $ 5.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
View Now
3
Administrative Assistant
78284 San Antonio, Texas
Nightwing
Posted 17 days ago
Job Viewed
Job Description
Nightwing provides technically advanced full-spectrum cyber, data operations, systems integration and intelligence mission support services to meet our customers' most demanding challenges. Our capabilities include cyber space operations, cyber defense and resiliency, vulnerability research, ubiquitous technical surveillance, data intelligence, lifecycle mission enablement, and software modernization. Nightwing brings disruptive technologies, agility, and competitive offerings to customers in the intelligence community, defense, civil, and commercial markets.
Nightwing provides technically advanced full-spectrum cyber, data operations, systems integration and intelligence mission support services to meet our customers' most demanding challenges. Our capabilities include cyber space operations, cyber defense and resiliency, vulnerability research, ubiquitous technical surveillance, data intelligence, lifecycle mission enablement, and software modernization. Nightwing brings disruptive technologies, agility, and competitive offerings to customers in the intelligence community, defense, civil, and commercial markets.
**Job Summary**
The Administrative Assistant for Nightwing's CODEX team located at the San Antonio, Texas office. CODEX (Cyber Offense/Defense Experts) focuses on partnering with customers to provide operationally viable solutions to their hardest Computer Network Operations (CNO) and Exploitation (CNE) missions.
The Administrative Assistant will provide 40 hours of support to the San Antonio site per week (candidates interested in part-time/30 hours per week may also be considered). The selected candidate will ensure office operations run smoothly on a daily basis under the guidance of the Site Leader while providing administrative project support to the immediate team members. The office administrator performs a variety of activities in support of general office management. Supports day-to-day company operations by managing customer interactions and facilitating customer meetings and events effectively. Come be part of the exciting missions Nightwing supports!
**Role Type**
This position is an onsite role
**Responsibilities will include**
+ Coordinate, Prepare, and Track Expense reports
+ Coordinate customer meetings and interviews (VRs, set up space, etc)
+ General Miscellaneous Tasks (spreadsheets, deliveries, office supplies restock, etc)
+ Ensure a smooth transition for new hires in the group including IT requirements and access to shared drives
+ Coordinate domestic travel arrangements and complete expense reports
+ Order/maintain supplies and equipment for the office
+ Order snacks/drinks for the office café as well as weekly lunches for the staff and customer lunches as required, and stock Café
+ Assist with Asset Management to include coordinating with Shipping and Receiving personnel
+ Support team EH&S requirements
+ Support team core hours, generally 0900-1500, M-F; schedule may adjust based on customer needs
**Required Skills**
+ Experience with Microsoft office suite tools
+ Experience planning and organizing schedules and events
+ Experience handling multiple tasks concurrently.
+ Minimum of 2 years relevant experience
+ Strong organizational and time management skills
+ Strong verbal and written communication skills
**Desired Skills**
+ Proficiency in Microsoft Word, Microsoft Excel, Microsoft Power Point, Microsoft Outlook, Expense Reporting, and Video conferencing applications such as Zoom or MS Teams
**Minimum Education Required**
+ High School Diploma / GED required with a minimum of 4+ years relevant experience.
**Desired Education**
+ AA/AS degree (or other 2-year post high school training) with a minimum of 2+ years relevant experience
_At Nightwing, we value collaboration and teamwork. You'll have the opportunity to work alongside talented individuals who are passionate about what they do. Together, we'll leverage our collective expertise to drive innovation, solve complex problems, and deliver exceptional results for our clients._
_Thank you for considering joining us as we embark on this new journey and shape the future of cybersecurity and intelligence together as part of the Nightwing team._
_Nightwing is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class._
Nightwing provides technically advanced full-spectrum cyber, data operations, systems integration and intelligence mission support services to meet our customers' most demanding challenges. Our capabilities include cyber space operations, cyber defense and resiliency, vulnerability research, ubiquitous technical surveillance, data intelligence, lifecycle mission enablement, and software modernization. Nightwing brings disruptive technologies, agility, and competitive offerings to customers in the intelligence community, defense, civil, and commercial markets.
**Job Summary**
The Administrative Assistant for Nightwing's CODEX team located at the San Antonio, Texas office. CODEX (Cyber Offense/Defense Experts) focuses on partnering with customers to provide operationally viable solutions to their hardest Computer Network Operations (CNO) and Exploitation (CNE) missions.
The Administrative Assistant will provide 40 hours of support to the San Antonio site per week (candidates interested in part-time/30 hours per week may also be considered). The selected candidate will ensure office operations run smoothly on a daily basis under the guidance of the Site Leader while providing administrative project support to the immediate team members. The office administrator performs a variety of activities in support of general office management. Supports day-to-day company operations by managing customer interactions and facilitating customer meetings and events effectively. Come be part of the exciting missions Nightwing supports!
**Role Type**
This position is an onsite role
**Responsibilities will include**
+ Coordinate, Prepare, and Track Expense reports
+ Coordinate customer meetings and interviews (VRs, set up space, etc)
+ General Miscellaneous Tasks (spreadsheets, deliveries, office supplies restock, etc)
+ Ensure a smooth transition for new hires in the group including IT requirements and access to shared drives
+ Coordinate domestic travel arrangements and complete expense reports
+ Order/maintain supplies and equipment for the office
+ Order snacks/drinks for the office café as well as weekly lunches for the staff and customer lunches as required, and stock Café
+ Assist with Asset Management to include coordinating with Shipping and Receiving personnel
+ Support team EH&S requirements
+ Support team core hours, generally 0900-1500, M-F; schedule may adjust based on customer needs
**Required Skills**
+ Experience with Microsoft office suite tools
+ Experience planning and organizing schedules and events
+ Experience handling multiple tasks concurrently.
+ Minimum of 2 years relevant experience
+ Strong organizational and time management skills
+ Strong verbal and written communication skills
**Desired Skills**
+ Proficiency in Microsoft Word, Microsoft Excel, Microsoft Power Point, Microsoft Outlook, Expense Reporting, and Video conferencing applications such as Zoom or MS Teams
**Minimum Education Required**
+ High School Diploma / GED required with a minimum of 4+ years relevant experience.
**Desired Education**
+ AA/AS degree (or other 2-year post high school training) with a minimum of 2+ years relevant experience
_At Nightwing, we value collaboration and teamwork. You'll have the opportunity to work alongside talented individuals who are passionate about what they do. Together, we'll leverage our collective expertise to drive innovation, solve complex problems, and deliver exceptional results for our clients._
_Thank you for considering joining us as we embark on this new journey and shape the future of cybersecurity and intelligence together as part of the Nightwing team._
_Nightwing is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class._
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4
Advanced Administrative Assistant
78284 San Antonio, Texas
Marathon Petroleum Corporation
Posted 4 days ago
Job Viewed
Job Description
An exciting career awaits you
At MPC, we're committed to being a great place to work - one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment.
POSITION SUMMARY:
This position will proactively provide a full range of administrative support to the Vice President of Transportation & Rail and supplementary support as needed to the local and functional teams of T&R. With minimal guidance and supervision, the successful candidate will be able to carry out all assigned responsibilities and balance the broad, varied, and in some cases complex needs of multiple individuals. The candidate must be able support staff, works autonomously and demonstrates innovation and flexibility in performance of daily operational tasks? The successful candidate will be highly self-motivated with strong organizational and interpersonal skills, as well as interact with internal and external stakeholders professionally. This position is located in San Antonio, Texas.
This position belongs to a family of jobs with increasing responsibility, competency, and skill level. Actual position title and pay grade will be based on the selected candidate's experience and qualifications.
KEY RESPONSIBILITIES:
+ Carries out a variety of administrative duties to assure the efficient operation
+ Effectively prioritizes work, meets deadlines, while anticipating needs and requirements. Proactively support assigned leader(s) in all assigned responsibilities, taking direction from multiple staff members and balancing the needs of the group
+ Manages the leader's calendar, coordinate team calendars, schedules, and coordinates logistics for internal and external meetings. Arrange travel schedules, travel itineraries, reconcile T&E expenses.
+ Is able to effectively partner and coordinate meetings with third party strategic partners
+ Ability to collaborate with Creative Services and Communication for all team needs
+ Support to T&R Leadership Team: Data capture and entry, vendor repair orders data entry, and other projects as assigned
+ Develop PowerPoint presentations, including but not limited to charts, reports, proposals, agreements, or other types of risk assessment correspondence and maintain records of all documents.
+ Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed.
+ Assist in the onboarding/offboarding activities for new hires including but not limited to system access, computer set up, and scheduling initial introduction meetings
+ Communicate with internal and external persons and act as buffer, including screening, prioritizing, and directing inquiries to appropriate resources
+ Handle confidential data and matters in a discreet and professional manner.
+ Work as a team player with other assistants and teams.
+ Special projects as required.
EDUCATION AND EXPERIENCE:
High School Diploma or GED with a minimum 5 years related administrative or relevant work experience
As an energy industry leader, our career opportunities fuel personal and professional growth.
Location:
San Antonio TX
Additional locations:
Job Requisition ID:
00017875
Location Address:
19100 Ridgewood Pkwy
Education:
Employee Group:
Full time
Employee Subgroup:
Regular
Marathon Petroleum Company LP is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, reproductive health decision-making, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenship or any other status protected by applicable federal, state, or local laws. If you would like more information about your EEO rights as an applicant, click here ( . If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at . Please specify the reasonable accommodation you are requesting, along with the job posting number in which you may be interested. A Human Resources representative will review your request and contact you to discuss a reasonable accommodation. Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement. Detailed benefit information is available at .The hired candidate will also be eligible for a discretionary company-sponsored annual bonus program. Equal Opportunity Employer: Veteran / Disability
We will consider all qualified Applicants for employment, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws. In reviewing criminal history in connection with a conditional offer of employment, Marathon will consider the key responsibilities of the role.
About Marathon Petroleum Corporation
Marathon Petroleum Corporation (MPC) is a leading, integrated, downstream energy company headquartered in Findlay, Ohio. The company operates the nation's largest refining system. MPC's marketing system includes branded locations across the United States, including Marathon brand retail outlets. MPC also owns the general partner and majority limited partner interest in MPLX LP, a midstream company that owns and operates gathering, processing, and fractionation assets, as well as crude oil and light product transportation and logistics infrastructure.
At MPC, we're committed to being a great place to work - one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment.
POSITION SUMMARY:
This position will proactively provide a full range of administrative support to the Vice President of Transportation & Rail and supplementary support as needed to the local and functional teams of T&R. With minimal guidance and supervision, the successful candidate will be able to carry out all assigned responsibilities and balance the broad, varied, and in some cases complex needs of multiple individuals. The candidate must be able support staff, works autonomously and demonstrates innovation and flexibility in performance of daily operational tasks? The successful candidate will be highly self-motivated with strong organizational and interpersonal skills, as well as interact with internal and external stakeholders professionally. This position is located in San Antonio, Texas.
This position belongs to a family of jobs with increasing responsibility, competency, and skill level. Actual position title and pay grade will be based on the selected candidate's experience and qualifications.
KEY RESPONSIBILITIES:
+ Carries out a variety of administrative duties to assure the efficient operation
+ Effectively prioritizes work, meets deadlines, while anticipating needs and requirements. Proactively support assigned leader(s) in all assigned responsibilities, taking direction from multiple staff members and balancing the needs of the group
+ Manages the leader's calendar, coordinate team calendars, schedules, and coordinates logistics for internal and external meetings. Arrange travel schedules, travel itineraries, reconcile T&E expenses.
+ Is able to effectively partner and coordinate meetings with third party strategic partners
+ Ability to collaborate with Creative Services and Communication for all team needs
+ Support to T&R Leadership Team: Data capture and entry, vendor repair orders data entry, and other projects as assigned
+ Develop PowerPoint presentations, including but not limited to charts, reports, proposals, agreements, or other types of risk assessment correspondence and maintain records of all documents.
+ Schedule, plan, and organize all logistical details for in-house and off-site meetings, etc., as needed.
+ Assist in the onboarding/offboarding activities for new hires including but not limited to system access, computer set up, and scheduling initial introduction meetings
+ Communicate with internal and external persons and act as buffer, including screening, prioritizing, and directing inquiries to appropriate resources
+ Handle confidential data and matters in a discreet and professional manner.
+ Work as a team player with other assistants and teams.
+ Special projects as required.
EDUCATION AND EXPERIENCE:
High School Diploma or GED with a minimum 5 years related administrative or relevant work experience
As an energy industry leader, our career opportunities fuel personal and professional growth.
Location:
San Antonio TX
Additional locations:
Job Requisition ID:
00017875
Location Address:
19100 Ridgewood Pkwy
Education:
Employee Group:
Full time
Employee Subgroup:
Regular
Marathon Petroleum Company LP is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, reproductive health decision-making, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenship or any other status protected by applicable federal, state, or local laws. If you would like more information about your EEO rights as an applicant, click here ( . If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at . Please specify the reasonable accommodation you are requesting, along with the job posting number in which you may be interested. A Human Resources representative will review your request and contact you to discuss a reasonable accommodation. Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement. Detailed benefit information is available at .The hired candidate will also be eligible for a discretionary company-sponsored annual bonus program. Equal Opportunity Employer: Veteran / Disability
We will consider all qualified Applicants for employment, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws. In reviewing criminal history in connection with a conditional offer of employment, Marathon will consider the key responsibilities of the role.
About Marathon Petroleum Corporation
Marathon Petroleum Corporation (MPC) is a leading, integrated, downstream energy company headquartered in Findlay, Ohio. The company operates the nation's largest refining system. MPC's marketing system includes branded locations across the United States, including Marathon brand retail outlets. MPC also owns the general partner and majority limited partner interest in MPLX LP, a midstream company that owns and operates gathering, processing, and fractionation assets, as well as crude oil and light product transportation and logistics infrastructure.
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5
Fan Experience Administrative Assistant (PT)
78201 San Antonio, Texas
San Antonio Spurs
Posted 24 days ago
Job Viewed
Job Description
Fan Experience Administrative Assistant (PT)
Location: San Antonio, TX / Non-Exempt
At Spurs Sports & Entertainment (SS&E), we work in service of something bigger than ourselves. To us it is so much more than just a game or concert. It takes all the members of our Spurs team to harness the power of sports and entertainment to create moments that excite, memories that endure, and connections that strengthen our community. SS&E owns and operates the San Antonio Spurs (NBA), Austin Spurs (NBA G-League), and the San Antonio FC (USL), and manages day-to-day operations of the Frost Bank Center, Toyota Field, and STAR Complex.
We know that our people are our greatest asset as an organization. We aspire to provide our teams with meaningful work, to live our values - Integrity, Success & Caring – day-to-day in what we do and foster an inclusive culture for our 1K+ employee workforce.
We treat everyone like family. That’s our standard at the Frost Bank Center. You will help achieve that standard by enabling the team to redefine the limits of the fan experience and create lasting positive memories.
Spurs Sports and Entertainment (SS&E), Fan Experience delivers lasting positive memories through friendly, knowledgeable, proactive service for all fans at the Frost Bank Center. The Fan Experience Admin plays a crucial role in upholding our standards and delivering the best staff experience possible.
This role is responsible for providing administrative support for the Fan Operations Managers and Fan Experience team. The Fan Experience Admin will have the opportunity to make an impact on personnel, handle multiple tasks at once, and keep the Fan Experience team organized and productive.
What You’ll Do:
- Conduct every aspect of your job with a smile and in the most friendly, honest way
- possible.
- Be the most knowledgeable person about the arena, event and SS&E in order to deliver the best staff experience. This includes but is not limited to creating and printing event day paperwork and assisting Fan Operations management in ensuring we are fully staffed for all events.
- Anticipate staff’s needs and offer assistance before having to be asked by responding to staff phone calls and emails in a timely manner.
- Be empowered and take responsibility for improving the staff experience wherever the opportunity presents itself.
- Provide a safe and secure environment for all staff by understanding and using established processes and rules.
- Provide day-to-day administrative support for the Fan Operations team as it relates to empowering, organizing and supporting every member of the team.
- Other duties as assigned to deliver the best staff experience possible.
Who You Are:
The eligible candidate should meet a multitude of qualifications, including but not limited to:
- Enjoys helping others.
- Ability to maintain a consistently high energy level and enthusiasm for delivering the best staff experience.
- Exhibit patience when assisting staff with general questions, scheduling concerns, and reaching out to staff members as needed to fully staff events.
- Must be able to work flexible schedules including long hours, overnight shifts, evening, weekends and holidays as needed.
- Must be able to read, write and speak in English fluently.
- Bilingual preferred but not required. Detail-oriented and highly organized.
- Strong aptitude for working in fast paced environment.
- Proficient at typing and intermediate skills with Microsoft Office and Internet based programs.
- Able to lift and carry up to 25 pounds and work at heights as needed.
In every position, each employee is expected to: demonstrate alignment with SS&E’s core values and mission, collaborate with internal/external community members and demonstrate ongoing development.
If you don’t have experience in every single bullet above, no sweat – we still want to hear from you and encourage you to apply!
*SS&E is an Equal Opportunity Employer*
Nothing contained in this job description is intended to be a contract of employment, nor does any information contained herein represent a guarantee of employment for a specific duration. Your employment with SS&E is “at will”, which means that either you or SS&E may terminate the relationship at any time. Essential functions listed above must be performed with or without accommodations.
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6
Assistant Field Office Manager (San Antonio, TX) - Austin Bridge & Road
78284 San Antonio, Texas
Austin Industries
Posted 5 days ago
Job Viewed
Job Description
**Description**
Austin Industries is one of the nation's largest, most diversified U.S.-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial.
**Austin Bridge & Road** is seeking an **Assistant Field Office Manager** to support administrative operations on one of our projects in **San Antonio** **, Texas** .
**Responsibilities:**
+ Assist with field payroll functions for hourly and salaried employees, ensuring all hours worked are properly documented, coded, and reported to the accounting department.
+ Process invoices and pay requests from suppliers and subcontractors, ensuring all necessary backup documentation is on file before approving payments.
+ incorporate change order revisions into the schedule of values.
+ Assist in preparing the monthly job status report.
+ Ensure all project cost items are coded correctly and processed in a timely manner.
+ Monitor performance reports for accuracy and assist the project manager in making necessary revisions.
+ Coordinate jobsite personnel functions, including pre-employment screenings, drug tests, reference checks, and new employee enrollments.
+ Assist the project manager with tasks related to project closeout.
+ Prepare safety reports, equipment inventories, and maintenance records, ensuring all equipment is reported for insurance purposes.
+ Maintain the project filing system.
+ Perform general office and clerical duties.
+ Complete other tasks as assigned.
**Qualifications:**
+ 2+ years of experience managing payroll, invoicing, and project cost tracking in the construction industry.
+ Experience in project scheduling, change order management, and subcontractor coordination.
+ Experience handling jobsite personnel functions, including hiring, onboarding, and safety compliance.
+ Experience maintaining project filing systems and preparing reports for management.
+ Strong organizational and communication skills with experience managing multiple tasks and meeting deadlines.
**Requirements:**
+ High School Diploma/GED or higher
+ Valid driver's license
+ Requires working outdoors at times in the rain or snow and during cold, warm, and hot temperatures.
+ Must be able to work on call as needed.
+ Applicants must be legally authorized to work for ANY employer in the United States. Austin Bridge & Road is unable to sponsor or take over sponsorship of an employment visa for this position.
**Benefits & Compensation**
We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. **We are proud to be a 100% Employee-Owned Company (ESOP)!** To learn more about our employee-ownership structure, please go to .
**Austin Bridge & Road is an Equal Opportunity Employer.**
_See_ the "Know Your Rights" poster available in English ( and Spanish ( .
**About Austin Bridge and Road**
A leader in the heavy highway and transportation industry for more than 100 years, Austin Bridge & Road delivers asphalt and concrete services, and builds landmark projects such as complex highway interchanges, tollways, runways, bridges, rail projects, and water/wastewater facilities.
To learn more about us, visit .
**No Third-Party Inquiries Please**
This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so ( _i.e._ , payment must be required pursuant to the terms of a written agreement).
Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.
**Accessibility Note**
If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the **People Services Team** at **( .**
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
Austin Industries is one of the nation's largest, most diversified U.S.-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial.
**Austin Bridge & Road** is seeking an **Assistant Field Office Manager** to support administrative operations on one of our projects in **San Antonio** **, Texas** .
**Responsibilities:**
+ Assist with field payroll functions for hourly and salaried employees, ensuring all hours worked are properly documented, coded, and reported to the accounting department.
+ Process invoices and pay requests from suppliers and subcontractors, ensuring all necessary backup documentation is on file before approving payments.
+ incorporate change order revisions into the schedule of values.
+ Assist in preparing the monthly job status report.
+ Ensure all project cost items are coded correctly and processed in a timely manner.
+ Monitor performance reports for accuracy and assist the project manager in making necessary revisions.
+ Coordinate jobsite personnel functions, including pre-employment screenings, drug tests, reference checks, and new employee enrollments.
+ Assist the project manager with tasks related to project closeout.
+ Prepare safety reports, equipment inventories, and maintenance records, ensuring all equipment is reported for insurance purposes.
+ Maintain the project filing system.
+ Perform general office and clerical duties.
+ Complete other tasks as assigned.
**Qualifications:**
+ 2+ years of experience managing payroll, invoicing, and project cost tracking in the construction industry.
+ Experience in project scheduling, change order management, and subcontractor coordination.
+ Experience handling jobsite personnel functions, including hiring, onboarding, and safety compliance.
+ Experience maintaining project filing systems and preparing reports for management.
+ Strong organizational and communication skills with experience managing multiple tasks and meeting deadlines.
**Requirements:**
+ High School Diploma/GED or higher
+ Valid driver's license
+ Requires working outdoors at times in the rain or snow and during cold, warm, and hot temperatures.
+ Must be able to work on call as needed.
+ Applicants must be legally authorized to work for ANY employer in the United States. Austin Bridge & Road is unable to sponsor or take over sponsorship of an employment visa for this position.
**Benefits & Compensation**
We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. **We are proud to be a 100% Employee-Owned Company (ESOP)!** To learn more about our employee-ownership structure, please go to .
**Austin Bridge & Road is an Equal Opportunity Employer.**
_See_ the "Know Your Rights" poster available in English ( and Spanish ( .
**About Austin Bridge and Road**
A leader in the heavy highway and transportation industry for more than 100 years, Austin Bridge & Road delivers asphalt and concrete services, and builds landmark projects such as complex highway interchanges, tollways, runways, bridges, rail projects, and water/wastewater facilities.
To learn more about us, visit .
**No Third-Party Inquiries Please**
This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so ( _i.e._ , payment must be required pursuant to the terms of a written agreement).
Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.
**Accessibility Note**
If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the **People Services Team** at **( .**
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.
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7